[rff) YORK ST JOHN STUDENTS. UNION Annual Trustees, Report and Accounts Financial Year Ending 31 July 2022 Charity No.. 1136905 Company No.. 07250320
YORK ST JOHN STUDEwfs' UNION LIMITED YEAR ENDED 31 JULY 2022 CONTENTS Administrative Information page 3 Introduction from the President page 5 Reportfrom the Board of Trustees page 6 How YSJSU achieves Public Benefit page 11 OveNiew of Activities, Achievements, and Performan page 12 Financial Review page 23 Future Plans page 28 Responsibilities of the Trustees page 32 Auditor's Report page 33 ststement of Financial Activities page 37 Balance Sheet page 38 Cash Flow Ststement page 39 Notes on the Financial Statements page 40
YORK STJOHN STUDENTS. UNION LIMITED YEAR ENDED 31 JULY 2022 ADMINtSTR4MVE INFORMATION Legal Ststus: York St John Students, Union Limited IYSJSUI is a charity registered in England and Wales and is incorporated as a Company Limited by Guarantee ICLGI. Charity Registration Number: 1136905 Company Registration Number. 07250320 PnCIpal Offio: The principal office of YSJSU is at York St John Students, Union, York St John University. Lord Mayorfs Walk, York Y0317EX. Charlty Trustses and Company Directors: Position Sabbatical Trustee IPresident of the Students Union) Sabbatical Trustee (President of Education) Sabbatical Trustee (President of Wellbein & 01versit Sabbatical Trustee (President of the Students, Union External Trustee Name Jarnes Andrews Term Datss OV07/2020 to 30/06/2022 Aifflee Yeoman 01/07/2021 to Present Chfigtian Smith 01/07/2021 to Present Isabella Rubinson OV07/2022 to Present Richard Quayle OV07/2016 to 30/0612022 External Trustee Michael Wilkinson 01/07/2017 to Present External Trustee Katherine Mathew 01/07/2020 to 31/0312022 Exiern81 Trustee Amanda Chetwyndlowieson 01107/2020 to Present External Trustee Tiffany Bumett 01/07/2021 to Present External Trustee atthew Hunnybun OV07/2022 to Present External Trustee Simon Crack OVOg/2022 to Present Student Trustee Vishal Shah OV12/2021 to Present Student Trustee Hollie King OV12/2021 to 30/06/2022 Other Company Offl¢ern: Posltion Company Secretary Name Term Dates 28/01/2019 to Present Oonna Smith
YORK ST JOHN STUDENTS, UNION LIMITED YEAR ENOED 31 JULY 2022 Audltor. BHP LLP. Rievaulx House. I St Mary's Court, Blossom Street, York, Y024 IAH Bankers: HSBC plc, PO Box 26, 13 Parliament Street, York. YOI 8XS Management Personnel: York St John Students, Union IYSJSUI employs a Chief Executive OffIr to work closely with the Sabbatical Trustees, other elected representatives. and the staff team to ensure effective management of the charity. The Trustees delegate the day to day running of YSJSU to the Chief Executive OffIr and to the Management Team. During the 2021/22 financial year the Senior Management Team were as follows: Posttlon Chief Executive Officer Name Donna Smith Term Dates 28/01/2019 to Present Student Opportunities Manager/ Head of Student Opportunities Paul Murtough 01/08/2019 to Present Operations and Business Development Manager / Head of Operations and Business Development Finance 3nd Resources Manager/ Head of Finance an(J Resources David Tait QV0212018 to Present David Green 01103/2016 to Pent
YORK STJOHN STUDENTS. UNION LIMITED YEAR ENDED 31 JULY 2022 Introduction from the President of the Students, Union and Chair of the Trustee Board The past academic year saw a return to a more familiar campus life for our university community and after the disruption of the COVID-19 pandemic, the change and new sense of normality was welcomed. The return to a familiar environment meant building upon the changes implemented during the pandemic and adapting and improving the student experien to ensure that the retum to campus life was comfortable for everyone. l am proud of the work we have achieved over my time as President of the Students. Union and the Chair of the Board of Trustees. September 2021 saw us welcoming our students back into a restriction free environment for the first time Sin March 2020 and thanks to the dedication and haroj work of the Students, Union staff team the transition was effective and welcomin& Our new food and beverage services contributes to our'beyond 9-5 campus" strategic aim by gving students extra choice and spaces for socialising and our brancl-new loyalty scheme ensures that they are rewarded for spending time eating and drinking with us by putting money back in theii pocket. The Sabbatical OffIr team for 2021/22 worked hard over the course of the year to support students on their return to campus life. Through partnership work with the university, lecture recording began to be implemented across the university and this will continue to grow into the next academic year. Thanks to work from the President of Education, the £50 enrolment fee for Postgraduate students wa5 reduced to £1. helping to remove barriers to education. Furthermore, the President of Wellbeing and Diversity addressed key student safety issues this past year with work being clone alongside the Police to enhance feedback mechanisms for areas of concern in the city and introducing anti-spiking aids for students on nights out. These are just some of the impacts made by our 2021/22 sabbatical officer team and I'm incredibly proud of the work we've done together. Thanks to the work of the Graduation Working Group, 2021/22 also saw our delayed. November ceremonies for our class of 2020 cohort and a February graduation for our 2021 cohort. It was a very welcomed. long overdue celebration for our students, and I was incredibly gr2tefu1 to have been able to support the university in organising the reMonieS and alongside the two other sabbatical officers, carry the mace duringthe procession. Our new advice Servi was launched this year, providing students with an extra avenue of representation and support when it comes to their academic studies. The service will wntinue to grow and flourish over the coming academic year and will always be available for students who need it. As my time at York St John Students. Union comes to an end, I'd like to thank all the staff at the SU for their hard work and dedication to enhancing the student experience. I'd a150 like to welcome our new President of the Stuclents, Union, Isabella Robinson and wish her the best of luck alongside Chris and Aimee, for the upcoming academic year. Jamie Andrews President of the Students, Union/ Chair of the Board of Trustees 2020-2022 2021-22 has been a great year. wf(h lots of changes put in place, and the SU showing significant achievements. l am incredibly excited and honoured to be taking the SU forward for 2022-23. Isabella Sparling (Robinson) President of the Students, Unlon/ Chair of the Board of Trustees 2022-2023
YORK STJOHN STUDENTS, UNION LIMITED YEAR ENDED 31 JULY 2022 REPORT FROM THE TRUSTEES FOR THE YFAR ENDED 31ST JULY 2022 The Trustees, who are also Directors for the purposes of company law, present their annual report together with the audited financial ststements of York St John's Students. Union for the period l August 2021 to 31 July 2022. The Trustees confirm that the Annual Report and Financial Statements of the charity comply wf(h the current statutory requirements, the requirements of the charitys governing document and the provisions of the Statement of Recommended Practice ISORPI, applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019. Since the Union qualifies as small under section 383 of the Companies Act 2006, the strategic report required of medium and large companies under the Companie5 Act 2006 (Strategic Report and OiTectots' Report) Regulations 2013 has been omitted. STrUCTUR& GOVERNANCE AND MANAGEMENT a. Organlsatlonal Stru¢ture and Dedslon Maklng York St John Students. Union is a Company Limrted by Guarantee and not having a Share Capital as defined by the Companies Act 2006. YSJSU registered as a charity in the UK on l August 2010. YSJSU is a Students, Union as defined by the Education Act 1994 whose activities are devoted to the educational interests and welfare of its members. YSJSU'S princip81 goveming document is the Articles of hssociation, agreed by the Company Members of the Union in a General Meeting and reviewed by YSJSU and York St John University at least every 5 years. Copie5 of the Articles of Association are available from the offices of YSJSU and via the Documents section of our website Iwww. s su.coml. In September 2020, YSJSU adopted the revised Articles of Association via an Extraordinary General Meeting The Articles of Association are supported by the YSJSU Byelaws which were reviewed throughout the course of the 2020/21 academic year, and approved by the Trustee Board in June 2021. The Trustee Board of YSJSU is made up of three Officer Trustees. up to two Student Trustees, and up to five External Trustees. Officer Trustees are elected by a ballot of all members of YSJSU. To stand for election as an Officer Trustee, candidates must be full members of YSJSU Isee Articles of Association for definition). Student Trustees and External Trustees are appointed by a selection and interview process led by the Nominations Committee. The Nominations Committee then makes formal recommendations to the full Board for approval of the appointment of Trustees. The experiences and expertise held by the Extern81 Trustees are in the areas of commercial development, law, higher education policy, governance, financial management and strategic planning. This provides YSJSU with the opportunrty to develop and provides risk management and continuity. The Trustee Board structure also includes two Student Trustees to elevate the voice of students on the board. Officer Trustees are required to tske a sabbatical year away from their studies lor alternatVely, have just finished their final year of studyi and are remunerated by YSJSU during th period. Officer Trustees are in post for one year and may stand for Te-election for one year Imaximum of two years in totall. Student Trustees may remain in office for a term of two years and External Trustees for three years. 80th can seNe a maximLJm of two consecutive terms. The Officer Trustees undergo a formal prOs$ of induction and training on tsking up their post. This is organised by the permanent staff of YSJSU and utilises external training providers as well 3S the Nats'onal Union of Students INUSI and stsff from York St John University. During 202V22, the
YORK STJOHN STUDENTS, UNION LIMITED YEAR ENDED 31 JULY 2022 Trustee Board adopted a tr8ining and development programme, including the online development module 'Trustee Foundations, provided by the consultsncy agencies 'MiraGold' and 'SUSkills'. Responsibility is c8sc8ded from the TTUStee Board and committee structure of YSJSU to the Chief Executive Officer and staff team of YSJSU and documented via the organisations 'Scheme of Delegated Authority, document. YSJSU employs a team of full-time stsff to ensure effective management of its many activities and to implement the policy decisions made by the Trustees and/or Student Council. The Scheme of Delegated Authority document outlines clear levels of responsibility for areas of decision making and delegates authority for the day to day operational management and decision making of the organisation to the Chief Executive Off ir and stsff team of YSJSU. The Trustee Board delegates responsibility to six committees.. Finan, Audit and Risk.. Health and Safety: People and Culture. Elections., Nominations: and Service Development to ensure effective governance and decision makin& The Student Council is made up of elected part-time officers, representatives of student groups and the Officer Trustees, and receives and discusses reports including financial information, policy issues and receive information from staff as required. The Council meets at least three times per year. When reviewing our objectives and planning activities, YSJSU has given due consideration to the Charity Commission's general and relevant supplementary guidance on public benefit, this is assessed in further detail on page 11 of this document. b. Relatlonship wtth York St John Unsversty The Students, Union receives a block grant Isubventionl from the University and by means of formal lease, occupies a building owned by the University. This support is intrinsic to the relationship between the University and YSJSU. Although YSJSU engages in various trading activities, It has financial dependence on the University for resourcing its charitsble activities. There is no reason to belreve that financal support will not continue for the foreseeable future and the Students, Union and University signed off the revised Memorandum of Understsnding in June 2020. The document articulates 8greement to continue to pay YSJSU a subvention in line wrth annual financial planning frameworks and support the Students, Union with the SUSS pension deficit. A ten-year lease agreement was confirmed in 2018 with donation from the university Ino cash charge) regarding lease and utilities fees, which will l)e renegotiated after this period. The Education Act 1994 reouires that the University is notified of any changes in the governan of YSJSU. YSJSU and York St John Universtty have a well-established relationship that involves both formal committees and informal meetings where issues are discussed and ideas for future work formulated. The formal structures include regular reports on the activities, management, and financial situation of YSJSU. The President of YSJSU is a member of York St John University's Board of Governors and the SU President and Chief Executive Officer have monthly one to one meetings with the Vice Chancellor, Chief Operating Officer. and Pro Vice Chancellor (Governan and Student Lifel. The YSJSU Officer Trustees and the Executive Board of the University meet monthly. Rlsk Management A comprehensive risk management process is in operation by YSJSU to ensure that appropriate steps are taken to manage and mitigate governance, external, operational, legal/ regulatory and
YORK STJOHN STUDENTS, UNION UMITED YEAR ENDED 31 JULY 2022 financial risks. This is overseen and monitored by the Finance, Audit end Risk Committee (regarding financial risk), Health and Safety Committee (regarding safety and health risk) and People and Culture (regarding HR related risk) on behalf of the Trustee Board. The pro5$ includes the identification of the risks that YSJSU may face, evaluating the potential impact and likelihood of occurrence, tsking consideration to YSJSU'S r15k appetite and identifying means whereby the risks can be rnitigated and managed. A formal Risk Register has been established and is reviewed at meetings of the Trustee Board with the18test version approved in September 2022. The Risk Register currently highlights the following as major risks to YSJSU: Digital/cyber security GDPR compliance The event of a decrease in university grant Isubventionl The event of a decrease in wmmercial income Pension scheme deficit liabilities increasing qu5cker than the agreed recovery plan Stsff illnes5'. health, safety and effects on business continuity. Major Incident Plans are also in place in partnership wtth York St John University to aid response and recovery regarding any major incident the organisation might face. These plans are regularly reviewed, and the CEO is a member of the un1versity's Major Incident Team. YSJSU has a Major Incident and Business Continuity Plan in pla that has t)een tested by the staff team and is reviewed by the Finanee, Audrt and Risk Committee at least annually. In November 2020, the Finan, ALtdit and Risk Committee approved a proposal to engage with the company CroneT to supply YSJSU with Health and Safety and Human Resources support. consultation, insurance. advice. training, and plafforms. YSJSU receives communication from CroneT weekly about changes in legislation, hot topics and new approaches. as regular check ins and CLJStomer feedback opportunities. In February 2022, a Croner representstive visited the YSJSU premises, and a Health and Safety Audit was undertaken. YSJSU was found to be sufficient in Health and Safety praCtIS and a short action plan was created to enhance provision. The action plan has been monitored by the Health and Safety Committee. YSJSU has created a GDPR Action Plan to ensure that policy and procedure regarding dats is managed and mairitained. The progress of the Action Plan. along with any new policies are consulted on by the University's data Complian expert and are monitorecl by the People and Culture and Service Development Committees. YSJSU has completed a review of the NUS. Good Governance Code lamended from the Charity Governance Code for Students. Unions) and has completed an action plan to develop governan processes and effectiveness. YSJSU has Iminorl outstanding actions around improving Equality. Diversity and Inclusion IEDII, and an action plan has been approved by the Trustee Board, with work implemented during the 2021/22 academic year. The Trustee Board continues to monitor progress. Appropriate financial systems and prOdureS have been established to manage the identrfied risks documented within the Risk Register. Budgetary and accounting risks are minimised by the implementation of robust procedures as documented In the orEanisational Finance Manual. Monthly Management Accounts are produced to enable control of departmental and organisational budgets. which are then scrutinised by the Finance, Audit and Risk Committee. Due to the pandemic and the possible effects on income generation. the Finan, Audit and Risk Committee have scrutinised the annual budget more regularly, received reports on 'COVID Impact,, and has made recommendations to the Trustee Board accordingly.
