CHALFONT ST. PEfER COMMUNITY CENTRE Com an No. 7297219 Charit No. 1137306 Annual Re ort of the Directors for the ear ended 31 Au ust 2024 Structure, Governance and ManagemenL The Company is registered with Companies House as No. 7297219 and with the Charity Commission as No. 1137306. Address The CoMpanS address and registered office is: Gravel Hill, Chalfont SL Peter, Bucks. SL9 9QX Telephone." 01753 885778 E-mail.. cs or Website: www cs Twitter: Chalf tccentre Instagram." chalfontstyetercornmunitycentre Facebook: Ch font Pet Com uni entr Constitution With effect from 1st September 2010 the Company took over the business, assets and liabilities of Chalfont SL Peter CommunityAssociation (CSPCA), registered Charity no. 300239 which has been dissolved. The Company is governed by its artides. The original memorandum and articles were dated 2nd June 2010 and amended on 31st May 2011 to accommodate Chiltern District Council's right to appoint a director. Standing Orders were approved by the board on 27th September 2011 fixing the terni of office of dirertors and for the appointment of officers. Directors remain in office from the time oftheir appointment untij the next Annual General Meeting and are eligible for reappointmenL Officers comprise the Chairman, the Vice Chairnian, the Treasurer, and such other posts as may be agreed by the directors and shall be appointed at the Annual General Meeting of the company and shaIl serve until the following Annual General Meetin& Limited by Guarantee The Company is limited by guarantee in the amount of £10 per member. Membership Membership of the Association is of four types". l. Individual members being persons aged 18 and above, (i) who live within the area of benefit who are full members, (li) who live Outside the area of benefit who are associate members 2.1unior members, being persons under the age of 18. 3. Affiliated members being organisations operating solely or partly within the area of benefit who wish to support the Compan5 objectives.
- Statutory Authority members in whose administrative area the area of benefit lies. The area of benefit is the parish of Chalfont SL Peter and the surrounding neighbourhood to include Buckingham Council and the parish of Gerrards Cross. Unlike the old Association the Company does not require persons using the Centre under the auspices of Affiliated members to become members but asks the Affiliate to include a per capita amount as part of its Affiliated membership fee. Such users remain eligible to apply for Individual membership in their own right if they so wish. There are currently 6 Individual Members, 16 Affiliated members and 2 Statutory Authority members. A not-for-profit user body may become an Affiliated member and is eligible to nominate their representative for appointment as a direttor. Affiliates also enjoy various privileges including discounted room hire rates. Board and Management The general management of the company is vested in its board of directors. It is present practice to hold two dirertor's meetings each quarter followed by a general meeting to ensure fullest involvement of members especiallyAffili2ted members. The following persons served as dirertors during the year were: David Frank Burbidge Karen Dickson Manjit Singh Johal Wendy Elizabeth Graham Cecil John Wertheim, Jonathan James Spencer Rush, Buckinghamshire Council Representative Linda Margaret Smith, Parish Council Representative. Chairman Vice Chairman Treasurer All except the Statutory Authority members retire at the AGM and are eligible to offer themselves for re-appointmenL The present Chairman, Deputy Chairman and Treasurer are willing to stand again for office. Members and nominees of Affiliates willing to stand for these offices should complete this form. If there is more than one person willing to stand for these offices an election may be necessary The company has two-part time employees, Mrs lennifer EveritL Administrator and Mrs. Carol Birkenshaw as Deputy Administrator. Mrs Everitt attends meetings of the company and of the dirertor& Officers Officers of the company comprise the Chairman. the Vice Chairnian and the Treasurer. The present Chairman and Deputy Chairman are willing to stand again for office. The current Treasurer has indicated that he no longer wishes to art but will remain as a trustee, a new treasurer has been nominated. Bankers the CoMpanS principal banker is HSBC PLC, I Corn Market, High Wycombe, Bucks, HPII 2AY, all local branches have closed. Funds are also deposited with The Yorkshire Building Society.
