[rff)
YORK ST JOHN
STUDENTS. UNION
Annual Trustees, Report and Accounts
Financial Year Ending 31 July 2022
Charity No.. 1136905
Company No.. 07250320

YORK ST JOHN STUDEwfs' UNION LIMITED
YEAR ENDED 31 JULY 2022
CONTENTS
Administrative Information
page 3
Introduction from the President
page 5
Reportfrom the Board of Trustees
page 6
How YSJSU achieves Public Benefit
page 11
OveNiew of Activities, Achievements, and Performan
page 12
Financial Review
page 23
Future Plans
page 28
Responsibilities of the Trustees
page 32
Auditor's Report
page 33
ststement of Financial Activities
page 37
Balance Sheet
page 38
Cash Flow Ststement
page 39
Notes on the Financial Statements
page 40

YORK STJOHN STUDENTS. UNION LIMITED
YEAR ENDED 31 JULY 2022
ADMINtSTR4MVE INFORMATION
Legal Ststus: York St John Students, Union Limited IYSJSUI is a charity registered in England and
Wales and is incorporated as a Company Limited by Guarantee ICLGI.
Charity Registration Number: 1136905
Company Registration Number. 07250320
P￿nCIpal Offio: The principal office of YSJSU is at York St John Students, Union, York St John
University. Lord Mayorfs Walk, York Y0317EX.
Charlty Trustses and Company Directors:
Position
Sabbatical Trustee IPresident of
the Students Union)
Sabbatical Trustee (President of
Education)
Sabbatical Trustee (President of
Wellbein
& 01versit
Sabbatical Trustee (President of
the Students, Union
External Trustee
Name
Jarnes Andrews
Term Datss
OV07/2020 to 30/06/2022
Aifflee Yeoman
01/07/2021 to Present
Chfigtian Smith
01/07/2021 to Present
Isabella Rubinson
OV07/2022 to Present
Richard Quayle
OV07/2016 to 30/0612022
External Trustee
Michael Wilkinson
01/07/2017 to Present
External Trustee
Katherine Mathew
01/07/2020 to 31/0312022
Exiern81 Trustee
Amanda Chetwyndlowieson
01107/2020 to Present
External Trustee
Tiffany Bumett
01/07/2021 to Present
External Trustee
atthew Hunnybun
OV07/2022 to Present
External Trustee
Simon Crack
OVOg/2022 to Present
Student Trustee
Vishal Shah
OV12/2021 to Present
Student Trustee
Hollie King
OV12/2021 to 30/06/2022
Other Company Offl¢ern:
Posltion
Company Secretary
Name
Term Dates
28/01/2019 to Present
Oonna Smith

YORK ST JOHN STUDENTS, UNION LIMITED
YEAR ENOED 31 JULY 2022
Audltor.
BHP LLP. Rievaulx House. I St Mary's Court, Blossom Street, York, Y024 IAH
Bankers:
HSBC plc, PO Box 26, 13 Parliament Street, York. YOI 8XS
Management Personnel:
York St John Students, Union IYSJSUI employs a Chief Executive OffI￿r to work closely with the
Sabbatical Trustees, other elected representatives. and the staff team to ensure effective
management of the charity. The Trustees delegate the day to day running of YSJSU to the Chief
Executive OffI￿r and to the Management Team.
During the 2021/22 financial year the Senior Management Team were as follows:
Posttlon
Chief Executive Officer
Name
Donna Smith
Term Dates
28/01/2019 to Present
Student Opportunities Manager/ Head
of Student Opportunities
Paul Murtough
01/08/2019 to Present
Operations and Business Development
Manager / Head of Operations and
Business Development
Finance 3nd Resources Manager/
Head of Finance an(J Resources
David Tait
QV0212018 to Present
David Green
01103/2016 to P￿ent

YORK STJOHN STUDENTS. UNION LIMITED
YEAR ENDED 31 JULY 2022
Introduction from the President of the Students, Union and Chair of the Trustee Board
The past academic year saw a return to a more familiar campus life for our university community
and after the disruption of the COVID-19 pandemic, the change and new sense of normality was
welcomed. The return to a familiar environment meant building upon the changes implemented
during the pandemic and adapting and improving the student experien￿ to ensure that the
retum to campus life was comfortable for everyone.
l am proud of the work we have achieved over my time as President of the Students. Union and
the Chair of the Board of Trustees. September 2021 saw us welcoming our students back into a
restriction free environment for the first time Sin￿ March 2020 and thanks to the dedication and
haroj work of the Students, Union staff team the transition was effective and welcomin& Our new
food and beverage services contributes to our'beyond 9-5 campus" strategic aim by gving
students extra choice and spaces for socialising and our brancl-new loyalty scheme ensures that
they are rewarded for spending time eating and drinking with us by putting money back in theii
pocket.
The Sabbatical OffI￿r team for 2021/22 worked hard over the course of the year to
support students on their return to campus life. Through partnership work with the university,
lecture recording began to be implemented across the university and this will continue to grow
into the next academic year. Thanks to work from the President of Education, the £50 enrolment
fee for Postgraduate students wa5 reduced to £1. helping to remove barriers to education.
Furthermore, the President of Wellbeing and Diversity addressed key student safety issues this
past year with work being clone alongside the Police to enhance feedback mechanisms for areas
of concern in the city and introducing anti-spiking aids for students on nights out. These are just
some of the impacts made by our 2021/22 sabbatical officer team and I'm incredibly proud of
the work we've done together.
Thanks to the work of the Graduation Working Group, 2021/22 also saw our delayed. November
ceremonies for our class of 2020 cohort and a February graduation for our 2021 cohort. It was a
very welcomed. long overdue celebration for our students, and I was incredibly gr2tefu1 to have
been able to support the university in organising the ￿reMonieS and alongside the two other
sabbatical officers, carry the mace duringthe procession.
Our new advice Servi￿ was launched this year, providing students with an extra avenue of
representation and support when it comes to their academic studies. The service will wntinue to
grow and flourish over the coming academic year and will always be available for students who
need it.
As my time at York St John Students. Union comes to an end, I'd like to thank all the staff at the
SU for their hard work and dedication to enhancing the student experience. I'd a150 like to
welcome our new President of the Stuclents, Union, Isabella Robinson and wish her the best of
luck alongside Chris and Aimee, for the upcoming academic year.
Jamie Andrews
President of the Students, Union/ Chair of the Board of Trustees 2020-2022
2021-22 has been a great year. wf(h lots of changes put in place, and the SU showing significant
achievements. l am incredibly excited and honoured to be taking the SU forward for 2022-23.
Isabella Sparling (Robinson)
President of the Students, Unlon/ Chair of the Board of Trustees 2022-2023

YORK STJOHN STUDENTS, UNION LIMITED
YEAR ENDED 31 JULY 2022
REPORT FROM THE TRUSTEES FOR THE YFAR ENDED 31ST JULY 2022
The Trustees, who are also Directors for the purposes of company law, present their annual
report together with the audited financial ststements of York St John's Students. Union for the
period l August 2021 to 31 July 2022.
The Trustees confirm that the Annual Report and Financial Statements of the charity comply wf(h
the current statutory requirements, the requirements of the charitys governing document and
the provisions of the Statement of Recommended Practice ISORPI, applicable to charities
preparing their accounts in accordan￿ with the Financial Reporting Standard applicable in the
UK and Republic of Ireland published in October 2019.
Since the Union qualifies as small under section 383 of the Companies Act 2006, the strategic
report required of medium and large companies under the Companie5 Act 2006 (Strategic
Report and OiTectots' Report) Regulations 2013 has been omitted.
STrUCTUR& GOVERNANCE AND MANAGEMENT
a. Organlsatlonal Stru¢ture and Dedslon Maklng
York St John Students. Union is a Company Limrted by Guarantee and not having a Share Capital
as defined by the Companies Act 2006. YSJSU registered as a charity in the UK on l August
2010. YSJSU is a Students, Union as defined by the Education Act 1994 whose activities are
devoted to the educational interests and welfare of its members.
YSJSU'S princip81 goveming document is the Articles of hssociation, agreed by the Company
Members of the Union in a General Meeting and reviewed by YSJSU and York St John University
at least every 5 years. Copie5 of the Articles of Association are available from the offices of YSJSU
and via the Documents section of our website Iwww.
s su.coml. In September 2020, YSJSU
adopted the revised Articles of Association via an Extraordinary General Meeting The Articles of
Association are supported by the YSJSU Byelaws which were reviewed throughout the course of
the 2020/21 academic year, and approved by the Trustee Board in June 2021.
The Trustee Board of YSJSU is made up of three Officer Trustees. up to two Student Trustees, and
up to five External Trustees. Officer Trustees are elected by a ballot of all members of YSJSU. To
stand for election as an Officer Trustee, candidates must be full members of YSJSU Isee Articles
of Association for definition). Student Trustees and External Trustees are appointed by a
selection and interview process led by the Nominations Committee. The Nominations Committee
then makes formal recommendations to the full Board for approval of the appointment of
Trustees.
The experiences and expertise held by the Extern81 Trustees are in the areas of commercial
development, law, higher education policy, governance, financial management and strategic
planning. This provides YSJSU with the opportunrty to develop and provides risk management
and continuity. The Trustee Board structure also includes two Student Trustees to elevate the
voice of students on the board.
Officer Trustees are required to tske a sabbatical year away from their studies lor alternat￿Vely,
have just finished their final year of studyi and are remunerated by YSJSU during th￿ period.
Officer Trustees are in post for one year and may stand for Te-election for one year Imaximum of
two years in totall. Student Trustees may remain in office for a term of two years and External
Trustees for three years. 80th can seNe a maximLJm of two consecutive terms. The Officer
Trustees undergo a formal prO￿s$ of induction and training on tsking up their post. This is
organised by the permanent staff of YSJSU and utilises external training providers as well 3S the
Nats'onal Union of Students INUSI and stsff from York St John University. During 202V22, the

