2023-03-31-accounts - Methodist Girls' High School Old Girls' Association (UK Branch)

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Registered Charity Number: 1137343

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH)

REPORT OF THE TRUSTEES

AND

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2023

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH)

REPORT OF THE TRUSTEES

AND

FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31ST MARCH 2023

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Content of the Financial Statements For the Year Ended 31st March 2023

	Page
Legal and Administrative Information	1
Report of the Trustees	2 - 4
Independent Examiner's Report	5
Statement of Financial activities	6
Statement of Financial Position	7
Notes to the accounts	8 - 12
Detailed Statement of Financial Activities	13

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Legal and Administrative Information

Board of Trustees: Miss Siah Mary Admire Boima - Chair of Trustees Mrs Kadie Onitilo - General Secretary Melvina John - Treasurer Valerie V Cole Dora Zack-Williams Registered Charity Number 1137343 Registered Office: 3 Barrett Court 36 Ager Avenue Dagenham Essex RM8 1EW Independent Examiner Patrick Jusu FCCA PAJ Accountants 10 - 16 Tiller Road Docklands London E14 8PX

Page 1

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Report of the Trustees For the Year Ended 31 March 2023

The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) Effective 1 January 2015.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document and constitutes a Constitution adopted on 17th April 2010 as amended on 21 Nov 2020.

Recruitment and appointment of new trustees

Apart from the first charity trustees, every trustee must be appointed for a term of two years by a resolution passed at a properly convened meeting of the charity trustees.

In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity.

Information for new charity trustees

The charity trustees will make available to each new charity trustee, on or before his or her first appointment:

(a) a copy of the current version of this constitution; and
(b) a copy of the charity’s latest Trustees’ Annual Report and statement of accounts

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees confirm that they regularly review the significant risks facing the Charity and have systems and procedures in place to mitigate those risks. The charity’s Secretary is responsible for the day-to-day monitoring of risk and reporting to the Trustees.

Induction and training of new trustees

All trustees are expected to attend:

Volunteer induction training
Trustee induction session
Any other update training of relevance to board members

As part of the induction process all trustees receive copies of the following:

Outline of current boards skills and experience
A copy of the previous year's annual report and financial report
A copy of the memorandum and articles of association (governing document)
A copy of the previous board meeting minutes (once agreement for appointment has been made by the Trustees)
Charity Commission CC3 - The essential trustee: What you need to know
Charity Commission CC60 - The Hall marks of an Effective Charity
Copies of the trustee handbook with all current up to date policies

Page 2

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Report of the Trustees For the Year Ended 31 March 2023

Public benefit

Methodist Girls High School Old Girls Association UK Branch is a charitable organisation catering for the wellbeing of its members and fighting to improve the lifestyle of the students in Sierra Leone. The users of our facilities benefit from the provision of facilities aims at developing the skills of the socially disadvantaged students, facilities of the school and members of the Alumni in the diaspora.

Our vision

To relieve poverty of current and past puplis of Methodist Girls High School in Sierra Leone and migrants living in the diaspora

Objectives and aims

To advance the education of the pupils at the Methodist Girls’ High School, Freetown, Sierra Leone, West Africa by providing and assisting in the provision of facilities, scholarships and maintenance allowances (not provided by the local education authority) in such ways as the charity trustees think fit. In setting the Charity's objectives and planning its activities, the trustees have given careful consideration to the Charity Commission's general guidance on public benefit and they confirm that public benefit has been provided in relation to the charity's objects by carrying out activities including but not limited to the following:

To promote education amongs the less privilege throughout the world, particularly amongst cureent and past students both in Sierra Leone and the diaspora
Monitoring abuses of human rights;
Research into education issues;
Providing technical advice to the school
Contributing to the sound administration to the school;
Commenting and promoting the curent free quality education in Sierra Leone
Raising awareness of education and its benefits

FINANCIAL REVIEW

Principal funding sources: The principal funding sources are from subscription and donation from the general membership and fund raising events.

GOING CONCERN

After making enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue its objectives and activities for the public benefit for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the annual report and financial statements.

Page 3

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH)

Report of the Trustees For the Year Ended 31 March 2023

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees of Methodist Girls High School Old Girls Association UK Branch are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and Charity SORP including FRS102 the Financial Reporting Standard Applicable in the UK and Republic of Ireland.

Charity SORP requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charity SORP;
make judgements and estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Charity SORP. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

This report has been prepared in accordance with the special provisions of Charity SORP relating to Charities.

Approved by order of the board of trustees on 27th January 2024 and signed on its behalf by:

Miss Siah Mary Admire Boima Chair Board of Trustees

Page 4

Independent Examiner's Report of METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH)

I report on the accounts for the year ended 31 March 2023 set out on pages six to thirteen.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under Section 145 of the 2011 Act
to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
to state whether particular matters have come to my attention.

