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2023-03-31-accounts

Maindee Festival 2022

This year’s theme has been Popping Up

Post-Covid (and even a year or two before), the feedback from the volunteer team has been around the want and need for a traditional Maindee Festival. Is this what the public wants and, can we still deliver that scale of event? Last year's street party gave us a lot to think about. It had all the elements of the Maindee Festival, but on a smaller scale at a different location. It was a lot easier to set up.

Into 2022, the group decision was taken to try out three ‘pop up’ festivals with different themes, taking the best elements over successive years.

First up, Street Party would be on the expected Maindee Festival date, the first Saturday of July.

Learning from last year, we provided amplification for the music and spoken word combined area. We thought through the layout and began with the street parade. Community House, Eton Road felt even more like part of the day which was always my intention.

The overriding feeling from the hundreds that showed up was this had a genuine community feel to it and brought all cultures together for the afternoon.

Following on from the success of nasturtiums we wanted to continue with a plant that ‘pops up’ and again would be easy to plant and grow. Step forward Marigolds! Once again, the seed packets flew out of the shops, and were well publicised.

Our next event was held on 13[th] August. Maindee Music Festival was run in association with the new Maindee Triangle, working with Maindee Library.

Curated by our friends at Newport City Radio we brought an array of local talent to the new performance area, on what turned out to be one of the hottest days of the year.

We were very grateful for the free drinks from the library team. Most of the infrastructure was already in place which was a great benefit. We just added a PA system from Record One and introduced Street Play and our own gazebos for shade.

Finally, a Maindee Festival that wasn’t a Maindee Festival. In our traditional location at Maindee Primary school, taking the best elements of our historical environmental credentials. We were proud to deliver the first Living Green Fayre on September 24[th] .

This brought together all the amazing eco-friendly initiatives across our city. Every element and stallholder was considered for their environmental impact.

It was lovely having our spoken word stage back with guest speakers.

Thanks again to Newport City Radio and Record One for delivering the music stage.

Finally, a special thank you to those of you who attended our 2022 events. Also, to everyone involved in the creation of the 2022 Maindee Festivals. From, safety stewards, artists, performers, volunteers, and committed team members.

We’ve tested many options as we look toward 2023. My pledge to you remains, to take forward the learnings from the past year, and to continue to listen and support.

Thank you to our grant funders who made this year’s events possible particularly Our Voice Our Choice, Our Port

Ian

REGISTERED CHARITY NUMBER: 1160272

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

FOR

MAINDEE UNLIMITED

Arthur Gait & Company Limited Chartered Certified Accountants 18 Gold Tops Newport NP20 5WJ

MAINDEE UNLIMITED

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 21
Detailed Statement of Financial Activities 22 to 23

MAINDEE UNLIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objects of the charity are the promotion for the benefit of the public of urban or rural regeneration in areas of social and economic deprivation (and in particular in Newport East) by all or any of the following means:

(c) the advancement of education, training or retraining, particularly among unemployed people, and providing unemployed people with work experience:

(d) the provision of financial assistance, technical assistance or business advice or consultancy in order to provide training and employment opportunities for unemployed people in cases of financial or other charitable need through help: (i) in setting up their own business, or (ii) to existing businesses:

(e) the creation of training and employment opportunities by the provision of workspace, buildings, and/or land for use on favourable terms:

(h) the provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, have need of such facilities:

(m) such other means as may from time to time be determined subject to the prior written consent of the Charity Commissioners for England and Wales.

Public benefit

The trustees have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's guidance on public benefit. The aim of the charity is to maximise the following benefits to the community of Maindee and its environment within available resources:

Volunteers

Week to week management of the library is undertaken by our impressive team of volunteers. Their commitment and diverse skills keep our costs to a minimum without any loss of quality and the charity is most grateful to them for all their hard work.

Page 1

MAINDEE UNLIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

ACHIEVEMENT AND PERFORMANCE

Charitable activities

The charity continues to function successfully. We stayed within the budget, set at the start of 2022 /23. A new finance committee has been formed which meets monthly and reports to the management board each month. The Management Board examines the charities finances against the budget and also takes reports from all of the active projects. We have introduced Sage accounting system to improve our financial management and the quality of reports prepared.

We have introduced a new website which is more user friendly particularly on mobile phones. We are still in the process of populating this. Loud Llama was contracted to improve our social media platforms.