YORK STJOHN STUDENTS, UNION LIMITED
YEAR ENDED 31 JULY 2022
Trustee Board adopted a tr8ining and development programme, including the online
development module 'Trustee Foundations, provided by the consultsncy agencies 'MiraGold' and
'SUSkills'.
Responsibility is c8sc8ded from the TTUStee Board and committee structure of YSJSU to the Chief
Executive Officer and staff team of YSJSU and documented via the organisations 'Scheme of
Delegated Authority, document. YSJSU employs a team of full-time stsff to ensure effective
management of its many activities and to implement the policy decisions made by the Trustees
and/or Student Council. The Scheme of Delegated Authority document outlines clear levels of
responsibility for areas of decision making and delegates authority for the day to day operational
management and decision making of the organisation to the Chief Executive Off i￿r and stsff
team of YSJSU.
The Trustee Board delegates responsibility to six committees.. Finan￿, Audit and Risk.. Health
and Safety: People and Culture. Elections., Nominations: and Service Development to ensure
effective governance and decision makin&
The Student Council is made up of elected part-time officers, representatives of student groups
and the Officer Trustees, and receives and discusses reports including financial information,
policy issues and receive information from staff as required. The Council meets at least three
times per year.
When reviewing our objectives and planning activities, YSJSU has given due consideration to the
Charity Commission's general and relevant supplementary guidance on public benefit, this is
assessed in further detail on page 11 of this document.
b. Relatlonship wtth York St John Unsversty
The Students, Union receives a block grant Isubventionl from the University and by means of
formal lease, occupies a building owned by the University. This support is intrinsic to the
relationship between the University and YSJSU. Although YSJSU engages in various trading
activities, It has financial dependence on the University for resourcing its charitsble activities.
There is no reason to belreve that financ￿al support will not continue for the foreseeable future
and the Students, Union and University signed off the revised Memorandum of Understsnding in
June 2020. The document articulates 8greement to continue to pay YSJSU a subvention in line
wrth annual financial planning frameworks and support the Students, Union with the SUSS
pension deficit. A ten-year lease agreement was confirmed in 2018 with donation from the
university Ino cash charge) regarding lease and utilities fees, which will l)e renegotiated after this
period.
The Education Act 1994 reouires that the University is notified of any changes in the governan
of YSJSU. YSJSU and York St John Universtty have a well-established relationship that involves
both formal committees and informal meetings where issues are discussed and ideas for future
work formulated. The formal structures include regular reports on the activities, management,
and financial situation of YSJSU. The President of YSJSU is a member of York St John University's
Board of Governors and the SU President and Chief Executive Officer have monthly one to one
meetings with the Vice Chancellor, Chief Operating Officer. and Pro Vice Chancellor (Governan
and Student Lifel. The YSJSU Officer Trustees and the Executive Board of the University meet
monthly.
Rlsk Management
A comprehensive risk management process is in operation by YSJSU to ensure that appropriate
steps are taken to manage and mitigate governance, external, operational, legal/ regulatory and

YORK STJOHN STUDENTS, UNION UMITED
YEAR ENDED 31 JULY 2022
financial risks. This is overseen and monitored by the Finance, Audit end Risk Committee
(regarding financial risk), Health and Safety Committee (regarding safety and health risk) and
People and Culture (regarding HR related risk) on behalf of the Trustee Board.
The pro￿5$ includes the identification of the risks that YSJSU may face, evaluating the potential
impact and likelihood of occurrence, tsking consideration to YSJSU'S r15k appetite and identifying
means whereby the risks can be rnitigated and managed.
A formal Risk Register has been established and is reviewed at meetings of the Trustee Board
with the18test version approved in September 2022. The Risk Register currently highlights the
following as major risks to YSJSU:
Digital/cyber security
GDPR compliance
The event of a decrease in university grant Isubventionl
The event of a decrease in wmmercial income
Pension scheme deficit liabilities increasing qu5cker than the agreed recovery plan
Stsff illnes5'. health, safety and effects on business continuity.
Major Incident Plans are also in place in partnership wtth York St John University to aid response
and recovery regarding any major incident the organisation might face. These plans are regularly
reviewed, and the CEO is a member of the un1versity's Major Incident Team. YSJSU has a Major
Incident and Business Continuity Plan in pla￿ that has t)een tested by the staff team and is
reviewed by the Finanee, Audrt and Risk Committee at least annually.
In November 2020, the Finan￿, ALtdit and Risk Committee approved a proposal to engage with
the company CroneT to supply YSJSU with Health and Safety and Human Resources support.
consultation, insurance. advice. training, and plafforms. YSJSU receives communication from
CroneT weekly about changes in legislation, hot topics and new approaches. as regular check ins
and CLJStomer feedback opportunities. In February 2022, a Croner representstive visited the
YSJSU premises, and a Health and Safety Audit was undertaken. YSJSU was found to be
sufficient in Health and Safety praCtI￿S and a short action plan was created to enhance
provision. The action plan has been monitored by the Health and Safety Committee.
YSJSU has created a GDPR Action Plan to ensure that policy and procedure regarding dats is
managed and mairitained. The progress of the Action Plan. along with any new policies are
consulted on by the University's data Complian￿ expert and are monitorecl by the People and
Culture and Service Development Committees.
YSJSU has completed a review of the NUS. Good Governance Code lamended from the Charity
Governance Code for Students. Unions) and has completed an action plan to develop governan
processes and effectiveness. YSJSU has Iminorl outstanding actions around improving Equality.
Diversity and Inclusion IEDII, and an action plan has been approved by the Trustee Board, with
work implemented during the 2021/22 academic year. The Trustee Board continues to monitor
progress.
Appropriate financial systems and prO￿dureS have been established to manage the identrfied
risks documented within the Risk Register. Budgetary and accounting risks are minimised by the
implementation of robust procedures as documented In the orEanisational Finance Manual.
Monthly Management Accounts are produced to enable control of departmental and
organisational budgets. which are then scrutinised by the Finance, Audit and Risk Committee.
Due to the pandemic and the possible effects on income generation. the Finan￿, Audit and Risk
Committee have scrutinised the annual budget more regularly, received reports on 'COVID
Impact,, and has made recommendations to the Trustee Board accordingly.

YORK ST JOHN STUDENTS, UNION LIMITED
YEAR ENDED 31 JULY 2022
STRATEGY AND OBJECTIVES
a. Strategi, Objectives and PoliGy during 2021/22
August 2020 marked the implementstion of the current strategic plan 'putting students first, and
highlights new priorities, vision, and values for the organisation. The Student5, Union Is working
towards the following..
MISSION
We aim to empower students at York St John University to challenge and change the
world around us.
VISION
By 2024, York St John Students. Union will play a major part in the life and
transformation of students by being the central hub of social activity, representstion. and
opportunity.
VALUES
INCLUSIVE Provide activities 8nd spaces that make students feel that they belong.
TRANSFORMATIVE Ensure that the Students, Union provides opportunities and
eXperIen￿S that positively change lives.
CHALLENGING Constantly critique and question what we and our partners do to ensure
that we are always Striving to act in the best interests of students.
EMPOWERING Equip students with the skills, opportunities. and experiences to enable
their success.
FUN Make student life at York St John University enjoyable and rewarding.
OUR PRIORITIES
Provide independent advice seNices that help students to stsy and enjoy lrfe at
university.
Offer spaces and opportunities to enhance belonging and student communities.
Engage with Ihe university, city and wider communty to ensure that students get the best
experience - on campus and beyond.
Be recognised as a change-making O￿niS8t10n.
Provide activities and opportunities that aid students to gain employabilty skills and
become active citizens.
OUR ENABLERS
Utilisation of Spaces
Communication. Insight and Analysis
People and Relationships
Governance, Finance and Risk Management
Ethics and Environmental Sustsinabiltty

YORK STJOHN STUDENTS. UNION UMITED
YEAR ENDED 31 JULY 2022
OUR PROJECTS
Beyond a 9-5 Campus
Advi￿, Support and Advocacy
Students as Partners
Digital Transformation
OUR MEASURES OF SUCCESS {KPlsl
80% satisfaction regarding questions 21. 25 and 26 in the NSS
60% of income from non-subvention means
70% of student body engaging with the Students. Union
85% stsff satisfaction
National recognition for being an effective and impactful Students, Union
Performance against the Strategic Plan's Key Performance Indicators is detsiled in the OveNiew
of Aotivities and Performance section on page 12 of this document.
The full YSJSU Strategic Plan 2020-24 can be downloaded from the Documents section of the
b. External Affiliations
There are several organisations that YSJSU formally affiliates with during each year. Affiliated
bodies are recommended by the staff team based on operational need ancl agreement is sought
via Student Council for the affiliations to be approved by members at the Annual Members and
AnnLJal General Meetings. The following were External Affiliated Bodies for 202V22.'
Arehery GB
National Union of Students
NCVO
Northern Universities Bouldering Series
North Riding County Football Association
North Ridin
Football Lea
ue
Legacy Cheer and Dance
Badminton England
Basketball England
British American Football Association IBAFAI
BCA Cheer and Dan
British Mountaineering Council
British Rowing
British Universities and Colle
England Athletics
England Boxing
England and Wales Cricket Board IECBI
England Hockey
England Netball
En
land Squash
Future Cheer
es Sport IBUCSI
Sport Cheer England
Students, Rugby Football Unio
Swim England
Volleyball England
Lawn Tenni5 Association ILTAI
Yorkshire Federation of Referees Societies
Yorkshire and Northeast Powerlifting
Federation
York Minster En
ineerin
Lea
ue
io

