**Registered Charity Number: 1137343**
**METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH)**
**REPORT OF THE TRUSTEES**
**AND**
**FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST MARCH 2023**
**METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH)**
**REPORT OF THE TRUSTEES**
**AND**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED**
**31ST MARCH 2023**
**METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Content of the Financial Statements For the Year Ended 31st March 2023**
||Page|
|---|---|
|Legal and Administrative Information|1|
|Report of the Trustees|2 - 4|
|Independent Examiner's Report|5|
|Statement of Financial activities|6|
|Statement of Financial Position|7|
|Notes to the accounts|8 - 12|
|Detailed Statement of Financial Activities|13|
**METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Legal and Administrative Information**
**Board of Trustees:** Miss Siah Mary Admire Boima - Chair of Trustees Mrs Kadie Onitilo - General Secretary Melvina John - Treasurer Valerie V Cole Dora Zack-Williams **Registered Charity Number** 1137343 **Registered Office:** 3 Barrett Court 36 Ager Avenue Dagenham Essex RM8 1EW **Independent Examiner** Patrick Jusu FCCA PAJ Accountants 10 - 16 Tiller Road Docklands London E14 8PX
Page 1
**METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Report of the Trustees For the Year Ended 31 March 2023**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) Effective 1 January 2015.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document and constitutes a Constitution adopted on 17th April 2010 as amended on 21 Nov 2020.
## **Recruitment and appointment of new trustees**
Apart from the first charity trustees, every trustee must be appointed for a term of two years by a resolution passed at a properly convened meeting of the charity trustees.
In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity.
## **Information for new charity trustees**
The charity trustees will make available to each new charity trustee, on or before his or her first appointment:
- (a) a copy of the current version of this constitution; and
- (b) a copy of the charity’s latest Trustees’ Annual Report and statement of accounts
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The trustees confirm that they regularly review the significant risks facing the Charity and have systems and procedures in place to mitigate those risks. The charity’s Secretary is responsible for the day-to-day monitoring of risk and reporting to the Trustees.
## **Induction and training of new trustees**
All trustees are expected to attend:
- Volunteer induction training
- Trustee induction session
- Any other update training of relevance to board members
As part of the induction process all trustees receive copies of the following:
- Outline of current boards skills and experience
- A copy of the previous year's annual report and financial report
- A copy of the memorandum and articles of association (governing document)
- A copy of the previous board meeting minutes (once agreement for appointment has been made by the Trustees)
- Charity Commission CC3 - The essential trustee: What you need to know
- Charity Commission CC60 - The Hall marks of an Effective Charity
- Copies of the trustee handbook with all current up to date policies
Page 2
**METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Report of the Trustees For the Year Ended 31 March 2023**
## **Public benefit**
Methodist Girls High School Old Girls Association UK Branch is a charitable organisation catering for the wellbeing of its members and fighting to improve the lifestyle of the students in Sierra Leone. The users of our facilities benefit from the provision of facilities aims at developing the skills of the socially disadvantaged students, facilities of the school and members of the Alumni in the diaspora.
## **Our vision**
To relieve poverty of current and past puplis of Methodist Girls High School in Sierra Leone and migrants living in the diaspora
## **Objectives and aims**
To advance the education of the pupils at the Methodist Girls’ High School, Freetown, Sierra Leone, West Africa by providing and assisting in the provision of facilities, scholarships and maintenance allowances (not provided by the local education authority) in such ways as the charity trustees think fit. In setting the Charity's objectives and planning its activities, the trustees have given careful consideration to the Charity Commission's general guidance on public benefit and they confirm that public benefit has been provided in relation to the charity's objects by carrying out activities including but not limited to the following:
1. To promote education amongs the less privilege throughout the world, particularly amongst cureent and past students both in Sierra Leone and the diaspora
2. Monitoring abuses of human rights;
3. Research into education issues;
4. Providing technical advice to the school
5. Contributing to the sound administration to the school;
6. Commenting and promoting the curent free quality education in Sierra Leone
7. Raising awareness of education and its benefits
## **FINANCIAL REVIEW**
Principal funding sources: The principal funding sources are from subscription and donation from the general membership and fund raising events.
## **GOING CONCERN**
After making enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue its objectives and activities for the public benefit for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the annual report and financial statements.
Page 3
**METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH)**
**Report of the Trustees For the Year Ended 31 March 2023**
## **STATEMENT OF TRUSTEES RESPONSIBILITIES**
The trustees of Methodist Girls High School Old Girls Association UK Branch are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and Charity SORP including FRS102 the Financial Reporting Standard Applicable in the UK and Republic of Ireland.