The library continues to operate successfully with volunteers. The library has hosted the Maindee Pantry. The aim of this is to prevent food waste. As a result, excess food is collected from a number of sources, mostly supermarkets. In 2022 /23 over 12 tonnes of food was saved from going to landfill. In the current cost of living crisis, it has also provided a valuable resource for those struggling financially in the area, Anyone can take food without the need to be referred by a third party agency. In addition, the library was opened as a 'warm hub' during the winter months. During the week a free cup of tea or coffee was provided. On Saturday afternoons the library was opened as a family space with food and children's activities provided by a youth worker.

Greening Maindee continues to maintain the various community gardens it has developed. It has developed new garden spaces on Maindee Triangle, Halstead Street, an allotment at Maindee Primary School and redeveloped the front of the library. A garden at Eveswell Community Centre has been developed and they are working with Toc H to further develop the site. A large mural has been commissioned on the side of a house in Corporation Road. Breaking Barriers, a heritage lottery funded project, was established and an engagement officer employed. The aim is to work with people from ethnic minority communities to encourage them to get involved in nature/green space activities. Over 800 people have engaged with the project. 30 different events have been run, and the team have attended 10 community events, including 3 festivals. The funding finished at the end of March 2023 but an application to the heritage lottery to Breaking Barriers 2 has been successful. This grant for £60,000 will allow the project to continuation until April 2024. A number of guided walks have been held and work with the Ramblers has developed nature walks in the area.

The Maindee Triangle Project has been completed. This was a challenging project with issues caused by the pandemic, difficulty for the builders in getting suitable sub-contractors and the increase in cost of materials. This caused an over run of the project. The Triangle was opened by the First Minister of Wales. It provides a café, public toilet, garden, public seating and a performance area. The café has given the opportunity for a local woman to open her first business.

Maindee District Renewal Project has completed the first stage. This involved wide ranging consultation, including with secondary and primary schools, and a number of public events. This allowed our contractors to develop a plan to green the main business area, reduce the amount of vehicle flow by redesigning the road layout and improve the area for pedestrians. This again went out to public consultation. This work was in partnership with Newport City Council. The further development of the plan has been submitted to Newport City Council and an application made for further funding from stage two of the Levelling Up Fund.

FINANCIAL REVIEW

Financial position

The accounts for this period of financial activity show total income of £254,054, of which £197,716 is restricted and total expenditure of £244,663 of which £182,858 is restricted. At 31st March 2023 the charity had total funds of £363,604 of which £13,750 are restricted compared to total funds of £354,213 at 31st March 2022, of which £125,436 were restricted.

The Finance Committee (quorum of 3 Trustees) meet monthly to discuss the charity's current financial status, any recommendations and or concerns are reported at the next board of trustees meeting.

Reserves policy

We have identified special reserves of £20,000, of which £10,000 is for capital expenditure. In the current year we have designated a library maintenance reserve of £5,000 to fund essential maintenance to the library building.

In line with our Reserves Policy, the charity will agree maximum and minimum levels for reserves at our Annual General Meeting. The Treasurer will be responsible for proposing levels, based on the income and expenditure levels of the charity at that time and other relevant factors.

The current target special reserve levels are £5,000 (min) and £25,000 (max). Any designated funds will only be used for legitimate purposes and not to artificially reduce reserve levels.

Page 2

MAINDEE UNLIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Maindee Unlimited is a Charitable Incorporated Organisation (CIO) inaugurated on 1st October 2014 and registered as a CIO with the Charities Commission on 2nd February 2015. The charity was formed under a constitution which established its objects and powers. Under the terms of the constitution the trustees have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

Recruitment and appointment of new trustees

At each annual general meeting of the members of the CIO, one-third of the elected charity trustees shall retire from office. If the number of elected charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office, but if there is only one charity trustee, he or she shall retire. The minimum number of trustees is three and the maximum number allowed is twelve. There are currently twelve trustees so four shall retire from office at the 2023 AGM. Retiring trustees may stand for re-election.

Induction and training of new trustees

Five of our existing trustees are familiar with the work of the charity having been involved from the outset in setting up the charity.

