Minutes of AGM, Chatton Village Hall Trust, September 20[th] 2023 

Present S and J Parker, H Sutherland, C Wilce, R Tebay, I Fiddes, S Moss, J Ord, A Pigg, A Prytherch, S Ord 

Apologies 

A Hardy 

Chair’s report The village hall is flourishing as a hub, with lots of activity over the last year- speaker nights, music, theatre productions, private functions, regular bookings from NAS, the Parish Council, yoga, pilates and carpet bowls groups. The gym remains well attended. The Village Hall Heritage Project is near completion, and there will be an event to showcase the findings and celebrate it happening. The trustees and volunteers have put in a lot of hard work to make it happen. The financial picture shows that the trust is solvent, but because  a lot of money is ringfenced for specific projects, there is not a lot left for day to day running. Kitchen work has started, and the playground is about to start. We have several opportunities for funding coming up. The community survey of Tillside Parish had overwhelming support for the hall, and also showed widespread interest from people interested in becoming a friend of the hall, but highlighted the lack of a younger voice in the responses. 

Treasurer’s report For the year end March 2023, the hall had an income of £48,443, of which £38,159 was grant funding and donations for specific projects. Income otherwise came from gym membership, hall hire, feed in tariff payments and specific fundraising activities. Approximately £10,000 was from sustainable regular sources. Expenditure was £17,035, being on maintenance, rent, services, insurance, asset purchases (eg a treadmill) and specific projects, (regular expenses are between £6,000 and £10,000) leaving a balance of £57,209 (although a lot of that is ringfenced for kitchen and toilet improvements and the playground). 

Appointment of auditor Ian Catchpole 

Trustees Elected S Parker, A Hardy, A Prytherch, S Ord, S Moss, A Pigg Appointed C Wilce, R Tebay Volunteers G Rollings and H Brewin 

Lastly, many thanks to Ian Fiddes, for being the chair through a very busy year, with increased activity and a significant improvement in facilities about to be delivered. 



Chatton Village Hall Trust
Year Ended 31st March 2023
Receipts and Payments Account
FINAL
Recgipts and Payment•
Notes
2022-23
Unrnstrfct•d R•strlcted
Fund
Fund
2021-22
Tota
Funds
Funds
Recelpts
Hire Charges
Gym Member8hip
Fundraising Events
Grant Funding
F•od-In-larrff
Donations
Other
{3)
3.177.50
4,618 IX)
1.124.91
3,177.50
4.618
1.238.91
15.(KX).co
750.20
23.659.CQ
1,416.00
3,952.¢)0
590.10
10,e67.¢XJ
164.21
6,294.75
14)
(2) &15)
114.LK)
15.(MM).(M)
750.20
20.309.00
161
3,350.(KI
29,979.61
18,464.
48,443.61
23,644.C6
Asset Sales
Total R&¢ei
29,979.61
18.464.
48.443.61
23,644.C6
Paymonts
Cleaning Service8
Electricity
Health & Safety
Insurance & Litxnses
Inlemel
Maintenance
Miscallaneou8
Professional Fees
Projects
Rent
Subguiplions
Water
1,045.71
2.4*.82
215.04
675.05
242.19
471.95
1,045.71
2,496.82
215.04
675.05
242.19
471.95
1,044.10
1,963.13
258.32
1,070,07
269.73
2,563.20
(7)
(8)
{9)
{10)
s.￿.88
2,023.32
7,920.IXJ
29.181.60
2.1CQ.00
10.C(I
120.CQ
38,6CIJ.15
852.CK)
10.00
192.C()
11,845.44
3.167.03
10.
192.00
13,868.76
3,167.03
2.￿23.32
Asset Purchases
(11)
Tolal P• ment8
15,012.47
2,023.32
17,035.79
39,452.15
lusl
t)eficit
14,￿7.14
16,440 68
31,407.82
115.808.091
Opening Current acLount balonce
Openino Roserve account balanc8
4.473.12
20.(KM).
1.329.05
5.802.17
20,0(XI.00
35,5gJ.78
6.019.48
Total funds at
ear end
39,440.26
17,769.73
57,209.99
25.802.17

Chatton Village Hall Trust
Year Ended 31st March 2023
Statsment of Assets and Llabllttles as at 31st March 2023
FINAL
2022-23
2021-22
Currnnt A•u¢s
Current Account
R•$ervo Account
7,209.99
50.¢XQ.
57,209.99
5,802.17
20,OCMJ.
25,802.17
Raprn•onted by..
General Fund
Restricted Fund
Total funds at
39,440.26
17.769.73
57,209.99
24,473.12
1,329.05
25.802.17
•nd
Approved by the Truste0$ c
and siwed on thoir behalf by.,
20° 5yF_L- 2013
CAGrf)
Sebastian Moss - Seuelary
Aan Harty-
r888uror
A ¥ klARD

llll
The Old Manse
New Road
Chatton
Northumberland
NE66 SPU
Tel.. 01668 215712
ian.catchpole@chatton.uk
Independent Examinerfs Report
to the trustees/members of Chotton Villoge Holl
Ilègistered Charity No. 1137433
On accounts for the
ear ended 31" March 2023
I report to the trustees on my examination of the accounts of the
above charty 1.the Trusf) for the year ended 31" March 2023
Responslbllftl•s As the charity's trustees. you are responsible for the preparailon of
and b•sls ol report the accounts in accordance with the requirernents of the Charities Art
20111-the Acri.
I report in respect of my examination of the Trust's accounts carried
out under sertion 145 of the 2011 Art and in carrying out my
examlnatlon, I have followed all the applicable Oirertions given by the
Charity Cornmission under section 1451511bl of the Act.
Independent I have completed my examlnatlon. I confirm that no mJterlal matters
•￿mIller's Statement have come to my attentlon In connectlon wlth the examlnation whlch
81ves me cause to belleve that In. any materlal respect..
the accountin8 rrford5 were not kept In accordance wlth
section 130 of the Charities Act.. or
the accounts did not accord with the accountin8 records; or
the accounts dld not comply with the appllcable requirement5
concernlng the fom) and conteni of accounts set out in the
Charitie5 (Accounts and Reportsl Regulations 2LK18 oiher than
any requirement that the accounts Rive a 'true and fairf vlew
which is r￿t a matter considered as part of an independent
examlnatlon.
I have no concerns and have come across no other matters in
connection with the examination to which attention should be
drawn In thls report In order to enable a proper understandln8 of
the accounts to be reached.
Signed:
Name: lan Catchpole
Date: 15 Ortober 2023