YORK ST JOHN STUDENTS, UNION LIMITED YEAR ENDED 31 JULY 2022 STRATEGY AND OBJECTIVES a. Strategi, Objectives and PoliGy during 2021/22 August 2020 marked the implementstion of the current strategic plan 'putting students first, and highlights new priorities, vision, and values for the organisation. The Student5, Union Is working towards the following.. MISSION We aim to empower students at York St John University to challenge and change the world around us. VISION By 2024, York St John Students. Union will play a major part in the life and transformation of students by being the central hub of social activity, representstion. and opportunity. VALUES INCLUSIVE Provide activities 8nd spaces that make students feel that they belong. TRANSFORMATIVE Ensure that the Students, Union provides opportunities and eXperIenS that positively change lives. CHALLENGING Constantly critique and question what we and our partners do to ensure that we are always Striving to act in the best interests of students. EMPOWERING Equip students with the skills, opportunities. and experiences to enable their success. FUN Make student life at York St John University enjoyable and rewarding. OUR PRIORITIES Provide independent advice seNices that help students to stsy and enjoy lrfe at university. Offer spaces and opportunities to enhance belonging and student communities. Engage with Ihe university, city and wider communty to ensure that students get the best experience - on campus and beyond. Be recognised as a change-making OniS8t10n. Provide activities and opportunities that aid students to gain employabilty skills and become active citizens. OUR ENABLERS Utilisation of Spaces Communication. Insight and Analysis People and Relationships Governance, Finance and Risk Management Ethics and Environmental Sustsinabiltty
YORK STJOHN STUDENTS. UNION UMITED YEAR ENDED 31 JULY 2022 OUR PROJECTS Beyond a 9-5 Campus Advi, Support and Advocacy Students as Partners Digital Transformation OUR MEASURES OF SUCCESS {KPlsl 80% satisfaction regarding questions 21. 25 and 26 in the NSS 60% of income from non-subvention means 70% of student body engaging with the Students. Union 85% stsff satisfaction National recognition for being an effective and impactful Students, Union Performance against the Strategic Plan's Key Performance Indicators is detsiled in the OveNiew of Aotivities and Performance section on page 12 of this document. The full YSJSU Strategic Plan 2020-24 can be downloaded from the Documents section of the b. External Affiliations There are several organisations that YSJSU formally affiliates with during each year. Affiliated bodies are recommended by the staff team based on operational need ancl agreement is sought via Student Council for the affiliations to be approved by members at the Annual Members and AnnLJal General Meetings. The following were External Affiliated Bodies for 202V22.' Arehery GB National Union of Students NCVO Northern Universities Bouldering Series North Riding County Football Association North Ridin Football Lea ue Legacy Cheer and Dance Badminton England Basketball England British American Football Association IBAFAI BCA Cheer and Dan British Mountaineering Council British Rowing British Universities and Colle England Athletics England Boxing England and Wales Cricket Board IECBI England Hockey England Netball En land Squash Future Cheer es Sport IBUCSI Sport Cheer England Students, Rugby Football Unio Swim England Volleyball England Lawn Tenni5 Association ILTAI Yorkshire Federation of Referees Societies Yorkshire and Northeast Powerlifting Federation York Minster En ineerin Lea ue io
YORK ST JOHN STUDEwfs' UNION LIMITED VE4R ENDED 31 JULY 2022 c. Publtc Benefrt YSJSU achieves public benefit via the advancement of the educatlon of the students at York St John University by= Promotlngthe interests and welfare of Students at York St John Universtty duringtheir course of study and representin& supporting and advising Members The Students, Union provides a range of support and advice from individua5 one to one advice and advocacy for students in person within the SU building, online consultation. and via the website Iself-help information and chat-kx)tl. YSJSU coordinates welfare campaigns throughout the year based on health. wellbeing. liberation and student rights, and provides course-based representation via Course Reps, and student collective representstt'on via part time School Chairs and Liberation Officers. The President of Education and the Student Opportunities Team, work with students facing academic related issues such as academic misconduct or appeals. YSJSU continues to work with the univers1ty to provide the best support and advi possible for Students who are going through these processes. Beingthe recvgnssed representatNe channel between Students and York St John Universtty and any other extemal bodies YSJSU'S elected officers attend intemal University meetings and exiernal council ward/residents' meetings. At these meetings. representatives are responsible for highlighting student views and achieve positive change for students. In addition to this, YSJSU supports students to act as representatives on their courses, providing lecturers and University management with feedback on how the courses can be improved. YSJSU hosts student zone meetings, where students can voice opinions and feedback about elements of student life relating to study, activities and well-being Topics of discussion include academic study, timetablin& food provision. accommodation and sports and societies processes. Providingsocial. cultural, 5POrtin& and Tecreational actNtties and forums for discussions and debate forthe pewnal development of tts members YSJSU has a well*stablished culture of sporting and recreational engagement. YSJSU has 26 different sports clubs encompassing a various range of activities and interests from Basketball to Cheerleading Students are supported as members of these groups which are led by student volunteers who are supported ntrallY by YSJSU. The Presidents and committees of these groups are given monitored autonomy to direct and lead activrties,. gaining real world experien of holding positions of responsibility. YSJSU provides societies for students including cultural, reli&ous and cOue related societies. YSJSU engages with the local community to help build links and relationships that are mutually beneficial to the university. local community and beyond. YSJSU also builds marketing and sponsorship links with local independent businesses. tnutually benefiting students and the local economy. YSJSU liaises with the local police and residents to ensure that York remains 8 safe, pleasant place for students and residents to live and work together. li
YORK ST JOHN STUDErs, UNION LIMITED YEAR ENDED 31JULY 2022 OVERVIEW OF ACTIVITIES. ACHIEVEMENTS AND PERFOMANCE Overllew The 202y22 academic year was the second year of the implementation of the 2020-24 Strategic Plan. The Plan is focused on a 'students first, approach- ensuring that everything that YSJSU does has students, best interests, student development, and student empowerment at its heart. YSJSU continues to work towards the achievement of the strategic key performance indicators and reports to the Trustee Board on progress twi peryear. At July 2022, the KPI dashboard showed the following results.. KPI Dashboard 2020-2024 July 2022 Update ljnknn National Recogniti siaff S31islacth)n INVESYORS ilver Vnl< WryAtrwm Glyndwrand Leeds B¢(*ettstudents' UOn corvsulting wlth and ¥tlIng YSJSUa54 lJe¥t artyresU. WhatUrri7 Awards top TO179th in ZQZZ. 56th in 202QI Wotkiry toward5 IIP Gcid lknlitv sdentS. Union Exceuent XQ04 NS5 Q21 025 Qlfj Q25 Jw2¢2EIJ4 Whilst the National Student Survey Isatisfactionl results decreased, YSJSU was above the sector average ISA above) across all indicators18%. 5% and 2.5%). The results suggest that nation-wide, students in the final year undergraduate programmes were significantly affected by the pandemic and were more unsatisfied with their student experien than previous final year students. Student engagement saw recovery from 2020/21 and rose to approximately 45% of the university population. despite lower engagement with second and third-year undergraduates. Engagement increased with mature. international, and London campus students during 2021/22. 12
YORK STJOHN STUDENTS. UNION UMITED YEAR ENDED 31 JULY 2022 Stsff satisfaction increased by IO% compared to 2020121 Employee Experience Sutvey results, raising the average satisfaction percentage above the KPI threshold. Non-subvention income rose above 54% during 2021/22 showing significant recovery from the pandemic. YSJSU continues to work towards 'Gold' standard Investors in People Accreditation and have begun working towards the Quality Students, Union accreditstion. YSJSU undertook a restructure and revision of the full-time salary pay-scale to ensure that the organisation is competitive within the sector and job markeL This resulted in the introduction of 'Heads of SeNiee' positions being introdud, the Advice Coordinator moving to IE (from10.6E) and introduction of operational management positions. It is intended that the new structure opens future development and progression opportunities for current staff within the organisation. During 202y22, many other Students, Unions visited YSJSU to gain insight on projects and to share best practi. This included a day visit from Wrexham Glyndwr SU, Leeds Beckett and visits from CE05 from the Northeast region. YSJSU also w8s plad 191h best SU in the country according to the 'WhatUni?' welcome survey lup from 56lh in 2019/201. Atthough YSJSU saw lower engagement compared to pre-pandemic periods in some areas during this year, 2021/22 also provided positive progress regarding the four main strategic projects as described below: b. Stratee Project I: Beyond 8 9& Campus By 2024, YSJSU aims to ereate a 'Beyond 9-5 Campus. ensuring that students have a student experien beyond the normal working day. This includes a¢5$ to university seNi¢es, communications, Students, Union provision after 5pm and at the weekends. The strateC project encompasses both the physical and di&tal aspects of university life. In relation to this strategic project, YSJSU has achieved the followin& YSJSU launched the 'Loyalty' scheme with over 1200 students using It in the first academic year. YSJSU began to utilised data collected via the scheme to understand which student groups were utilisingthe seNices/joining clubs and societies and can use this information for targeted marketin& The Welcome Week SuNey reported 74% of students responded being.very satisfied" or 'satisfied" lup from 46% last yearl. YSJSU implemented the 'Commercial Principles, highlighting the vision for our ommercial offer, including creating specific spaces for different groups of students, new food and beverage offer. and a revamp of our entertainments programme. YSJSU piloted the 'Buddy System, to aid student transition into university. This has en enhanced to include academic pairings for 2022/23. The SU President worked with the university to increase accessibility for graduates to attend graduation ceremonies. This included introducing 'no charge, for guest tickets and creating a 'Graduation Support Fund. for students who require financial assistance in the purchase of their gown letcl. The Students, Union expanded the welcorne programme to include more day time activities that benefited key 'hard to reach, groups (such as mature, part-time, care leavers), and introduced more special events throughout the year such as a new partnership with BBC Introducing 13
YORK STJOHN STUDENTS, UNION LIMITED YEAR ENDED 31 JULY 2022 Durfng 202J/22, students commented thaL' As a mature student I really didny think that any of this ISU activities) woultl iFiclude rne- but it did, and it has. Unfortunately, due to family wmrnitments, I do notgeta great deal of time to socialise but that is going to change., {IVelcome Surwey 20211 '1 thought the Students, Union were very helpful as I wanted to know about the clubs and societies and what would of been going on in the evenings as well. I think the 'pound a pint, idea is dat. {Weleome SuThey2021) 'The SLI iriformation was clearand this made it easier to plan taking part in the various events,. (Welcome Survey20211 (SU aorivities) Kept my attention and was able to attend those that interested me.'(Welcome Sutvey2021) '1 was informed they (SU Team) are very welcominganrj lovefy people. Getting to campus. I confirmed thaL Goo(J onel. (Welcome Survey2021} 'Genuinely thinkyou guys struck a great balance betwveen the party vibes. and chilling. Loèds of options for non-drinkers which Mrds ace, and a good to see the societies enwuraging safe nights out on their socials- posts about not leaving mates behind and knowing3 taxi number etc., Iwelcome Sufrvey2021) Sil dld a fantastie jobl Cany think of anything else to say but thanksl. (Welcome Survey 2Q21) Welcome was definitely how I felt at the end of the week, and l enjoyecl all of it. Would love to see some of the features of It to continue as weekly/fortnightly things., (Welcome SUeY 20211 'Just super warming welcome to a new society and a whole new way of lrfe in the cityafter being so used to living in the countryside for 12years.' (Welcome Sutvey2021) 'Even though I was a late arrival I missed majorityof the ¥velcome week, but I was made extremely welcomed by the SU Presidents ancl the staff., (Welcome Surney 20211 .1 was delighted spirit uplifted. Indeed, there is a wonderful school and Union. YSISU is the best of all., (Welcome Survey 2021) 'It was a brilliant tirne and l enjoyed everything i took part of, all of the SU staff are lovety and the people running the events are kind too.. (Welcorne SUeY 20211 'The amount of events put on by tl)e SLI l attendecl has allowed me to rnake a lot of friends. Some of which wlll probablybe with me for the rest of my life. Thankyou.'I' (Question of the Monthl c. Strats* Projert 2: Advrce, Support and Advocacy By 2024, YSJSU are committed to providing students with independent advice seNices and during 202ty22, we achieved the following in relation to this project= The Advice Service was established In September 2021 and has provided advice, support, guidance for over 150 students. During 2021/22, the Advice Coordinator was part time13 days per weekl. which averages one student helped every single day. Feedback gained from the university's Student Welfare Adviser suggested that the engagement between SU and the seNice is the most sucsSful in 7 years. This had enabled the SU to work more closely with the university on campaigns and welfare cases. The SU created new digit81 services such as a 'Support' area on the website and booking system for online appointments to support students wherever they are located. 14