Basis of the independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that, in any material respect, the requirements

to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Patrick Jusu FCCA Independent examiner PAJ Accountants

10 - 16 Tiller Road

Docklands, London E14 8PX Date: 29th January 2024

Page 5

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Statement of Financial Activities For the Year Ended 31 March 2023

Unrestricted Funds Notes INCOMING RESOURCES £ Incoming Resources from generated funds Membership subscription 2a - Voluntary Income Donations 2 - Other Income Fundraising Income 3 - Total Incoming Resources - RESOURCES EXPENDED Resources expended on Charitable Activities: Charitable activities costs 4 - Cost of generating voluntary income 5 - Resources Expended - Other Resources Expended Governance costs 6 - Other support costs 7 - - Total Resources Expended - Net incoming resources for the year - RECONCILIATION OF FUNDS Net movement in funds - Fund balances brought forward - Fund balances carried forward -	Restricted Funds £ 3,335 7,341 28,115	Total Funds 2022 £ 3,075 3,488 1,143
-	38,791	7,706
- -	39,331 570	5,044 1,870
-	39,901	6,914
- -	425 4,658	400 350
-	5,083	750

-	44,984	7,664

-	(6,193)	42
- -	(6,193) 19,363	42 19,321
-	13,170	19,363

Page 6

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Balance Sheet

At 31 March 2023

Notes Fixed Assets Tangible fixed assets 11 Current Assets Debtors 12 Cash at bank and in hand Creditors: Amounts falling due within one year 13 Net Current Assets Net Assets Funds 14 Unrestricted Funds Restricted Funds	Unrestricted £ - - - - - - - - Funds	Restricted Funds £ - - - 13,570 13,570 (400) 13,170 13,170	Total 2023 £ - - - 13,570 13,570 (400) 13,170 13,170 - 13,170 13,170 Funds	Total Funds 2022 £ -
				-
				- 19,763
				19,763 (400)
				19,363

				19,363
				- 19,363
				19,363

The financial statements were approved by the Board of Trustees on 27th January 2024 and were signed on its behalf

Miss Siah Mary Admire Boima

Chair Boad of Trustees

Page 7

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH)

Notes to the Financial Statements For the Year Ended 31 March 2023

1 Accounting Policies

Accounting Convention

The accounts have been prepared in accordance with all applicable accounting standards, FRS 102, the Statement of Recommended Practise (SORP), “Accounting and Reporting by Charities” revised 2015 (FRS 102) and the Companies Act 2006, except for the alternative headings that have been used in the Statement of Financial Activities, as the Trustees feel that the revised headings make the accounts easier to read for a non-financial audience. The principal accounting policies adopted in the preparation of the accounts are set out below.

The charity constitutes a public benefit entity as defined by FRS102.

Exemption from preparing a cash flow statement

Exemption has been taken from preparing a cash flow statement on the grounds that the charitable company qualifies as a small charitable company.

Incoming Resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Grants and Donations

Income from grants and donations is included in incoming resources when these are receivable.

Going concern

The Charity’s activities, together with the factors likely to affect its future performance and position are set out in the Report of the Trustees on pages 2 to 8 which describes the structure, governance and management of the Charity; its risk management policies and procedures, its objectives and activities, the achievements, performance and financial position of the Charity, and its plans for the future. After making enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue its objectives and activities for the public benefit for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the annual report and financial statements.

Resources Expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Cost of generating funds

Cost of generating funds are those costs relating to the generation of income and includes cost related to the management of the charities activities.

Allocation and apportionment of costs

Support cost are those cost related to shared activities of the organisation and are apportioned on a basis considered appropriate to the underlying activities.

Governance costs

Governance costs are the costs associated with the strategic direction of the charity and with meeting regulatory responsibilities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustee. Restricted funds can only be used for particular restricted purposes within the objects of the charity Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Page 8

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Notes to the Financial Statements For the Year Ended 31 March 2023

2 Voluntary Income Donations Donation - General Donation - Gala nignt Donation - Go Fund me campaign Donation - Home economics project Donation - House of colours ribbon Donation - Luncheon happy hour Donation - Nine lessons and Carols 2A Membership subscription Annual subscription 3 Fundraising Income Dinner and dance and Celebration Magazine Luncheon sale income Gala night income Sundry income Thanksgiving offering Inter-house fundraising competition T shirt, cap, badge, hat, hatband etc Lessons and carols Resources Expended 4 Charitable activities cost Hire of hall and church Thanksgiving expenses Donation - Bereavement and thanksgiving Gala night expenses Badges, Hatbands, Hats, Rosettes and mugs Donation - Other Schools Nine lessons and carols Luncheon Sales Expenses MGHS - Freetown branch and project expenses	31.03.2023 £ 1,221 1,105 2,593 180 243 730 1,269 7,341 31.03.2023 £ 3,335 3,335 31.03.2023 £ - 3,383 14,673 1,670 3,756 2,521 1,410 702 28,115 31.03.2023 £ 9,673 4,273 230 6,246 - 30 865 1,615 16,399 39,331	31.03.2022 £ 3,488 - - - - - -
		3,488
		31.03.2022 £ 3,075
		3,075
		31.03.2022 £ 79 - - 689 - - 375 -
		1,143
		31.03.2022 £ 335 - 450 - 1,729 30 - 2,500 -
		5,044

