## Maindee Festival 2022
## This year’s theme has been Popping Up
Post-Covid (and even a year or two before), the feedback from the volunteer team has been around the want and need for a traditional Maindee Festival. Is this what the public wants and, can we still deliver that scale of event? Last year's street party gave us a lot to think about. It had all the elements of the Maindee Festival, but on a smaller scale at a different location. It was a lot easier to set up.
Into 2022, the group decision was taken to try out three ‘pop up’ festivals with different themes, taking the best elements over successive years.
First up, Street Party would be on the expected Maindee Festival date, the first Saturday of July.
Learning from last year, we provided amplification for the music and spoken word combined area. We thought through the layout and began with the street parade. Community House, Eton Road felt even more like part of the day which was always my intention.
The overriding feeling from the hundreds that showed up was this had a genuine community feel to it and brought all cultures together for the afternoon.
Following on from the success of nasturtiums we wanted to continue with a plant that ‘pops up’ and again would be easy to plant and grow. Step forward Marigolds! Once again, the seed packets flew out of the shops, and were well publicised.
Our next event was held on 13[th] August. Maindee Music Festival was run in association with the new Maindee Triangle, working with Maindee Library.
Curated by our friends at Newport City Radio we brought an array of local talent to the new performance area, on what turned out to be one of the hottest days of the year.
We were very grateful for the free drinks from the library team. Most of the infrastructure was already in place which was a great benefit. We just added a PA system from Record One and introduced Street Play and our own gazebos for shade.
Finally, a Maindee Festival that wasn’t a Maindee Festival. In our traditional location at Maindee Primary school, taking the best elements of our historical environmental credentials. We were proud to deliver the first Living Green Fayre on September 24[th] .
This brought together all the amazing eco-friendly initiatives across our city. Every element and stallholder was considered for their environmental impact.
It was lovely having our spoken word stage back with guest speakers.
Thanks again to Newport City Radio and Record One for delivering the music stage.
Finally, a special thank you to those of you who attended our 2022 events. Also, to everyone involved in the creation of the 2022 Maindee Festivals. From, safety stewards, artists, performers, volunteers, and committed team members.
We’ve tested many options as we look toward 2023. My pledge to you remains, to take forward the learnings from the past year, and to continue to listen and support.
Thank you to our grant funders who made this year’s events possible particularly Our Voice Our Choice, Our Port
Ian
**REGISTERED CHARITY NUMBER: 1160272**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2023**
## **FOR**
## **MAINDEE UNLIMITED**
Arthur Gait & Company Limited Chartered Certified Accountants 18 Gold Tops Newport NP20 5WJ
**MAINDEE UNLIMITED**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|4|
|**Independent Examiner's Report**||5||
|**Statement of Financial Activities**||6||
|**Balance Sheet**||7||
|**Notes to the Financial Statements**|8|to|21|
|**Detailed Statement of Financial Activities**|22|to|23|
## **MAINDEE UNLIMITED**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objects of the charity are the promotion for the benefit of the public of urban or rural regeneration in areas of social and economic deprivation (and in particular in Newport East) by all or any of the following means:
- (a) the relief of financial hardship:
- (b) the relief of unemployment:
(c) the advancement of education, training or retraining, particularly among unemployed people, and providing unemployed people with work experience:
(d) the provision of financial assistance, technical assistance or business advice or consultancy in order to provide training and employment opportunities for unemployed people in cases of financial or other charitable need through help: (i) in setting up their own business, or (ii) to existing businesses:
(e) the creation of training and employment opportunities by the provision of workspace, buildings, and/or land for use on favourable terms:
- (f) the maintenance, improvement or provision of public amenities:
- (g) the preservation of buildings or sites of historic or architectural importance:
(h) the provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, have need of such facilities:
- (i) the protection or conservation of the environment:
- (j) the provision of public health facilities and childcare:
- (k) the promotion of public safety and prevention of crime:
- (l) the maintenance, improvement or provision of public amenities in the vicinity of a landfill site:
(m) such other means as may from time to time be determined subject to the prior written consent of the Charity Commissioners for England and Wales.
## **Public benefit**
The trustees have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the Charity Commission's guidance on public benefit. The aim of the charity is to maximise the following benefits to the community of Maindee and its environment within available resources:
- Increase support for micro retail business
- Increased support for cultural industries and creativity
- More jobs and skills
- Increase community spirit
- Better identity and sense of place
- More attractive streets and public spaces
## **Volunteers**
Week to week management of the library is undertaken by our impressive team of volunteers. Their commitment and diverse skills keep our costs to a minimum without any loss of quality and the charity is most grateful to them for all their hard work.