YORK STJOHN STUDENTS. UNION LIMITED YEAR ENDED 31 JULY 2022 The SU is working closely with the Director of Governance to progress the Teview of the student complaints and discipline procedures. ensuring that student rights are at the heart of policy. The Advice Service has established a professional relationship with the YSJ School of Law to provide students with free services inc. housing, family. employment, and financial law advice. YSJSU and the School of Law are collaborating on offering students housing contract advice, especially around utility bills amidst the current cost of living crisis. The Advice Coordinator has established ? case group for all support seryices to come together to discuss joint student cases and/or reoccurring Issues/themes. This has aided signposting, multi-disciplinary support for students and increased satisfaction across services. YSJSU are continuously lobbying the university to enhance a partnership around advocacy and support for student representation at case hearings, ensuring that students are fully supported by the SU. YSJSU officers lobbied the university not to charge for graduation guests, and the university agreed. The SU lobbied the university to set up a Graduation 'hardship' fund. and this was available from November 2021. YSJSU suggested changes to the Extenuating Circumstsnces Policy - students can now self-certify for physical and mental health reasons for up to 7 days. The President of Education was invited to become a member of the YSJ Equa5ty, Diversity & Inclusion Task & Finish Group, working on the Gender sub<ommittee, reviewing university policies and proCedUS with regards to gender equality etc. The President of Education was invited to be part of a consultation hosted by the National Union of Students and Universities UK. to discuss race and racism and closure of the attainment gap for students. Durlng 2021/22, students commented thatr. '1 think the support was amazing really helped me settle In., (Welcorne Stsrvey 20211 'They have alway5 been 8 positive and visitsle presence since my incluetion as a PGR. anrj interaction5 I have haLI with their representatives have always been good., (Questlon of t17e Monthl .1 have approached them foradvice and support. fheygave me the advice and support I reouired. (Question of the Monthl '1 h8ve already approached one member of the SU team for advice and support regarding nyy course and they were extreffnely helpful. I would happilygo to them ftiradviee and support in the future. (Question of the Monthl 'The presidents are all lovelyand the staff. I think they would genuinely want to help you if you had a problem. (Question of the Monthl 'Aaving had meetings including su staff l affl happy to note they are a lovely bunch, always proactlve and hèppy to help. (Question of the Monthl 'Very helpful, every time I have asked somethlng. Either they have an5weEd my question orgiven Fne the name of the person I need to speak to.. (Question of the Monthl '1 have never had any bad experiences with SU staff. They have all been very friendly and welcoming.. (Question of the Monthl 15
YORK ST JOHN STUDE5, UNION UMITED YEAR ENDED 31 JULY 2022 d. StrateC Project 3: Students as Partners Students are fundamental to everything we do. and we are workingtowards a university environment where students are partners in learning, decision making and university culture. During 202V22'. Throughout the year. YSJSU collected student views via a variety of ways to ensure that the Students. Union are continuously understanding student needs. Feedback came in the form of.. Employee Engagement Survey, University Pulse Survey, National Student Survey, Question of the Month, Education/Student Experience/Wellbeing Zones, SU Council, Sports and Societies Council, Focu5 Groups. YSJSU worked with Admissions. Recruitment, and Finance departments of the university to reduce the enrolment deposit for post-graduate students from £50 to £1 from the January 2022 intske, reducing another F)Otential barrier to education. YSJSU submitted two papers to the University Education Committee. The first report gathere(J Insights on peer mentoring practice across the university and offered r0mmendatIOnS for the pilot of a university-wide peer mentoring approach to be introduced in 2022. The second report looked for approval for the creation of a university Accessibility Working Group, to develop our policies on accessible practice for both students and staff at YSJ to be implemented in 2022/23. YSJSU worked with the research Offi to enhance post-graduate Iresearchl funding support. and new grants were made available throughout 2021/22. The President of Education worked closely with university staff and Information and Learning seNis to wider implement the new lecture recording system, which has been set up iri larger lecture spaces across York and London campuses. The group are in the process of reviewing the Lecture Recording Policy to benefit both students and stsff. YSJSU liaised with L()ndon campus colleagues to implement the rep system in London to close feedback loop & in London each tutorial groLJP is to elect one academic rep and one social rep. YSJSU staff visited the London Campus at the stsrt of October and February to meet staff and students. understanding further the concerns that London & international students face. YSJSU introduced a new 'Sports and Societies Council. to understsnd the needs of our clubs and societies members more effectively, and to ensure students are part of decision-making pro&se5 around activities. YSJSU developed and irnplemented the 'Academic Representation System Code. with the Pro-vice Chancellor for Learning and Teachingto implement a consistent and robust support system for student representatives. YSJSU recruited Postgraduate Research Representstives for the first time, and developed a forum for feedback, to enable us to aid the development of the Postgraduate student experien. YSJSU has had regular liaison with the Head of PGR, to discuss Postgraduate Research representation at the university. setting up a focus group for open and honest discussion. PGR representstion has improved significantly this year. The President of Education became the teaching Excellen Framework ITEFI lead for the student submission, acting as the main point of contact between the university TEF Readiness Group and SU colleagues. YSJSU are in the process of gathering dats together to support the student submission. YSJSU estsblished the YSJ Teaching Awards Steering Group, working with 8 team of stsff and students to plan for the newly developed university end of year awards. The President of Education became the Deputy Chair of the University's Education Committee, ensuring that student voice is at the heart of academic Strategic decisi9n makin& YSJSU is a partner of the university in working towards the Ra Equality Charter, to help to eradicats racism on campus and within the curriculum. 16
YORK STJOHN STUDENTS, UNION UMITED YEAR ENDED 31 JULY 2022 Durfng202y22, *udents ¢ommented thaL' 'Istrongiy believe that the SU is a well-organlzed platform with diversity. Thus, each one feels about orhers. Specially for foreign students. the SU will represent on behalf of them. (Question of the Month) 'The SU are fundamental in getting our views heard., (Question of the Monthl 'Istrongiy agree that SU represeftts vlews tsf stULlents effectivelyto the University., (Question of the Monrhl 'The reason why l age is, because it is true the fact that the views of students are represented effectively with a clear explanation and a lot of (Jetail.. (Question of the Monthl You ask for our feedback and through Meetings wirh key figures in the unlversity. you convey our views back to them.. (Question of the Month) '1 think SLI dolnggood work for students., (Question of the Monthl 'When I had academic challenge during the pandemic last year they helped rnedi8te and sorted out the problem. I was satisfied with the outcome., (Question of the Monthl SU effectively repsents students. aeademic interest&, INSS 20221 '1 think that the Students Union does everything th8t is possible to ensure thataeademle interests for students play a major role., (Question of rhe Month) .1 agree with the above ststement 55 I mysemfound SU Workingg&t for students need and reaching out students personally to know fheir inteo5t artd presentIng it in useful way., (Question of the Monthl '13gree because they always cornmunlcare new Issues ènd updètes on the course.. (Questton of the Monthl 'IThel StuGlents' Union are those who cornmunicate the voice of the students. They play very important role gathering students, opinions., (Question of the Month) e. Strategic Projert 4: Digrtal Transformalion To ensure that we are providing a student expenence that is fit for purpose, we have to look at ways to digitally transform what we do. Creating opportunities where students can engage with the SU digitslly, means that they can access our servi5 and activities wherever they are in the world. Here's what we did in 202ty22= Social media growth.. Facebook= 5473 likes= +13% growth Sin 2020121, and Instagram.. 4268 followers= +36% growth since 2020/21. Over 275,000 impressions via Instagram from 1- 30 September 2021. Performed a website audit to ensure website is easieT to use and more accessible. Built the support webpage to launch the new advice service. Built a permanent Elections page on the website to ensure presence all year-round. Created a loyalty page to raise awareness of the SU loyalty programme. Page views on website increased by 63% compared to 2020/21 Ifrom 199.196 to 326,4081. YSJSU Changed how the SU gathers feedback- moving away from annual survey feedback to real time and instant feedback via social media plattorms monthly. 17
YORK ST JOHN STUDENTS, UNION UMITED YEAR ENDED 31 JULY 2022 Durlng 202y22, students commented that (Regarding online cornmunications) '1 knew belore l arriveLI who the SU were.. {Welcome Survey 2021) (Regarding online cofftmunications) 'Very clearand perstsaslve, èll has Ilved up to expectation so tsr., (Welcome Survey 20211 'rhe events timetsble we were sent about welcome week was very helpful., IW8lcorne Week Survey2021) 'Great work on the socials, esp IG. Just the right amount oflnfo wlth the rest on FB., (Welcome Survey2021} {Regarding online communications) 'Very detailed and clear,. Iwelcome Survey 2021) (Regarding online comrnunicationsl '1 fhink it was good and I knew what I wanted to get involved with when I started which is great., (Welcome SuNey2021) f. KeyActlvftles l. RepentstIon 1.1 Student Council: Throughout 2021/22 the Student Council ISCI met four times. The SC discusses policy changes via motions submittecj by students. 2021/22 saw a fewer number of motions proposed Compared to previous years, and lower engagement compared to pre- pandemic levels. YSJSU are reviewing the remit of the Student Council during 2022/23 to ensure more meaningful/impacttul discussion and action by the group in the future. 1.2 Zones: Zones are used to engage student feedback on matters relating to academic study. student living Ihousingjaccommodationl and student activities. The Zones discussed and collected views on the following.. Education Zone- Returning to campus, in-person teaching. Support for lecture capture, experien$ of supportive academic staff for COVID anxieties. some requests for additional study Spa$. Students wanting in-person university experience. Activities Zone- Suitability of spaces. Members of clubs reporting on suitability of facilities following redevelopments to Foss and delayed opening of the Creative Centre. Concerns for club engagement and filling Committee positions, reports of timetable issues impacting training sessions and engaging new members. Experience Zone- Private housing Most students read tenancy agreements but few knew their rights as a tenant. Students being proactive In their housing, welcomed support in promotion of reliable18ndlords, mixers for meeting housemates, housing support. Student safety- Poorly lit areas at accommodation sites, streets and absence of CCTV. Drink spiking, 'Girls Night In, Campaign and behaviour of Door Staff in York/incidents. 13 Representstion on Universty Committees: The Officer Team. along with the 14 members of the Student Un10n Council represented all students at YSJ via attending over 40 univeY5ity eommittees and groups. These include Board of Governors, Teaching and Learning Committee. Academic Board, and Finance and Capital Development Committse. Students, Union representatives are also members of various working groups throughout the university. The Students, Union representatives ensure that decisions made at all levels of the university are for the benefit of students. 18