Page 9

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Notes to the Financial Statements For the Year Ended 31 March 2023

5 Cost of generating voluntary income General admin expenses Birthday cards and stamps 6 Governance costs Bank charges Accountancy services 7 Other support costs Printing Other professional fees Website expenses Subscription Entertainment Advertising Repairs and maintenance 8 NET INCOMING/(OUTGOING) RESOURCES Net resources are stated after charging/(crediting): Depreciation - owned assets	31.03.2023 £ 405 165	31.03.2022 £ 611 1,259
	570	1,870
	31.03.2023 £ 25 400	31.03.2022 £ - 400
	425	400
	31.03.2023 £ 3,250 - 330 188 - 190 700	31.03.2022 £ - - 150 - 200 - -
	4,658	350
	31.03.2023 £ -	31.03.2022 £ -
	-	-

9 TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

There were no trustees' expenses paid neither for the year ended 31 March 2023 nor for the year ended 31 March 2022.

10 STAFF COSTS


STAFF COSTS	31.03.2023	31.03.2022
	£	£
Wages and salaries	-	-
Social security costs	-	-
	-	-

The average monthly number of employees during the year was as follows:

31.03.2023	31.03.2022
-	-

No employees received emoluments in excess of £60,000.

Page 10

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Notes to the Financial Statements For the Year Ended 31 March 2023

11 Tangible Fixed Assets

All assets relate to the Charity and are used for charitable purposes.

Cost At 1st April 2022 Improvements Additions Disposals At 31st March 2023 Depreciation At 1st April 2022 Charge for the year At 31st March 2023 Net Book Value At 31st March 2023 At 31st March 2022 12 Debtors Other debtors 13 Creditors: Amounts falling due within one year Accrued accountancy fees	Office Furniture & Equipment £ - - - - - - - -	Computer equipments £ - - - - - - - - 31.03.2023 £ - - 31.03.2023 £ 400 400	Total £ - - - -
			-
			- -
			-
			-
			-
			31.03.2022 £ -
			-
			31.03.2022 £ 400
			400

Page 11

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Notes to the Financial Statements For the Year Ended 31 March 2023

14 MOVEMENTS IN FUNDS Unrestricted fund Restricted funds	At 1st April Net Movements 2022 in funds £ £ - - 19,363 (6,193) 19,363 (6,193)	At 31st March 2023 £ - 13,170
		13,170

14 SUMMARY MOVEMENT IN FUNDS FOR THE YEAR

Unrestricted funds Restricted funds	Incoming resources £ - 38,791 38,791	Resources expended £ - (44,984) (44,984)	Movement in funds £ - (6,193)
			(6,193)

Page 12

METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Detailed Statement of Financial Activities For the Year Ended 31 March 2023

INCOMING RESOURCES Membership Subscription Annual Subscription Voluntary income Donations Total Voluntary Income Fundraising income Dinner and dance and Celebration Magazine Luncheon sale income Gala night income Sundry income Thanksgiving offering Inter-house fundraising competition T shirt, cap, badge, hat, hatband etc Lessons and carols Total Fundraising income TOTAL INCOMING RESOURCES RESOURCES EXPENDED Other Charitable activities cost Hire of hall and church Thanksgiving expenses Donation - Bereavement and thanksgiving Gala night expenses Badges, Hatbands, Hats, Rosettes and mugs Donation - Other Schools Nine lessons and carols Luncheon Sales Expenses MGHS - Freetown branch and project expenses Cost of generating voluntary income General admin Brithday cards and stamps Governance costs Bank charges Accountancy services Support Costs Printing website espenses Subscription Entertainment Advertising Repairs and maintenance Total Resources Expended Net Expenditure	31.03.2023 £ 3,335 3,335 7,341 7,341 - 3,383 14,673 1,670 3,756 2,521 1,410 702 28,115 38,791 9,673 4,273 230 6,246 - 30 865 1,615 16,399 39,331 405 165 570 25 400 425 3,250 330 188 0 190 700 4,658 44,984 (6,193)	31.03.2022 £ 3,075
		3,075
		3,488
		3,488
		79 - - 689 - - 375 -
		1,143

		7,706
		335 - 450 - 1,729 30 - 2,500 -
		5,044 611 1,259
		1,870 - 400
		400 - 150 - 200 - -
		350
		7,664

		42

Page 13