YORK ST JOHN STUDEwfs' UNION LIMITED
VE4R ENDED 31 JULY 2022
c. Publtc Benefrt
YSJSU achieves public benefit via the advancement of the educatlon of the students at York St
John University by=
Promotlngthe interests and welfare of Students at York St John Universtty duringtheir course of
study and representin& supporting and advising Members
The Students, Union provides a range of support and advice from individua5 one to one advice
and advocacy for students in person within the SU building, online consultation. and via the
website Iself-help information and chat-kx)tl. YSJSU coordinates welfare campaigns throughout
the year based on health. wellbeing. liberation and student rights, and provides course-based
representation via Course Reps, and student collective representstt'on via part time School Chairs
and Liberation Officers.
The President of Education and the Student Opportunities Team, work with students facing
academic related issues such as academic misconduct or appeals. YSJSU continues to work with
the univers1ty to provide the best support and advi￿ possible for Students who are going through
these processes.
Beingthe recvgnssed representatNe channel between Students and York St John Universtty and
any other extemal bodies
YSJSU'S elected officers attend intemal University meetings and exiernal council ward/residents'
meetings. At these meetings. representatives are responsible for highlighting student views and
achieve positive change for students. In addition to this, YSJSU supports students to act as
representatives on their courses, providing lecturers and University management with feedback
on how the courses can be improved.
YSJSU hosts student zone meetings, where students can voice opinions and feedback about
elements of student life relating to study, activities and well-being Topics of discussion include
academic study, timetablin& food provision. accommodation and sports and societies processes.
Providingsocial. cultural, 5POrtin& and Tecreational actNtties and forums for discussions and
debate forthe pewnal development of tts members
YSJSU has a well*stablished culture of sporting and recreational engagement. YSJSU has 26
different sports clubs encompassing a various range of activities and interests from Basketball to
Cheerleading Students are supported as members of these groups which are led by student
volunteers who are supported ￿ntrallY by YSJSU. The Presidents and committees of these
groups are given monitored autonomy to direct and lead activrties,. gaining real world experien
of holding positions of responsibility.
YSJSU provides societies for students including cultural, reli&ous and cOu￿e related societies.
YSJSU engages with the local community to help build links and relationships that are mutually
beneficial to the university. local community and beyond.
YSJSU also builds marketing and sponsorship links with local independent businesses. tnutually
benefiting students and the local economy. YSJSU liaises with the local police and residents to
ensure that York remains 8 safe, pleasant place for students and residents to live and work
together.
li

YORK ST JOHN STUDE￿rs, UNION LIMITED
YEAR ENDED 31JULY 2022
OVERVIEW OF ACTIVITIES. ACHIEVEMENTS AND PERFOMANCE
Overllew
The 202y22 academic year was the second year of the implementation of the 2020-24
Strategic Plan. The Plan is focused on a 'students first, approach- ensuring that everything that
YSJSU does has students, best interests, student development, and student empowerment at its
heart.
YSJSU continues to work towards the achievement of the strategic key performance indicators
and reports to the Trustee Board on progress twi￿ peryear. At July 2022, the KPI dashboard
showed the following results..
KPI Dashboard 2020-2024
July 2022 Update
ljnknn
National Recogniti
siaff S31islacth)n
INVESYORS
ilver
Vnl<
WryAtrwm Glyndwrand Leeds B¢(*ettstudents' U￿On
corvsulting wlth and ¥t￿lIng YSJSUa54 lJe¥t ￿artyresU.
WhatUrri7 Awards top TO179th in ZQZZ. 56th in 202QI
Wotkiry toward5
IIP Gcid
lknlitv s￿dentS. Union Exceuent
XQ04
NS5 Q21 025 Qlfj
Q25
Jw2¢2EIJ4
Whilst the National Student Survey Isatisfactionl results decreased, YSJSU was above the sector
average ISA above) across all indicators18%. 5% and 2.5%). The results suggest that nation-wide,
students in the final year undergraduate programmes were significantly affected by the
pandemic and were more unsatisfied with their student experien￿ than previous final year
students. Student engagement saw recovery from 2020/21 and rose to approximately 45% of
the university population. despite lower engagement with second and third-year undergraduates.
Engagement increased with mature. international, and London campus students during
2021/22.
12

YORK STJOHN STUDENTS. UNION UMITED
YEAR ENDED 31 JULY 2022
Stsff satisfaction increased by IO% compared to 2020121 Employee Experience Sutvey results,
raising the average satisfaction percentage above the KPI threshold. Non-subvention income
rose above 54% during 2021/22 showing significant recovery from the pandemic.
YSJSU continues to work towards 'Gold' standard Investors in People Accreditation and have
begun working towards the Quality Students, Union accreditstion. YSJSU undertook a restructure
and revision of the full-time salary pay-scale to ensure that the organisation is competitive within
the sector and job markeL This resulted in the introduction of 'Heads of SeNiee' positions being
introdu￿d, the Advice Coordinator moving to I￿E (from10.6￿E) and introduction of operational
management positions. It is intended that the new structure opens future development and
progression opportunities for current staff within the organisation.
During 202y22, many other Students, Unions visited YSJSU to gain insight on projects and to
share best practi￿. This included a day visit from Wrexham Glyndwr SU, Leeds Beckett and
visits from CE05 from the Northeast region. YSJSU also w8s pla￿d 191h best SU in the country
according to the 'WhatUni?' welcome survey lup from 56lh in 2019/201.
Atthough YSJSU saw lower engagement compared to pre-pandemic periods in some areas during
this year, 2021/22 also provided positive progress regarding the four main strategic projects as
described below:
b. Strate￿e Project I: Beyond 8 9& Campus
By 2024, YSJSU aims to ereate a 'Beyond 9-5 Campus. ensuring that students have a student
experien￿ beyond the normal working day. This includes a¢￿5$ to university seNi¢es,
communications, Students, Union provision after 5pm and at the weekends. The strate￿C
project encompasses both the physical and di&tal aspects of university life.
In relation to this strategic project, YSJSU has achieved the followin&
YSJSU launched the 'Loyalty' scheme with over 1200 students using It in the first
academic year. YSJSU began to utilised data collected via the scheme to understand
which student groups were utilisingthe seNices/joining clubs and societies and can use
this information for targeted marketin&
The Welcome Week SuNey reported 74% of students responded being.very satisfied" or
'satisfied" lup from 46% last yearl.
YSJSU implemented the 'Commercial Principles, highlighting the vision for our
ommercial offer, including creating specific spaces for different groups of students,
new food and beverage offer. and a revamp of our entertainments programme.
YSJSU piloted the 'Buddy System, to aid student transition into university. This has ￿en
enhanced to include academic pairings for 2022/23.
The SU President worked with the university to increase accessibility for graduates to
attend graduation ceremonies. This included introducing 'no charge, for guest tickets and
creating a 'Graduation Support Fund. for students who require financial assistance in the
purchase of their gown letcl.
The Students, Union expanded the welcorne programme to include more day time
activities that benefited key 'hard to reach, groups (such as mature, part-time, care
leavers), and introduced more special events throughout the year such as a new
partnership with BBC Introducing
13