New trustees are invited to attend a session to familiarise themselves with the charity and the context in which it operates. Each trustee is provided with the latest Charity Commission guidance on becoming and undertaking the trustee role.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

The trustees will develop a risk management strategy which will comprise:

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1160272

Principal address

Llyfrgell Maindee Library 79 Chepstow Road Newport NP19 8BY

Trustees

David Moses (Chairman) Angela Lorraine Lloyd (Vice Chair) Alison Starling (Treasurer until 29.10.22) Deb Davies (resigned 29.10.22, reappointed 15.5.23) John Stone Maggie Bain Rachel Claire Stubley Dipika Patel (appointed 4.4.22) Farzina Hussain Patricia Anne Johns Ben Antoniou (resigned 15.5.23) Michelle Brown (appointed 29.10.22) Ian John Davies (Treasurer from 29.10.22) (appointed 29.10.22)

Page 3

MAINDEE UNLIMITED

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023

REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner Christine Pritchard FCA Institute of Chartered Accountants in England and Wales Arthur Gait & Company Limited Chartered Certified Accountants 18 Gold Tops Newport NP20 5WJ

The trustees are grateful to the following people for their contribution to the successful running of the charity during the year:

John Hallam (Programme Manager) Sheena Bennett (Project Administrator and Bookkeeper)

Approved by order of the board of trustees on 18[th] December 2023 and signed on its behalf by:

David Moses - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MAINDEE UNLIMITED

Independent examiner's report to the trustees of Maindee Unlimited

I report to the charity trustees on my examination of the accounts of Maindee Unlimited (the Trust) for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Christine Pritchard FCA Institute of Chartered Accountants in England and Wales Arthur Gait & Company Limited Chartered Certified Accountants 18 Gold Tops Newport NP20 5WJ

18[th] December 2023

Page 5

MAINDEE UNLIMITED

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
4,627
Charitable activities
3
Llyfrgell Maindee Library
51,711
The Triangle
-
Maindee District Centre Renewal
-
Maindee Community Pantry - Community Fridge
-
Breaking Barriers - Greening Together
-
Greening Maindee - Maindee Green Explorer
Trail
-
Greening Maindee - Our Voice, Our Choice, Our
Port
-
Total
56,338
EXPENDITURE ON
Charitable activities
4
Llyfrgell Maindee Library
55,849
Greening Maindee - Food For Life (Soil
Association)
-
The Triangle
-
Greening Maindee - Eveswell Community
Centre Project
-
Greening Maindee - Boat Project
-
Donate IT Wales
-
Greening Maindee - Halstead Street Pocket Park
Project
-
Greening Maindee - Mural Project
-
Greening Maindee - General
3,042
Maindee District Centre Renewal
-
Maindee Community Pantry - Community Fridge
-
Breaking Barriers - Greening Together
-
Greening Maindee - Maindee Green Explorer
Trail
-
Greening Maindee - Our Voice, Our Choice, Our
Port
1,234
Warm Hub
1,680
Total
61,805
NET INCOME/(EXPENDITURE)
(5,467)
Transfers between funds
12
126,544
Net movement in funds
121,077
RECONCILIATION OF FUNDS
Total funds brought forward
228,777
TOTAL FUNDS CARRIED FORWARD
349,854		 Restricted
funds
£
259
-
34,007
118,957
5,222
39,271
-
-
197,716
-
181
2,719
-
11
-
1,861
-
-
141,114
197
36,775
-
-
-
182,858
14,858
(126,544)
(111,686)
125,436
13,750		 31.3.23
Total
funds
£
4,886
51,711
34,007
118,957
5,222
39,271
-
-
254,054
55,849
181
2,719
-
11
-
1,861
-
3,042
141,114
197
36,775
-
1,234
1,680
244,663
9,391
-
9,391
354,213
363,604		 31.3.22
Total
funds
£
19,975
21,686
82,024
54,063
3,000
-
2,940
3,000
186,688
28,673
4,825
6,697
2,310
685
10,050
-
6,360
2,240
20,728
2,366
26
3,079
244
-
88,283
98,405
-
98,405
255,808
354,213

The notes form part of these financial statements

Page 6

MAINDEE UNLIMITED

BALANCE SHEET 31 MARCH 2023

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
9
293,252
CURRENT ASSETS
Debtors
10
14,795
Cash at bank and in hand
44,639
59,434
CREDITORS
Amounts falling due within one year
11
(2,832)
NET CURRENT ASSETS
56,602
TOTAL ASSETS LESS CURRENT
LIABILITIES
349,854
NET ASSETS
349,854
FUNDS
12
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
-
-
13,750
13,750
-
13,750
13,750
13,750		 31.3.23
Total
funds
£
293,252
14,795
58,389
73,184
(2,832)
70,352
363,604
363,604
349,854
13,750
363,604		 31.3.22
Total
funds
£
186,402
4,620
173,082
177,702
(9,891)
167,811
354,213
354,213
228,777
125,436
354,213