YORK ST JOHN STUDEwfs' UNION LIMITED Y64R ENDED 31 JULY 2022 1.4 Academic Representative System: A Student Academic Representatives Codification paper was implemented in September 2021 in partnership with the university to make the system consistent and contribute to the 'students' as partners approach, In 2021122, 287 Academic Reps were elected, an 8.7% increase from 2019120 Ipre-pandemicl with 264 Reps. The Codification paper also led to the expansion of Representstives from non-traditional pathways, with 8 'Student Officer Representatives, being elected from Policing Apprenticeships cohorts. Academic Representstives were also elected in October and January to accommodate course types and as a result, for the first time, the Academic Representative system was extended to the London campus - 24 Course Representatives and 23 Social Reps were elected. The Codification Paper also allowed for the trial of the Senior Academic Representative position. The Senior Academic Rep for the School of Education, Language & Psyehology was appointed in January 2022. Despite this being a pilot system. the Senior Rep wa5 recognised through nominations in the YSJ Awards for "organising out-of-university events, as well as doing an exceptional job at collating student feedback-. 1.5 Electlons: YSJSU received 3 14% voter turnout in the Annual Election, of which 76.9% were Academic Representatives highlighting a sense of belonging from the Academic Rep community. The election turnout was lower in 2021/22 than previous years. which was reflective of the sector, where most Students, Unions experienced lower turnout, especially from 2nd and 3rrt year undergraduates. Following the new representative opportunities at the London campus, representation in the Annual Election cycle resulted In 41% voter turnout from London and London students being elected to Part-Time OffIr roles (London Officer. Women's Officer, International Off irI. 1.6 Part-Time Officer Achtevements: During 2021/22, many of the part-time officers achieved awards and made positive change. This included.. Disabilities Offir- Winner of the Outstanding Inclusive Practice Award. The Disabilities Officer increased representation for neurodivergent students. communicating and advertising quiet spaces on campu5 and worked closely with the President of Wellbeing and Diversity to give disabled students a stronger representative vol. Mature Students, Officer- Winner of the Outstsnding Stuclent Representative of the Year Award. The Mature Students. Off icer has been re-elected to Stand as Mature Students, Officer in 2022-23. In this role, they have org8nised social events for mature students, actively gathered feedback from this Student group and is a valued student member of Academic Board. The officer also raised concerns surrounding anonymous marking which have been taken on board by senior staff members at the university. BAME Students, Officer- Winner of the Outstanding Student of the Year Award. The BAME Students. Offi1 has served two terms as BAME Officer. also representing LGBTQ+ society and student groups. The officer has undertaken essential research into decolonisingthe curriculum on behalf of the university and coordinated a successful and thoijght-provoking Black History Month in October 2021. 2. Partnerships York St John Students, Union continues to actively collaborate wrth organisations Wlthin the City of York to improve experiences for our students. YSJSU continue5 to be active collaborators with the Student servIs Department on the delivery of campaigns and volunteering opportunities, and we have continued to forge very strong relationships with the Careers and Employability Dep8rtmenL The YSJSU volunteering programme is heavily focused on community volunteering., 19
YORK ST JOHN STUDENTS, UNION LIMITED YEAR ENDED 31 JULY 2022 giving back to residents wtthin the city and working with York City Council to ensure that students can support local and national charities. During 202V22, YSJSU created new partnerships with 'Peaky Vintage, to provide students wrth affordable Irecyclecll fashion, BBC Introducin& providing entertainments throughout the year, and North Yorkshife Poli on a scheme to report vulnerability and safety wtthin York. 3. Student Sport September 2021/22 saw the full return of student sport. Whilst engagement had been impacted by the effects of the pandemic, sports realised the following successes: The Women's Badminton achieved an undefeated season, toppirig the league and moving towards promotion for the 2022-23 season The 121 Men's Football Team won the Northern Cup Final in Manchester earlier in 2021 The Men's Football 3rds Team finished 2nd in the league The Ladies, Football 151 Team finished 2nd in the league. Varsity was able to resume and YSJ were victorious against Sunderland for the 9th year with a 30-13 defeat. YSJSU competed against Leeds Trinity where we faced a marginal defeat. These events culminated in the return of the annual sports dinner which had not taken place Sin May 2019. Over 250 students were once again able to meet and celebrate all their achievements across the year. 4. Student Societies YSJSU provides members with a wide range of activities via academic, cultural, and social societies. Student-led societies lead their own volunteering initiatives, fundraise for charity via Raising and Giving, and most importantly, provide activities to enhance the student experien. Some highlights of the 2021/22 year include: Societies raised over £6000 for local and national charities Membership numbers showed recovery in 2021/22 - around the same levels as before the pandemic 2021/22 saw the introduction of 4 new student groups. 5. Campairs YSJSU Coordinated and hosted many mpaignS during the 202V22 academic year includin& Ukraine Appeal.. YSJSU alongside colleagues from the university Coordinated don8tions to aid sUPPOrt regarding the Ukrainian Refugee Crisis. York St John became a central hub for donation collection, with people from as far afield as Manchester dropping off donations on campus. York St John collected 61 tons of donations throughout the appeal. 'Are U OK YSJ?, campaign.. The university community came together to ensure that students received support13nd raised awareness) about the advice and guidance available on campus and digitally during students, time at York St John University. The Presidents led on a campaign early in the academic year spreading positive messaging about the importance of reIving COVID19 vaccinations. The Presidents were interviewed by BBC radio York. YSJSU led on a Student Mentsl Health campaign supported by Tv's Dr Alex and Scarlett Moffett. which was broadcast on the 'Lorraine' morning show in September 2021. 20
YORK STJOHN STUDENTS. UNION UMITED YEAR ENDED 31 JULY 2022 The President of Education launched 'SubJect Spotlight, in collaboration with YSJ Dbrary. which focused on topics such as Mental Health, Holocaust Memorial, and decolonisation of the curriculum. The library provided a dedicated display showcasing diverse perspectives on each topic, as well as supplying online reading lists for all students to easily a¢55. The Students, Unlon coordinatecl an Exams/Assessment Support campaign. offering top tips on how students can keep well and achieve their full potential through the Isometimes stressfull assessment period. York St John University's Green Week 2022 occurred in March 2022 and consisted of events and sessions/lectures such as an eco-market, a clothes swap shop, and keynote speakers from across the UK, discussing sustainabiltiy issues and practice. The President of Wellbeing and Diversity led on a Drink Spiking awareness campaign as part of a national movernent to spread awareness and increase safety provisions lespecially for womenl on nights out. The Students. Union collaborated with the university on a campaign around spreading awareness around sexual violen. This included a walk by light from the halls of residence to campus. on again, YSJSU lebrated Black History Month. This was led by the BAME Students Officer who liaised with the university to create a programme of guest lectures, texis in spotlight, digitsl campaign assets and on campus displays. YSJSU celebrated Pride Month, LGBTQ+ History Month, Trans Day of Visibility and Lesbian Day of Visibility. YSJSU launched digrtal campaign messages to help educate students around the issues facing these communities. The Housing campaign aided students in understanding their contracts and legal rights, house hunting, and organising household finances. 6. Commerclal Activlues The Students. Union generates income via commercial services, also providing students with a safe environment to socialise in its spaces. The Students, Union can offer students products at a lower cost (compared to market competitors in the city centrel due to the partnership with the NUS Trading consortium. 6.1 During 2021/22, there was a realisation that YSJSU was under resOUrd to manage the operation and development of newly introduced commercial setvices, as well as building upon established area5. The position of Food and Beverage Coordinator was introduced in July 2021, and a Bar and Events Coordinator was introduced in April 2022. 6.2 Licenced Trade.. During 2021/22, licenced trade recovered well after the pandemic 8nd revenue was slightly higher than pre-pandemic years. A larger product offer was introduced including cocktaiLs and premium products, which proved popular throughout the year. 6.3 Food and Coffee.. Food and coffee services were introduced for 2021/22 and despite a promising start, revenue fell short of expectstion Ibudgetl. This was due to first year over- forecasting, supply issues throughout most of the year (the full food menu was only introdu(Ed in March 20221, and kitchen closures due to staff sickness and building works. After a year of operation, a representstive from York City Council visited the premises on 20 September 2022 and awarded YSJSU a 5-star rating for Food Hygiene. 6.4 Merchandise.. the sales of YSJ branded clothing had a great start with over £4500 of revenue within the welcome period. However, supply issues throughout the year slowed down the pace. and merchandise sales were as per budget for the year. For 2022/23, a new range has been introduced, including new style and colour options. 21
YORK STJOHN STUDENTS. UNION UMITED YEAR ENDED 31 JULY 2022 6.5 Loyalty Programme.. YSJSU piloted the loyalty programme during 2021/22. Students can gain loyalty points every time they spend money with the Students. Union and can gain points a5 individuals and as part of a sports club or society. At the end of the pilot year, over 1500 students were using loyalty. 22
YORK STJOHN STUDENTS. UNION UMITED YEAR ENDED 31 JULY 2022 FINANCIAL REMEW a. Overvlew York St John Students. Union's gTOSS income from all Sources including our revenue generating commercial services this year totalled £1.152.79312021.. £816,577). Total expenditure of £1,127.71712021.' £796,811) was used to resource Seice$. activities, and staff in& resulting in a positive movement of £15,13412021: £19,766). The Trustees have been aware for some time that with the introduction of FRS102, YSJSU'S share of the pension liability for the Students, Union Superannuation Scheme ISUSSI would need to be recognised in our accounts. This has resulted in an overall deficit position for YSJSU of £429,29812021: £444.4321. As this deficit relates to the pension scheme liabilrty and was expected, the Trustees are comfortable with the situation. Unrestricted funds excluding the pension funding deficit liability stands at £226,34412021: £231,271). the pension scheme reserve deficit stands at £655,64212021= £675.7041 and restricted reserves stsnds at £nil12021: £nill. The pension scheme liability of £655,64212021.' £675,704) is 8 projected long-term liability and does not represent an immediate cash liability to YSJSU. The immediate cash liability of the pension deficit being the agreed payments due in 2021/22. which equate to £44.10012021'. £44.0831. These contributions are wholly funded by the Subvention (Block Grant) from the university and as such, even though the pension scheme liability results In our balance sheet showing a deficit in funds, this is not an inclicator of any issues in YSJSU being able to meet its cash obligations In the foreseeable future. The University and Students, Union reviewed the Memorandum of Understanding in June 2020 and agreed the followin& 'The University agrees to support the Students, Union lo mlligate any major liabilities, including the Students. Union Superannuation Scheme (SUSS) ongoing liability,. Mou 2020 b. York Stjohn Students. Union Reserves Poll Introduction As a member led organisation, York St John Students. Union IYSJSU hereafter) believes it is important that as a charitable organisation, that most of the Income generated should be returned to the membership in the form of the representation. serViS and personal development opportunities. However. YSJSU recognises that it is important to mitigate financial risk by maintaining an unrestricted cash reserve (general fund). York St John Students. Union is a registered char1table company whose charitable objects are the advanment of education of students at York St John University for the public benefit by.. 11 Promoting the interests and welfare of students at York St John University during their course of study and representing, supporting and advising Members. 21 Being the recognised representative channel between students and York St John University and any other external bodies- 31 Providing social, cultural, sporting and wreational activities and forums for discussions and debate for the personal development of its Members. Historically, the Students, Union has relied on two main sources of fundin& subvention lor block grant) funding from York St John University, and income generated via commercial and trading activities. Neither of these funding SOurS are guaranteed, and so it is imperative that the 23
YORK STJOHN STUDENTS. UNION LIMrrED YEAR ENDED 31JULY2022 Students. Union holds an appropriate level of financial reseryes to ensure business Continuity, should funding sources be detrimentalw impacted or reduced into the future. SWOT Ana18 It is important to understand an organisation's strengths, weaknesses, opportunities and threats, and the effects of external influences (such as political, environmentsl, technological. legal and economicall when planning for and creating a sustainable organisation. With this in mind, YSJSU has identified key elements which may have major impact on the charity's success. Strengths: Commercial sales. communication with members, engagement with members Isector comparison), stsff effectiveness, efficient financial processes, trainingfor officers and staff, Trustee Board and committee governance and effectiveness, adaptability and change management. Weaknesses: Small team. limited financial resour. current limited access to extern81 fundin& Opportunities: Diversify and increase marketing and commercial revenue, good working relationships with suppliers and university. new student markets for commercial services and activrties. Threats: Cost of living and pension increases. decrease in access to student funding, decrease in student availability to attend events and activities, ri%ing expectstions of students in relation to service provision and experience. Level of ReseThes Given the multifaceted and intricate nature of the seryices, aetivities, projects and events delivered by YSJSU, the Senior Management Team has recommended to the Trustees that the following areas be considered when identifying the level of reserves necessary: Vllnd up of activtties - It is possible, though highly unlikely that YSJSU may need to cease operating. If this were to happen then a level of funds would need to be £vailable to allow HMRC. legal costs. staff redundancy, Ènd creditors to be compensated appropriately. Tradlng Income colEapse - Given the variety of trading activities there is always a risk that they may not perform as anticipated,. it would therefore be wise to hold buffer funds to compensate for this if the situation occurs. Summer perlc*l Through the summer period (June to ALJgust inclusivel the Students, Union trading activities diminish significantly. short term funds are therefore required to ensure a positive cash flow and then stock purchases ahead of all activf(ies fully reopening in September. Medlum temi buslness continutty - An allowance should be held to enable to the Students, Union to fund a short period of temporary relocation13 month51, should the current Students, Union building not be serviceable for whatever reason. FLrture projects There are activities and projects that the Students, Union may wish to invest in in the future. be these commercial diversification, further expansion of sports and activities projects, or seeking research/consultancy advice.. and so. funds should be available to do this. The Table below shows the levels of funds recommended in order to be able to provide security against the aforementioned areas. Wind up of activities £180.000 Trading income collapse £ioo,000 24
