# **Southampton Foster Carers' Association (Registered Charity Number: 1137351)** 

**Trustees' Annual Report July 2024 – July 2025** 

# **& Financial Statements** 

**6[th] April 2024 – 5[th] April 2025** 

**July 2025** 

**Executive Summary, achievements & Performance** 

Page **1** of **7** 



Welcome everyone, and a huge thanks to the fantastic Committee who stand at present. 

This year we have worked hard as a committee to move with the positive changes made within Children’s services. Supporting our fostering team and supporting our fostering families. 

We have celebrated Easter and Halloween with discos and at Christmas we had a very special visit from Father Christmas at our Injoy party. We have raised money through raffles, cakes sales, teddy tombola’s, book sales as well as incredible efforts from carers, young people and social workers taking part in the Southampton marathon, half marathon, 10k and 5k run, amazing! Ruth Sadler, not only did the Southampton Marathon, she also took part in the London Marathon, raising over £1500 for SFCA. Thank you Ruth! Ruth also pulled together a brilliant quiz evening, which raised a huge £600. Due to the amount of money raised and donations we have been able to have another Haven holiday. This will be another fantastic opportunity for us to come together and make fantastic memories. We are really looking forward to the AGM, a fun day for all. 

We have received our annual service level payment from SCC which increased this year to £4000. Thanks to the fostering team for supporting us, and working hard to source funding for our celebration evening in October. The fostering service also pay for the Insurance on our storage unit, which holds equipment, Christmas presents and event decorations/equipment. We would also like to thank Colin McPherson for Christmas presents, Easter eggs and raffle prizes. 

As your Committee, please feel free to come to us with any concerns you may have, we will do our best to get any queries answered or gain guidance for you! 

Thank you all for coming today to support our amazing riders and we hope you all have a great day at the Family BBQ & AGM, and we appreciate all those who have attended! Thank you, Jo SFCA Chair 

## **Reference & Administration Details** 

## **Charity Details** 

|**Name**<br>**Southampton Foster Carers’ Association**|**Name**<br>**Southampton Foster Carers’ Association**|
|---|---|
|Referred to as|SFCA|
|CharityNumber<br>1137351||
|Address|Civic Centre,Southampton,Hampshire. SO14 7LY|



## **Names of Charity Officers (Trustees)** 

|**Name**<br>**Ofce**<br>**Date Appointed**<br>**Date Resigned**|**Name**<br>**Ofce**<br>**Date Appointed**<br>**Date Resigned**|**Name**<br>**Ofce**<br>**Date Appointed**<br>**Date Resigned**|**Name**<br>**Ofce**<br>**Date Appointed**<br>**Date Resigned**|
|---|---|---|---|
|Jo Lane|Chair|12/07/2021||
|Jo Monteiro<br>Vice-Chair<br>12/07/2021<br>12/07/2025||||
|Jo Monteiro|Treasurer|12/07/2024||



Page **2** of **7** 



Secretary 

Vacant 

## **Names of Committee Members** 

|**Name**<br>**Role**<br>**Date**<br>**Appointed**<br>**Date Resigned**|**Name**<br>**Role**<br>**Date**<br>**Appointed**<br>**Date Resigned**|**Name**<br>**Role**<br>**Date**<br>**Appointed**<br>**Date Resigned**|**Name**<br>**Role**<br>**Date**<br>**Appointed**<br>**Date Resigned**|
|---|---|---|---|
|Alison Saint|Committee Member|August 2024||
|Sandy Gayton<br>Committee Member<br>12/07/2021||||
|Denise Wargent|Committee Member|12/07/2021||
|Gill White<br>Committee Member<br>July 2023||||
|Bev Trevis|Committee Member|01/07/2023||
|Linda Taylor<br>Committee Member<br>12/07/2021||||
|Tracey Saunders|Committee Member|12/07/2021||
|Maxine Smith<br>Committee Member<br>09/07/2024||||
|Rachel Deacon|Committee Member|09/07/2022||
|Will Rosie<br>Committee Member<br>01/07/2023||||
|Corrine Finley|Committee Member|01/07/2023||
|Kate Carter<br>Committee member<br>14/07/2021||||
|Ali Saint|Co-Opt Member|August/2024||