The financial statements were approved by the Board of Trustees and authorised for issue on 18[th] December 2023 and were signed on its behalf by:

David Moses - Trustee

The notes form part of these financial statements

Page 7

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Going concern

The trustees have assessed the charity's ability to continue as a going concern. In making this assessment the trustees have considered several factors when forming their conclusions including a review of budgets and a consideration of key risks, including the impact of COVID-19.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

The following specific policies apply to categories of income:

Donations and legacies

Donations and legacies income includes donations, gifts and grants that provide core funding or are of a general nature and is recognised where there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when the donor specifies it must be used in future accounting periods or the donor has imposed conditions which must be met before the charity has unconditional entitlement.

Income from charitable activities

Income from charitable activities includes income received under contract or where entitlement to grant funding is subject to specific performance conditions. This income is recognised as the related services are provided and there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Income is deferred when the amounts are received in advance of the performance of the service or event to which they relate.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants payable

Grants payable are payments made to third parties, in furtherance of the charitable objectives of the funds held on trust. Grant payments are recognised as expenditure when the conditions for their payment have been met or where there is a constructive obligation to make a payment.

A constructive obligation arises when:

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

continued...

Page 8

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

1. ACCOUNTING POLICIES - continued

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Allocation and apportionment of costs

Support costs are those costs which do not relate directly to a single activity and do not themselves produce or constitute the output of the charitable activity. This includes governance costs which are those associated with meeting the constitutional and statutory requirements of the charity. These costs include the fees of the independent examiner, bank charges and administration salaries which have been apportioned to charitable activities on an appropriate basis.

Tangible fixed assets

Tangible assets under the cost model are stated at historical cost less accumulated depreciation and any accumulated impairment losses. Historical cost includes expenditure that is directly attributable to bringing the asset to the location and condition necessary for it to be capable of operating in the manner intended by the Trustees.

The charity adds to the carrying amount of an item of fixed assets the cost of replacing part of such an item when that cost is incurred, if the replacement part is expected to provide incremental future benefits to the charity. The carrying amount of the replaced part is derecognised. Repairs and maintenance are charged to the Statement of Financial Activities during the period in which they are incurred.

Depreciation is charged so as to allocate the cost of the assets less their residual value over their estimated useful lives.

Depreciation is provided on the following basis: Leasehold improvements - between 5 and 10 years Plant and machinery - between 2 and 5 years Fixtures and fittings - between 3 and 5 years

The assets' residual values, useful lives and depreciation methods are reviewed and adjusted prospectively if appropriate, or if there is an indication of a significant change since the last reporting date.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes in the future.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Financial instruments

The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at the present value of future cash flows (amortised cost). Financial assets held at amortised cost comprise cash at bank and in hand and the charity’s debtors, excluding prepayments. Financial liabilities held at amortised cost comprise the charity’s short term creditors excluding deferred income and taxation payable. No discounting has been applied to these financial instruments on the basis that the periods over which amounts will be settled are such that any discounting would be immaterial.

continued...

Page 9

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

2. DONATIONS AND LEGACIES

Donations
Grants
Grants received, included in the above, are as follows:
Welsh Government - Wales Cultural Recovery Fund
INCOME FROM CHARITABLE ACTIVITIES
Llyfrgell
Maindee
Library
£
Rental income
21,310
Café income
1,284
Printer income
2,479
Other income
876
Grants
22,000
Fundraising income
762
The Triangle rental income
3,000
51,711
Maindee
Community
Breaking
Pantry -
Barriers
Community
- Greening
Fridge
Together
£
£
Rental income
-
-
Café income
-
-
Printer income
-
-
Other income
-
-
Grants
5,222
39,271
Fundraising income
-
-
The Triangle rental income
-
-
5,222
39,271
Grants received, included in the above, are as follows:
Monmouthshire and Newport Local Nature Partnership Small Grants Fund
Newport City Council Our Voice, Our Choice, Our Port grant
Carried forward		 31.3.23
£
4,886
-
4,886
31.3.23
£
-
The
Triangle
£
-
-
-
-
34,007
-
-
34,007
31.3.23
Total
activities
£
21,310
1,284
2,479
876
219,457
762
3,000
249,168
31.3.23
£
-
-
-		 31.3.22
£
7,975
12,000
19,975
31.3.22
£
12,000
Maindee
District
Centre
Renewal
£
-
-
-
-
118,957
-
-
118,957
31.3.22
Total
activities
£
19,744
142
1,359
441
145,027
-
-
166,713
31.3.22
£
2,940
3,000
5,940

3. INCOME FROM CHARITABLE ACTIVITIES

continued...