YORK STJOHN STUDENfs' UNION LIMITED YEAR ENDED 31 JULY 2022 Summer period £ioo.000 iv Medium term business continuity £70,000 Future projects £50.000 The total funds that have been identified are £500.000. However, there would not be a situation when all these funds would be required simultaneously. For example, if in the event of Occurren 'wind up of activities, then otherfunds would not be required as the Students. Union would no longer be operating. Alternatively. there may be a situation when occurrences 'ii' to 'iv' inclusive occur and so a total of all the funds may need to be drawn upon. There may also be situations, where a 'winding down of activities, occurs, when extra lunexpectedl costs may be incurred (such as employment litigation by employees) and an extra £20,000 Ibufferl has been introdueed to the lower limit to accommodate such circumstsnce5125% increase from 20201211. TheTefore. YSJSU identifies that there 15 a minimum level of reseNe5 that should be retained as follows.. Minimum level of reserves: £200,000 YSJSU may also use reserves for to invest in the organisation such as capital investment and resourcing. YSJSU may hold monies above the minimum 5evel of reseNes for this reason, and therefore, it is recommended that a maximum level of reserve is as follows lincreased by 25% from 2020/211: Maximum level of reseNes'. £325,000 The Students, Union Trustee Board should therefo seek to achieve the minimum level and aspire to hold the maximum level. As of 31st July 2022, free reserves after excludingthe pension funding deficit118bility totalled £219.26912021: £231,2711. Futu Funding York St John University have confirmed via the University's Finance and Capital Development Committee that the Block Grant for 2022123 will be £450,00012021/22: £458,0001. The University has previously confirmed in writing that the Students. Union ean expect to receive funding from the University in the region of £450,000 per year. d. Going Concern The Trustees confirm that the Students, Union has sufficient funds to meet its ongoing annual obligations. The Block Grant for 2022-23 has been confirmed at £450,000 and the commercial activities are expected to generate funds Isurplusl. York St John University has agreed to continue to provide financial support to YSJSU in future years to ensure that It has sufficient funds to continue to operate effectively for the foreseeable future. The University and Students, Union reviewed the Memorandum of Understanding during the 2020 and it was agreed: The University shall, subject to the terms of this Memorandum, pay to the Union the Subvention (Block Grant) approved ty the Governing Body's Flnance and Capital 25
YORK STJOHN STUDENTS, UNION LIMITED YEAR ENDED 31 JULY 2022 Development Committee as a contribution to the annual budget of the Unlon. The Subvention will be paid lo the Union to support activity relating to the Union's oore charitable objectives, including but not limited to representation, advice, support and advocacy, demo¢ratAC activities, and student social and professlonal enhancement. The Subvention will tse aged in line with the University planning cycle and followlng consideration by the University of the ijnion's annual planning documents. The Unlverslty agrees lo support the Students, Union to mitigate any major liabilities, inoluding the Students, Union Stjperannuation Scheme {SUSS) ongoingliability. IMOU 20201 Although there are many challenges for the HE sector, York St John University continues to recrLtit on target. York St John University has increased recruitment in all areas, especially internationally and in post-graduate study. With the University population reaching almost 10.000 in September 2022, footfall on campLtS is expected to increase, therefore creating more opportunities for increased engagement with YSJSU services and activities. e. Funds held as Custodian Trustee on Behatl of Otherts The Students, Union actively encourages the activities of clubs and societies to be organised by the students themselves. To be recognised, a clLJb or society must comply with the objectives of the Students. Union and follow administrative rules set up to protect the interests of its members and the Students, Union. well as direct financial support. clubs and societies are encouraged to wllect and spend their own money for activities. Sums collected in thi5 way are kept for safekeeping by the Students, Union. On 31st July 2022, £51,92512021= £58,296) was being held under this arrangement, which Is included in Note 21, of the Statement of Financial Accounts within thi5 document. This amount Is identrfied as belon&ng to the members of the clubs and societies and not the Students, Union. The Students. Union also provides safe custody for unspent 'Raise and Give. monies. On 31st July 2022, the amount held was £nil12021.. £nill, which is included in Note 21, other creditors within the Statement of Financial Accounts within this document. f. Pay Poli¢y for Senlor Staff The Board of Trustees consider the Officer Trustees and the Management Team to be the key management personnel of YSJSU- in ehBrge of directing and controllinE, running and operating the Union on a day-to-day basis. All External Trustees and Student Trustees give of their time freely and did not re1ve remuneration in the year. Officer Trustees received an annual salary of £20,004 (including on costs) for their work as Full-time Elected offir5. Details of Trustees. expenses are disclosed in note 14 of the Statement of Financial Accounts. The Managers 3Te appraised annually by the Chief Executive Officer and receive an incremental plift if they have successfully achieved their objectives for the year. Managers who have reached the top of their grade do not receive any fLtrther incremental uplifts. The current Chief Executive came into post full time on 28 January 2019 and the most senior member of the York St John Students, Union staff team. The Chief Executive is contractually line managed by the SU President and Deputy Chair of the Trustee Board on behalf of the Trustee Board. 26
YORK STJOHN STUDEwfs' UNION LIMITED YEAR ENDED 31 JULY 2022 The Chief Executive meets formally and informally with the SU President and Deputy Chair of the Trustee Board to provide an update on productivity, priorities and objective delivery. the SU President and Deputy Chair of the Trustee Board then communicate as necessary regarding the performan of the Chief Executive with the full Trustee Board. To ensure that formal appraisaL% are carried out and that the Chief Executive is properly supported. formal appraisal meetings should take place every six months as follows: YeartyAppraisal {June) &month Review (January) To in¢lude: Report from Chief Executive Feedback from the Sabbatieal Trustees and staff tearn gathered by the President 360-degree feedb8ck survey conducted by an e*(ernal agency To include: Review of Appraisal Report and rneetin record from June meeting Feedback from the Sabb8tical TTUStees and staff team gathered by the President Conducted by. Current and incoming Presidents and Oeputy Chair of Trustee Board Conducted ty. Current President and Deputy Chair of Trustee Board The June yearw appraisal is also the opportunity for the Presidentlsl and Deputy Chairlsl of the Trustee Board to agree whether an incrementsl salary increase should be given. and their clecisions are documented, and then noted by the Board of Trustees. 27
YORK ST JOHN STUDENTS. UNION LIMITED YEAR ENDED 31 JULY 2022 FUTURE PL4NS 2022/23 is an exciting time for York St John Students. Union. YSJSU 8re introducing new projects and initiatives that will work towards providing students with employability skills and experiences. 8 greater sense of belongin& higher satisfaction with their student experien, and better value for money. a) Cost of Living Campaign YSJSU and the university are collaborating on a campaign to aid students during the Costof- Living Crisis. Already, the university has agreed over £700,000 of exira fundingfor students in the form of extra Student Support funds, YSJ Pantry (Foodbankl, subsidised university caterin& payments for essential student costs such as DBS checks and a heavy subsidy on Sport Clubs and Societies memberships. The campaign aids the achievement of the following priorities/KPIs'. Provide activities and opportunffties that aid students to gain employabilityskills and become active citizens Offer spaces and opportunities to enhance belonging and student communities Engage wtth the university, city and wider communlly to ensure that students get the best experience - on campus and beyond Beyond 9-5 Campus Digital Transformation 80% satisfaction (NSS) TO% engagement with SU b) Review of Food and Coffee Offer During 2022/23. YSJSU is undertaking review of the f¢)od and coffee offering to ensure that now the servi5 are established, they can be sustsinable in line with the commercial principles of the organisation. The review has begun with the aim of contributing to the achievement of the following priorities/KPI's: Offerspaces and opportunities to enhance belonging and student communlties 8eyond 9-5 Campus 70% engagement with SU Ljtillsation of Spas Ethics and Environmentsl Sustainability 60% of income from non-subvention means, 28
YORK STJOHN STUDEwfs' UNION LIMITED YEAR ENDED 31 JULY 2022 ¢1 Marketing and Membershlp Engagement Strate YSJSU is to begin to creats its first Membership Engagement Strategy highlighting key and critical touch points or interyentions in the student journey where YSJSU can make impact and establish and then retain engagement. The strate&v will set out a vision for engagement growth over thè next two three years. This project will contribute to the Suc$ of the achievement of the followin& Beyond 9-5 Camptjs Digital TnSfOrMation Communication, Insight and Analysis 80% satistsction (NSS) 70% engagement with SU National recognition for being an effective and impactful Student5. Union d) Sport Union Duringthe summer of 2022, YSJSU worked with YSJActive (sport department of the university) to implement key operations relating to the creation of the Sport Union at YSJ. The Sport Union officially launched on 5 September 2022 with great feedback from students about the new partnership. The first Sport Union 8oard met on 26 September 2022 and will be leading on the future vision of student sport at York St John University. The introduction and estsblishment of the Sport Union should aid the aehievement of the following strategic priorities/KPI's= Beyond 9-5 Campus Offer spaces and opportunities to enhan belonging and student communities Engage with the University, city and wider eommunity to ensure that students get the best experience - on campus and beyond. Be recognised as a change making o¢anisation. Communication, Insight and Analysis e} Advl¢e SeThice Development One of the main strategic priorities for the Students, Union over the next two years is to develop a holistic advi service for students. Currentty and after the establishment of the Advice Service during 2021/22, the Students, Union provides students advice on academic matters Isuch as academic misconduct, appeals and complaints). However, the ambition of the Students, Union is to provide students with advi and support on student life matters such as housing and debt advice and advocacy for those who face university hearings. During 2022/23. the Students. Union will continue to progress the development of the Advice Service and have increased the Advice Coordinator from a 0.6E to a IE. Work undertaken on this will support the achievement of the following priorities and KPIs= 29
YORK ST JOHN STUDENTS. UNION UMITED YEAR ENDED 31 JULY 2022 Provide Independent advice serylces that help students to stay and enjoy lrfe at university Be recognised as a change-maklng organisation Beyond 9-5 Campus Advice, Support and Advocacy Students as Partners 80% sat15faction (N&S) 70% engagement with SU National recognltion for beingan effective and impactful Students. Union n EDI Aciion Plan YSJSU introduced the EDI Action Plan during 202ty22 and this year plans to complete all actions relating to it. The plan covers 7 theme5, developed through feedback from students and staff, with the aim of increasing inclusivity across the Students, Union university community. Work undertaken on this project, will aid the achievement of the following strategic prioritieslKPI's: Students as Partners Governance, Finance and Risk Management Be recognised as a change-making organisation 80% satisfaction (NSSJ 70% engagement with SU National recognitAon for being an effective and impactfulstudents, Union g) Qualty Students, Unions and Investots in People knditatÉons YSJSU will be working towards assessment of two accreditations during 2022/23. The first, be1ng the Investors in People accreditation of which assessment was in late October/early November 2022 and YSJSU have recently received an 'Established' Isilverl accreditation outcome. The second, is the new Quality Students, Unions framework. last accredrted in 2017. The new framework includes more detail around EDI and proving impact, and YSJSU w111 be working towards all 'Excellent' indicators with a view to enter assessment in September 2023. Work undertaken on this projed, will aid the achievement of the following strategic priorities/KPI's: Students as Partners Governance, Finance and Risk Management Be recognised as a change-making organisation 80% satisfaction INSSI 70% engagement with SU 30