YORK STJOHN STUDENTS, UNION LIMITED
YEAR ENDED 31 JULY 2022
Durfng 202J/22, students commented thaL'
As a mature student I really didny think that any of this ISU activities) woultl iFiclude rne- but it
did, and it has. Unfortunately, due to family wmrnitments, I do notgeta great deal of time to
socialise but that is going to change., {IVelcome Surwey 20211
'1 thought the Students, Union were very helpful as I wanted to know about the clubs and societies
and what would of been going on in the evenings as well. I think the 'pound a pint, idea is d￿at.
{Weleome SuThey2021)
'The SLI iriformation was clearand this made it easier to plan taking part in the various events,.
(Welcome Survey20211
(SU aorivities) Kept my attention and was able to attend those that interested me.'(Welcome
Sutvey2021)
'1 was informed they (SU Team) are very welcominganrj lovefy people. Getting to campus. I
confirmed thaL Goo(J onel. (Welcome Survey2021}
'Genuinely thinkyou guys struck a great balance betwveen the party vibes. and chilling. Loèds of
options for non-drinkers which Mrds ace, and a good to see the societies enwuraging safe nights
out on their socials- posts about not leaving mates behind and knowing3 taxi number etc.,
Iwelcome Sufrvey2021)
Sil dld a fantastie jobl Cany think of anything else to say but thanksl. (Welcome Survey 2Q21)
Welcome was definitely how I felt at the end of the week, and l enjoyecl all of it. Would love to see
some of the features of It to continue as weekly/fortnightly things., (Welcome SU￿eY 20211
'Just super warming welcome to a new society and a whole new way of lrfe in the cityafter being
so used to living in the countryside for 12years.' (Welcome Sutvey2021)
'Even though I was a late arrival I missed majorityof the ¥velcome week, but I was made extremely
welcomed by the SU Presidents ancl the staff., (Welcome Surney 20211
.1 was delighted spirit uplifted. Indeed, there is a wonderful school and Union. YSISU is the
best of all., (Welcome Survey 2021)
'It was a brilliant tirne and l enjoyed everything i took part of, all of the SU staff are lovety and the
people running the events are kind too.. (Welcorne SU￿eY 20211
'The amount of events put on by tl)e SLI l attendecl has allowed me to rnake a lot of friends. Some
of which wlll probablybe with me for the rest of my life. Thankyou.'I' (Question of the Monthl
c. Strats* Projert 2: Advrce, Support and Advocacy
By 2024, YSJSU are committed to providing students with independent advice seNices and
during 202ty22, we achieved the following in relation to this project=
The Advice Service was established In September 2021 and has provided advice,
support, guidance for over 150 students. During 2021/22, the Advice Coordinator was
part time13 days per weekl. which averages one student helped every single day.
Feedback gained from the university's Student Welfare Adviser suggested that the
engagement between SU and the seNice is the most suc￿sSful in 7 years. This had
enabled the SU to work more closely with the university on campaigns and welfare cases.
The SU created new digit81 services such as a 'Support' area on the website and booking
system for online appointments to support students wherever they are located.
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The SU is working closely with the Director of Governance to progress the Teview of the
student complaints and discipline procedures. ensuring that student rights are at the
heart of policy.
The Advice Service has established a professional relationship with the YSJ School of Law
to provide students with free services inc. housing, family. employment, and financial law
advice. YSJSU and the School of Law are collaborating on offering students housing
contract advice, especially around utility bills amidst the current cost of living crisis.
The Advice Coordinator has established ? case group for all support seryices to come
together to discuss joint student cases and/or reoccurring Issues/themes. This has
aided signposting, multi-disciplinary support for students and increased satisfaction
across services.
YSJSU are continuously lobbying the university to enhance a partnership around
advocacy and support for student representation at case hearings, ensuring that
students are fully supported by the SU.
YSJSU officers lobbied the university not to charge for graduation guests, and the
university agreed.
The SU lobbied the university to set up a Graduation 'hardship' fund. and this was
available from November 2021.
YSJSU suggested changes to the Extenuating Circumstsnces Policy - students can now
self-certify for physical and mental health reasons for up to 7 days.
The President of Education was invited to become a member of the YSJ Equa5ty, Diversity
& Inclusion Task & Finish Group, working on the Gender sub<ommittee, reviewing
university policies and proCedU￿S with regards to gender equality etc.
The President of Education was invited to be part of a consultation hosted by the National
Union of Students and Universities UK. to discuss race and racism and closure of the
attainment gap for students.
Durlng 2021/22, students commented thatr.
'1 think the support was amazing really helped me settle In., (Welcorne Stsrvey 20211
'They have alway5 been 8 positive and visitsle presence since my incluetion as a PGR. anrj interaction5
I have haLI with their representatives have always been good., (Questlon of t17e Monthl
.1 have approached them foradvice and support. fheygave me the advice and support I reouired.
(Question of the Monthl
'1 h8ve already approached one member of the SU team for advice and support regarding nyy course
and they were extreffnely helpful. I would happilygo to them ftiradviee and support in the future.
(Question of the Monthl
'The presidents are all lovelyand the staff. I think they would genuinely want to help you if you had a
problem. (Question of the Monthl
'Aaving had meetings including su staff l affl happy to note they are a lovely bunch, always proactlve
and hèppy to help. (Question of the Monthl
'Very helpful, every time I have asked somethlng. Either they have an5weEd my question orgiven Fne
the name of the person I need to speak to.. (Question of the Monthl
'1 have never had any bad experiences with SU staff. They have all been very friendly and welcoming..
(Question of the Monthl
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d. Strate￿C Project 3: Students as Partners
Students are fundamental to everything we do. and we are workingtowards a university
environment where students are partners in learning, decision making and university culture.
During 202V22'.
Throughout the year. YSJSU collected student views via a variety of ways to ensure that
the Students. Union are continuously understanding student needs. Feedback came in
the form of.. Employee Engagement Survey, University Pulse Survey, National Student
Survey, Question of the Month, Education/Student Experience/Wellbeing Zones, SU
Council, Sports and Societies Council, Focu5 Groups.
YSJSU worked with Admissions. Recruitment, and Finance departments of the university
to reduce the enrolment deposit for post-graduate students from £50 to £1 from the
January 2022 intske, reducing another F)Otential barrier to education.
YSJSU submitted two papers to the University Education Committee. The first report
gathere(J Insights on peer mentoring practice across the university and offered
r￿0mmendatIOnS for the pilot of a university-wide peer mentoring approach to be
introduced in 2022. The second report looked for approval for the creation of a university
Accessibility Working Group, to develop our policies on accessible practice for both
students and staff at YSJ to be implemented in 2022/23.
YSJSU worked with the research Offi￿ to enhance post-graduate Iresearchl funding
support. and new grants were made available throughout 2021/22.
The President of Education worked closely with university staff and Information and
Learning seNi￿s to wider implement the new lecture recording system, which has been
set up iri larger lecture spaces across York and London campuses. The group are in the
process of reviewing the Lecture Recording Policy to benefit both students and stsff.
YSJSU liaised with L()ndon campus colleagues to implement the rep system in London to
close feedback loop & in London each tutorial groLJP is to elect one academic rep and
one social rep.
YSJSU staff visited the London Campus at the stsrt of October and February to meet staff
and students. understanding further the concerns that London & international students
face.
YSJSU introduced a new 'Sports and Societies Council. to understsnd the needs of our
clubs and societies members more effectively, and to ensure students are part of
decision-making pro￿&se5 around activities.
YSJSU developed and irnplemented the 'Academic Representation System Code. with the
Pro-vice Chancellor for Learning and Teachingto implement a consistent and robust
support system for student representatives.
YSJSU recruited Postgraduate Research Representstives for the first time, and developed
a forum for feedback, to enable us to aid the development of the Postgraduate student
experien￿. YSJSU has had regular liaison with the Head of PGR, to discuss Postgraduate
Research representation at the university. setting up a focus group for open and honest
discussion. PGR representstion has improved significantly this year.
The President of Education became the teaching Excellen￿ Framework ITEFI lead for the
student submission, acting as the main point of contact between the university TEF
Readiness Group and SU colleagues. YSJSU are in the process of gathering dats together
to support the student submission.
YSJSU estsblished the YSJ Teaching Awards Steering Group, working with 8 team of stsff
and students to plan for the newly developed university end of year awards.
The President of Education became the Deputy Chair of the University's Education
Committee, ensuring that student voice is at the heart of academic Strategic decisi9n
makin&
YSJSU is a partner of the university in working towards the Ra￿ Equality Charter, to help
to eradicats racism on campus and within the curriculum.
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Durfng202y22, *udents ¢ommented thaL'
'Istrongiy believe that the SU is a well-organlzed platform with diversity. Thus, each one feels about
orhers. Specially for foreign students. the SU will represent on behalf of them. (Question of the Month)
'The SU are fundamental in getting our views heard., (Question of the Monthl
'Istrongiy agree that SU represeftts vlews tsf stULlents effectivelyto the University., (Question of the
Monrhl
'The reason why l ag￿e is, because it is true the fact that the views of students are represented
effectively with a clear explanation and a lot of (Jetail.. (Question of the Monthl
You ask for our feedback and through Meetings wirh key figures in the unlversity. you convey our
views back to them.. (Question of the Month)
'1 think SLI dolnggood work for students., (Question of the Monthl
'When I had academic challenge during the pandemic last year they helped rnedi8te and sorted out
the problem. I was satisfied with the outcome., (Question of the Monthl
SU effectively rep￿sents students. aeademic interest&, INSS 20221
'1 think that the Students Union does everything th8t is possible to ensure thataeademle interests for
students play a major role., (Question of rhe Month)
.1 agree with the above ststement 55 I mysemfound SU Workingg￿&t for students need and reaching
out students personally to know fheir inteo5t artd ￿presentIng it in useful way., (Question of the
Monthl
'13gree because they always cornmunlcare new Issues ènd updètes on the course.. (Questton of the
Monthl
'IThel StuGlents' Union are those who cornmunicate the voice of the students. They play very important
role gathering students, opinions., (Question of the Month)
e. Strategic Projert 4: Digrtal Transformalion
To ensure that we are providing a student expenence that is fit for purpose, we have to look at
ways to digitally transform what we do. Creating opportunities where students can engage with
the SU digitslly, means that they can access our servi￿5 and activities wherever they are in the
world. Here's what we did in 202ty22=
Social media growth.. Facebook= 5473 likes= +13% growth Sin￿ 2020121, and
Instagram.. 4268 followers= +36% growth since 2020/21.
Over 275,000 impressions via Instagram from 1- 30 September 2021.
Performed a website audit to ensure website is easieT to use and more accessible.
Built the support webpage to launch the new advice service.
Built a permanent Elections page on the website to ensure presence all year-round.
Created a loyalty page to raise awareness of the SU loyalty programme.
Page views on website increased by 63% compared to 2020/21 Ifrom 199.196 to
326,4081.
YSJSU Changed how the SU gathers feedback- moving away from annual survey
feedback to real time and instant feedback via social media plattorms monthly.
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Durlng 202y22, students commented that
(Regarding online cornmunications) '1 knew belore l arriveLI who the SU were.. {Welcome Survey
2021)
(Regarding online cofftmunications) 'Very clearand perstsaslve, èll has Ilved up to expectation so
tsr., (Welcome Survey 20211
'rhe events timetsble we were sent about welcome week was very helpful., IW8lcorne Week
Survey2021)
'Great work on the socials, esp IG. Just the right amount oflnfo wlth the rest on FB., (Welcome
Survey2021}
{Regarding online communications) 'Very detailed and clear,. Iwelcome Survey 2021)
(Regarding online comrnunicationsl '1 fhink it was good and I knew what I wanted to get involved
with when I started which is great., (Welcome SuNey2021)
f. KeyActlvftles
l. Rep￿entstIon
1.1 Student Council: Throughout 2021/22 the Student Council ISCI met four times. The SC
discusses policy changes via motions submittecj by students. 2021/22 saw a fewer number of
motions proposed Compared to previous years, and lower engagement compared to pre-
pandemic levels. YSJSU are reviewing the remit of the Student Council during 2022/23 to
ensure more meaningful/impacttul discussion and action by the group in the future.
1.2 Zones: Zones are used to engage student feedback on matters relating to academic study.
student living Ihousingjaccommodationl and student activities. The Zones discussed and
collected views on the following..
Education Zone- Returning to campus, in-person teaching. Support for lecture capture,
experien￿$ of supportive academic staff for COVID anxieties. some requests for additional study
Spa￿$. Students wanting in-person university experience.
Activities Zone- Suitability of spaces. Members of clubs reporting on suitability of facilities
following redevelopments to Foss and delayed opening of the Creative Centre. Concerns for club
engagement and filling Committee positions, reports of timetable issues impacting training
sessions and engaging new members.
Experience Zone- Private housing Most students read tenancy agreements but few knew their
rights as a tenant. Students being proactive In their housing, welcomed support in promotion of
reliable18ndlords, mixers for meeting housemates, housing support. Student safety- Poorly lit
areas at accommodation sites, streets and absence of CCTV. Drink spiking, 'Girls Night In,
Campaign and behaviour of Door Staff in York/incidents.
13 Representstion on Universty Committees: The Officer Team. along with the 14 members of
the Student Un10n Council represented all students at YSJ via attending over 40 univeY5ity
eommittees and groups. These include Board of Governors, Teaching and Learning Committee.
Academic Board, and Finance and Capital Development Committse. Students, Union
representatives are also members of various working groups throughout the university. The
Students, Union representatives ensure that decisions made at all levels of the university are for
the benefit of students.
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1.4 Academic Representative System: A Student Academic Representatives Codification paper
was implemented in September 2021 in partnership with the university to make the system
consistent and contribute to the 'students' as partners approach, In 2021122, 287 Academic
Reps were elected, an 8.7% increase from 2019120 Ipre-pandemicl with 264 Reps. The
Codification paper also led to the expansion of Representstives from non-traditional pathways,
with 8 'Student Officer Representatives, being elected from Policing Apprenticeships cohorts.
Academic Representstives were also elected in October and January to accommodate course
types and as a result, for the first time, the Academic Representative system was extended to the
London campus - 24 Course Representatives and 23 Social Reps were elected.
The Codification Paper also allowed for the trial of the Senior Academic Representative position.
The Senior Academic Rep for the School of Education, Language & Psyehology was appointed in
January 2022. Despite this being a pilot system. the Senior Rep wa5 recognised through
nominations in the YSJ Awards for "organising out-of-university events, as well as doing an
exceptional job at collating student feedback-.
1.5 Electlons: YSJSU received 3 14% voter turnout in the Annual Election, of which 76.9% were
Academic Representatives highlighting a sense of belonging from the Academic Rep community.
The election turnout was lower in 2021/22 than previous years. which was reflective of the
sector, where most Students, Unions experienced lower turnout, especially from 2nd and 3rrt year
undergraduates.
Following the new representative opportunities at the London campus, representation in the
Annual Election cycle resulted In 41% voter turnout from London and London students being
elected to Part-Time OffI￿r roles (London Officer. Women's Officer, International Off i￿rI.
1.6 Part-Time Officer Achtevements: During 2021/22, many of the part-time officers achieved
awards and made positive change. This included..
Disabilities Offi￿r- Winner of the Outstanding Inclusive Practice Award. The Disabilities
Officer increased representation for neurodivergent students. communicating and
advertising quiet spaces on campu5 and worked closely with the President of Wellbeing
and Diversity to give disabled students a stronger representative vol￿.
Mature Students, Officer- Winner of the Outstsnding Stuclent Representative of the Year
Award. The Mature Students. Off icer has been re-elected to Stand as Mature Students,
Officer in 2022-23. In this role, they have org8nised social events for mature students,
actively gathered feedback from this Student group and is a valued student member of
Academic Board. The officer also raised concerns surrounding anonymous marking which
have been taken on board by senior staff members at the university.
BAME Students, Officer- Winner of the Outstanding Student of the Year Award. The BAME
Students. Offi￿1 has served two terms as BAME Officer. also representing LGBTQ+
society and student groups. The officer has undertaken essential research into
decolonisingthe curriculum on behalf of the university and coordinated a successful and
thoijght-provoking Black History Month in October 2021.
2. Partnerships
York St John Students, Union continues to actively collaborate wrth organisations Wlthin the City
of York to improve experiences for our students. YSJSU continue5 to be active collaborators with
the Student servI￿s Department on the delivery of campaigns and volunteering opportunities,
and we have continued to forge very strong relationships with the Careers and Employability
Dep8rtmenL The YSJSU volunteering programme is heavily focused on community volunteering.,
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YORK ST JOHN STUDENTS, UNION LIMITED
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giving back to residents wtthin the city and working with York City Council to ensure that students
can support local and national charities. During 202V22, YSJSU created new partnerships with
'Peaky Vintage, to provide students wrth affordable Irecyclecll fashion, BBC Introducin& providing
entertainments throughout the year, and North Yorkshife Poli￿ on a scheme to report
vulnerability and safety wtthin York.
3. Student Sport
September 2021/22 saw the full return of student sport. Whilst engagement had been impacted
by the effects of the pandemic, sports realised the following successes:
The Women's Badminton achieved an undefeated season, toppirig the league and
moving towards promotion for the 2022-23 season
The 121 Men's Football Team won the Northern Cup Final in Manchester earlier in 2021
The Men's Football 3rds Team finished 2nd in the league
The Ladies, Football 151 Team finished 2nd in the league.
Varsity was able to resume and YSJ were victorious against Sunderland for the 9th year with a
30-13 defeat. YSJSU competed against Leeds Trinity where we faced a marginal defeat. These
events culminated in the return of the annual sports dinner which had not taken place Sin￿ May
2019. Over 250 students were once again able to meet and celebrate all their achievements
across the year.
4. Student Societies
YSJSU provides members with a wide range of activities via academic, cultural, and social
societies. Student-led societies lead their own volunteering initiatives, fundraise for charity via
Raising and Giving, and most importantly, provide activities to enhance the student experien￿.
Some highlights of the 2021/22 year include:
Societies raised over £6000 for local and national charities
Membership numbers showed recovery in 2021/22 - around the same levels as before
the pandemic
2021/22 saw the introduction of 4 new student groups.
5. Campair￿s
YSJSU Coordinated and hosted many ￿mpaignS during the 202V22 academic year includin&
Ukraine Appeal.. YSJSU alongside colleagues from the university Coordinated don8tions to
aid sUPPOrt regarding the Ukrainian Refugee Crisis. York St John became a central hub
for donation collection, with people from as far afield as Manchester dropping off
donations on campus. York St John collected 61 tons of donations throughout the
appeal.
'Are U OK YSJ?, campaign.. The university community came together to ensure that
students received support13nd raised awareness) about the advice and guidance
available on campus and digitally during students, time at York St John University.
The Presidents led on a campaign early in the academic year spreading positive
messaging about the importance of re￿Iving COVID19 vaccinations. The Presidents
were interviewed by BBC radio York.
YSJSU led on a Student Mentsl Health campaign supported by Tv's Dr Alex and Scarlett
Moffett. which was broadcast on the 'Lorraine' morning show in September 2021.
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YORK STJOHN STUDENTS. UNION UMITED
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The President of Education launched 'SubJect Spotlight, in collaboration with YSJ Dbrary.
which focused on topics such as Mental Health, Holocaust Memorial, and decolonisation
of the curriculum. The library provided a dedicated display showcasing diverse
perspectives on each topic, as well as supplying online reading lists for all students to
easily a¢￿55.
The Students, Unlon coordinatecl an Exams/Assessment Support campaign. offering top
tips on how students can keep well and achieve their full potential through the
Isometimes stressfull assessment period.
York St John University's Green Week 2022 occurred in March 2022 and consisted of
events and sessions/lectures such as an eco-market, a clothes swap shop, and keynote
speakers from across the UK, discussing sustainabiltiy issues and practice.
The President of Wellbeing and Diversity led on a Drink Spiking awareness campaign as
part of a national movernent to spread awareness and increase safety provisions
lespecially for womenl on nights out.
The Students. Union collaborated with the university on a campaign around spreading
awareness around sexual violen￿. This included a walk by light from the halls of
residence to campus.
on￿ again, YSJSU ￿lebrated Black History Month. This was led by the BAME Students
Officer who liaised with the university to create a programme of guest lectures, texis in
spotlight, digitsl campaign assets and on campus displays.
YSJSU celebrated Pride Month, LGBTQ+ History Month, Trans Day of Visibility and Lesbian
Day of Visibility. YSJSU launched digrtal campaign messages to help educate students
around the issues facing these communities.
The Housing campaign aided students in understanding their contracts and legal rights,
house hunting, and organising household finances.
6. Commerclal Activlues
The Students. Union generates income via commercial services, also providing students with a
safe environment to socialise in its spaces. The Students, Union can offer students products at a
lower cost (compared to market competitors in the city centrel due to the partnership with the
NUS Trading consortium.
6.1 During 2021/22, there was a realisation that YSJSU was under resOUr￿d to manage the
operation and development of newly introduced commercial setvices, as well as building upon
established area5. The position of Food and Beverage Coordinator was introduced in July 2021,
and a Bar and Events Coordinator was introduced in April 2022.
6.2 Licenced Trade.. During 2021/22, licenced trade recovered well after the pandemic 8nd
revenue was slightly higher than pre-pandemic years. A larger product offer was introduced
including cocktaiLs and premium products, which proved popular throughout the year.
6.3 Food and Coffee.. Food and coffee services were introduced for 2021/22 and despite a
promising start, revenue fell short of expectstion Ibudgetl. This was due to first year over-
forecasting, supply issues throughout most of the year (the full food menu was only introdu(Ed in
March 20221, and kitchen closures due to staff sickness and building works. After a year of
operation, a representstive from York City Council visited the premises on 20 September 2022
and awarded YSJSU a 5-star rating for Food Hygiene.
6.4 Merchandise.. the sales of YSJ branded clothing had a great start with over £4500 of revenue
within the welcome period. However, supply issues throughout the year slowed down the pace.
and merchandise sales were as per budget for the year. For 2022/23, a new range has been
introduced, including new style and colour options.
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YORK STJOHN STUDENTS. UNION UMITED
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6.5 Loyalty Programme.. YSJSU piloted the loyalty programme during 2021/22. Students can
gain loyalty points every time they spend money with the Students. Union and can gain points a5
individuals and as part of a sports club or society. At the end of the pilot year, over 1500
students were using loyalty.
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YORK STJOHN STUDENTS. UNION UMITED
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FINANCIAL REMEW
a. Overvlew
York St John Students. Union's gTOSS income from all Sources including our revenue generating
commercial services this year totalled £1.152.79312021.. £816,577). Total expenditure of
£1,127.71712021.' £796,811) was used to resource Se￿ice$. activities, and staff in& resulting
in a positive movement of £15,13412021: £19,766).
The Trustees have been aware for some time that with the introduction of FRS102, YSJSU'S
share of the pension liability for the Students, Union Superannuation Scheme ISUSSI would need
to be recognised in our accounts. This has resulted in an overall deficit position for YSJSU of
£429,29812021: £444.4321. As this deficit relates to the pension scheme liabilrty and was
expected, the Trustees are comfortable with the situation.
Unrestricted funds excluding the pension funding deficit liability stands at £226,34412021:
£231,271). the pension scheme reserve deficit stands at £655,64212021= £675.7041 and
restricted reserves stsnds at £nil12021: £nill.
The pension scheme liability of £655,64212021.' £675,704) is 8 projected long-term liability and
does not represent an immediate cash liability to YSJSU. The immediate cash liability of the
pension deficit being the agreed payments due in 2021/22. which equate to £44.10012021'.
£44.0831. These contributions are wholly funded by the Subvention (Block Grant) from the
university and as such, even though the pension scheme liability results In our balance sheet
showing a deficit in funds, this is not an inclicator of any issues in YSJSU being able to meet its
cash obligations In the foreseeable future. The University and Students, Union reviewed the
Memorandum of Understanding in June 2020 and agreed the followin&
'The University agrees to support the Students, Union lo mlligate any major liabilities,
including the Students. Union Superannuation Scheme (SUSS) ongoing liability,. Mou 2020
b. York Stjohn Students. Union Reserves Poll
Introduction
As a member led organisation, York St John Students. Union IYSJSU hereafter) believes it is
important that as a charitable organisation, that most of the Income generated should be
returned to the membership in the form of the representation. serVi￿S and personal
development opportunities. However. YSJSU recognises that it is important to mitigate financial
risk by maintaining an unrestricted cash reserve (general fund).
York St John Students. Union is a registered char1table company whose charitable objects are the
advan￿ment of education of students at York St John University for the public benefit by..
11 Promoting the interests and welfare of students at York St John University during their
course of study and representing, supporting and advising Members.
21 Being the recognised representative channel between students and York St John
University and any other external bodies-
31 Providing social, cultural, sporting and wreational activities and forums for discussions
and debate for the personal development of its Members.
Historically, the Students, Union has relied on two main sources of fundin& subvention lor block
grant) funding from York St John University, and income generated via commercial and trading
activities. Neither of these funding SOur￿S are guaranteed, and so it is imperative that the
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YORK STJOHN STUDENTS. UNION LIMrrED
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Students. Union holds an appropriate level of financial reseryes to ensure business Continuity,
should funding sources be detrimentalw impacted or reduced into the future.
SWOT Ana￿18
It is important to understand an organisation's strengths, weaknesses, opportunities and threats,
and the effects of external influences (such as political, environmentsl, technological. legal and
economicall when planning for and creating a sustainable organisation. With this in mind, YSJSU
has identified key elements which may have major impact on the charity's success.
Strengths: Commercial sales. communication with members, engagement with members Isector
comparison), stsff effectiveness, efficient financial processes, trainingfor officers and staff,
Trustee Board and committee governance and effectiveness, adaptability and change
management.
Weaknesses: Small team. limited financial resour￿. current limited access to extern81 fundin&
Opportunities: Diversify and increase marketing and commercial revenue, good working
relationships with suppliers and university. new student markets for commercial services and
activrties.
Threats: Cost of living and pension increases. decrease in access to student funding, decrease in
student availability to attend events and activities, ri%ing expectstions of students in relation to
service provision and experience.
Level of ReseThes
Given the multifaceted and intricate nature of the seryices, aetivities, projects and events
delivered by YSJSU, the Senior Management Team has recommended to the Trustees that the
following areas be considered when identifying the level of reserves necessary:
Vllnd up of activtties - It is possible, though highly unlikely that YSJSU may need to cease
operating. If this were to happen then a level of funds would need to be £vailable to allow
HMRC. legal costs. staff redundancy, Ènd creditors to be compensated appropriately.
Tradlng Income colEapse - Given the variety of trading activities there is always a risk that
they may not perform as anticipated,. it would therefore be wise to hold buffer funds to
compensate for this if the situation occurs.
Summer perlc*l Through the summer period (June to ALJgust inclusivel the Students,
Union trading activities diminish significantly. short term funds are therefore required to
ensure a positive cash flow and then stock purchases ahead of all activf(ies fully
reopening in September.
Medlum temi buslness continutty - An allowance should be held to enable to the
Students, Union to fund a short period of temporary relocation13 month51, should the
current Students, Union building not be serviceable for whatever reason.
FLrture projects There are activities and projects that the Students, Union may wish to
invest in in the future. be these commercial diversification, further expansion of sports
and activities projects, or seeking research/consultancy advice.. and so. funds should be
available to do this.
The Table below shows the levels of funds recommended in order to be able to provide security
against the aforementioned areas.
Wind up of activities
£180.000
Trading income collapse
£ioo,000
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YORK STJOHN STUDENfs' UNION LIMITED
YEAR ENDED 31 JULY 2022
Summer period
£ioo.000
iv
Medium term business continuity
£70,000
Future projects
£50.000
The total funds that have been identified are £500.000. However, there would not be a situation
when all these funds would be required simultaneously. For example, if in the event of
Occurren￿ 'wind up of activities, then otherfunds would not be required as the Students. Union
would no longer be operating. Alternatively. there may be a situation when occurrences 'ii' to 'iv'
inclusive occur and so a total of all the funds may need to be drawn upon. There may also be
situations, where a 'winding down of activities, occurs, when extra lunexpectedl costs may be
incurred (such as employment litigation by employees) and an extra £20,000 Ibufferl has been
introdueed to the lower limit to accommodate such circumstsnce5125% increase from
20201211.
TheTefore. YSJSU identifies that there 15 a minimum level of reseNe5 that should be retained as
follows..
Minimum level of reserves:
£200,000
YSJSU may also use reserves for to invest in the organisation such as capital investment and
resourcing. YSJSU may hold monies above the minimum 5evel of reseNes for this reason, and
therefore, it is recommended that a maximum level of reserve is as follows lincreased by 25%
from 2020/211:
Maximum level of reseNes'.
£325,000
The Students, Union Trustee Board should therefo￿ seek to achieve the minimum level and
aspire to hold the maximum level.
As of 31st July 2022, free reserves after excludingthe pension funding deficit118bility totalled
£219.26912021: £231,2711.
Futu￿ Funding
York St John University have confirmed via the University's Finance and Capital Development
Committee that the Block Grant for 2022123 will be £450,00012021/22: £458,0001. The
University has previously confirmed in writing that the Students. Union ean expect to receive
funding from the University in the region of £450,000 per year.
d. Going Concern
The Trustees confirm that the Students, Union has sufficient funds to meet its ongoing annual
obligations. The Block Grant for 2022-23 has been confirmed at £450,000 and the commercial
activities are expected to generate funds Isurplusl.
York St John University has agreed to continue to provide financial support to YSJSU in future
years to ensure that It has sufficient funds to continue to operate effectively for the foreseeable
future. The University and Students, Union reviewed the Memorandum of Understanding during
the 2020 and it was agreed:
The University shall, subject to the terms of this Memorandum, pay to the Union the
Subvention (Block Grant) approved ty the Governing Body's Flnance and Capital
25