Page 10

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

3. INCOME FROM CHARITABLE ACTIVITIES - continued

INCOME FROM CHARITABLE ACTIVITIES - continued
Brought forward
National Lottery Community Fund People and Places grant
Welsh Government Community Facilities Programme grant
Newport City Council UK Community Renewal Fund
Hubbub Foundation UK Community Fridge Grant Fund
Newport City Council Participatory Budgeting Programme
GAVO/Newport City Council Community Warm Spaces Grant
Welsh Government Culture Sector Cost of Living Grant
National Lottery Heritage Fund
Newport City Council - The Triangle Awning grant
GAVO/Newport City Council Community Food Revenue Grant
GAVO/Newport City Council Sustainable Food Grant		 31.3.23
£
-
22,683
-
118,957
1,000
10,000
2,000
10,000
39,271
11,324
3,504
718
219,457		 31.3.22
£
5,940
57,319
24,705
54,063
3,000
-
-
-
-
-
-
-
145,027

4. CHARITABLE ACTIVITIES COSTS

Llyfrgell Maindee Library
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Boat Project
Greening Maindee - Halstead Street
Pocket Park Project
Greening Maindee - General
Maindee District Centre Renewal
Maindee Community Pantry -
Community Fridge
Breaking Barriers - Greening Together
Greening Maindee - Our Voice, Our
Choice, Our Port
Warm Hub		 Direct
Costs
£
31,291
181
2,719
11
1,861
3,042
138,714
197
36,775
1,234
1,680
217,705		 Grant
funding of
activities
(see note
5)
£
10,000
-
-
-
-
-
-
-
-
-
-
10,000		 Support
costs (see
note 6)
£
14,558
-
-
-
-
-
2,400
-
-
-
-
16,958		 Totals
£
55,849
181
2,719
11
1,861
3,042
141,114
197
36,775
1,234
1,680
244,663

continued...

Page 11

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

5. GRANTS PAYABLE

GRANTS PAYABLE
31.3.23 31.3.22
£ £
Llyfrgell Maindee Library 10,000 -
Donate IT Wales - 5,808
10,000 5,808
The total grants paid to institutions during the year was as follows:
31.3.23 31.3.22
£ £
Lliswerry Primary School - 1,000
Maindee Primary School - 1,000
Malpas Court Primary School - 1,000
Newport Rotary - 2,808
Maindee Festival Association 10,000 -
10,000 5,808

6. SUPPORT COSTS

SUPPORT COSTS
Governance
Management Finance costs Totals
£ £ £ £
Llyfrgell Maindee Library 11,747 2,019 792 14,558
Maindee District Centre Renewal - - 2,400 2,400
11,747 2,019 3,192 16,958
Support costs, included in the above, are as follows:
31.3.23 31.3.22
Maindee
Llyfrgell District
Maindee Centre Total Total
Library Renewal activities activities
£ £ £ £
Admin salary 11,747 - 11,747 11,794
Sage fees 1,886 - 1,886 -
Bank charges 133 - 133 201
Accountancy and independent examiner's
fees 792 2,400 3,192 2,400
14,558 2,400 16,958 14,395

Support costs, included in the above, are as follows:

continued...