Page 1
**MAINDEE UNLIMITED**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023**
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The charity continues to function successfully. We stayed within the budget, set at the start of 2022 /23. A new finance committee has been formed which meets monthly and reports to the management board each month. The Management Board examines the charities finances against the budget and also takes reports from all of the active projects. We have introduced Sage accounting system to improve our financial management and the quality of reports prepared.
We have introduced a new website which is more user friendly particularly on mobile phones. We are still in the process of populating this. Loud Llama was contracted to improve our social media platforms.
The library continues to operate successfully with volunteers. The library has hosted the Maindee Pantry. The aim of this is to prevent food waste. As a result, excess food is collected from a number of sources, mostly supermarkets. In 2022 /23 over 12 tonnes of food was saved from going to landfill. In the current cost of living crisis, it has also provided a valuable resource for those struggling financially in the area, Anyone can take food without the need to be referred by a third party agency. In addition, the library was opened as a 'warm hub' during the winter months. During the week a free cup of tea or coffee was provided. On Saturday afternoons the library was opened as a family space with food and children's activities provided by a youth worker.
Greening Maindee continues to maintain the various community gardens it has developed. It has developed new garden spaces on Maindee Triangle, Halstead Street, an allotment at Maindee Primary School and redeveloped the front of the library. A garden at Eveswell Community Centre has been developed and they are working with Toc H to further develop the site. A large mural has been commissioned on the side of a house in Corporation Road. Breaking Barriers, a heritage lottery funded project, was established and an engagement officer employed. The aim is to work with people from ethnic minority communities to encourage them to get involved in nature/green space activities. Over 800 people have engaged with the project. 30 different events have been run, and the team have attended 10 community events, including 3 festivals. The funding finished at the end of March 2023 but an application to the heritage lottery to Breaking Barriers 2 has been successful. This grant for £60,000 will allow the project to continuation until April 2024. A number of guided walks have been held and work with the Ramblers has developed nature walks in the area.
The Maindee Triangle Project has been completed. This was a challenging project with issues caused by the pandemic, difficulty for the builders in getting suitable sub-contractors and the increase in cost of materials. This caused an over run of the project. The Triangle was opened by the First Minister of Wales. It provides a café, public toilet, garden, public seating and a performance area. The café has given the opportunity for a local woman to open her first business.
Maindee District Renewal Project has completed the first stage. This involved wide ranging consultation, including with secondary and primary schools, and a number of public events. This allowed our contractors to develop a plan to green the main business area, reduce the amount of vehicle flow by redesigning the road layout and improve the area for pedestrians. This again went out to public consultation. This work was in partnership with Newport City Council. The further development of the plan has been submitted to Newport City Council and an application made for further funding from stage two of the Levelling Up Fund.
## **FINANCIAL REVIEW**
## **Financial position**
The accounts for this period of financial activity show total income of £254,054, of which £197,716 is restricted and total expenditure of £244,663 of which £182,858 is restricted. At 31st March 2023 the charity had total funds of £363,604 of which £13,750 are restricted compared to total funds of £354,213 at 31st March 2022, of which £125,436 were restricted.
The Finance Committee (quorum of 3 Trustees) meet monthly to discuss the charity's current financial status, any recommendations and or concerns are reported at the next board of trustees meeting.
## **Reserves policy**
We have identified special reserves of £20,000, of which £10,000 is for capital expenditure. In the current year we have designated a library maintenance reserve of £5,000 to fund essential maintenance to the library building.
In line with our Reserves Policy, the charity will agree maximum and minimum levels for reserves at our Annual General Meeting. The Treasurer will be responsible for proposing levels, based on the income and expenditure levels of the charity at that time and other relevant factors.
The current target special reserve levels are £5,000 (min) and £25,000 (max). Any designated funds will only be used for legitimate purposes and not to artificially reduce reserve levels.
Page 2
## **MAINDEE UNLIMITED**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
Maindee Unlimited is a Charitable Incorporated Organisation (CIO) inaugurated on 1st October 2014 and registered as a CIO with the Charities Commission on 2nd February 2015. The charity was formed under a constitution which established its objects and powers. Under the terms of the constitution the trustees have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.
## **Recruitment and appointment of new trustees**
At each annual general meeting of the members of the CIO, one-third of the elected charity trustees shall retire from office. If the number of elected charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office, but if there is only one charity trustee, he or she shall retire. The minimum number of trustees is three and the maximum number allowed is twelve. There are currently twelve trustees so four shall retire from office at the 2023 AGM. Retiring trustees may stand for re-election.
## **Induction and training of new trustees**
Five of our existing trustees are familiar with the work of the charity having been involved from the outset in setting up the charity.