## **Names & Addresses of Advisors** 

|**Role**<br>**Name**<br>**Address**|**Role**<br>**Name**<br>**Address**|**Role**<br>**Name**<br>**Address**|
|---|---|---|
|Banking|Lloyds Bank|77 Shirley High St,<br>Southampton. SO15 3TX|
|Fostering Services<br>Carly Arnold          Fostering<br>Team Manager Children’s<br>Services<br>Civic Centre, North Wing,<br>Ground Floor, Southampton<br>SO14 7LY|||



## **Structure, Governance & Management** 

## **Description of the Charity's Trusts** 

|**Type of Governing**<br>**Document**|Constitution adopted 21stMay 2001<br>Unincorporated Association<br>Trustees are appointed or reappointed annually at the<br>Annual General Meeting (AGM)inJuly.|
|---|---|
|**How the Charity is**<br>**Constituted**||
|**Trustee Selection**<br>**Method**||



## **Additional Governance Matters** 

Page **3** of **7** 



Membership of the Association is open to any registered Southampton City Council (SCC) foster carer. 

The SFCA is partnered with the Foster Services Team of SCC with whom we jointly undertake a range of activity programmes, and from whom we utilise a lock-up (to store gifts for our children) and their Pathways Building for Committee meetings. 

All  Trustees  and  Committee  members  give  their  time  voluntarily  and  receive  no remuneration or other benefits. 

## **Objectives and activities** 

## **Objects** 

The objectives of the SFCA shall be to advance education and to protect and preserve the good  health of foster carers and the  children in their care within Southampton  and surrounding areas, by: 

1. Promoting the provision of high-quality foster care for children looked after, in partnership with the Children’s Services Fostering Team of SCC and to work together in the practice and promotion of anti-discrimination, anti-racism, and equal opportunities. 

2. Supporting the SCC in their recruitment of suitable persons to become foster carers. 

3. Supporting  foster  carers  whilst  promoting  and  protecting their interests. 

4. To enable carers to have a stronger voice. 

5. To promote good working partnerships. 

6. To provide support and guidance. 

7. To support and enhance knowledge and skills required for fostering. 

8. To offer regular social events for everyone. 

## **Main Activities** 

The SFCA is an independent organisation run by Southampton foster carers and is a registered  charity.   The  Association offers activities  and  social  events  for  fostering families and the children in their care. We give additional help to foster carers with monthly support groups. 

The SFCA organises annual events including fun days, barbecues, discos, day trips, a Halloween party, and a Christmas grotto. 

## **Additional Details** 

We are grateful for the many hours’ our Committee members and volunteers have spent working with the SFCA to put on our, in-person and virtual, events.  Without this valuable contribution of time, energy, and expertise we would not have been able to achieve so much. 

## **Statutory Declaration on Public Benefit** 

The Trustees declare that they have complied with their duty to have due regard to the guidance  on  public  benefit  published  by  the  Charity  Commission  in  exercising  their powers or duties. 

Page **4** of **7** 



**Financial Review** 

## **Statement of the Charity's Policy on Reserves** 

The main financial risk to the charity is loss of funding from SCC and reduced fund-raising opportunities due to the cost-of-living crisis. The funds are held to cover the costs of our events and to meet any unforeseen expenditure which may occur. 

## **Details of any Funds Materially in Deficit** 

The Trustees declare that the charity had no funds which were materially in deficit at the date of the statement of assets & liabilities. 

## **Particulars of any Outstanding Guarantee Given by the Charity** 

The Trustees declare that the charity has given no guarantee where potential liability is outstanding at the date of the statement of assets & liabilities. 

## **Particulars of any Outstanding Debt** 

The Trustees declare that the charity has no outstanding debts which are secured by an express charge on any of the assets of the charity at the date of the statement of assets & liabilities. 

## **SFCA Financial Summary/Breakdown 6[th] April 2024 – 5[th] April 2025** 

## **Start Balance 06/04/24- £17,845.41 End total balance 05/04/25- £21,358.46** 

Of that- protected money for carers ball- £12,610 

|**Event**|**Money In**|**Money Out**|
|---|---|---|
|T-shirt printing 5K run|£15||
|Zoom|£31.18||
|Paypal- Donations via GoFundMe|£3,708,99||
|Haven 2024|£6,400|£16350|
|Sponsored bike ride/AGM|£1348.50|£450.16|
|SCC Service level payment<br>SCC donation for caravan holiday|£4000<br>£9000<br>£1255||
|Donation|£3||
|John Lewis grant for Care leavers|£500|£148.69|
|Ball 2024-<br><br>Magician<br><br>Gifts<br><br>Forever events<br><br>Rafe<br><br>Venue<br><br>Table wine<br><br>Donation<br><br>Table plan<br><br>Balloons<br><br>Glasses-IKEA<br><br>Aldi- thank you gifts<br><br>Aldi- Thank you gifts|£3,018.57<br>£1000|£650<br>£403.06<br>£313<br>£887.42<br>£9,230.00<br>£1,782.00<br>£130<br>£350<br>£25<br>£44.20<br>£21.80|