Page 12

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

7. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
14,710
Charitable activities
Llyfrgell Maindee Library
21,686
The Triangle
-
Maindee District Centre Renewal
-
Maindee Community Pantry - Community
Fridge
-
Greening Maindee - Maindee Green Explorer
Trail
-
Greening Maindee - Our Voice, Our Choice,
Our Port
3,000
Total
39,396
EXPENDITURE ON
Charitable activities
Llyfrgell Maindee Library
28,673
Greening Maindee - Food For Life (Soil
Association)
-
The Triangle
(37)
Greening Maindee - Eveswell Community
Centre Project
-
Greening Maindee - Boat Project
-
Donate IT Wales
-
Greening Maindee - Mural Project
-
Greening Maindee - General
2,240
Maindee District Centre Renewal
-
Maindee Community Pantry - Community
Fridge
-
Breaking Barriers - Greening Together
-
Greening Maindee - Maindee Green Explorer
Trail
-
Greening Maindee - Our Voice, Our Choice,
Our Port
244
Total
31,120
NET INCOME
8,276
Transfers between funds
189,099
Net movement in funds
197,375		 Restricted
funds
£
5,265
-
82,024
54,063
3,000
2,940
-
147,292
-
4,825
6,734
2,310
685
10,050
6,360
-
20,728
2,366
26
3,079
-
57,163
90,129
(189,099)
(98,970)		 Total
funds
£
19,975
21,686
82,024
54,063
3,000
2,940
3,000
186,688
28,673
4,825
6,697
2,310
685
10,050
6,360
2,240
20,728
2,366
26
3,079
244
88,283
98,405
-
98,405

continued...

Page 13

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

8.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES -
Unrestricted
funds
£
RECONCILIATION OF FUNDS
Total funds brought forward
31,402
TOTAL FUNDS CARRIED FORWARD
228,777
9.
TANGIBLE FIXED ASSETS
Short
Assets
leasehold
under
Other
improvements
construction
equipment
£
£
£
COST
At 1 April 2022
-
186,402
-
Additions
-
111,905
1,002
Reclassification
298,307
(298,307)
-
At 31 March 2023
298,307
-
1,002
DEPRECIATION
Charge for year
7,284
-
252
NET BOOK VALUE
At 31 March 2023
291,023
-
750
At 31 March 2022
-
186,402
-
10.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
11.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Accruals and deferred income		 continued
Restricted
funds
£
224,406
125,436
Library
equipment
£
-
1,904
-
1,904
425
1,479
-
31.3.23
£
14,795
31.3.23
£
104
2,728
2,832		 Total
funds
£
255,808
354,213
Totals
£
186,402
114,811
-
301,213
7,961
293,252
186,402
31.3.22
£
4,620
31.3.22
£
7,491
2,400
9,891		 Total
funds
£
255,808
354,213

continued...

Page 14

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

12. MOVEMENT IN FUNDS

Unrestricted funds
Lyfrgell Maindee Library
Special reserve
Fixed asset reserve
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
Warm Hub
Library maintenance reserve
Restricted funds
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Eveswell Community
Centre Project
Greening Maindee - Boat Project
Donate IT Wales
Greening Maindee - Halstead Street Pocket
Park Project
Greening Maindee - Mural Project
Greening Maindee - Maindee Gateway
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
Greening Maindee - Maindee Green
Explorer Trail
TOTAL FUNDS		 Net
income/

At 1.4.22
(expenditure)
£
£
16,382
475
20,000
-
186,402
-
3,237
(3,028)
2,756
(1,234)
-
(1,680)
-
-
228,777
(5,467)
1,830
(181)
86,451
31,288
(14)
-
314
(11)
1
-
5,878
(1,861)
1,890
-
464
-
28,153
(22,157)
634
5,176
(26)
2,604
(139)
-
125,436
14,858
354,213
9,391		 Transfers
between
funds
£
13,146
-
106,850
-
(132)
1,680
5,000
126,544
(153)
(113,390)
14
-
-
-
-
-
(5,996)
(4,580)
(2,578)
139
(126,544)
-		 At
31.3.23
£
30,003
20,000
293,252
209
1,390
-
5,000
349,854
1,496
4,349
-
303
1
4,017
1,890
464
-
1,230
-
-
13,750
363,604

continued...

Page 15

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

12. MOVEMENT IN FUNDS - continued

Net income/(expenditure) included in the above are as follows:

Unrestricted funds
Lyfrgell Maindee Library
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
Warm Hub
Restricted funds
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Boat Project
Greening Maindee - Halstead Street Pocket
Park Project
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
TOTAL FUNDS		 Incoming
resources
£
56,324
14
-
-
56,338
-
34,007
-
-
118,957
5,373
39,379
197,716
254,054		 Resources
expended
£
(55,849)
(3,042)
(1,234)
(1,680)
(61,805)
(181)
(2,719)
(11)
(1,861)
(141,114)
(197)
(36,775)
(182,858)
(244,663)		 £
475
(3,028)
(1,234)
(1,680)
(5,467)
(181)
31,288
(11)
(1,861)
(22,157)
5,176
2,604
14,858
9,391

continued...