New trustees are invited to attend a session to familiarise themselves with the charity and the context in which it operates. Each trustee is provided with the latest Charity Commission guidance on becoming and undertaking the trustee role.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees will develop a risk management strategy which will comprise:
- an annual review of the risks the charity may face;
- the establishment of systems and procedures to mitigate those risks identified in the plan;
- the implementation of procedures designed to minimise any potential impact of risks.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1160272
## **Principal address**
Llyfrgell Maindee Library 79 Chepstow Road Newport NP19 8BY
## **Trustees**
David Moses (Chairman) Angela Lorraine Lloyd (Vice Chair) Alison Starling (Treasurer until 29.10.22) Deb Davies (resigned 29.10.22, reappointed 15.5.23) John Stone Maggie Bain Rachel Claire Stubley Dipika Patel (appointed 4.4.22) Farzina Hussain Patricia Anne Johns Ben Antoniou (resigned 15.5.23) Michelle Brown (appointed 29.10.22) Ian John Davies (Treasurer from 29.10.22) (appointed 29.10.22)
Page 3
## **MAINDEE UNLIMITED**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023**
**REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner** Christine Pritchard FCA Institute of Chartered Accountants in England and Wales Arthur Gait & Company Limited Chartered Certified Accountants 18 Gold Tops Newport NP20 5WJ
The trustees are grateful to the following people for their contribution to the successful running of the charity during the year:
John Hallam (Programme Manager) Sheena Bennett (Project Administrator and Bookkeeper)
Approved by order of the board of trustees on 18[th] December 2023 and signed on its behalf by:
David Moses - Trustee
Page 4
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MAINDEE UNLIMITED**
## **Independent examiner's report to the trustees of Maindee Unlimited**
I report to the charity trustees on my examination of the accounts of Maindee Unlimited (the Trust) for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Christine Pritchard FCA Institute of Chartered Accountants in England and Wales Arthur Gait & Company Limited Chartered Certified Accountants 18 Gold Tops Newport NP20 5WJ
18[th] December 2023
Page 5
## **MAINDEE UNLIMITED**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023**
|Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
4,627
**Charitable activities**
3
Llyfrgell Maindee Library
51,711
The Triangle
-
Maindee District Centre Renewal
-
Maindee Community Pantry - Community Fridge
-
Breaking Barriers - Greening Together
-
Greening Maindee - Maindee Green Explorer
Trail
-
Greening Maindee - Our Voice, Our Choice, Our
Port
-
**Total**
56,338
**EXPENDITURE ON**
**Charitable activities**
4
Llyfrgell Maindee Library
55,849
Greening Maindee - Food For Life (Soil
Association)
-
The Triangle
-
Greening Maindee - Eveswell Community
Centre Project
-
Greening Maindee - Boat Project
-
Donate IT Wales
-
Greening Maindee - Halstead Street Pocket Park
Project
-
Greening Maindee - Mural Project
-
Greening Maindee - General
3,042
Maindee District Centre Renewal
-
Maindee Community Pantry - Community Fridge
-
Breaking Barriers - Greening Together
-
Greening Maindee - Maindee Green Explorer
Trail
-
Greening Maindee - Our Voice, Our Choice, Our
Port
1,234
Warm Hub
1,680
**Total**
61,805
**NET INCOME/(EXPENDITURE)**
(5,467)
**Transfers between funds**
12
126,544
**Net movement in funds**
121,077
**RECONCILIATION OF FUNDS**
Total funds brought forward
228,777
**TOTAL FUNDS CARRIED FORWARD**
349,854|Restricted
funds
£
259
-
34,007
118,957
5,222
39,271
-
-
197,716
-
181
2,719
-
11
-
1,861
-
-
141,114
197
36,775
-
-
-
182,858
14,858
(126,544)
(111,686)
125,436
13,750|31.3.23
Total
funds
£
4,886
51,711
34,007
118,957
5,222
39,271
-
-
254,054
55,849
181
2,719
-
11
-
1,861
-
3,042
141,114
197
36,775
-
1,234
1,680
244,663
9,391
-
9,391
354,213
363,604|31.3.22
Total
funds
£
19,975
21,686
82,024
54,063
3,000
-
2,940
3,000|
|---|---|---|---|
||||186,688|
||||28,673
4,825
6,697
2,310
685
10,050
-
6,360
2,240
20,728
2,366
26
3,079
244
-|
||||88,283|
||||98,405
-|
||||98,405
255,808|
||||354,213|
The notes form part of these financial statements
Page 6
## **MAINDEE UNLIMITED**
## **BALANCE SHEET 31 MARCH 2023**
|Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
9
293,252
**CURRENT ASSETS**
Debtors
10
14,795
Cash at bank and in hand
44,639
59,434
**CREDITORS**
Amounts falling due within one year
11
(2,832)
**NET CURRENT ASSETS**
56,602
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
349,854
**NET ASSETS**
349,854
**FUNDS**
12
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
-
-
13,750
13,750
-
13,750
13,750
13,750|31.3.23
Total
funds
£
293,252
14,795
58,389
73,184
(2,832)
70,352
363,604
363,604
349,854
13,750
363,604|31.3.22
Total
funds
£
186,402
4,620
173,082
177,702
(9,891)
167,811
354,213
354,213
228,777
125,436
354,213|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 18[th] December 2023 and were signed on its behalf by:
David Moses - Trustee
The notes form part of these financial statements
Page 7
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Going concern**
The trustees have assessed the charity's ability to continue as a going concern. In making this assessment the trustees have considered several factors when forming their conclusions including a review of budgets and a consideration of key risks, including the impact of COVID-19.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
The following specific policies apply to categories of income:
## Donations and legacies
Donations and legacies income includes donations, gifts and grants that provide core funding or are of a general nature and is recognised where there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when the donor specifies it must be used in future accounting periods or the donor has imposed conditions which must be met before the charity has unconditional entitlement.