YORK STJOHN STUDENTS, UNION LIMITED
YEAR ENDED 31 JULY 2022
Development Committee as a contribution to the annual budget of the Unlon. The
Subvention will be paid lo the Union to support activity relating to the Union's oore charitable
objectives, including but not limited to representation, advice, support and advocacy,
demo¢ratAC activities, and student social and professlonal enhancement.
The Subvention will tse ag￿ed in line with the University planning cycle and followlng
consideration by the University of the ijnion's annual planning documents.
The Unlverslty agrees lo support the Students, Union to mitigate any major liabilities,
inoluding the Students, Union Stjperannuation Scheme {SUSS) ongoingliability. IMOU 20201
Although there are many challenges for the HE sector, York St John University continues to recrLtit
on target. York St John University has increased recruitment in all areas, especially
internationally and in post-graduate study.
With the University population reaching almost 10.000 in September 2022, footfall on campLtS is
expected to increase, therefore creating more opportunities for increased engagement with
YSJSU services and activities.
e. Funds held as Custodian Trustee on Behatl of Otherts
The Students, Union actively encourages the activities of clubs and societies to be organised by
the students themselves. To be recognised, a clLJb or society must comply with the objectives of
the Students. Union and follow administrative rules set up to protect the interests of its members
and the Students, Union. well as direct financial support. clubs and societies are encouraged
to wllect and spend their own money for activities. Sums collected in thi5 way are kept for
safekeeping by the Students, Union. On 31st July 2022, £51,92512021= £58,296) was being
held under this arrangement, which Is included in Note 21, of the Statement of Financial
Accounts within thi5 document. This amount Is identrfied as belon&ng to the members of the
clubs and societies and not the Students, Union.
The Students. Union also provides safe custody for unspent 'Raise and Give. monies. On 31st
July 2022, the amount held was £nil12021.. £nill, which is included in Note 21, other creditors
within the Statement of Financial Accounts within this document.
f. Pay Poli¢y for Senlor Staff
The Board of Trustees consider the Officer Trustees and the Management Team to be the key
management personnel of YSJSU- in ehBrge of directing and controllinE, running and operating
the Union on a day-to-day basis. All External Trustees and Student Trustees give of their time
freely and did not re￿1ve remuneration in the year. Officer Trustees received an annual salary of
£20,004 (including on costs) for their work as Full-time Elected offi￿r5. Details of Trustees.
expenses are disclosed in note 14 of the Statement of Financial Accounts.
The Managers 3Te appraised annually by the Chief Executive Officer and receive an incremental
plift if they have successfully achieved their objectives for the year. Managers who have
reached the top of their grade do not receive any fLtrther incremental uplifts.
The current Chief Executive came into post full time on 28 January 2019 and ￿ the most senior
member of the York St John Students, Union staff team. The Chief Executive is contractually line
managed by the SU President and Deputy Chair of the Trustee Board on behalf of the Trustee
Board.
26