Page 16

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

12. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
Lyfrgell Maindee Library
Special reserve
Fixed asset reserve
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
Restricted funds
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Eveswell Community
Centre Project
Greening Maindee - Boat Project
Donate IT Wales
Greening Maindee - Halstead Street Pocket
Park Project
Greening Maindee - Mural Project
Greening Maindee - Maindee Gateway
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
Greening Maindee - Maindee Green
Explorer Trail
TOTAL FUNDS		 Net
income/
At 1.4.21
(expenditure)
£
£
11,402
5,260
20,000
-
-
-
-
260
-
2,756
31,402
8,276
6,655
(4,825)
197,563
75,290
2,296
(2,310)
999
(685)
8,536
(8,535)
5,893
-
1,000
(2,610)
1,464
-
-
33,335
-
634
-
(26)
-
(139)
224,406
90,129
255,808
98,405		 Transfers
between
funds
£
(280)
-
186,402
2,977
-
189,099
-
(186,402)
-
-
-
(15)
3,500
(1,000)
(5,182)
-
-
-
(189,099)
-		 At
31.3.22
£
16,382
20,000
186,402
3,237
2,756
228,777
1,830
86,451
(14)
314
1
5,878
1,890
464
28,153
634
(26)
(139)
125,436
354,213

continued...

Page 17

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

12. MOVEMENT IN FUNDS - continued

Comparative net income/(expenditure), included in the above are as follows:

Unrestricted funds
Lyfrgell Maindee Library
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
Restricted funds
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Eveswell Community
Centre Project
Greening Maindee - Boat Project
Donate IT Wales
Greening Maindee - Mural Project
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
Greening Maindee - Maindee Green
Explorer Trail
TOTAL FUNDS		 Incoming
resources
£
33,896
2,500
3,000
39,396
-
82,024
-
-
1,515
3,750
54,063
3,000
-
2,940
147,292
186,688		 Resources
expended
£
(28,636)
(2,240)
(244)
(31,120)
(4,825)
(6,734)
(2,310)
(685)
(10,050)
(6,360)
(20,728)
(2,366)
(26)
(3,079)
(57,163)
(88,283)		 £
5,260
260
2,756
8,276
(4,825)
75,290
(2,310)
(685)
(8,535)
(2,610)
33,335
634
(26)
(139)
90,129
98,405

continued...

Page 18

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

12. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
Lyfrgell Maindee Library
Special reserve
Fixed asset reserve
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
Warm Hub
Library maintenance reserve
Restricted funds
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Eveswell Community
Centre Project
Greening Maindee - Boat Project
Donate IT Wales
Greening Maindee - Halstead Street Pocket
Park Project
Greening Maindee - Mural Project
Greening Maindee - Maindee Gateway
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
Greening Maindee - Maindee Green
Explorer Trail
TOTAL FUNDS		 Net
income/
At 1.4.21
(expenditure)
£
£
11,402
5,735
20,000
-
-
-
-
(2,768)
-
1,522
-
(1,680)
-
-
31,402
2,809
6,655
(5,006)
197,563
106,578
2,296
(2,310)
999
(696)
8,536
(8,535)
5,893
(1,861)
1,000
(2,610)
1,464
-
-
11,178
-
5,810
-
2,578
-
(139)
224,406
104,987
255,808
107,796		 Transfers
between
funds
£
12,866
-
293,252
2,977
(132)
1,680
5,000
315,643
(153)
(299,792)
14
-
-
(15)
3,500
(1,000)
(11,178)
(4,580)
(2,578)
139
(315,643)
-		 At
31.3.23
£
30,003
20,000
293,252
209
1,390
-
5,000
349,854
1,496
4,349
-
303
1
4,017
1,890
464
-
1,230
-
-
13,750
363,604

continued...