## Income from charitable activities
Income from charitable activities includes income received under contract or where entitlement to grant funding is subject to specific performance conditions. This income is recognised as the related services are provided and there is entitlement, probability of receipt and the amount can be measured with sufficient reliability. Income is deferred when the amounts are received in advance of the performance of the service or event to which they relate.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Grants payable**
Grants payable are payments made to third parties, in furtherance of the charitable objectives of the funds held on trust. Grant payments are recognised as expenditure when the conditions for their payment have been met or where there is a constructive obligation to make a payment.
## A constructive obligation arises when:
- the charity has communicated its intention to award a grant to a recipient who then has a reasonable expectation that they will receive a grant; or
- the charity has made a public announcement about a commitment which is specific enough for the recipient to have a reasonable expectation that they will receive a grant; or
- there is an established pattern of practice which indicates to the recipient that the charity will honour its commitment.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
continued...
Page 8
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **1. ACCOUNTING POLICIES - continued**
## **Charitable activities**
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Allocation and apportionment of costs**
Support costs are those costs which do not relate directly to a single activity and do not themselves produce or constitute the output of the charitable activity. This includes governance costs which are those associated with meeting the constitutional and statutory requirements of the charity. These costs include the fees of the independent examiner, bank charges and administration salaries which have been apportioned to charitable activities on an appropriate basis.
## **Tangible fixed assets**
Tangible assets under the cost model are stated at historical cost less accumulated depreciation and any accumulated impairment losses. Historical cost includes expenditure that is directly attributable to bringing the asset to the location and condition necessary for it to be capable of operating in the manner intended by the Trustees.
The charity adds to the carrying amount of an item of fixed assets the cost of replacing part of such an item when that cost is incurred, if the replacement part is expected to provide incremental future benefits to the charity. The carrying amount of the replaced part is derecognised. Repairs and maintenance are charged to the Statement of Financial Activities during the period in which they are incurred.
Depreciation is charged so as to allocate the cost of the assets less their residual value over their estimated useful lives.
Depreciation is provided on the following basis: Leasehold improvements - between 5 and 10 years Plant and machinery - between 2 and 5 years Fixtures and fittings - between 3 and 5 years
The assets' residual values, useful lives and depreciation methods are reviewed and adjusted prospectively if appropriate, or if there is an indication of a significant change since the last reporting date.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes in the future.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Financial instruments**
The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at the present value of future cash flows (amortised cost). Financial assets held at amortised cost comprise cash at bank and in hand and the charity’s debtors, excluding prepayments. Financial liabilities held at amortised cost comprise the charity’s short term creditors excluding deferred income and taxation payable. No discounting has been applied to these financial instruments on the basis that the periods over which amounts will be settled are such that any discounting would be immaterial.
continued...
Page 9
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **2. DONATIONS AND LEGACIES**
|Donations
Grants
Grants received, included in the above, are as follows:
Welsh Government - Wales Cultural Recovery Fund
**INCOME FROM CHARITABLE ACTIVITIES**
Llyfrgell
Maindee
Library
£
Rental income
21,310
Café income
1,284
Printer income
2,479
Other income
876
Grants
22,000
Fundraising income
762
The Triangle rental income
3,000
51,711
Maindee
Community
Breaking
Pantry -
Barriers
Community
- Greening
Fridge
Together
£
£
Rental income
-
-
Café income
-
-
Printer income
-
-
Other income
-
-
Grants
5,222
39,271
Fundraising income
-
-
The Triangle rental income
-
-
5,222
39,271
Grants received, included in the above, are as follows:
Monmouthshire and Newport Local Nature Partnership Small Grants Fund
Newport City Council Our Voice, Our Choice, Our Port grant
Carried forward|31.3.23
£
4,886
-
4,886
31.3.23
£
-
The
Triangle
£
-
-
-
-
34,007
-
-
34,007
31.3.23
Total
activities
£
21,310
1,284
2,479
876
219,457
762
3,000
249,168
31.3.23
£
-
-
-|31.3.22
£
7,975
12,000
19,975
31.3.22
£
12,000
Maindee
District
Centre
Renewal
£
-
-
-
-
118,957
-
-
118,957
31.3.22
Total
activities
£
19,744
142
1,359
441
145,027
-
-
166,713
31.3.22
£
2,940
3,000
5,940|
|---|---|---|
## **3. INCOME FROM CHARITABLE ACTIVITIES**
continued...