YORK STJOHN STUDEwfs' UNION LIMITED
YEAR ENDED 31 JULY 2022
The Chief Executive meets formally and informally with the SU President and Deputy Chair of the
Trustee Board to provide an update on productivity, priorities and objective delivery. the SU
President and Deputy Chair of the Trustee Board then communicate as necessary regarding the
performan￿ of the Chief Executive with the full Trustee Board. To ensure that formal appraisaL%
are carried out and that the Chief Executive is properly supported. formal appraisal meetings
should take place every six months as follows:
YeartyAppraisal {June)
&month Review (January)
To in¢lude:
Report from Chief Executive
Feedback from the Sabbatieal Trustees
and staff tearn gathered by the President
360-degree feedb8ck survey conducted
by an e*(ernal agency
To include:
Review of Appraisal Report and rneetin
record from June meeting
Feedback from the Sabb8tical TTUStees
and staff team gathered by the President
Conducted by.
Current and incoming Presidents and
Oeputy Chair of Trustee Board
Conducted ty.
Current President and Deputy Chair of
Trustee Board
The June yearw appraisal is also the opportunity for the Presidentlsl and Deputy Chairlsl of the
Trustee Board to agree whether an incrementsl salary increase should be given. and their
clecisions are documented, and then noted by the Board of Trustees.
27