Independent Examiner The Independent Examiner is Mr Jeffrey Coteman - Ila Denham Walk, Chalfont St Peter, Bucks. Solicitor When required. the Company consults BP Collins, 20 Station Road, Gerrards Cross, SL9 8EL. Objectives. The objects of the Company are to: l. Promote the benefit of the inhabitants without distinction of sex, sexual orientation, age, disability. nationality, race or of political. religious or other opinions. by associating together the said inhabitants and the statutory authorities, voluntary and other organizations in a common effort to advance education and to provide facilÈties in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants: 2. Estsblish. or secure the establishment of. 2 Community Centre and maintain and manage the same (whether alone or in co-operation with any statutory authority or other person or body) in furtherance of the Objects. 3. Promote such other charitable purposes as may from time to time be determined. The Company shall be non-party in politics and non-sectarian in religion. Title's Lease The core of the present Community Centre was construrted in 1960-62. on land leased from the then Amersham Rural Distrirt Council. Over the years, various extensions and outbuildings were added. Under the terms of the lease, the land and all the buildings on it reverted to the ownership of Chiltern District Council in February 2004. A fresh 21- year long terni lease is being negotiated with Bucks Council, and the Company now has security of tenure to February 2025. The lease was transferred from the Official Custodian of Charities (where it was held on behalf of the Association) to the Company on 9th August 2011 and is registered with the Land Registry under Title number BM300748. Negotiations with the Council for a 99-year lease are ongoing and should hopefully be concluded soon. Premises Licence. The Company holds the Premises Licence (formerly held by Chalfont SL Peter Community Association) for the Centre covering the performance of plays, music and dance and the retsil sale of alcohol. However, we no longer have a Designated Premises Supervisor who would hold the Personal Licence to sell alcohol. The trustees decided to apply for temporary alcohol licences if as and when we need them, and hirers apply for their own.
Occupational Licences The lease pern]its the Company to issue occupational licences to various bodies for those buildings or parts of the premises exclusively occupied by them. Individual licences must be disclosed to Buckinghamshire Council as required by the lease. They are renewable annually. The current licensees. are Apex Physiotherapy, Chalfont St. Peter Garden Club and SL Peter Players Review of Operations - Centre Users. In the year there were 2467 hiring's in the Centre to some 63 bodies. Normally activities are as diverse as bridge, fine arts, drama, sports, dance, fitness, education, and parties. A number of these organisations have been using the Centre since the outset The Centre's own Activities There was no Craft Fair's or Quiz Nighvs during the year. The Coffee Morning continues to be run by the centre. Chairnian's Report- Chairman's Roport 2024 Thank you all for attending. You will have seen Manjit's report to the Charities Commission, but I would like to add my own comments The past year has again been a difficult year We have lost a major tenant Mrs Daughtry and have had to spend over £20000 repairing the roof. On the plus side we have received a booking from the Brownies and the Bridge lessons are expanding but we urgently need fresh bookings. A major new addition is the sound system in the Hall which was achieved with help from the U3A and a grant from Community Matters. With regard to the year ahead while the building is still generally in good repair, we need to find substantial funds to carry out major fire safety work to ensure that we confirm to the present day Fire Regulations. I will leave John to report on the situation regarding the New Centre. Finally, I would like to thank Carol and Jen who have been working so hard to keep the Centre active and thrivin& to get new lettings and to organise the new fire regulation procedures, also to Alan our caretaker and Michael who have provide invaluable help throughout the year. Treasurers Report- 310824 Financial Review Accounts for the Centre are presented together with the report of the Independent Examiner. Attention is drawn to the note at the foot ofthe balance sheet concerning the small CoMpanS regime, audit exemption and the responsibility of directors for the accounts. Financial Review Compared to last yearfs surplus of £14.708, this year we had a loss of £15,068. This year's loss includes a net surplus of £3.812 from the New Build Project which increases a further operating deficit to £18.880. The centre incurred substantial roof repairs at the back of the building with two projects totalling £23.450.