Page 10
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **3. INCOME FROM CHARITABLE ACTIVITIES - continued**
|**INCOME FROM CHARITABLE ACTIVITIES - continued**|||
|---|---|---|
|Brought forward
National Lottery Community Fund People and Places grant
Welsh Government Community Facilities Programme grant
Newport City Council UK Community Renewal Fund
Hubbub Foundation UK Community Fridge Grant Fund
Newport City Council Participatory Budgeting Programme
GAVO/Newport City Council Community Warm Spaces Grant
Welsh Government Culture Sector Cost of Living Grant
National Lottery Heritage Fund
Newport City Council - The Triangle Awning grant
GAVO/Newport City Council Community Food Revenue Grant
GAVO/Newport City Council Sustainable Food Grant|31.3.23
£
-
22,683
-
118,957
1,000
10,000
2,000
10,000
39,271
11,324
3,504
718
219,457|31.3.22
£
5,940
57,319
24,705
54,063
3,000
-
-
-
-
-
-
-|
|||145,027|
## **4. CHARITABLE ACTIVITIES COSTS**
|Llyfrgell Maindee Library
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Boat Project
Greening Maindee - Halstead Street
Pocket Park Project
Greening Maindee - General
Maindee District Centre Renewal
Maindee Community Pantry -
Community Fridge
Breaking Barriers - Greening Together
Greening Maindee - Our Voice, Our
Choice, Our Port
Warm Hub|Direct
Costs
£
31,291
181
2,719
11
1,861
3,042
138,714
197
36,775
1,234
1,680
217,705|Grant
funding of
activities
(see note
5)
£
10,000
-
-
-
-
-
-
-
-
-
-
10,000|Support
costs (see
note 6)
£
14,558
-
-
-
-
-
2,400
-
-
-
-
16,958|Totals
£
55,849
181
2,719
11
1,861
3,042
141,114
197
36,775
1,234
1,680|
|---|---|---|---|---|
|||||244,663|
continued...
Page 11
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **5. GRANTS PAYABLE**
|**GRANTS PAYABLE**|||
|---|---|---|
||31.3.23|31.3.22|
||£|£|
|Llyfrgell Maindee Library|10,000|-|
|Donate IT Wales|-|5,808|
||10,000|5,808|
|The total grants paid to institutions during the year was as follows:|||
||31.3.23|31.3.22|
||£|£|
|Lliswerry Primary School|-|1,000|
|Maindee Primary School|-|1,000|
|Malpas Court Primary School|-|1,000|
|Newport Rotary|-|2,808|
|Maindee Festival Association|10,000|-|
||10,000|5,808|
## **6. SUPPORT COSTS**
|**SUPPORT COSTS**|||||
|---|---|---|---|---|
||||Governance||
||Management|Finance|costs|Totals|
||£|£|£|£|
|Llyfrgell Maindee Library|11,747|2,019|792|14,558|
|Maindee District Centre Renewal|-|-|2,400|2,400|
||11,747|2,019|3,192|16,958|
|Support costs, included in the above, are as|follows:||||
||||31.3.23|31.3.22|
|||Maindee|||
||Llyfrgell|District|||
||Maindee|Centre|Total|Total|
||Library|Renewal|activities|activities|
||£|£|£|£|
|Admin salary|11,747|-|11,747|11,794|
|Sage fees|1,886|-|1,886|-|
|Bank charges|133|-|133|201|
|Accountancy and independent examiner's|||||
|fees|792|2,400|3,192|2,400|
||14,558|2,400|16,958|14,395|
Support costs, included in the above, are as follows:
continued...