Page 19

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

12. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net income/(expenditure), included in the above are as follows:

Unrestricted funds
Lyfrgell Maindee Library
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
Warm Hub
Restricted funds
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Eveswell Community
Centre Project
Greening Maindee - Boat Project
Donate IT Wales
Greening Maindee - Halstead Street Pocket
Park Project
Greening Maindee - Mural Project
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
Greening Maindee - Maindee Green
Explorer Trail
TOTAL FUNDS		 Incoming
resources
£
90,220
2,514
3,000
-
95,734
-
116,031
-
-
1,515
-
3,750
173,020
8,373
39,379
2,940
345,008
440,742		 Resources
expended
£
(84,485)
(5,282)
(1,478)
(1,680)
(92,925)
(5,006)
(9,453)
(2,310)
(696)
(10,050)
(1,861)
(6,360)
(161,842)
(2,563)
(36,801)
(3,079)
(240,021)
(332,946)		 £
5,735
(2,768)
1,522
(1,680)
2,809
(5,006)
106,578
(2,310)
(696)
(8,535)
(1,861)
(2,610)
11,178
5,810
2,578
(139)
104,987
107,796

The Food For Life fund is restricted to a project bringing Food For Life cooking and eating group meetings to Maindee Library.

The Triangle fund is restricted to a project that is developing Maindee Triangle, a rare green space and community facility in the heart of the Maindee community.

The Greening Maindee funds are restricted to various projects that are greening and improving areas of Maindee, particularly those areas that are neglected.

The Donate IT fund is restricted to a project that is developing a solution around online access issues for primary age children, their families and teachers.

continued...

Page 20

MAINDEE UNLIMITED

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023

13. RELATED PARTY DISCLOSURES

During the year, John Stone, trustee, provided the charity with external landscaping and refurbishment works for which he received remuneration amounting to £5,361.The deadline for completion of the works was nearing and as John Stone was familiar with the project and had carried out similar work elsewhere, the trustees agreed that it was in the charity's best interests to award the contract to him.

Page 21

MAINDEE UNLIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

31.3.23 31.3.22
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donations 4,886 7,975
Grants - 12,000
4,886 19,975
Charitable activities
Rental income 21,310 19,744
Café income 1,284 142
Printer income 2,479 1,359
Other income 876 441
Grants 219,457 145,027
Fundraising income 762 -
The Triangle rental income 3,000 -
249,168 166,713
Total incoming resources 254,054 186,688
EXPENDITURE
Charitable activities
Water and sewerage 310 284
Insurance 2,421 1,374
Electricity 3,063 1,936
Telephone, internet and postage 551 524
Gas 2,220 834
Printer costs 1,785 1,180
Stationery and consumables 1,392 1,864
Business rates 2,258 -
Repairs, cleaning supplies and miscellaneous 4,177 3,188
IT subscriptions and software 120 547
Website maintenance 162 438
Events 1,492 -
Furniture and equipment 693 676
Licences 339 339
Professional fees 440 7,365
Outside space signage 828 571
Donate IT - 4,146
Fundraising and promotion 2,260 -
The Triangle 1,225 6,734
Greening Maindee - General 3,598 2,484
Greening Maindee - Eveswell Primary School
Project - 1,887
Greening Maindee - Boat Project 11 685
Greening Maindee - Halstead Street Pocket Park
Project 1,861 -
Carried forward 31,206 37,056

This page does not form part of the statutory financial statements

Page 22

MAINDEE UNLIMITED

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

31.3.23 31.3.22
£ £
Charitable activities
Brought forward 31,206 37,056
Bad debts 352 -
Our Voice, Our Choice, Our Port 640 -
Maindee District Centre Renewal 138,714 20,728
Maindee Community Pantry - Community Fridge 196 2,366
Breaking Barriers - Greening Together 36,775 26
Greening Maindee - Green Explorer Trail - 3,079
Food for Life Project 181 4,825
Warm Hub 1,680 -
Depreciation of leasehold improvements 7,284 -
Depreciation of library equipment 425 -
Depreciation of other equipment 252 -
Grants to institutions 10,000 5,808
227,705 73,888
Support costs
Management
Admin salary 11,747 11,794
Finance
Sage fees 1,886 -
Bank charges 133 201
2,019 201
Governance costs
Accountancy and independent examiner's fees 3,192 2,400
Total resources expended 244,663 88,283
Net income 9,391 98,405

This page does not form part of the statutory financial statements

Page 23

Independent Examiner’s Report to the Trustees/Members of Maindee Festival Association

I report to the trustees on my examination of the accounts of Maindee Festival Association (the Charity) for the year ended 31st March 2023.

Responsibilities and basis of report

As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(‘the Act’).

I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or

(2) the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Sheena Bennett AICB 6 Emlyn Terrace New Road Talywain NP4 7RQ

Date: 2511112023