YORK ST JOHN STUDENTS. UNION LIMITED
YEAR ENDED 31 JULY 2022
FUTURE PL4NS
2022/23 is an exciting time for York St John Students. Union. YSJSU 8re introducing new
projects and initiatives that will work towards providing students with employability skills and
experiences. 8 greater sense of belongin& higher satisfaction with their student experien￿, and
better value for money.
a) Cost of Living Campaign
YSJSU and the university are collaborating on a campaign to aid students during the Costof-
Living Crisis. Already, the university has agreed over £700,000 of exira fundingfor students in
the form of extra Student Support funds, YSJ Pantry (Foodbankl, subsidised university caterin&
payments for essential student costs such as DBS checks and a heavy subsidy on Sport Clubs
and Societies memberships.
The campaign aids the achievement of the following priorities/KPIs'.
Provide activities and opportunffties that aid students to gain employabilityskills and
become active citizens
Offer spaces and opportunities to enhance belonging and student communities
Engage wtth the university, city and wider communlly to ensure that students get the
best experience - on campus and beyond
Beyond 9-5 Campus
Digital Transformation
80% satisfaction (NSS)
TO% engagement with SU
b) Review of Food and Coffee Offer
During 2022/23. YSJSU is undertaking review of the f¢)od and coffee offering to ensure that now
the servi￿5 are established, they can be sustsinable in line with the commercial principles of the
organisation. The review has begun with the aim of contributing to the achievement of the
following priorities/KPI's:
Offerspaces and opportunities to enhance belonging and student communlties
8eyond 9-5 Campus
70% engagement with SU
Ljtillsation of Spa￿s
Ethics and Environmentsl Sustainability
60% of income from non-subvention means,
28

YORK STJOHN STUDEwfs' UNION LIMITED
YEAR ENDED 31 JULY 2022
¢1 Marketing and Membershlp Engagement Strate
YSJSU is to begin to creats its first Membership Engagement Strategy highlighting key and critical
touch points or interyentions in the student journey where YSJSU can make impact and establish
and then retain engagement. The strate&v will set out a vision for engagement growth over thè
next two three years. This project will contribute to the Suc￿$ of the achievement of the
followin&
Beyond 9-5 Camptjs
Digital T￿nSfOrMation
Communication, Insight and Analysis
80% satistsction (NSS)
70% engagement with SU
National recognition for being an effective and impactful Student5. Union
d) Sport Union
Duringthe summer of 2022, YSJSU worked with YSJActive (sport department of the
university) to implement key operations relating to the creation of the Sport Union at YSJ. The
Sport Union officially launched on 5 September 2022 with great feedback from students
about the new partnership. The first Sport Union 8oard met on 26 September 2022 and will
be leading on the future vision of student sport at York St John University. The introduction
and estsblishment of the Sport Union should aid the aehievement of the following strategic
priorities/KPI's=
Beyond 9-5 Campus
Offer spaces and opportunities to enhan￿ belonging and student communities
Engage with the University, city and wider eommunity to ensure that students get the best
experience - on campus and beyond.
Be recognised as a change making o¢anisation.
Communication, Insight and Analysis
e} Advl¢e SeThice Development
One of the main strategic priorities for the Students, Union over the next two years is to develop a
holistic advi￿ service for students. Currentty and after the establishment of the Advice Service
during 2021/22, the Students, Union provides students advice on academic matters Isuch as
academic misconduct, appeals and complaints). However, the ambition of the Students, Union is
to provide students with advi￿ and support on student life matters such as housing and debt
advice and advocacy for those who face university hearings. During 2022/23. the Students.
Union will continue to progress the development of the Advice Service and have increased the
Advice Coordinator from a 0.6￿E to a I￿E. Work undertaken on this will support the
achievement of the following priorities and KPIs=
29