Page 12
**MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **7. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
## **8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
14,710
**Charitable activities**
Llyfrgell Maindee Library
21,686
The Triangle
-
Maindee District Centre Renewal
-
Maindee Community Pantry - Community
Fridge
-
Greening Maindee - Maindee Green Explorer
Trail
-
Greening Maindee - Our Voice, Our Choice,
Our Port
3,000
**Total**
39,396
**EXPENDITURE ON**
**Charitable activities**
Llyfrgell Maindee Library
28,673
Greening Maindee - Food For Life (Soil
Association)
-
The Triangle
(37)
Greening Maindee - Eveswell Community
Centre Project
-
Greening Maindee - Boat Project
-
Donate IT Wales
-
Greening Maindee - Mural Project
-
Greening Maindee - General
2,240
Maindee District Centre Renewal
-
Maindee Community Pantry - Community
Fridge
-
Breaking Barriers - Greening Together
-
Greening Maindee - Maindee Green Explorer
Trail
-
Greening Maindee - Our Voice, Our Choice,
Our Port
244
**Total**
31,120
**NET INCOME**
8,276
**Transfers between funds**
189,099
**Net movement in funds**
197,375|Restricted
funds
£
5,265
-
82,024
54,063
3,000
2,940
-
147,292
-
4,825
6,734
2,310
685
10,050
6,360
-
20,728
2,366
26
3,079
-
57,163
90,129
(189,099)
(98,970)|Total
funds
£
19,975
21,686
82,024
54,063
3,000
2,940
3,000|
|---|---|---|
|||186,688|
|||28,673
4,825
6,697
2,310
685
10,050
6,360
2,240
20,728
2,366
26
3,079
244|
|||88,283|
|||98,405
-|
|||98,405|
continued...
Page 13
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
|**8.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES -**
Unrestricted
funds
£
**RECONCILIATION OF FUNDS**
Total funds brought forward
31,402
**TOTAL FUNDS CARRIED FORWARD**
228,777
**9.**
**TANGIBLE FIXED ASSETS**
Short
Assets
leasehold
under
Other
improvements
construction
equipment
£
£
£
**COST**
At 1 April 2022
-
186,402
-
Additions
-
111,905
1,002
Reclassification
298,307
(298,307)
-
At 31 March 2023
298,307
-
1,002
**DEPRECIATION**
Charge for year
7,284
-
252
**NET BOOK VALUE**
At 31 March 2023
291,023
-
750
At 31 March 2022
-
186,402
-
**10.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
**11.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Accruals and deferred income|**continued**
Restricted
funds
£
224,406
125,436
Library
equipment
£
-
1,904
-
1,904
425
1,479
-
31.3.23
£
14,795
31.3.23
£
104
2,728
2,832|Total
funds
£
255,808
354,213
Totals
£
186,402
114,811
-
301,213
7,961
293,252
186,402
31.3.22
£
4,620
31.3.22
£
7,491
2,400
9,891|Total
funds
£
255,808|
|---|---|---|---|
||||354,213|
continued...
Page 14
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **12. MOVEMENT IN FUNDS**
|**Unrestricted funds**
Lyfrgell Maindee Library
Special reserve
Fixed asset reserve
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
Warm Hub
Library maintenance reserve
**Restricted funds**
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Eveswell Community
Centre Project
Greening Maindee - Boat Project
Donate IT Wales
Greening Maindee - Halstead Street Pocket
Park Project
Greening Maindee - Mural Project
Greening Maindee - Maindee Gateway
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
Greening Maindee - Maindee Green
Explorer Trail
**TOTAL FUNDS**|Net
income/
At 1.4.22
(expenditure)
£
£
16,382
475
20,000
-
186,402
-
3,237
(3,028)
2,756
(1,234)
-
(1,680)
-
-
228,777
(5,467)
1,830
(181)
86,451
31,288
(14)
-
314
(11)
1
-
5,878
(1,861)
1,890
-
464
-
28,153
(22,157)
634
5,176
(26)
2,604
(139)
-
125,436
14,858
354,213
9,391|Transfers
between
funds
£
13,146
-
106,850
-
(132)
1,680
5,000
126,544
(153)
(113,390)
14
-
-
-
-
-
(5,996)
(4,580)
(2,578)
139
(126,544)
-|At
31.3.23
£
30,003
20,000
293,252
209
1,390
-
5,000|
|---|---|---|---|
||||349,854
1,496
4,349
-
303
1
4,017
1,890
464
-
1,230
-
-|
||||13,750|
||||363,604|
continued...
Page 15
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **12. MOVEMENT IN FUNDS - continued**
Net income/(expenditure) included in the above are as follows:
|**Unrestricted funds**
Lyfrgell Maindee Library
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
Warm Hub
**Restricted funds**
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Boat Project
Greening Maindee - Halstead Street Pocket
Park Project
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
**TOTAL FUNDS**|Incoming
resources
£
56,324
14
-
-
56,338
-
34,007
-
-
118,957
5,373
39,379
197,716
254,054|Resources
expended
£
(55,849)
(3,042)
(1,234)
(1,680)
(61,805)
(181)
(2,719)
(11)
(1,861)
(141,114)
(197)
(36,775)
(182,858)
(244,663)|£
475
(3,028)
(1,234)
(1,680)
(5,467)
(181)
31,288
(11)
(1,861)
(22,157)
5,176
2,604
14,858
9,391|
|---|---|---|---|
continued...