Income - £109,673 (£122,528) Total cash, bank and building society balances have decreased to £104,034 compared to last year's (£124,418) largely due to the roof expenditure. Lettings Income at £83,773 for the year (£78.539) is still the dominant source of income. We increased our hiring tariff by 51Yo, effective from 01 April 2024. Debtors for room hire of £5.496 (£5,193) - aged debtors are predominantly 30 days (August 2024) and typically paying within this timescale, we invoice monthly. The rent from Apex Physiotherapy in the Misbourne Suite was £9,600 (£7,800) remains a vital contribution to income. Following renewal of their occupational licence we have changed their rent payments from quarterly to monthly. In addition to this we recovered electricity costs of £1,080 (£1,854) and bin collection costs of £360 (£360) The centre installed a new PA system, total cost £6800. To offset these costs, a £3,300 grant was received from the Community Board alongside a donation from U3A of £IOOO reducing the net cost to the centre of £2500. Additional to this donation, Chalfont Fine Arts who merged with The Arts Society (CDFA) contributed £500 and with various smaller contributions from other hirers we totalled £2241 (£4186) Staff Pay £43,261 (£40,965), this has increased slightly. We continue to qualify for the Employer's Allowance (returning employerfs Nl contributions) the chargeable amount by £3.367 (£3,103). Maintenance £40.273 (£20,101) The centre incurred substantial maintenance costs during the year roof projerts which totalled £23.450. Replaced the kitchen water boiler- £1176. Final installation of the emergency lights - £1620 General maintenance which included decorating throughout the building- £3180 Installation of a new PA system- costs £6800- net cost to the centre £2500. Utilities £12,306 (£16,028] Electricity £5.672 (£5,879] increased in line with market prices. Gas £5.320 (£9,526). We are still linked with Buckinghamshire Council Water £1,312 (£622) Perforniing Rights £1.719 (£1,025) The PRS licence has increased as income has recovered following COVID. Insurance £2.968 (£2,620) Contents insurance totalled £1,410, which includes trustee liability insurance. We have provided £820 in the accruals for the Buildings Insurance, which is issued by Buckinghamshire Council as the freeholder- annual bill is £1976 Balance Sheet
Cash balances at the year end are £104,034 (£124,417) which are spread as follows- Yorkshire Building Society IYBS) - £21,767 which includes annual interest credited of £887 for year ended April 2024, rate is approx. 3 %. HSBC New Building account- £2,039. HSBC New Building Savings Account- £51,102. HSBC main current account- £29,125. New Centre Development The Fundraising Committee has largely been inactive- Fundraising event which raised £540. Gift aid was £399 New build income from donations and 5050 club was £287 New Centre Development The Fundraising Committee has been relatively inactive. However. the 50150 Club, established in June 2021, remains ongoing. Additionally. a fijndraising disco event was or8arris¢d by us¢r3 0£ th¢ F¢ntr¢. David Burbidge, Chairman Dated
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Chalfont St Peter Community Centre Company No 7297219 Charity No. 1137308 SummaryAccounts for the year ended 31st August 2024 2023 2024 122,528 106,397 16,131 699 15,432 (724) 14,708 Incorne Expenditure Net Income Depreciation Operating Suplus (Deficiency) New Centre Development (Deficiency) 1 Surplus 109,673 123,289 (13,616) 699 (14,315) (753) (15,068) Fixed Assets Land and Buildings 1,033 334 Current Assets Debtors Bar Stock Cash 5,193 5.496 126,830 132,023 133,056 9,361 106,225 111,721 112,055 3,427 Totsi Assets less Current Liabilities £123,695 Total Net Assets £108,628 Full accounts attached
Chalfont SL Pètsr Communlty Cen Company No. 7297219 Charfty No. 1137306 BALANCE SHEET as at 31st August 2024 2023 2024 see Note 5. Offts Etsnsion RevArfr¥J the Centre 627 131 203 1,033 5,193 Prepayments arkj AcL7u&Y Duè 5.496 5,193 124.418 1.727 Cash at Banks & BuIdW Sc Bank dety)srt he on bahaifof Lipns88 Cash in harxl 5,496 104.034 1.761 430 111.721 132.023 Tal CuThent Assets Current Llabillues DeF)5tt by Lwwe 1,695 855 6,811 1.695 912 820 3,427 108.294 108.628 Totsl Currant Liat#Thti88 Not Current Assets 122,662 123,695 Totsl N8 ass•ts 108,987 14,708 123,695 Funds brcwht foward Surplus or (Defiut) for the ye8r 123.696 15,068 108,628 L)espJrth Fund N(rt9 11 General Fund Atswmulatad Fund at 31stAAwJust 2024 123,695 123.695 108.628 108.628 The accounts