Page **5** of **7** 



|Haven 2025||£2,400.00|
|---|---|---|
|Mayfower|£2,202.62|£1,320.00|
|Ice Skating BM promotion||£650|
|Toolstation- Card Machine||£94.99|
|Event- Bowling|£222|£540|
|Storage insurance||£280.06|
|Bashley MB|£2,816.00|£2,814.10|
|Mockingbird|£529|£280|
|Ice Skating|£495|£520|
|Zurich insurance||£56|
|Christmas 2024- Wrapping paper||£11.98|
|Eater disco 2025-<br><br>Hall<br><br>Disco<br><br>Entrance/rafe<br><br>Float<br><br>Food/Plates<br><br>Table cloth|£52.50|£200<br>£200<br>£85<br>£102.49|
|Ball 2025<br><br>Donation- Seatech<br><br>Venue deposit<br><br>Entertainment<br><br>Gifts<br><br>Table decs<br><br>Entrance|£13,610.00<br>£200|£5,875.00<br>£1,100.00<br>£89.10<br>£11.00|
|AGM 2025-<br><br>Infataplanet<br><br>Face painter<br><br>Bubble lady Sparks &<br>bubbles||£50<br>£50<br>£100|
|Halloween 2025<br><br>Disco||£200|
|Lloyds service charge||£8.50|
|**TOTAL**|£50,759.68|**£47,246.69**|



## **Declaration** 

The Trustees declare that they have approved the above report and authorised that it be signed on their behalf. 

## **Signed on behalf of the Charity’s Trustees.** 

Name: 

Joanne Lane 

Page **6** of **7** 



Role: Chairperson 

Signature: J.LANE 

Date: 20/04/26 

Page **7** of **7** 



th
SFCA Accounts 61h A iil 2024_ 05 APRtL 2025
Start Balance 06/04/24- £17,845.41
End total balance 05/04/25- £21,358.46
Of that- protected money for carers ball- £12,610
Event
Mone
Mone
rint
Zoo
PaiTraL- Donaiions lriil
GoFundMe
£31.L8
HavLll 2024
£6,400
£1633G
onsored biki ridelAGM
SCC Servile level payment
Ll'14ts..71)
14()01)
14i().16
SCC donation for carilV(ItL
bolid<l
Donati(Jn
John grani for C£￿e
leiiveT8
£L2ii
£3
£JOO
£148.69
Ball 2()24-
Mcwician
G21is
Forever events
£6iO
£403.06
£3,018.57
Venue
Table wine
Don<ltion
Tablt. plan
Ealloi)n%
Gla%%es-IKEA
Aldi- thiiuk you gilr.
()U IFII1s
H<iven 2025
flower
Ice Skat.
romotion
Tuolstdtion- Card MaL'hiDo
Event- Boivlll
£9CTr9.42
£9,230.00
£1,782.00
£i(Joo
£130
£44.20
£21.80
L2 401).00
£2 202.62
£GiO
StOTa
Basble
Eslockin bird
Ice Skat
Zurith in¥iUTance
Cbrisimas 2024- Wrappin2
e in%,Uri￿Ce
L2110.0(i
£2.8 ICI.()O
128()
L5()
111.g¥J

Eater disco 202 5-
Disco
EntraLce/Taffle
Foi)d/Plate,8
Table cloth
£200
£200
£102.49
E2112025
Donation- Se.atech
Venue deposit
Enrert£iinmeni
Rafkle Gifts
Table decs
Entr4Jnce
AGM 2024- 2025
IllflatapIi￿et
Fai:e painter
Bubble l<idy Sp(uks &
bubblLS
Halloween 202J
Disco
Llo ds S'ertice char
£1.3,610.00
£5,875.00
£l,LOO.nO
£8C).10
£11.00
1383.io
£iO
£50
£ioo
£200
TOTAL
£50.759.68.
£47,246.69
P fLi.
61
pg19
VJIY ￿ Q
L*lLM6 6)
s)4lu
GQG(bS 09
Cx thxJ FO￿,￿ ckeov* F
IUJ-LJ