Charity SORP requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Charity SORP. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
This report has been prepared in accordance with the special provisions of Charity SORP relating to Charities.
Approved by order of the board of trustees on 27th January 2024 and signed on its behalf by:
Miss Siah Mary Admire Boima Chair Board of Trustees
Page 4
**Independent Examiner's Report of METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH)**
I report on the accounts for the year ended 31 March 2023 set out on pages six to thirteen.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Patrick Jusu FCCA Independent examiner PAJ Accountants
10 - 16 Tiller Road
Docklands, London E14 8PX Date: 29th January 2024
Page 5
## **METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Statement of Financial Activities For the Year Ended 31 March 2023**
|**Unrestricted**
**Funds**
**Notes**
**INCOMING RESOURCES**
**£**
**Incoming Resources from**
**generated funds**
Membership subscription
2a
-
Voluntary Income
Donations
2
-
**Other Income**
Fundraising Income
3
-
**Total Incoming Resources**
**-**
**RESOURCES EXPENDED**
**Resources expended on Charitable**
**Activities:**
Charitable activities costs
4
-
Cost of generating voluntary income
5
-
**Resources Expended**
**-**
**Other Resources Expended**
Governance costs
6
-
Other support costs
7
-
**-**
**Total Resources Expended**
**-**
**Net incoming resources for the year**
**-**
**RECONCILIATION OF FUNDS**
**Net movement in funds**
-
Fund balances brought forward
-
Fund balances carried forward
**-**|**Unrestricted**
**Funds**
**Notes**
**INCOMING RESOURCES**
**£**
**Incoming Resources from**
**generated funds**
Membership subscription
2a
-
Voluntary Income
Donations
2
-
**Other Income**
Fundraising Income
3
-
**Total Incoming Resources**
**-**
**RESOURCES EXPENDED**
**Resources expended on Charitable**
**Activities:**
Charitable activities costs
4
-
Cost of generating voluntary income
5
-
**Resources Expended**
**-**
**Other Resources Expended**
Governance costs
6
-
Other support costs
7
-
**-**
**Total Resources Expended**
**-**
**Net incoming resources for the year**
**-**
**RECONCILIATION OF FUNDS**
**Net movement in funds**
-
Fund balances brought forward
-
Fund balances carried forward
**-**|**Restricted**
**Funds**
**£**
3,335
7,341
28,115|**Total**
**Funds**
**2023**
**£**
3,335
7,341
28,115
**38,791**
39,331
570
**39,901**
425
4,658
**5,083**
**44,984**
**(6,193)**
(6,193)
19,363
**13,170**|Total
**Funds**
**2022**
**£**
3,075
3,488
1,143|
|---|---|---|---|---|
||**-**|**38,791**||**7,706**|
||-
-|39,331
570||5,044
1,870|
||**-**|**39,901**||**6,914**|
||-
-|425
4,658||400
350|
||**-**|**5,083**||**750**|
||||||
||**-**|**44,984**||**7,664**|
||||||
||**-**|**(6,193)**||**42**|
||-
-|(6,193)
19,363||42
19,321|
||**-**|**13,170**||**19,363**|
Page 6
## **METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Balance Sheet**
## **At 31 March 2023**
|**Notes**
**Fixed Assets**
Tangible fixed assets
11
**Current Assets**
Debtors
12
Cash at bank and in hand
**Creditors: Amounts falling due**
**within one year**
13
**Net Current Assets**
**Net Assets**
**Funds**
14
Unrestricted Funds
Restricted Funds|**Unrestricted**
**£**
-
**-**
-
-
**-**
**-**
**-**
**-**
**Funds**|**Restricted**
**Funds**
**£**
-
**-**
-
13,570
**13,570**
(400)
**13,170**
**13,170**|**Total**
**2023**
**£**
-
**-**
-
13,570
**13,570**
(400)
**13,170**
**13,170**
-
13,170
**13,170**
**Funds**|**Total**
**Funds**
**2022**
**£**
-|
|---|---|---|---|---|
|||||**-**|
|||||-
19,763|
|||||**19,763**
(400)|
|||||**19,363**|
||||||
|||||**19,363**|
|||||-
19,363|
|||||**19,363**|
The financial statements were approved by the Board of Trustees on 27th January 2024 and were signed on its behalf
Miss Siah Mary Admire Boima
Chair Boad of Trustees
Page 7
## **METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH)**
## **Notes to the Financial Statements For the Year Ended 31 March 2023**
## **1 Accounting Policies**
## **Accounting Convention**
The accounts have been prepared in accordance with all applicable accounting standards, FRS 102, the Statement of Recommended Practise (SORP), “Accounting and Reporting by Charities” revised 2015 (FRS 102) and the Companies Act 2006, except for the alternative headings that have been used in the Statement of Financial Activities, as the Trustees feel that the revised headings make the accounts easier to read for a non-financial audience. The principal accounting policies adopted in the preparation of the accounts are set out below.
