Minutes of AGM, Chatton Village Hall Trust, September 20[th] 2023
Present S and J Parker, H Sutherland, C Wilce, R Tebay, I Fiddes, S Moss, J Ord, A Pigg, A Prytherch, S Ord
Apologies
A Hardy
Chair’s report The village hall is flourishing as a hub, with lots of activity over the last year- speaker nights, music, theatre productions, private functions, regular bookings from NAS, the Parish Council, yoga, pilates and carpet bowls groups. The gym remains well attended. The Village Hall Heritage Project is near completion, and there will be an event to showcase the findings and celebrate it happening. The trustees and volunteers have put in a lot of hard work to make it happen. The financial picture shows that the trust is solvent, but because a lot of money is ringfenced for specific projects, there is not a lot left for day to day running. Kitchen work has started, and the playground is about to start. We have several opportunities for funding coming up. The community survey of Tillside Parish had overwhelming support for the hall, and also showed widespread interest from people interested in becoming a friend of the hall, but highlighted the lack of a younger voice in the responses.
Treasurer’s report For the year end March 2023, the hall had an income of £48,443, of which £38,159 was grant funding and donations for specific projects. Income otherwise came from gym membership, hall hire, feed in tariff payments and specific fundraising activities. Approximately £10,000 was from sustainable regular sources. Expenditure was £17,035, being on maintenance, rent, services, insurance, asset purchases (eg a treadmill) and specific projects, (regular expenses are between £6,000 and £10,000) leaving a balance of £57,209 (although a lot of that is ringfenced for kitchen and toilet improvements and the playground).
Appointment of auditor Ian Catchpole
Trustees Elected S Parker, A Hardy, A Prytherch, S Ord, S Moss, A Pigg Appointed C Wilce, R Tebay Volunteers G Rollings and H Brewin
Lastly, many thanks to Ian Fiddes, for being the chair through a very busy year, with increased activity and a significant improvement in facilities about to be delivered.
Chatton Village Hall Trust Year Ended 31st March 2023 Receipts and Payments Account FINAL Recgipts and Payment• Notes 2022-23 Unrnstrfct•d R•strlcted Fund Fund 2021-22 Tota Funds Funds Recelpts Hire Charges Gym Member8hip Fundraising Events Grant Funding F•od-In-larrff Donations Other {3) 3.177.50 4,618 IX) 1.124.91 3,177.50 4.618 1.238.91 15.(KX).co 750.20 23.659.CQ 1,416.00 3,952.¢)0 590.10 10,e67.¢XJ 164.21 6,294.75 14) (2) &15) 114.LK) 15.(MM).(M) 750.20 20.309.00 161 3,350.(KI 29,979.61 18,464. 48,443.61 23,644.C6 Asset Sales Total R&¢ei 29,979.61 18.464. 48.443.61 23,644.C6 Paymonts Cleaning Service8 Electricity Health & Safety Insurance & Litxnses Inlemel Maintenance Miscallaneou8 Professional Fees Projects Rent Subguiplions Water 1,045.71 2.4*.82 215.04 675.05 242.19 471.95 1,045.71 2,496.82 215.04 675.05 242.19 471.95 1,044.10 1,963.13 258.32 1,070,07 269.73 2,563.20 (7) (8) {9) {10) s..88 2,023.32 7,920.IXJ 29.181.60 2.1CQ.00 10.C(I 120.CQ 38,6CIJ.15 852.CK) 10.00 192.C() 11,845.44 3.167.03 10. 192.00 13,868.76 3,167.03 2.23.32 Asset Purchases (11) Tolal P• ment8 15,012.47 2,023.32 17,035.79 39,452.15 lusl t)eficit 14,7.14 16,440 68 31,407.82 115.808.091 Opening Current acLount balonce Openino Roserve account balanc8 4.473.12 20.(KM). 1.329.05 5.802.17 20,0(XI.00 35,5gJ.78 6.019.48 Total funds at ear end 39,440.26 17,769.73 57,209.99 25.802.17
Chatton Village Hall Trust Year Ended 31st March 2023 Statsment of Assets and Llabllttles as at 31st March 2023 FINAL 2022-23 2021-22 Currnnt A•u¢s Current Account R•$ervo Account 7,209.99 50.¢XQ. 57,209.99 5,802.17 20,OCMJ. 25,802.17 Raprn•onted by.. General Fund Restricted Fund Total funds at 39,440.26 17.769.73 57,209.99 24,473.12 1,329.05 25.802.17 •nd Approved by the Truste0$ c and siwed on thoir behalf by., 20° 5yF_L- 2013 CAGrf) Sebastian Moss - Seuelary Aan Harty- r888uror A ¥ klARD
llll The Old Manse New Road Chatton Northumberland NE66 SPU Tel.. 01668 215712 ian.catchpole@chatton.uk Independent Examinerfs Report to the trustees/members of Chotton Villoge Holl Ilègistered Charity No. 1137433 On accounts for the ear ended 31" March 2023 I report to the trustees on my examination of the accounts of the above charty 1.the Trusf) for the year ended 31" March 2023 Responslbllftl•s As the charity's trustees. you are responsible for the preparailon of and b•sls ol report the accounts in accordance with the requirernents of the Charities Art 20111-the Acri. I report in respect of my examination of the Trust's accounts carried out under sertion 145 of the 2011 Art and in carrying out my examlnatlon, I have followed all the applicable Oirertions given by the Charity Cornmission under section 1451511bl of the Act. Independent I have completed my examlnatlon. I confirm that no mJterlal matters •mIller's Statement have come to my attentlon In connectlon wlth the examlnation whlch 81ves me cause to belleve that In. any materlal respect.. the accountin8 rrford5 were not kept In accordance wlth section 130 of the Charities Act.. or the accounts did not accord with the accountin8 records; or the accounts dld not comply with the appllcable requirement5 concernlng the fom) and conteni of accounts set out in the Charitie5 (Accounts and Reportsl Regulations 2LK18 oiher than any requirement that the accounts Rive a 'true and fairf vlew which is rt a matter considered as part of an independent examlnatlon. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn In thls report In order to enable a proper understandln8 of the accounts to be reached. Signed: Name: lan Catchpole Date: 15 Ortober 2023