Page 16
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **12. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|**Unrestricted funds**
Lyfrgell Maindee Library
Special reserve
Fixed asset reserve
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
**Restricted funds**
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Eveswell Community
Centre Project
Greening Maindee - Boat Project
Donate IT Wales
Greening Maindee - Halstead Street Pocket
Park Project
Greening Maindee - Mural Project
Greening Maindee - Maindee Gateway
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
Greening Maindee - Maindee Green
Explorer Trail
**TOTAL FUNDS**|Net
income/
At 1.4.21
(expenditure)
£
£
11,402
5,260
20,000
-
-
-
-
260
-
2,756
31,402
8,276
6,655
(4,825)
197,563
75,290
2,296
(2,310)
999
(685)
8,536
(8,535)
5,893
-
1,000
(2,610)
1,464
-
-
33,335
-
634
-
(26)
-
(139)
224,406
90,129
255,808
98,405|Transfers
between
funds
£
(280)
-
186,402
2,977
-
189,099
-
(186,402)
-
-
-
(15)
3,500
(1,000)
(5,182)
-
-
-
(189,099)
-|At
31.3.22
£
16,382
20,000
186,402
3,237
2,756
228,777
1,830
86,451
(14)
314
1
5,878
1,890
464
28,153
634
(26)
(139)
125,436
354,213|
|---|---|---|---|
continued...
Page 17
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **12. MOVEMENT IN FUNDS - continued**
Comparative net income/(expenditure), included in the above are as follows:
|**Unrestricted funds**
Lyfrgell Maindee Library
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
**Restricted funds**
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Eveswell Community
Centre Project
Greening Maindee - Boat Project
Donate IT Wales
Greening Maindee - Mural Project
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
Greening Maindee - Maindee Green
Explorer Trail
**TOTAL FUNDS**|Incoming
resources
£
33,896
2,500
3,000
39,396
-
82,024
-
-
1,515
3,750
54,063
3,000
-
2,940
147,292
186,688|Resources
expended
£
(28,636)
(2,240)
(244)
(31,120)
(4,825)
(6,734)
(2,310)
(685)
(10,050)
(6,360)
(20,728)
(2,366)
(26)
(3,079)
(57,163)
(88,283)|£
5,260
260
2,756
8,276
(4,825)
75,290
(2,310)
(685)
(8,535)
(2,610)
33,335
634
(26)
(139)
90,129
98,405|
|---|---|---|---|
continued...
Page 18
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **12. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
Lyfrgell Maindee Library
Special reserve
Fixed asset reserve
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
Warm Hub
Library maintenance reserve
**Restricted funds**
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Eveswell Community
Centre Project
Greening Maindee - Boat Project
Donate IT Wales
Greening Maindee - Halstead Street Pocket
Park Project
Greening Maindee - Mural Project
Greening Maindee - Maindee Gateway
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
Greening Maindee - Maindee Green
Explorer Trail
**TOTAL FUNDS**|Net
income/
At 1.4.21
(expenditure)
£
£
11,402
5,735
20,000
-
-
-
-
(2,768)
-
1,522
-
(1,680)
-
-
31,402
2,809
6,655
(5,006)
197,563
106,578
2,296
(2,310)
999
(696)
8,536
(8,535)
5,893
(1,861)
1,000
(2,610)
1,464
-
-
11,178
-
5,810
-
2,578
-
(139)
224,406
104,987
255,808
107,796|Transfers
between
funds
£
12,866
-
293,252
2,977
(132)
1,680
5,000
315,643
(153)
(299,792)
14
-
-
(15)
3,500
(1,000)
(11,178)
(4,580)
(2,578)
139
(315,643)
-|At
31.3.23
£
30,003
20,000
293,252
209
1,390
-
5,000
349,854
1,496
4,349
-
303
1
4,017
1,890
464
-
1,230
-
-
13,750
363,604|
|---|---|---|---|
continued...
Page 19
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **12. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net income/(expenditure), included in the above are as follows:
|**Unrestricted funds**
Lyfrgell Maindee Library
Greening Maindee - General
Greening Maindee - Our Voice, Our
Choice, Our Port
Warm Hub
**Restricted funds**
Greening Maindee - Food For Life (Soil
Association)
The Triangle
Greening Maindee - Eveswell Community
Centre Project
Greening Maindee - Boat Project
Donate IT Wales
Greening Maindee - Halstead Street Pocket
Park Project
Greening Maindee - Mural Project
Maindee District Centre Renewal
Maindee Community Pantry - Community
Fridge
Breaking Barriers - Greening Together
Greening Maindee - Maindee Green
Explorer Trail
**TOTAL FUNDS**|Incoming
resources
£
90,220
2,514
3,000
-
95,734
-
116,031
-
-
1,515
-
3,750
173,020
8,373
39,379
2,940
345,008
440,742|Resources
expended
£
(84,485)
(5,282)
(1,478)
(1,680)
(92,925)
(5,006)
(9,453)
(2,310)
(696)
(10,050)
(1,861)
(6,360)
(161,842)
(2,563)
(36,801)
(3,079)
(240,021)
(332,946)|£
5,735
(2,768)
1,522
(1,680)
2,809
(5,006)
106,578
(2,310)
(696)
(8,535)
(1,861)
(2,610)
11,178
5,810
2,578
(139)
104,987
107,796|
|---|---|---|---|
The Food For Life fund is restricted to a project bringing Food For Life cooking and eating group meetings to Maindee Library.