The charity constitutes a public benefit entity as defined by FRS102.
## **Exemption from preparing a cash flow statement**
Exemption has been taken from preparing a cash flow statement on the grounds that the charitable company qualifies as a small charitable company.
## **Incoming Resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Grants and Donations**
Income from grants and donations is included in incoming resources when these are receivable.
## **Going concern**
The Charity’s activities, together with the factors likely to affect its future performance and position are set out in the Report of the Trustees on pages 2 to 8 which describes the structure, governance and management of the Charity; its risk management policies and procedures, its objectives and activities, the achievements, performance and financial position of the Charity, and its plans for the future. After making enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue its objectives and activities for the public benefit for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the annual report and financial statements.
## **Resources Expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Cost of generating funds**
Cost of generating funds are those costs relating to the generation of income and includes cost related to the management of the charities activities.
## **Allocation and apportionment of costs**
Support cost are those cost related to shared activities of the organisation and are apportioned on a basis considered appropriate to the underlying activities.
## **Governance costs**
Governance costs are the costs associated with the strategic direction of the charity and with meeting regulatory responsibilities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustee. Restricted funds can only be used for particular restricted purposes within the objects of the charity Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Page 8
## **METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Notes to the Financial Statements For the Year Ended 31 March 2023**
|**2**
**Voluntary Income**
Donations
Donation - General
Donation - Gala nignt
Donation - Go Fund me campaign
Donation - Home economics project
Donation - House of colours ribbon
Donation - Luncheon happy hour
Donation - Nine lessons and Carols
**2A Membership subscription**
Annual subscription
**3**
**Fundraising Income**
Dinner and dance and Celebration Magazine
Luncheon sale income
Gala night income
Sundry income
Thanksgiving offering
Inter-house fundraising competition
T shirt, cap, badge, hat, hatband etc
Lessons and carols
**Resources Expended**
**4**
**Charitable activities cost**
Hire of hall and church
Thanksgiving expenses
Donation - Bereavement and thanksgiving
Gala night expenses
Badges, Hatbands, Hats, Rosettes and mugs
Donation - Other Schools
Nine lessons and carols
Luncheon Sales Expenses
MGHS - Freetown branch and project expenses|**31.03.2023**
**£**
**1,221**
**1,105**
**2,593**
**180**
**243**
**730**
**1,269**
**7,341**
**31.03.2023**
**£**
**3,335**
**3,335**
**31.03.2023**
**£**
**-**
**3,383**
**14,673**
**1,670**
**3,756**
**2,521**
**1,410**
**702**
**28,115**
**31.03.2023**
**£**
**9,673**
**4,273**
**230**
**6,246**
**-**
**30**
**865**
**1,615**
**16,399**
**39,331**|**31.03.2022**
**£**
3,488
-
-
-
-
-
-|
|---|---|---|
|||3,488|
|||**31.03.2022**
£
3,075|
|||3,075|
|||**31.03.2022**
**£**
79
-
-
689
-
-
375
-|
|||1,143|
|||**31.03.2022**
**£**
335
-
450
-
1,729
30
-
2,500
-|
|||5,044|
Page 9
## **METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Notes to the Financial Statements For the Year Ended 31 March 2023**
|**5**
**Cost of generating voluntary income**
General admin expenses
Birthday cards and stamps
**6**
**Governance costs**
Bank charges
Accountancy services
**7**
**Other support costs**
Printing
Other professional fees
Website expenses
Subscription
Entertainment
Advertising
Repairs and maintenance
**8**
**NET INCOMING/(OUTGOING) RESOURCES**
Net resources are stated after charging/(crediting):
Depreciation - owned assets|**31.03.2023**
**£**
**405**
**165**|**31.03.2022**
**£**
611
1,259|
|---|---|---|
||**570**|1,870|
||**31.03.2023**
**£**
**25**
**400**|**31.03.2022**
**£**
-
400|
||**425**|400|
||**31.03.2023**
**£**
**3,250**
**-**
**330**
**188**
**-**
**190**
**700**|**31.03.2022**
**£**
-
-
150
-
200
-
-|
||**4,658**|350|
||**31.03.2023**
**£**
**-**|**31.03.2022**
**£**
-|
||**-**|-|
## **9 TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
There were no trustees' expenses paid neither for the year ended 31 March 2023 nor for the year ended 31 March 2022.