YORK STJOHN STUDENTS, UNION LIMED YEAR ENDED 31 JULY 2022 85% Staff Satisfaction National recognition for being an effective and impacfful Students, Union h) Volunteer Development Aligning with the Quality Students, Unions accreditation, YSJSU will be looking at ways to improve and develop the volunteer experience, utilisingthe 'lnvesting in Volunteers. framework (available to NCVO members). The framework will enable YSJSU to create policy, more opportunities, and ensure effective processes are in place to enable our volunteers to develop socially and professionally, with the recognition that they deseNe. Work undertaken on this project, will aid the achievement of the following strategic priorities/KPI's' Students as Partners Governance. Finance and Risk Management Be recognised as a change-making organisatlon 80% satisfaction INSSI 70% engagement with SU National recognition for being an effective and impactful Students, Union 31
YORK STJOHN STUDENTS. UNION LIMITED YEAR ENDED 31 JULY 2022 RESPONSIBILlEs OF THE TRUSTEES The Trustees (who are also the directors of York St John Students, Union Limited for the purposes of company lawl are responsible for preparing the Report from the Board of Trustees and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees, to prepare financial ststements for each financial year which give a true and fair vlew of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitsble company for that period. In preparing these financial ststements, the Trustees are required to- select suitsble accounting policles and then apply them consistently,. observe the methods and principles in the Charities SORP. make judgements and estimates that are reasonable and prudent- state whether applicable UK Accounting standards have been followed, subject to any material departures disclosed and explained in the financial ststements; prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the a&sets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware: there is no relevant audit information of which the charitable company's auditor is unaware., and the Trustees have taken all steps that they ougttt to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information. The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparatlon and dissemination of financial statements may differ from legislatSon in other jurisdictions. Auditor The auditor, BHP LLP, have indicated their willingness to continue in office, subject to the approval of the Trustee Board. Signed by the SU President and Chair of the Board of Trustees- 19fr Isabella Sparling IRobinsonl President of the Students, Union / Chair of the Board of Trustees 2022-2023 32
Independent Audltorfs Report to the Members of York Stjohn Students, Union Opinion We have audited the financial statements of York St John Students. Union (the 'charitable companrf) for the vear ended 31 July 2022 which comprise the staternent of financial activities. the balance sheet. the statement of cash flows and note5 to the financial statements, including significant accounting policies. The financial reportingframeworkthat has been applied in their preparation is applicable law3nd United Kingdom Accountin8 Standards. including Financial Reportin8 standard 102 The FinonciulReportingStGndGrd opplicoble in the UKond Republic of Irelund Iunited Kingdoffl Generally Accepted Accounting Pr3Cticel. In ouropinlon the financial statements.. give a true and falr view of the state of the £h3ritable company's affairs as at 31 July 2022, and of its incoming resources and application of resources, including its income and expenditure, for the year then ended., have been properly prepared in accordance with United Klnsdom Generally Accepted Accounting Practice.- and have been prepared in accordance with the requirements of the Cornpanie5 Act 2006. Ba5isfor opinion We conducted our audit in accordance with International Standard5 on Auditin8 IUKI IISAS IUKII and applicable law. Our responsibilitie5 under those standards are further described in the Auditoes responsibilities fvr the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statement5 In the UK including the FRC'S Éthical St3ndaTd, and we have fulfilled our other ethical responsibilities in accordance with these requirement5. We believe that the audit evidence we have obtained is SLJfficient and apprOprate to provide a basis for our opinion. Conclusions relating to8oing conrn In auditing the financial statements, we have concluded that the trustees, use of the going concern basis of accounting in the preparation ol the financial statements 15 appropriate. Based on the work we have performed. we have not identified any material uncertainties relating to events or conditions that. individually or collectively. may cast significant doubt on the charitable company'5 ability to continue as a going concern for a period of at le85t twelve rnonths from when the financial statements are authori5ed for issue. Our responsibllities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. Otherlnlormation Theother information compri5esthe information included in the annual tru5tees' report. otherthan the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual trustees, report. Our opinion on the financial statements does not coverthe other informatio and, except to the extent otherwise explicitly stated in our reporL we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing 50. consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of theaudit or otherwise appears to be materially misstated. If we ideniify such material inconsistencies or apparent material mis5taternent5, we are required to determine whether this gives rise to a rnaterial misstatement the financial statements themselves. If, based on the work we have perforffled. we conclude that there is a material misstatement of thi5 Other information, we are required to report that facr. We have nothing to report in this re8ard. 33
Independent Auditorfs Report to the Member5 ofyork Stjohn Students, Union Opinions on other marters Pscrfbed by the Companles Act26 In ouropinion, based on the work undertaken in the tourse of the audit.. the information given in the Annual Trustees. Report liricorporatin8 the directors. report) for the financial year for which the financial statements are prepared is consistent with the financial statement5,' and the dire£tors' report has been prepared in accordance with applicable legal requirements. Matters on which we are requiredto report by exception In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of rhe audit, we have nor identified material misstatements in the directors, report. We have nothing to report in respect of the following rnatters in relation to which the Companie5 Act 2006 requires us to Teport to you if. in our opinion.. adequate accountin8 records have not been kept, or returns adequate for our audit have not been received from branches not V15ited by us., or the financial statement5 are not in agreernent with the accounting records and returns,. or certain disclosures ol director5, rernuneration specified by law are not made,. or we have not received all the inforrnation and explanatlOll5 we require for our audit. or the trustees were not entitled to prepare the financial statements in accordante v4ith the small cornpanies, regirne and take advantage ol the 5rnall companies. exemption from the requirement to prepare a strategic report. ResponbilitieS oftrustses As exp13ined more fully in the trustees, responsibilities statement Set out on page 32, the trustees (who are also the director5 of the charitable company for the purposes of Company lawl are responsible for the preparation of the financial statements and for beingsatisfied that theygive a true andfair view, and for such internal control s the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement. whether due to fraud or error. In preparingthe financial statements, the trustees are responsibleforas5essing the charitable companVs ability to continue as a going concern. disclosing, as applicable. matters related to going concern and using the going concern ba515 of accounting unless the trustees either intend to liquidate the charitable company or to cease operations. or have no realistic alternative but to do so. Auditorfs respun5ibilities for the audit of the finandal ststements Our objettives are to obtain reasonable assurance about whether the financial statement5 as a whole are free from material mi55tatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance. but 15 not a guarantee that an audit conducted in ccordance with ISAS IUKI will always detert a rnateri81 rni55tatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decision5 of user5 taken on the basis of these financial statements. Irregularities, includingfr3ud, are instance5 01 non-compliance with laws and regulations. We design procedures in line with our re5PDn5ibilities, outlined above, to detett material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularitie5. including fraud 15 detailed below.. the engagement partner ensured that the engagement team collettively had the appropriate competence, capabilitie5 and Skills to identify or recognise non-compliance with applicable laws and regulation5,' we identified the laws and regulations applicable to the charitable company through discussions with managefflent and trustees. and from our knowledge and experience of this organisation,. 34
Independent Auditorfs Reportto the Members of York Stjohn Students, Union we focused on specific law5 and regulations which we considered may have a direct material effect on the financial statements orthe operations of the charitable company, including the Charities Act 2011. the Companies Act 2006, data protection, health and 5afety1egis13tion and employment law. we assessed the extent ol compliance with the laws and re8ulations identified above through making enquiries of managernent and trustees; identified laws and re8ul8tions were communiiaied within the audit team regularly and the team remained alert to instances of non-compliartce throughout the audit of the charitable company. We assessed the susceptibility of the charitable company's fin3nci31 statements to material misstatement, including obtaining an understanding of how fraud might occur, by., making enquiries of mana8ement and trustees as to where they considered there w3s susceptibility to fraud. their knowledge ol actual. suspected and alleged fraud,. and considering the internal controls in place to mitlgate risks of fraud and non-compliance with laws and gulations. To address the risks of fraud through management bias and override controls. we.. performed analytical procedure5 to identify any unusual or unexpected v3riances,' tested journal entries to identify unusual transattions,. assessed whether judgments and assumptions made in determining the accounting estimates set out in note 1.18 were indicative of potential bias,. and investigated the rationale behind significant or unusual transactions. In response to the risk of irregularities and non-compliance with law5 and regulations. we designed procedures which included, but were not limited to.. agreeing financial statement disclosures io underlyin8 5UPPOrting documentation,. reading the minute5 of meetings of those charged with governance.. reviewing legal expenses,. enquiring of management as to actual and potential litigation and claim5. Because of the inherent limitations of an adIt, there is a risk that we will not detett all irregularities, includln8 those leading to a material mi55tatefflent in the financial statements or non-compliance with regulation. Thi5 risk increa5e5 the rnore that compliance with a law or regulation is removed frorn the events and transattions reflected in the financial staternent5, as we will t)e less likely to becorne aware of instances of non-compliance. The risk is also greater regarding irregularitie5 occurring due ro fraud rather than error, as fraud involves intentional concealment, forgery, collusion. omission or misrepresentation. A further de5CTlPtion of our responsibilitie5 15 available on the FRC'S website at.. htt www.frc.or auditors audit-a55urance auditor-5-fes onsibilitiesfor-the-audit-of-the-fi of-the4uditor%E2%80%99s-r onsibilitie5-for. This description forms part of our auditor's report. scri ion- Use of our report This report is made solelyto the charitable companrfs member5. as a body. in accordance with Chapter 3 of Part 16 of the Companies Acr 2006. Our audit work has been undertaken 50 that we rnight state to the charitable companl5 members those maiter5 we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone otherthan the charitable company and the charitable company's members as a body. for our audit work, for this report, or for the OpniOnS we have formed. 35
Jane Marshall (Jan 16, 2023 12:39 GMT)
Jan 16, 2023
YORK STJOHN STUDENTS, UNION LIMITED STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDrruRE ACCOUNT) FOR THE Y£AR ENDED 31 JULY 2022 Unrestri¢tsd funds Restricted funds Totsl funds Total funds 2022 2022 2022 2021 Note Income from: Dtsnation5 and legaciEs F8cilities in Kind 458,000 458.000 458,000 206,892 58.158 218,915 218,915 60.985 358 othertra4ing a¢tlvthes Investments 60,985 358 206 Charitable acttvrties 402,431 402,431 38,653 54.668 Other incorne 2.162 2,162 Total income 1.142.851 1,142,851 816,577 Expenditure on: Raislng funds Charitable activities 44.037 1,082.098 1,582 44,037 1,082,098 41.635 754.179 Other expenditur 12 1.582 997 Yotsl exp8nditure io 1.127.717 1,127,717 796,811 Net Income / lexpendittjrel and movement in funds 15.134 15,134 19.766 Reconciliation of fund5- Totsi funds at l August 2021 1444,4321 1444.4321 1464.1981 Total funds at 31July2022 1429,2981 1429,2981 1444.4321 l activities relate to continuing operations. The notes on pages 40 to 55 form part of these finan¢kql ststemenis. 37
YORK STJOHN STUDENTS, tJNION LIMrrED BALANCE SHEEr AS A T31 JULY2022 2022 2021 Note Fixed assets T8ngible assets 17,017 17,017 cUrrentats Stotks 19 6,606 7,755 Det)tors 20 37.220 7.104 Cash at bank and in hand 283,689 322,543 327,515 337.402 Creditors.. amountsfalllng due within one year 21 1143.0251 1126,8201 Net turrentassets 184,490 210,582 Total assets less current liabilft*s 201.507 210.582 Creditors.. amountsfalling due after morethan one year 22 1630.8051 1655,0141 Net liabilities 24 1429,2981 1444.4321 Charityfunds Restricted funds 23 Unrestricted funds 23 1429.2981 1444.4321 Totsl funds 1429,2981 1444.4321 The Financial 5tatement5were approved bytt)e Trustees on 10th Janvary 2023 and signed for on their behalf, ty. Isabella Robinson. Pr8sident Michael Wilkins. External Trustee The nots$ on pages 40to 55 form part of these financial ststemen 38