are prepared in accordance wrth the special provisions of Part 15 of the Companies Att 2006 relating to smaller companies. For the year ended 31st August 2024the company was entitled to exemption from audit under section 47712llal of the Companies Act 2CKJ6. No rnember5 have required the company to obtan an audit of its accounts for the year in question in accordance with sertion 47611). The director5 acknowledge their responsibility for.. il Ensuring the company keeps accounting records which comply with section 386,. and ill Preparing accounts which give a true and falr view of the state of affairs of the company a5 at the end of, and of its income and expenditure for, the financial year in accordance with section 393, and which otherwise comply wtth the requirements of the Companies Act relating to accounts, so far as applicable to the company. Davkl Frank Burbty. Ch&Trnan ManjriJol*l. Twsurer Il-lo_2{4
Cwpany No. 7297219 Chorfty No. 1137 INCOME AND EXPENDJTURE ACCOUP forth• Yearended 31•t August 2024 2024 Vo¢unW In£¥)m8 4,186 5.541 239 27.252 Interestfrom Bank5 and 8uiklirKJ Sc<48ty New Buibj IrKorrÈ. Donats"ons & E¥ 1,932 4.566 In¢•rnlng rBsour¢e¥ from Charilable activtti Member¥hip SUb5criO"S, noie 6 Affi1k9 Membership Srt¢ripti Affilthd Userf•85 Letbngs Mi5toume Suite Rental er Fees CateriThJ 715 78.539 10.015 550 749 83.773 11,039 795 1,032 1,277 .851 97,634 122,528 109,673 Expendiiuye Co¥t of gen•watlng In¢ome Cost of generating ¥ntary inc Fundr8i&JYJ td."(g1st of goods solj cdh8rwsts Charftotye acV¥l¢les 20,101 43,261 40.274 2.820 5.5 16,028 9,425 Irwr8r R8ntto Chli Di51ricl C(¥Jnc41 Ublrbas CleaniN4 9.750 1,720 900 24 159 5.450 Performirrtj Rights Fees 1.714 3,661 Suk>scriptK)ns elIanJS e¥*xB 441 479 106,397 123.289 699 699 107.096 123.988 15,432 0ratIng SuFpIu8 I Itknfic 17241 (7531 14.708 Surplus I IDell¢lt} 15,068
Chalfont SL Peter Communty Centre comnY140. 7297219 Ctt¥Fty 1137306 Not¥ loth• xcotsnts lortho yMr•nded 31 Augu8t2024 Note 1. The business and assets of the former Chalfont St Peter C<>mmunty Association were taken over by th8 Company on 1st September 2010. The natu ot the business essentialty unchang&J. Note 2 The Company is limited by guarantee Note 3. The Accounts comprise a Balan Sheet Income and Expenditure Account. Notes. and a Statement of Financial Activtties {SOFAI drawn up lo Confo th the Statement of Recommended Practice"Accounting and Reporting by Charitie5" (SORP FRS 1021 effectFve from 2019. and with the requrements of the compan kt 2006 Note 4. The accounts are pffjpared on an accrual$ basis according lo the historh?I cost convention. Note 5. The Centre and Memorial Gardens are hekl on 8 21 year lease from Bu¢kinghamshire Council effective from 24th February 2004 at a r8ntal of £5,500pa subject to five yeady revie. No change was made to the rentsl at the 2009,2014 & 2019 reviews. Currenty we a rwotiating a new 99 year lease effe¢tive from 2024. Fixed Assets are shown at their nel book values. Deprecration has been calculated so that the residual written down value of the Centre at 1st September 20C6 induding the offio extension. is spread over the residual base temi or the asset life rf shorter. Note 6. With the formation of the company the bas of MeMrShIp changed. IndalS using the Centre under the auspiS of an Affiliated member are no longer required lo be MeMe. The fee of the Affiliated member includes user fee based on the number of their mgmbers using the Centre. Note 7. HMRC and the Charity Commission have agreed that the Centre can operate a bar on a limited ad hoc basis with effect from 1st September 2009. The bar was dosed. at the moment V•e are are reviewng our linCehOlder. Note 8. There were no contingent liabilities Note 9. The cent ng oufstsnaing funus restrtctOd by donors. Note 10 Included in the £104,034 cash at Banks and Buikling Soaety balan is £53.141 for the New Buikj Development Fund. CSPCC'S cash and bank indudes £29.125 at HSBC with £21.767 at Yorkshire BuildirNJ Society None of the trustees have been pawj any remuneration or reived any other beneffts from an employTnent th the chatrty or a alled enb'ty and no trustee expenses have been incured. The Independent Examiner has oftred his serViS free of charge. Note 12 Two part lime staff were employed during the year. Note 13 Reserves policy -CSPCC aims to hokl in reserve suffionl funds to meet FVS lftety outstanding commthents rf circumstan. arise where the trustees are obled lo wnd up the chanty and for contingences. Designated funds maybe created for future capital expendibjre.