The Triangle fund is restricted to a project that is developing Maindee Triangle, a rare green space and community facility in the heart of the Maindee community.
The Greening Maindee funds are restricted to various projects that are greening and improving areas of Maindee, particularly those areas that are neglected.
The Donate IT fund is restricted to a project that is developing a solution around online access issues for primary age children, their families and teachers.
continued...
Page 20
## **MAINDEE UNLIMITED**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023**
## **13. RELATED PARTY DISCLOSURES**
During the year, John Stone, trustee, provided the charity with external landscaping and refurbishment works for which he received remuneration amounting to £5,361.The deadline for completion of the works was nearing and as John Stone was familiar with the project and had carried out similar work elsewhere, the trustees agreed that it was in the charity's best interests to award the contract to him.
Page 21
## **MAINDEE UNLIMITED**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023**
||31.3.23|31.3.22|
|---|---|---|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|4,886|7,975|
|Grants|-|12,000|
||4,886|19,975|
|**Charitable activities**|||
|Rental income|21,310|19,744|
|Café income|1,284|142|
|Printer income|2,479|1,359|
|Other income|876|441|
|Grants|219,457|145,027|
|Fundraising income|762|-|
|The Triangle rental income|3,000|-|
||249,168|166,713|
|**Total incoming resources**|254,054|186,688|
|**EXPENDITURE**|||
|**Charitable activities**|||
|Water and sewerage|310|284|
|Insurance|2,421|1,374|
|Electricity|3,063|1,936|
|Telephone, internet and postage|551|524|
|Gas|2,220|834|
|Printer costs|1,785|1,180|
|Stationery and consumables|1,392|1,864|
|Business rates|2,258|-|
|Repairs, cleaning supplies and miscellaneous|4,177|3,188|
|IT subscriptions and software|120|547|
|Website maintenance|162|438|
|Events|1,492|-|
|Furniture and equipment|693|676|
|Licences|339|339|
|Professional fees|440|7,365|
|Outside space signage|828|571|
|Donate IT|-|4,146|
|Fundraising and promotion|2,260|-|
|The Triangle|1,225|6,734|
|Greening Maindee - General|3,598|2,484|
|Greening Maindee - Eveswell Primary School|||
|Project|-|1,887|
|Greening Maindee - Boat Project|11|685|
|Greening Maindee - Halstead Street Pocket Park|||
|Project|1,861|-|
|Carried forward|31,206|37,056|
This page does not form part of the statutory financial statements
Page 22
## **MAINDEE UNLIMITED**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023**
||31.3.23|31.3.22|
|---|---|---|
||£|£|
|**Charitable activities**|||
|Brought forward|31,206|37,056|
|Bad debts|352|-|
|Our Voice, Our Choice, Our Port|640|-|
|Maindee District Centre Renewal|138,714|20,728|
|Maindee Community Pantry - Community Fridge|196|2,366|
|Breaking Barriers - Greening Together|36,775|26|
|Greening Maindee - Green Explorer Trail|-|3,079|
|Food for Life Project|181|4,825|
|Warm Hub|1,680|-|
|Depreciation of leasehold improvements|7,284|-|
|Depreciation of library equipment|425|-|
|Depreciation of other equipment|252|-|
|Grants to institutions|10,000|5,808|
||227,705|73,888|
|**Support costs**|||
|**Management**|||
|Admin salary|11,747|11,794|
|**Finance**|||
|Sage fees|1,886|-|
|Bank charges|133|201|
||2,019|201|
|**Governance costs**|||
|Accountancy and independent examiner's fees|3,192|2,400|
|Total resources expended|244,663|88,283|
|**Net income**|9,391|98,405|
This page does not form part of the statutory financial statements
Page 23
## **Independent Examiner’s Report to the Trustees/Members of Maindee Festival Association**
I report to the trustees on my examination of the accounts of Maindee Festival Association (the Charity) for the year ended 31st March 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(‘the Act’).
I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
(2) the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sheena Bennett AICB 6 Emlyn Terrace New Road Talywain NP4 7RQ
Date: 2511112023