YORK ST JOHN STUDENTS, UNION LIMITED CASH FLOW STATEMENT FOR THE YEAR ENDED 31 JULY2022 2022 2021 Note C4sh flow8from operatyngacUv)tSes Net cash provided by op8raiingathivities.. 25 28.450 37.386 Cash flow5 from Inve5tingactivitie5.' Purchase of tsngrble assets Bank intere* received 123,5621 358 206 Ner cash provided ty Invesringactiwties 123.2041 206 Cath flowEfrcrn financingactivltI8S'. R&p8yments of pension #efi¢it 27 144,1001 138.6311 Net Cash used In financing actiwties 144.1001 138.6311 ange n cash and cash equiv8lÈnts ItT the year 138.8541 11,0391 Cash ancl sh equivalents broughtforwaid 322.543 323.582 Cash and t8sh equivalents ¢arried forw3Td 26 283,689 322,543 39
YORK STJOHN STUDENTS, UNION LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY2022 l. Accounting wllcles 1.1. Basis of preparation of financial statements The financia1 ststemBnts have piepared In accordance with Awovnting and Reporting by CharitiÈ&.' Staitmeni of RecommenLled Practsce applicable 10 tharities prtP8ringtheir 8ccounts in accordance with the Finan¢ial ReDDrting St8ndard applicable In Ihe UK and Republic of Ireland Issued In Octobèr 2019. the Financial ReportingStanLlard apDlicablÈ In the United Kingdom and Republic of Ireland IFRS 1021, the Charities Aci 2011. the Cotnpanies Act 2006 and Ull GeneralWAccepteLI Accounting Practice. York St John siudents, Union rnited meets the Llefinition of a public benefit enuty under FR5 102. Assets and liabilities are initially recognised at hisiorical cost ortf8nsaction value unless othefwise state(l in the relevant ac¢ouniing pdicy. The financial statements are prepared In stèding which Is Ihe funciional currency of the charity. Monetary arnounts in these rinanci81 staiemenis are rounded to the nearest £. 1.2. Going concem ot ¥vithstanding ihe balance sheet showingnet118bilities of £429.298. the Trustees are of rhe opinion th8tthere are no material goingcvncern untertainte& This 8sse5sment Is based upon.. The Union having ngt current assets of £184.490 The Union h3vingfree reserves not includingihe pen8ion scheme funding deficit liability of £209.328 Only£24.837 of the future pension funding ¢eficit Iiab51ily of £655.642 bping due 8s a cash obligation to 31 July 2023. This demonstrales that whilst the pension obligation presents a net liability position on the balan¢e sheet il does noi rere5enia cash oblik3tyon fhat the Union cannoi meet through its avai18ble free reserve5. The Universiiy shall. subject io the teTms of this Memorandum. pay to the Union the Subvention (Block Grant) approved by the Governing Body's Fin8nce and Capital Development CoTnmittep as a contribution to the annual budget of the Union. The Subvention will be paid 10 Ihe Union to support activity relalingto Ihe Unitsn's cNe charitable ObjeIveS. InVla bui not limited to representstion. advice. 5UPPOrt and advocacy, democr3tl¢ activities. and studeni social and professional enaDMent. The Subvention will b& agfeed In line wilh the Univer51ty planning cycle followingconsidefation by the University of the Union'5 annual planning dtrcuments. Tre University agrees to 5UPPOrt the Students, Union to mitigaie any major li8bilities. incjudingthe Students. Unlon Superannuation Scheme ISUSSI ongoing liablity. IMOU 20201 In light of thi5. managemenl fore¢asts and budgets reflert a surplu5 for the period to 31 July 2023 wth surplusÈsfrom l Augusi 2023 to 30 November 2023. These have been considered in Iighl ofsensitivities around keyjudgernents such as turrent economic situation. salary costs 3nd we are 51sfied these forecasts aFe achievable. Therefore the irustees be11eve Ir is appropriate to prepare the accounis on the guingconcetn basis. 1.3. Company ststus The company is a cornpany limite(J by guaranieÈ. The members of ihe companyaie the Trustees named page 3. In the event of the company beingwound up. the liability In respECt of the guarantee is limited to £1 per member of the COTnpany. 40
YOAK STJOHII STUDENTS, UNION LIMITED NOTESTOTHE FINANCLAL 5fATEMENTS FOR THE YEAR ENDED 31JULY2022 L4. Fund accounJng General funds are unrestricted funds which are available for use at the discretion of the Trustees in furthera of the eeneral otyectives of the companyand which have not been designated for other Durposes. Rtrted funds are funds whith ale to be ijsed in ac¢oriJan¢e specific resvict10ns irnposed by donors or whith have been raEed by ihe comp81iyfoi patlaT purposes. The costs of raisingand 8dministerynÉ such funds are chaiged 8g8instthtr spetifit fund. The aim and use of each restncted fund set out in the noies io the fincIsI stsiement Investrnent income. gains and losses are allted iothe approprte fund. 1.5. In¢ome JI income reColSed once the tompany has entitlefTTrent to Ihe income. it is probable th8tthe income will b8 received and the amountof IllGPtne receivable can be tlleasured rdiably. Income from ihejob Retention Scheme was foF 2 rllonths Augustand September and Is included in other incoming resources. Donated seNices 0¢ fa¢i11ties are recognised when the Company ha5 contro1 over the iiern. 8ny conditions a*o¢iated wlth th8 donated item have been mei. the receipt of e¢Dnomic benpfitfrom the use of the company ol the r(em Is probable and th81 economit benefit call be measured reliawy. On receipt. donatel professional seNices and don8ted facilities 8re recognised on the basis of the value of the gift to Ihe companywhich Is the amount the company would have been willing io p8y to obtsin s8Nices orfacilitie5 Qf equivalent economic benefiion the open Maet.. corresponding ainouni Bthen recognised in expenditure In tlie PEriDd of receipt. Income tsx recoverable In relation to Invesiment Income is recognised at Ihe tirne the investment income is receiv3tde. L8. Eyndlbjre Expenditure is recognised once Ihere Is a le1 or ¢OnSliuctive obligatioll to transfer economic benefrtio a ihird party, it is probable lttat a transfer of economic benefits will be reguited In SEttlempnt and the afflount of thp obligation call be measured reliably. Expendilure is classed by ?ctivity- The cosis of each 8¢1ivity 8re m8dt up of the total of direct costs and shared casis. Including support costs Involved In vndertakin#each aaivity. Diyeci ¢ts 8ttriOutable to a single 8Etivity are allocated direcYt0 Ih8t auivity. Shared cosis which contribute to fflore than one activity and support tosts which are not attributable to a SIne activityare alla¢ate¢ on the basis of time spenL and derNeciation charges allo¢ated on the pothon of tht assets use. Expendituie on r8isingfunds are costs incurred in attTacting voluntary Income. and thc6e incurred ITr tradingactiviiies th8t ratst fJnd l expeftditure Is accounted for on an accTu81s b&sis. All expenses including 5UPPOrt costs and governance costs are allocated totheir applicable expenditure headings. L7.TanÉiblefixed a88ets and depr8&atlon Fixed assets are stsied 8t Cosi less actumulated depffttiatiDn. Assets are capitalised if they cost More than £2.500 and eApe¢tsd to last more ihèn one ye8Y 8nd 8ny provisiDn for ImpairmenL DepTe¢iation is charged $0 a5 to allocate the c05t of tangible fixeo assets less their residual value over their estimated useful livp Depreciation Is provid2d on the followng base5 E4u1pment- 3 years stT8IEht line. Tangiblefixed 8ssets are carried at cost. net of dÈpiecwtion and any proviwon for irnpairrnent. L8. Interest receivable Intere5ton funds held on deposit is ifjcludeJ when receivable and the 8mouni¢an be measured reliabty bythe Union.. this is nom1311y upon notifitètion of thè interest paid or payable bythe instiwtion Wlih whom ihe funds ar6 deposiied. 41
YORK STJOHN STUDEIITS, UNION LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YE4R ENDED 31JULY2022 1.9. Operatyng leases Rentsls under operatingieases are clTraiged to the Statement of Financial Activities on 3 Straight line ba51$ over Ihe lease temi. 1.10. Stock8 and work in progre& Siock5 ano work In progress are valued at the lowèr of ¢o$t and net realisable lue after making due allowance for otsolete and 0W-M0ng stock5. C05t Include$ 811 Oirect costs and an 8ppropri8te proportion of fixed and variaale overheads. Lll. Debtors Trade and other Jebrors are recOlsed at the settiemem amDuni after any trade discount offereo. Prepayments are valued at the amoun[ repaid net of any trade disCQUnts due. L12. Cash at 8ankand in halld C85h at bank and in hand inciude5 cash and short term highly Iiouid Investinents with 8 short maiurity of Ihree months or lessfiom the d8te of acqui51tiM or openingof the deposit or similar actounL L13. ¢red&tors and proMsfDns CTeditors and proviOn$ are recognised wheie the company has a present otdigation resulting from a past event that will orob8b1y re5uK in the transfer of funds io a third party and tIEe amoum due io seitle ihe obligaiion can be mea5vred or estimatèd rtliably. Crediiorg and prgvi*ons are noitnally recogni5ed ai iheir settlemeiit atnwnt after allowingfoi any trade discounts dve. 1.14. FnanLxal Irotruments The d)ènty only has finanual assets and financial liabiliiies of a kind that Qualify as basic finanoal Instrument5. 8ascfinancial Instruments are niiially recognised at transaction value and subsequently measured at their 5ettletnent vJue with the exGeption of bank loars which are subsequently tneasured at arnort15ed cost usingthe effeclive InteTe5t Inethod. 1.15. Taxatlon The ¢ompany Is Considered to pass the iests set oth in P3ragraph I Schedule 6 of the Finance Act 2010 and therefoTe it meet5 thE definition of a charitable company for corporation tax purposes. Accordingly. the company 15 Potentially exeFnpt froill taxation in respect Df In¢ome or capitsl gains received within categorie5 covered by Chapter 3 Part 11 of the Corporation Tax Aci 2010 u secti 256 of the Taxation of Cttarge8ble Gains Act 1992. to the extent that such IncowB or E3ins are applied exdusivelyto chantable s)urpDses. 1.16. Pension5 The Union participates In the StuLfents' Union Superannuation Scheme ISUSSI, a (lefined beTrefii s¢heine whith Is extemally funded and ¢ontracred out of Ihe State Second Pension. The fund is Ydlued at least everythree year5 ty a profes510nally qualified iTrdepÈndent a¢tuary with rates of coniribution payatle being detefmined by Ihe trustee5 on alm of the actuary. The scheme operates as a poole4 8rrangemeni, Wllh ¢ontribuDons paid at a centrally agreed rate. As 3 consequence, no shsre of the underlyingasgets and liabiliies Can bè attributed 10 the Union. In these circuinstantts contributions ole accounted for as if the s¢henie were a defined contribution sthÈine based on aciual contributions paid through Ihe year. The present value of the union's share of the defityi Is re¢o8nised as a liabiliiy in accordance with SORP IFRS 1021. The Union also partiupates In Aegon and NEST pen5iOtT schemes. bDlh of which are defined contribution schemes. The assets of Ihe 5cheme8 are held separately froin those of Ihe Union In Independently administered funds. The pension charge represents the ainounts pL}le by Ihe company to the fuiio in respect of the year. 42
YORK ST JOHN STUDEf4TS' UNION LIMITED NOTES TO THE HNANCIALSTATEMENTS FOR THE YEAR ENDED31JULY2022 Ll7. Giants The recuritnt Is Feceivablefrom York StJohn Univetsity. The grant Iscredited io the income and ¢%pendlture 8¢couiit ill the y to which rt relates. PTDjecisupwrt gTantsare project based and Include grants whlch are re¢ble from the Univwsity ano other funding bodies 1.18. c1(al accoun488meS8nd 8re8s andludgement The chaFIty Tnakt5 estimate5 and assumptions concerfiingthe futuye. The ie5uiiingaccountini estsmates and assumptions will. bydelinition. Seldom equal the related aetual Yesulls. The e5tiinatss and essumptiS that have 8 significant risk of causing è Tnaterial adiustmenttothe carrylng amouM$ of assets and Iiabililies Wlthin the llextfiDancial year are discussed below.. lil Pen540fi delit contribuuon The ch3rity lias entsred IDIO ¥ commltment to provide defKilfundinE tothe Students. Union Supe[annation Peiislon Scheme. of which li Is contsibu1ingeiDploi. Undef FPS 102. the presentvalue ol thecomrnitment is iecognised. The calculation of the present valueof Ihe comrniiment 1s subiecito an assumpuon of thediscouni raie. The discouDtrafe isdeieimined by referen¢Èto m8rketweldsthè rewting dale on high Quality corpor81e bonds. ijnder FRS 102. thefairwdlue of thecornmnment B recognise¢. The clcul8tFon of th8 falrvalue of the GDtnmitment issut¥ectto an assurnption of the discDuni rate. Thedis¢ount Faie Is In line th HM TrE¥suryGuid8nr fou at YMw.gov.uk lill 00natio of facilitie5 tyyork SiJohn UTrivergty In accordancewith the ctt8fi)esSORP FRS 102. Ihp unioo ha5 valued the benefit Itreceives from occupying1akltle5 owfied bythe Universily on a Yerf-free basis. aithe University's e5timatÈ of value of £218.91 ljjil Supp)rt Costs Many of the Gosts IDGurTed tythe Union such as SUPPOrtstaff costs 8nd service ¢ws8re sh81ea beNYeen a¢lltIeS. The Unv)th'¥ PDIICY i5to allocatethe5e cosis on a basis of assesseo consumption. 1.19. Ernpkryee benefits Thecostof short-teym einployee benefitsaie recognised as a Ilabllity8nd an e%ppr6e. unlessthose costs are required to bp recotnised a5 par of Ihe of stock or fixed asset Thecosrof any unused hdidayentillement is 0g[sed the peiiod in which the emplwEe* servicesare CeIved. Termination benefits afe recognised imrnediately as an expense wtten the cOrnny isdemOtrab¢Ornmbrte to tsiminatethe emtsyM8t of 8n employeeor to provhde tsrminaiion beiiefits. 2. Incomefrom don8th)nsand Unrestncteo funds Re5thrfed fufids Total fuTrds Tthal 2022 2022 2022 2021 Univ#rsiiy block Eianr 458.000 458.000 458.0 4S8.000 458.000 458,000 43
YORK sTJoN STUD£Nfs' UNION LIMITED NOTES 10 THE FIWINCIAL STATEMENTS FOR THE YEAR ENDÉD 31JULY 2022 S. FaLqltt in Kl Unyestrieieo funds ResiYi¢ied fUS Total run05 Total fvnds 2022 2022 2022 2021 FacilrtiE5 In 218,915 218.915 206.892 218.915 218,915 206.892 4. 1)thertradthgartfvft UTrrestri¢ted funds Re511i¢ied funds Total fuTrd5 Total 2022 2022 2022 2021 $rkeiing8nd CDmmUnt10n Clawback aDd IDsuraii 57.397 57.397 12.897 3.588 3.588 45.261 60.985 60.985 58.158 In¥estmentlrKorne UnieStrlGted fund$ Restii¢164 funds To1 funds Totsi funds 2022 2022 2022 2021 Bank illtere5t 358 3S8 206 & Inwmefrom chartsbl8 acte Restrtho Total funds Total funds 2022 20?2 2022 2021 StLentwOCe Sludentopportunii 62.518 82.518 7,068 Bar 234,085 234.085 3Q.968 Retril 14.033 14.033 797 Coffee 48.827 48.827 Catering 37.320 37.32D Events 5.648.00 5,648 11801 402.431 402.431 38.653 44