Chalfont St. Peter Community Centre Comp•ny No. 7297219 Charty No. 1137306 STATEMENT OF FtNANCIAL AFFARS fortho Year ènded 31stAugyst2024 2023 2024 Inrom• 4.186 Dcats)nS & Grts 5,541 In(rne CSPCC eNwrfs 239 27.252 Buikl Irx>)me 1,932 4,566 715 78.535 10,015 sso Affikd MnberShIp SubwF4b Letbry5 Mth)wrne SLe Rerd81 749 83,773 11.039 795 1,032 1,277 90,851 122.528 109,673 Cost of generating volunlary Furt[j trkng'.co# of gc¥>Js thco 40.965 20.101 43.261 40,274 80 2.968 5.500 12.3( 9.750 3,100 1,714 2,S20 5.500 16.028 9.420 3,069 1.720 SerJJrty Insurqr CkniTvJ Contr10r$ P8rfomiing Rtgms Fees 5,450 159 900 168 3,661 Subscriptxs 441 479 108.397 123.287 123.289 OtherR8sourc88 Exper¥JJ 106.397 123.289 16.131 113.6181 16991 16991 15.432 114,3151 724 14,708 753 115.0681 14•tposillon 108.987 123,695 R•¢otyclHaflon • fuThts bwhir 123,895 108,627 108.627 Nth11. 123.695 Totsl Funds canled fomnl Own Funds
Chalfont St Peter Community Centre Company No 7297219 Charity No. 1137308 Movement of Funds Statement for the year ended 31st August 2024 Reconcilliation of the Movement of Funds Accumulated funds as at 1st September 2023 £108,987 Increase in Debtor5 £303 Increase in Creditors £5,933 Decrease in Cash Balances -£20,605 Decrease in Fixed Assets -£699 Accumulated Funds as at 31st August 2024 £93,919 Reconciled to: Funds blf £108,987 Deficit for the Year -£15,068 Accumulated Funds as at 31st August 2024 £93,919
Chalfont St Peter Community Centre Accounts for year ended 31st August 2024 David Burbidge Chairman Karen Dickson Vice Chairman Manjit Singh Treasurer Anthony Micallef Trustee Rev Wendy Graham Trustee John Wertheim Trustee Jonathan Rush Linda Smith Trustee / Bucks Council Representative Trustee / Parish Council Representative Principal Office Gravel Hill Chalfont St Peter Bucks SL9 9QX Registered Charity No. 1137306 Company No. 7297219
Report of the Independent Examiner to the Trustees of Chalfont St. Peter Community Centre (Company No. 7297219 and Registered Charity No. 1137306) on the Accounts for the year ended 31st August 2024 The trustees (who are also the direttors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under settion 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required. Having satisfied myself that the charity is not subjett to audit under company law and is eligible for independent examination, it is my responsibility to". examine the accounts under settion 145 of the 2011 Act. to follow the procedures laid down in the general Dirertions given by the Charity Commission under settion 145(5}(b) of the 2011 Att. and to state whether particular matters have come to my attention. My examinatton was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented in these record5. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanation5 from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. In connettion with my examination, no matter has come to my attention: l}which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 386 of the Companios Acr 2006: and to prepare accounts which accord with the accounting records. comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of recommended practice.. Accounting and Reporting by Charities. have not been met," or 2)to which, in my opinion. attention Should be drawn in order to enable a proper understanding of the accounts to be reached. Jeffrey G Coteman FCCA (retired) Sharrow Whit, Denham Walk, Chalfont St Peter. SL9 OEN Dated.. -