Southampton Foster Carers' Association (Registered Charity Number: 1137351)
Trustees' Annual Report July 2024 – July 2025
& Financial Statements
6[th] April 2024 – 5[th] April 2025
July 2025
Executive Summary, achievements & Performance
Page 1 of 7
Welcome everyone, and a huge thanks to the fantastic Committee who stand at present.
This year we have worked hard as a committee to move with the positive changes made within Children’s services. Supporting our fostering team and supporting our fostering families.
We have celebrated Easter and Halloween with discos and at Christmas we had a very special visit from Father Christmas at our Injoy party. We have raised money through raffles, cakes sales, teddy tombola’s, book sales as well as incredible efforts from carers, young people and social workers taking part in the Southampton marathon, half marathon, 10k and 5k run, amazing! Ruth Sadler, not only did the Southampton Marathon, she also took part in the London Marathon, raising over £1500 for SFCA. Thank you Ruth! Ruth also pulled together a brilliant quiz evening, which raised a huge £600. Due to the amount of money raised and donations we have been able to have another Haven holiday. This will be another fantastic opportunity for us to come together and make fantastic memories. We are really looking forward to the AGM, a fun day for all.
We have received our annual service level payment from SCC which increased this year to £4000. Thanks to the fostering team for supporting us, and working hard to source funding for our celebration evening in October. The fostering service also pay for the Insurance on our storage unit, which holds equipment, Christmas presents and event decorations/equipment. We would also like to thank Colin McPherson for Christmas presents, Easter eggs and raffle prizes.
As your Committee, please feel free to come to us with any concerns you may have, we will do our best to get any queries answered or gain guidance for you!
Thank you all for coming today to support our amazing riders and we hope you all have a great day at the Family BBQ & AGM, and we appreciate all those who have attended! Thank you, Jo SFCA Chair
Reference & Administration Details
Charity Details
| Name Southampton Foster Carers’ Association |
Name Southampton Foster Carers’ Association |
|---|---|
| Referred to as | SFCA |
| CharityNumber 1137351 |
|
| Address | Civic Centre,Southampton,Hampshire. SO14 7LY |
Names of Charity Officers (Trustees)
| Name Ofce Date Appointed Date Resigned |
Name Ofce Date Appointed Date Resigned |
Name Ofce Date Appointed Date Resigned |
Name Ofce Date Appointed Date Resigned |
|---|---|---|---|
| Jo Lane | Chair | 12/07/2021 | |
| Jo Monteiro Vice-Chair 12/07/2021 12/07/2025 |
|||
| Jo Monteiro | Treasurer | 12/07/2024 |
Page 2 of 7
Secretary
Vacant
Names of Committee Members
| Name Role Date Appointed Date Resigned |
Name Role Date Appointed Date Resigned |
Name Role Date Appointed Date Resigned |
Name Role Date Appointed Date Resigned |
|---|---|---|---|
| Alison Saint | Committee Member | August 2024 | |
| Sandy Gayton Committee Member 12/07/2021 |
|||
| Denise Wargent | Committee Member | 12/07/2021 | |
| Gill White Committee Member July 2023 |
|||
| Bev Trevis | Committee Member | 01/07/2023 | |
| Linda Taylor Committee Member 12/07/2021 |
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| Tracey Saunders | Committee Member | 12/07/2021 | |
| Maxine Smith Committee Member 09/07/2024 |
|||
| Rachel Deacon | Committee Member | 09/07/2022 | |
| Will Rosie Committee Member 01/07/2023 |
|||
| Corrine Finley | Committee Member | 01/07/2023 | |
| Kate Carter Committee member 14/07/2021 |
|||
| Ali Saint | Co-Opt Member | August/2024 |
Names & Addresses of Advisors
| Role Name Address |
Role Name Address |
Role Name Address |
|---|---|---|
| Banking | Lloyds Bank | 77 Shirley High St, Southampton. SO15 3TX |
| Fostering Services Carly Arnold Fostering Team Manager Children’s Services Civic Centre, North Wing, Ground Floor, Southampton SO14 7LY |
Structure, Governance & Management
Description of the Charity's Trusts
| Type of Governing Document |
Constitution adopted 21stMay 2001 Unincorporated Association Trustees are appointed or reappointed annually at the Annual General Meeting (AGM)inJuly. |
|---|---|
| How the Charity is Constituted |
|
| Trustee Selection Method |
Additional Governance Matters
Page 3 of 7
Membership of the Association is open to any registered Southampton City Council (SCC) foster carer.
The SFCA is partnered with the Foster Services Team of SCC with whom we jointly undertake a range of activity programmes, and from whom we utilise a lock-up (to store gifts for our children) and their Pathways Building for Committee meetings.
All Trustees and Committee members give their time voluntarily and receive no remuneration or other benefits.
Objectives and activities
Objects
The objectives of the SFCA shall be to advance education and to protect and preserve the good health of foster carers and the children in their care within Southampton and surrounding areas, by:
-
Promoting the provision of high-quality foster care for children looked after, in partnership with the Children’s Services Fostering Team of SCC and to work together in the practice and promotion of anti-discrimination, anti-racism, and equal opportunities.
-
Supporting the SCC in their recruitment of suitable persons to become foster carers.
-
Supporting foster carers whilst promoting and protecting their interests.
-
To enable carers to have a stronger voice.
-
To promote good working partnerships.
-
To provide support and guidance.