YORKSTJOHN STUDENTS. UNION LIMITED PIOTESTOTHE FINANCIAL STATEMENTS FOR THE Y£4R EIIDED 31 JIJLY2022 7. Other Incornlngresaurc45 Restncd fun Total To1 funds 2022 2022 2022 2021 jobtenOn 5cTheme 2.162 2.162 54,668 2.162 2.162 54.668 8. RaK(UNdS Re5tnthd Tothi Total 2022 2022 2022 Maikebngand co1MniCa0n MaYkeon&and communicatson V¢agES 13.036 13.036 .906 31.001 31.001 44.037 44.037 41.635 g. knaWofewendrtureon act¥5Ies UnfEsui¢ced funds Pe511lCte Totsi Tota5 fund5 2021 2022 2022 2022 Chwitable actsviue5 studen(voi 161.742 181,742 IX.859 stv¢entQPPDrtunives 136.58L 138,581 ,796 8¥r 181.799 181.799 46.71 Retail 9.530 9.530 2.727 Coffee 32.237 32.237 Caieiing Events 41.685 41,685 12.081 12.OBI 1.881 Centsi sermees 175.393 17S393 I,808 10&035 104.797 lQ4.797 218.915 2W915 ?892 L074.760 1.074.780 746.698 7.000 6.525 IXheT CQSts 338 956 I,Q83.V98 I.0.098 754.179 45
YORK ST JOHN STUEIENTS, UNION LIMITED NOTES TO THE RNANCIAL STATEMETs FOR THE YEAR ENOED 31 JUL Y2022 10. Analyss of resovr¢gs expentyed ty expenditure Staff Other costs Totsl Totsl 2022 2022 2022 2021 Mark&tingand communication 31,001 13.036 44,037 41.635 Raising funds 31.001 13.036 44.037 41.635 student voice 150,390 34.442 184,832 144,254 Siudent opportunities 41.045 117,995 159.040 IIL819 49,330 237,825 287.155 147.735 10.129 10,315 20.444 13,054 Coffee 12.325 19.912 32,237 Caiering Events 10.351 31.334 41.685 2.553 9.528 12,081 1,881 190.573 Centra1 seNice$ 99.921 99.194 199,115 Operations 110,751 27.420 138,171 137.382 challble activite5 486,795 587,965 1,074,760 746,698 Expenditure on governan 7.338 7.338 7,481 Other expendilure lfiote 121 1.582 1.582 517,796 609.921 1,127.717 796,811 11. Analy818 of resour¢es eended byactimties Activit1es undertaken Support costs Totsl Totsi 2022 2022 2022 2021 Student voice 157.464 27.368 184,832 144.254 Studeni opportunitie5 8ar 133,373 25.667 159,040 111.819 177.522 109.633 287.155 147.735 8.461 11.983 20.444 13.054 Coffee 32.237 32.237 Calering 41.685 41,685 Events ,081 12,081 L881 Central serw5 170,046 29.069 199.115 190.573 Operatioris 112.503 25.668 138,171 137,382 833.291 241.469 1.074,760 746.698
YORK STJOHN STUDENTS. UNION LIMITED NOTES TO THE FINANCIAL STATENIENTS FOR fHS trEAR ENDED 31 JULY2022 12. Other e%ndItUre Unrestricted funds Restricied funLIs Total fun(Is Total funds 2022 2022 2022 2021 Reme8surerneni gain / Ilossl on defined benefit pension KA3n 1.582 1.582 997 1.582 1,582 997 13. Net incoming re50urces/lresources expended) This 1$ $t$d after ch8rwn& 2022 2021 Auditors fernuneraDon 7.000 6.525 14. TTkiStees' Eynses 6trustees received reimbursement of expenses for travel and ac¢ommoda(Ion Df£338 in the currentyear,12021=_ 1 Trustee- £231. 47
YORK STJOHN STUDENTS. UNION LIMITED NOTES TO THE FINAIJCIAL STATEMENTS FOR THE YEAR ENDED 31JULY2Q22 15. Staff costs Staff costs were as follows.. 2022 2021 Wage5 and salaries S0¢131 security cos Other pen510n costs INote 271 473.823 30.733 13.240 402.179 29.185 13.233 517.796 444.597 Totsl redundancy/ierminaiion payment5 amountetl to £012021.. £01. During the year key management personnel r&ceived remuneration (including Employer's Nl anLI pensionl totalling£240.41412D21.' 221.0511. The union con5iLlers It5 key ffianagement pttsonnel to comprise or the Trustees and those Individuals detailed ID the administr8tive InfOrnon on page 4. The average monthly number of employees was 44 (2021.. 2513nd the average monthly nutnber of Full Tlme Equivalent employees during (he year was $5 follows linduding ¢asu81 and part-tsme stam.. 2022 2021 Permanent $t8ff 15 15 Studentstaff 21 16 No employee received remuneiatson amountsngto more than £60,OW In either year. 16. Trustses, remuneration The three sabb8tlC81 roles each Incurred a salary charge a5 author15Èd in th& Students, unlon governing document, for the representstion, cainpaigning and support work they undertake as clistinct from theiF trustÈÈ rÈsponssbslities. This work Inclvdes voicing Student opinion wrth the University and local community. Llefending and extenoingthe rights of Students through peutsons. discussions with MPS and 31so organising and supportingstudent volunteers SeiCe provision for thÈm. Details of ihe three s8bbatical trustees are available on page 3 of the financial statements. Retnvneration Is paid ro each sabbaiical irustee for an annual terFn which runs to the 30 Jvne. For the ye8r to 30June 2022 each received £19.230 and for the year to 30 June 2021 each received £17.611. The aggreg3te amtyunt Payable under such contract5 15 shown below.. 2022 2021 Wages and salaries Defined contribution pension oosts 57.690 52.834 1.711 1.054 59,401 53,888 48
YORK STJOHN STUDENTS, UNION LIMITEO NOTES TOTHE fftNANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2022 17. SOFA priory88r comparatives Unrestricte(J funds 2021 Restricted funds Totsl fund5 2021 2021 In¢omefrom= Donatson5 and IpgaciES 458.000 458.000 206.892 206.892 Olher tyading a¢tiwties 58.158 58.158 Inve5trnents 206 206 Charitstle activities 38,653 38,653 Other Income 54,668 54,668 Total income 816,577 816,577 Expenditure on.. Ra3ing funds charitse activities Olher expen(Jiture 41.635 754,179 997 4L635 754,179 997 Total expenditure 796.811 796.811 Net Inc¢Nne 2nd net movement In funds 19.766 19,766 Reconciliation of Funds Funds brought foN8rd 1464,1981 1464,1981 Fund5 carried forward 1444.4321 1444,4321 49
YORKsfJoHNsTUOENTS'UNKV4 UP£ TE5TOTHEFI4WUAiSTATENIEPITS FOR THEYEAP EED3IJLY3Of 22 Ewlpmert 23,5e2 art•isal StstJutr20 .5t2 IDrth&Year &345 BknLasa31stMy2022 &ys NtrTBookVIPJÈ. AatsiJutyI 31s1? 2021 2.$8T 5.40B 2.347 Corfeo 2[LDmrA WtT 3T.220 7.104 2tr22 021 b5d 50Elb& 40.045 x.sai VAT IIS62 QtheTcrtsthi 673 24.837 k41025 &014
YORK STJOHN STUDENTS, UN10N LIMITED NOTES TO THE INANCIALSTATEMENTS FOR THEYEAR ENDED 31 JULY 2022 23. Stathentof furKIs Jrfeni year 8rougtttfoFYrdrd InCe Expenditure Carrled fwaid Unr8Strkted funds GeneTal fuDOs Pension delrt 231.272 1675.7041 1.142.851 11.147.779) 20.06 fj.344 1655.e421 1444.4321 1.142.851 11.127.717) 1429.2981 Restricied Totsi offunds 1444.4321 1.142.851 11.127.7171 1429.2981 PriorJEar BrouÉhtforwaid Income Ewnditute Carried forward unrei¢ledfUd9 GeDeral lund5 225.979 816.577 1811.2841 14.473 231.272 Pension deficit 1690.1771 1875.7041 1464,1981 816.577 1796.8111 1444.4321 Re5tr1cted funds Toi81 offunds 1464,1981 816.577 1796.8111 1444.4321 Summ8ryoffund5 CurTentyear Broughtforwaid ITWM Exwditure C&[r f(ard Seneial funtts Restricted funds 1444.4321 1,142,851 11.127.717) 1429.2981 1444,4321 1.142.851 11.127.717) 1429.2981 Thtre were no T*tricied grants rEceed. Prior year BroughtfoThvard In¢Dme penditure Yrled fowrd General lunds Rtrted funr15 1464.1981 816.577 1796.8111 1444.4321 1464,1981 816.577 1796.8111 1444.4321 51
YORK 5TJOHN STUDENTS. UNION LIMITED NOTES TO THE FINANCIAL STATEMENT5 FOR THE YEAR ENDED 31 JULY 2022 24.Anall5 of netassets beb¥eenfunO$ Unrestricted funds Restricted fund5 2022 TDtal funds Current year 2022 2022 Tanwble Fixed assets Current 8ssets 17.017 17,017 327.515 327,515 1143.0251 1630.805) Creditor5 dup wthith oneyeai Crediiors due after one yeaf 1143.0251 1630.8051 1429.2981 1429,2981 Unrestricted funds Restricied funLts Toial funds Pri9ryear 2031 2021 2021 Curfftnt assets 337.402 337,402 Creditors due wtbin oneytsr 1126.8201 1126.8201 Creditors due after ontyear 1855.0141 1655.0141 1444,4321 1444.432} 52
YORK STJOHN STUDENTS, UNION LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2022 25. Reeancillation of net movement infunds to net cash flow from operang8¢tte$ 2022 2021 Net incom8 forthe Jear las per Staiernenl of FIanCIal Activitie51 15.134 19.766 Adjustrnent for.. Depreciatio Bank Interest received 6.545 13581 24,039 12061 24,158 Pension finance charge Ilncreasel / decrease In 5tock5 Ilncreasel / decr&8sÈ in debtOT5 Increase/ Idecreasel In creditors 1,149 522 130.1171 12.058 13.199 120.0531 Nei cash provided by operating a¢tivltles 28.450 37,386 26. Analysis of cash and cash equiydlents 2022 2021 Cash at bank and in hand 283,689 322,543 283,689 322,543 53
YORK STJOHN STUDÉ14TS' UNION LITrAITED NOIESTO THE FINANCWLSTATEMEITg FOR THEYEAR ENDEO 31JULY2022 27. Pèrt( rmentS Ibe union IntheStuJeots' Sup¥anTruatsthi 5cheMe.whith ry a d2fined b8nBfitschemewhasÈ mBmrJBTShip¢onsiSts tsf emoloyees ofstudents. unitsns ano rel3d bDdi¢ythrouAhDutlhg ¢Dunlry. BEnefit5 in fespErtof Service uo 10 30 SepieMtye¢2003 are ac¢rue4 on J-fifflal salarf b¥515. wilh beTrefl In 12sp8etofseNce Irom l O¢tobei 2003 onwJr¢s aecruillgon aCareerAverage Revalue¢ Earnings IWEI bas15.th ellectlrom 3Q Seotember 2011 the scheme Glosed tofuwreactiual. mD8tKeCEnlvaluabDll oltheycherne w85¢amed oulon 30 lurte 2019 and shoYd Ihatthe Inaik?Ivalueof the a8a5£119.lD0.O0oWLb è558ts regreser11ffl8469b ofth8 v41veof benefi11 had tomembEF5 aftET allowinilorexpe¢ted futvre Ènetsasesin eain1n.T¢ JeficLiOn an on8oiTrgfvndin8basI5 arnOuDieJ to£140.900.th Valuauonsare ron¢uded EVerythreeyE¥rsèa586un agTÈed Tru9tees. and sett to seLthe contriouts005 paYatOetyy thepJrUapatsn2empIi& Th¥ DUICelfhdkI tern $EIOutin tne tsble below. 3DJufie 201S£m 101.3 221.D 30 June ?019 £m 119.1 Assets 260.0 Funoiffl$Level The l1bcr9e5own In th8 defiDi siDce 2016 18in1in& 4Yrth IhechaDgE5 pTeviou51yrÈPUrted.fIolMl0nfival ee. bJE mokesallowanceforihe Imp8aolthf 7% oension inciease 15sue. Th15 Intyeased the defi¢ltin SL5 butitsimparth3sbEeft rnitigated bythE membprtonsentexefcise. Whilat theassets h8¥eperfoimed well ri5ingtyy0r I7er ihethTe8 yews. thB liabil[48S illClB55edty a similai percentage. Thesuslained h)wyobJ on vftinment bonds h&s conTinued to affeci theli3biliiie5. bUtiheinueasewJs dNven iffl la part WlhgpeTrsiOn iocre?se 18sufy. TheTru5Lee5 hèvÈtDnduded thal level Dfconinbulions Eo dE&rthedefitrtwill have lo 115e above the planned S%annual increase in ordei io address this. In yTderttsallowUmÈ IoTthR uniDllS to make ne¢essaryarian#emynEs ihoincreose In contnbuiion% Intaeffettlrom OcLober2021. The in¢reJ58 uf 5%duein OciabBr2021 woreRded 8s planned. kndttÈxe¢ofitnbutsons lormed oartofihe plonto rernovetne ltsffldingdefiuiin SUS& Fol01nlh2o2o1nCre5Se. and In eT to&tUibuiethE further IeBSe1COsIS a5 faidyas QOSSlDle. the Trusiees have allocated IheadOiuon81 Iiabilits8s Jrisingfrry tne 7% ponon ificreJse 5ve io ih¢se union3 rnembers are&irecJyarfecied byiL Thia meèNsthg1 a ubion riany affecd membeY5 filaysge Jsutystrnuèl increèseih iheif Cthltribvtson5 10 SUSSfiom OcioDer 2021. vthllea ufflion wifh llo membqts aifected bythe 5ew01d $eeè muth smaiierincieas TreT18$10CWOÉVed wl)ethef the c0sOrC8Éaulthe memoercons&)iexercise shoutd be borne tyi&tythos8 Unn$ who5emembgTsèTg d11#yffeCfeO bythe)ertOil ITrUe3se 1$5ve. Aftercaieful conSideraiion. and keepinE In mlnd the pnnciplE colleGtivnsm. iheycDnGiuoed thalè SIKnifi¢antproooffjon of ¢051$ iAtred were IuslifiabJÈexoertsesofiuAningSUSS as a Ibecav5ebenefits neeledto be ¥dJusted. and m8mb8Ts tten ta whethErornOtthEcomorthMise ¢lIerS madek Whairemainpd. unre 81ted 10 ihe èffe¢ied Unl$and redaimeoover8 reasonable peiiod of um. WJE noi macerial Inth8 conxluf the OvEiall af 03ymen15 bein2m3d2 the SUSS bythe 80 no&ddiDlln8lthaiysill be Inade In resctol Ihk5. The ex15tpngieeo¥ery4lan. based Oil the iesuiisof Ihe 2016 v41vaiion. was end In 2033. One DtncOnSIde[EbY the TTU5lee5 wasto relain Ihistargetehd dale. In Iinewth the Pen510nS Rewiattsrfs gu6dèn¢e thèttuhdjrtgdef1Cs Shou oea00Yes5ed o¥era$shtyt a per¢ pos$ibl8. HDwev8r.ov8n the alreaty 5ub5tsDlial lev&lof nthbiuonsbeingmad8 ID 5US5by ihe en9ye[s. thE TFuslee5 cotsduded ih3textetsoinS iecowyperioo. ano he1¢)ungihe Initsal In¢Tea$e In ¢ontiibvuon5 th&LuniDh& reouired to make.sifuck an approklAaLe balan¢èbetW8&n deficitas quicklyESPo551ewh11e Mal1naf1Orttable. In 5VMfflOry, Ihe2019 valualion wEended a monthiycanTDbJTrOn ieouiiemeni byeach VnloTrexoS$ed In monaryieim5intsntted io deariheonwnlfTrdIÉ Oelicilovei È oetioo of 16 years ano 2 month5 ndifigAugus12035and has ty 5'.through io 2035 excpuilorthe period 202112022 Whith 11 ittueaseby 171& Th8secantsrbution5atsOintludè an è11owènCelDI ihÈtosicfthe ongtyhgadministrative and operaiional expense5 of TynninBth8 5¢hoine.Ihe5e iaie5 applied ¥yth efietlfrom i Octobw20208ndwill be Foimally rEwed folknw1ngcopLeOrn of ihe AextVÉlUa&n duewlth an effeGTive oaie ot 30Jvne 2022.Surplusesor dpfi>ts riSÈèlfulUv3lUats$ thll also impacton the Union¥ ¢Dncribtsuon wmmiuTr8nt.1n 8¢Oitson Lo the abovB COTrtribuDOnS. Ihe Unioh alsooaJs itsshare olthe sehemgs Igwia Ihe Pon&ion PfOteGlion Fund. UnderFRSIQ? Ihe Union IB ieouifEd torecognK4ew5 y liabilitythe pfesent¥olue4litsèsreed sn8reotfuture defIrenITboThS. FIDancecoEts4re Tew8Nised aslhe resentvaluevnknnd Toial cy)DITFbutn5 pai4 Inta IhescbEe byYoTk StJahTr Studenis, Union in ospect DI elibTrbieemoioyees lortne ye8rended 3tJuly 202? amwnted io £nil13021£Dlj.Ar the bdlènttsheetdate. the Union'5 n51 ¢efi¢iiwJs £655.642 12D21.-£675.704Tr, splIL by amDunts dDE i year£24,837 12021.. £20.6901 and amoun15 oue ftei iyear£630.805 12021.. £655.0141.The defjchtpaymentlo Ihesthwneis£44,10012021..£44.083L The cOrDpanYsU ope18$¥4 Jefrneaeonirityutson oensiw xheme&The assetsof the 5cherne5 areheld sep3yaly Wrom thos@of thecafflpanyin IOdepeDdÈnUy adminisigred ThE pen510n ctssichèrrte Iepve5enTSconUons oayaoie by Lhecompany ttse lunds 03701d £13.40120I.. £13,233). tDtsllin8£2.49812021..£2.4951re payablg io the fun&atthe bal&Trc8 sheeld&le are Ioduded In creditors. 54
YORK ST JOHN STUDENTS. UNION LIMITEO NOTES TO THE FINANCIAL STATEME$ FOR THEYEAR ENDED 31JULY 2022 28. OFerating lea8e commitments At 31 July 2022 the compsny had annu81 commitments under n9n-canee1lae operating ISeS as follows.. Other 2022 2021 Expiry d8te'. Within l ye8r Beiween l and 5 years . A81ated paty transact16 The Union Is in receipt of 8 recvrrenigr8nt from York St John Universty of £458,00012021.. £458.0001 and other paid items £56,96512021'. £31.1241 made up of £23,962 to reimburse ITan5action5 made on Ilspire cards. this wi11 Include fnember5hips and retail sales. £24.408 reimbur$ement to club5 for bu5 ticket5 paid for YSJ Uni and trawel for both hockey and rugby league and £8.595 various reimbutsetnÈnts of stock Items shown In sale5 or costs Incurred ty YSJ SU on beh8 of the Uni. At theyear end an amount of £28.80312021.. £1,047> wa5 owed to YSJ SU by York St Jthn Universty. In èdd1110n the Student Union o¢tupie5 Its building on a rentfree basis and York Stjohn Universlty prowde5 SUPPOrt services. In 8ccord8nce wth the Charities SORP FRS102. ihe trustees have estim8ted that the provision of space an(1 associaied servicÈ$ 1$ WDrth £218,91512021.. £206.8921 to the Union and have recr>gnised this atnount in Ihe financwl st8tements. Other related parbes are Ihe Sabbatical Officers and TivstÈe5 3s detailed In theTru5tees' report. Detsils of remuneration receiveLI by these Individuals are shown in notÈ 16 and Tru5tee5' e¥pense5 in note 14. 55