## **10 STAFF COSTS**
||||
|---|---|---|
|**STAFF COSTS**|**31.03.2023**|**31.03.2022**|
||**£**|**£**|
|Wages and salaries|**-**|-|
|Social security costs|**-**|-|
||**-**|-|
The average monthly number of employees during the year was as follows:
|**31.03.2023**|**31.03.2022**|
|---|---|
|**-**|-|
No employees received emoluments in excess of £60,000.
Page 10
**METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Notes to the Financial Statements For the Year Ended 31 March 2023**
## **11 Tangible Fixed Assets**
All assets relate to the Charity and are used for charitable purposes.
|**Cost**
At 1st April 2022
Improvements
Additions
Disposals
At 31st March 2023
**Depreciation**
At 1st April 2022
Charge for the year
At 31st March 2023
**Net Book Value**
At 31st March 2023
At 31st March 2022
**12 Debtors**
Other debtors
**13 Creditors: Amounts falling due**
**within one year**
Accrued accountancy fees|**Office**
**Furniture**
**& Equipment **
**£**
-
-
-
-
-
-
-
-|**Computer**
**equipments**
**£**
-
-
-
-
-
-
-
-
**31.03.2023**
£
-
-
**31.03.2023**
£
400
400|**Total**
**£**
-
-
-
-|
|---|---|---|---|
||||-|
||||-
-|
||||-|
||||-|
||||-|
||||**31.03.2022**
£
-|
||||-|
||||**31.03.2022**
£
400|
||||400|
Page 11
## **METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Notes to the Financial Statements For the Year Ended 31 March 2023**
|**14**
**MOVEMENTS IN FUNDS**
Unrestricted fund
Restricted funds|**At**
**1st April**
**Net Movements**
**2022**
**in funds**
£
£
-
-
19,363
(6,193)
**19,363**
**(6,193)**|**At**
**31st March**
**2023**
£
-
13,170|
|---|---|---|
|||**13,170**|
## **14 SUMMARY MOVEMENT IN FUNDS FOR THE YEAR**
|Unrestricted funds
Restricted funds|**Incoming**
**resources**
_£_
-
38,791
**38,791**|**Resources**
**expended**
£
-
(44,984)
**(44,984)**|**Movement**
**in funds**
£
-
(6,193)|
|---|---|---|---|
||||**(6,193)**|
Page 12
## **METHODIST GIRLS' HIGH SCHOOL OLD GIRLS' ASSOCIATION (UK BRANCH) Detailed Statement of Financial Activities For the Year Ended 31 March 2023**
|**INCOMING RESOURCES**
**Membership Subscription**
Annual Subscription
**Voluntary income**
Donations
**Total Voluntary Income**
**Fundraising income**
Dinner and dance and Celebration Magazine
Luncheon sale income
Gala night income
Sundry income
Thanksgiving offering
Inter-house fundraising competition
T shirt, cap, badge, hat, hatband etc
Lessons and carols
**Total Fundraising income**
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**Other Charitable activities cost**
Hire of hall and church
Thanksgiving expenses
Donation - Bereavement and thanksgiving
Gala night expenses
Badges, Hatbands, Hats, Rosettes and mugs
Donation - Other Schools
Nine lessons and carols
Luncheon Sales Expenses
MGHS - Freetown branch and project expenses
**Cost of generating voluntary income**
General admin
Brithday cards and stamps
**Governance costs**
Bank charges
Accountancy services
**Support Costs**
Printing
website espenses
Subscription
Entertainment
Advertising
Repairs and maintenance
**Total Resources Expended**
**Net Expenditure**|**31.03.2023**
**£**
**3,335**
**3,335**
**7,341**
**7,341**
**-**
**3,383**
**14,673**
**1,670**
**3,756**
**2,521**
**1,410**
**702**
**28,115**
**38,791**
**9,673**
**4,273**
**230**
**6,246**
**-**
**30**
**865**
**1,615**
**16,399**
**39,331**
**405**
**165**
**570**
**25**
**400**
**425**
**3,250**
**330**
**188**
**0**
**190**
**700**
**4,658**
**44,984**
**(6,193)**|31.03.2022
£
3,075|
|---|---|---|
|||**3,075**|
|||3,488|
|||**3,488**|
|||79
-
-
689
-
-
375
-|
|||**1,143**|
||||
|||**7,706**|
|||335
-
450
-
1,729
30
-
2,500
-|
|||**5,044**
611
1,259|
|||**1,870**
-
400|
|||**400**
-
150
-
200
-
-|
|||**350**|
|||**7,664**|
||||
|||**42**|
Page 13