-
To support and enhance knowledge and skills required for fostering.
-
To offer regular social events for everyone.
Main Activities
The SFCA is an independent organisation run by Southampton foster carers and is a registered charity. The Association offers activities and social events for fostering families and the children in their care. We give additional help to foster carers with monthly support groups.
The SFCA organises annual events including fun days, barbecues, discos, day trips, a Halloween party, and a Christmas grotto.
Additional Details
We are grateful for the many hours’ our Committee members and volunteers have spent working with the SFCA to put on our, in-person and virtual, events. Without this valuable contribution of time, energy, and expertise we would not have been able to achieve so much.
Statutory Declaration on Public Benefit
The Trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties.
Page 4 of 7
Financial Review
Statement of the Charity's Policy on Reserves
The main financial risk to the charity is loss of funding from SCC and reduced fund-raising opportunities due to the cost-of-living crisis. The funds are held to cover the costs of our events and to meet any unforeseen expenditure which may occur.
Details of any Funds Materially in Deficit
The Trustees declare that the charity had no funds which were materially in deficit at the date of the statement of assets & liabilities.
Particulars of any Outstanding Guarantee Given by the Charity
The Trustees declare that the charity has given no guarantee where potential liability is outstanding at the date of the statement of assets & liabilities.
Particulars of any Outstanding Debt
The Trustees declare that the charity has no outstanding debts which are secured by an express charge on any of the assets of the charity at the date of the statement of assets & liabilities.
SFCA Financial Summary/Breakdown 6[th] April 2024 – 5[th] April 2025
Start Balance 06/04/24- £17,845.41 End total balance 05/04/25- £21,358.46
Of that- protected money for carers ball- £12,610
| Event | Money In | Money Out |
|---|---|---|
| T-shirt printing 5K run | £15 | |
| Zoom | £31.18 | |
| Paypal- Donations via GoFundMe | £3,708,99 | |
| Haven 2024 | £6,400 | £16350 |
| Sponsored bike ride/AGM | £1348.50 | £450.16 |
| SCC Service level payment SCC donation for caravan holiday |
£4000 £9000 £1255 |
|
| Donation | £3 | |
| John Lewis grant for Care leavers | £500 | £148.69 |
| Ball 2024- Magician Gifts Forever events Rafe Venue Table wine Donation Table plan Balloons Glasses-IKEA Aldi- thank you gifts Aldi- Thank you gifts |
£3,018.57 £1000 |
£650 £403.06 £313 £887.42 £9,230.00 £1,782.00 £130 £350 £25 £44.20 £21.80 |
Page 5 of 7
| Haven 2025 | £2,400.00 | |
|---|---|---|
| Mayfower | £2,202.62 | £1,320.00 |
| Ice Skating BM promotion | £650 | |
| Toolstation- Card Machine | £94.99 | |
| Event- Bowling | £222 | £540 |
| Storage insurance | £280.06 | |
| Bashley MB | £2,816.00 | £2,814.10 |
| Mockingbird | £529 | £280 |
| Ice Skating | £495 | £520 |
| Zurich insurance | £56 | |
| Christmas 2024- Wrapping paper | £11.98 | |
| Eater disco 2025- Hall Disco Entrance/rafe Float Food/Plates Table cloth |
£52.50 | £200 £200 £85 £102.49 |
| Ball 2025 Donation- Seatech Venue deposit Entertainment Gifts Table decs Entrance |
£13,610.00 £200 |
£5,875.00 £1,100.00 £89.10 £11.00 |
| AGM 2025- Infataplanet Face painter Bubble lady Sparks & bubbles |
£50 £50 £100 |
|
| Halloween 2025 Disco |
£200 | |
| Lloyds service charge | £8.50 | |
| TOTAL | £50,759.68 | £47,246.69 |
Declaration
The Trustees declare that they have approved the above report and authorised that it be signed on their behalf.
Signed on behalf of the Charity’s Trustees.
Name:
Joanne Lane
Page 6 of 7
Role: Chairperson
Signature: J.LANE
Date: 20/04/26
Page 7 of 7
th SFCA Accounts 61h A iil 2024_ 05 APRtL 2025 Start Balance 06/04/24- £17,845.41 End total balance 05/04/25- £21,358.46 Of that- protected money for carers ball- £12,610 Event Mone Mone rint Zoo PaiTraL- Donaiions lriil GoFundMe £31.L8 HavLll 2024 £6,400 £1633G onsored biki ridelAGM SCC Servile level payment Ll'14ts..71) 14()01) 14i().16 SCC donation for carilV(ItL bolid<l Donati(Jn John grani for C£e leiiveT8 £L2ii £3 £JOO £148.69 Ball 2()24- Mcwician G21is Forever events £6iO £403.06 £3,018.57 Venue Table wine Don<ltion Tablt. plan Ealloi)n% Gla%%es-IKEA Aldi- thiiuk you gilr. ()U IFII1s H<iven 2025 flower Ice Skat. romotion Tuolstdtion- Card MaL'hiDo Event- Boivlll £9CTr9.42 £9,230.00 £1,782.00 £i(Joo £130 £44.20 £21.80 L2 401).00 £2 202.62 £GiO StOTa Basble Eslockin bird Ice Skat Zurith in¥iUTance Cbrisimas 2024- Wrappin2 e in%,UriCe L2110.0(i £2.8 ICI.()O 128() L5() 111.g¥J
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