YORK ST JOHN STUDENTS. UNION UMITED
YEAR ENDED 31 JULY 2022
Provide Independent advice serylces that help students to stay and enjoy lrfe at university
Be recognised as a change-maklng organisation
Beyond 9-5 Campus
Advice, Support and Advocacy
Students as Partners
80% sat15faction (N&S)
70% engagement with SU
National recognltion for beingan effective and impactful Students. Union
n EDI Aciion Plan
YSJSU introduced the EDI Action Plan during 202ty22 and this year plans to complete all actions
relating to it. The plan covers 7 theme5, developed through feedback from students and staff,
with the aim of increasing inclusivity across the Students, Union university community. Work
undertaken on this project, will aid the achievement of the following strategic prioritieslKPI's:
Students as Partners
Governance, Finance and Risk Management
Be recognised as a change-making organisation
80% satisfaction (NSSJ
70% engagement with SU
National recognitAon for being an effective and impactfulstudents, Union
g) Qualty Students, Unions and Investots in People knditatÉons
YSJSU will be working towards assessment of two accreditations during 2022/23. The first,
be1ng the Investors in People accreditation of which assessment was in late October/early
November 2022 and YSJSU have recently received an 'Established' Isilverl accreditation
outcome. The second, is the new Quality Students, Unions framework. last accredrted in 2017.
The new framework includes more detail around EDI and proving impact, and YSJSU w111 be
working towards all 'Excellent' indicators with a view to enter assessment in September 2023.
Work undertaken on this projed, will aid the achievement of the following strategic
priorities/KPI's:
Students as Partners
Governance, Finance and Risk Management
Be recognised as a change-making organisation
80% satisfaction INSSI
70% engagement with SU
30

YORK STJOHN STUDENTS, UNION LIM￿ED
YEAR ENDED 31 JULY 2022
85% Staff Satisfaction
National recognition for being an effective and impacfful Students, Union
h) Volunteer Development
Aligning with the Quality Students, Unions accreditation, YSJSU will be looking at ways to
improve and develop the volunteer experience, utilisingthe 'lnvesting in Volunteers. framework
(available to NCVO members). The framework will enable YSJSU to create policy, more
opportunities, and ensure effective processes are in place to enable our volunteers to develop
socially and professionally, with the recognition that they deseNe.
Work undertaken on this project, will aid the achievement of the following strategic
priorities/KPI's'
Students as Partners
Governance. Finance and Risk Management
Be recognised as a change-making organisatlon
80% satisfaction INSSI
70% engagement with SU
National recognition for being an effective and impactful Students, Union
31

YORK STJOHN STUDENTS. UNION LIMITED
YEAR ENDED 31 JULY 2022
RESPONSIBIL￿lEs OF THE TRUSTEES
The Trustees (who are also the directors of York St John Students, Union Limited for the purposes
of company lawl are responsible for preparing the Report from the Board of Trustees and the
Financial Statements in accordance with applicable law and United Kingdom Accounting
Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees, to prepare financial ststements for each financial year which
give a true and fair vlew of the state of affairs of the charitable company and of the incoming
resources and application of resources, including the income and expenditure, of the charitsble
company for that period. In preparing these financial ststements, the Trustees are required to-
select suitsble accounting policles and then apply them consistently,.
observe the methods and principles in the Charities SORP.
make judgements and estimates that are reasonable and prudent-
state whether applicable UK Accounting standards have been followed, subject to any
material departures disclosed and explained in the financial ststements;
prepare the financial statements on the going concern basis unless it is inappropriate to
presume that the charitable company will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with
reasonable accuracy at any time the financial position of the charitable company and enable
them to ensure that the financial statements comply with the Companies Act 2006.
The Trustees are also responsible for safeguarding the a&sets of the charitable company and
hence for taking reasonable steps for the prevention and detection of fraud and other
irregularities.
In so far as the trustees are aware:
there is no relevant audit information of which the charitable company's auditor is
unaware., and
the Trustees have taken all steps that they ougttt to have taken to make themselves
aware of any relevant audit information and to establish that the auditor is aware of that
information.
The Trustees are responsible for the maintenance and integrity of the corporate and financial
information included on the charitable company's website. Legislation in the United Kingdom
governing the preparatlon and dissemination of financial statements may differ from legislatSon
in other jurisdictions.
Auditor
The auditor, BHP LLP, have indicated their willingness to continue in office, subject to the
approval of the Trustee Board.
Signed by the SU President and Chair of the Board of Trustees-
19fr
Isabella Sparling IRobinsonl
President of the Students, Union / Chair of the Board of Trustees 2022-2023
32

Independent Audltorfs Report to the Members of York Stjohn Students, Union
Opinion
We have audited the financial statements of York St John Students. Union (the 'charitable companrf) for the
vear ended 31 July 2022 which comprise the staternent of financial activities. the balance sheet. the statement
of cash flows and note5 to the financial statements, including significant accounting policies. The financial
reportingframeworkthat has been applied in their preparation is applicable law3nd United Kingdom Accountin8
Standards. including Financial Reportin8 standard 102 The FinonciulReportingStGndGrd opplicoble in the UKond
Republic of Irelund Iunited Kingdoffl Generally Accepted Accounting Pr3Cticel.
In ouropinlon the financial statements..
give a true and falr view of the state of the £h3ritable company's affairs as at 31 July 2022, and of its
incoming resources and application of resources, including its income and expenditure, for the year
then ended.,
have been properly prepared in accordance with United Klnsdom Generally Accepted Accounting
Practice.- and
have been prepared in accordance with the requirements of the Cornpanie5 Act 2006.
Ba5isfor opinion
We conducted our audit in accordance with International Standard5 on Auditin8 IUKI IISAS IUKII and applicable
law. Our responsibilitie5 under those standards are further described in the Auditoes responsibilities fvr the
audit of the financial statements section of our report. We are independent of the charitable company in
accordance with the ethical requirements that are relevant to our audit of the financial statement5 In the UK
including the FRC'S Éthical St3ndaTd, and we have fulfilled our other ethical responsibilities in accordance with
these requirement5. We believe that the audit evidence we have obtained is SLJfficient and apprOpr￿ate to
provide a basis for our opinion.
Conclusions relating to8oing con￿rn
In auditing the financial statements, we have concluded that the trustees, use of the going concern basis of
accounting in the preparation ol the financial statements 15 appropriate.
Based on the work we have performed. we have not identified any material uncertainties relating to events or
conditions that. individually or collectively. may cast significant doubt on the charitable company'5 ability to
continue as a going concern for a period of at le85t twelve rnonths from when the financial statements are
authori5ed for issue.
Our responsibllities and the responsibilities of the trustees with respect to going concern are described in the
relevant sections of this report.
Otherlnlormation
Theother information compri5esthe information included in the annual tru5tees' report. otherthan the financial
statements and our auditor's report thereon. The trustees are responsible for the other information contained
within the annual trustees, report. Our opinion on the financial statements does not coverthe other informatio
and, except to the extent otherwise explicitly stated in our reporL we do not express any form of assurance
conclusion thereon. Our responsibility is to read the other information and, in doing 50. consider whether the
other information is materially inconsistent with the financial statements or our knowledge obtained in
the course of theaudit or otherwise appears to be materially misstated. If we ideniify such material
inconsistencies or apparent material mis5taternent5, we are required to determine whether this gives rise to a
rnaterial misstatement the financial statements themselves. If, based on the work we have perforffled. we
conclude that there is a material misstatement of thi5 Other information, we are required to report that facr.
We have nothing to report in this re8ard.
33

Independent Auditorfs Report to the Member5 ofyork Stjohn Students, Union
Opinions on other marters P￿scrfbed by the Companles Act2￿6
In ouropinion, based on the work undertaken in the tourse of the audit..
the information given in the Annual Trustees. Report liricorporatin8 the directors. report) for the
financial year for which the financial statements are prepared is consistent with the financial
statement5,' and
the dire£tors' report has been prepared in accordance with applicable legal requirements.
Matters on which we are requiredto report by exception
In the light of the knowledge and understanding of the charitable company and its environment obtained in
the course of rhe audit, we have nor identified material misstatements in the directors, report.
We have nothing to report in respect of the following rnatters in relation to which the Companie5 Act 2006
requires us to Teport to you if. in our opinion..
adequate accountin8 records have not been kept, or returns adequate for our audit have not been
received from branches not V15ited by us., or
the financial statement5 are not in agreernent with the accounting records and returns,. or
certain disclosures ol director5, rernuneration specified by law are not made,. or
we have not received all the inforrnation and explanatlOll5 we require for our audit. or
the trustees were not entitled to prepare the financial statements in accordante v4ith the small
cornpanies, regirne and take advantage ol the 5rnall companies. exemption from the requirement to
prepare a strategic report.
Respon￿bilitieS oftrustses
As exp13ined more fully in the trustees, responsibilities statement Set out on page 32, the trustees (who are also
the director5 of the charitable company for the purposes of Company lawl are responsible for the preparation
of the financial statements and for beingsatisfied that theygive a true andfair view, and for such internal control
s the trustees determine is necessary to enable the preparation of financial statements that are free from
material misstatement. whether due to fraud or error.
In preparingthe financial statements, the trustees are responsibleforas5essing the charitable companVs ability
to continue as a going concern. disclosing, as applicable. matters related to going concern and using the going
concern ba515 of accounting unless the trustees either intend to liquidate the charitable company or to cease
operations. or have no realistic alternative but to do so.
Auditorfs respun5ibilities for the audit of the finandal ststements
Our objettives are to obtain reasonable assurance about whether the financial statement5 as a whole are free
from material mi55tatement, whether due to fraud or error, and to issue an auditor's report that includes our
opinion. Reasonable assurance is a high level of assurance. but 15 not a guarantee that an audit conducted in
ccordance with ISAS IUKI will always detert a rnateri81 rni55tatement when it exists. Misstatements can arise
from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be
expected to influence the economic decision5 of user5 taken on the basis of these financial statements.
Irregularities, includingfr3ud, are instance5 01 non-compliance with laws and regulations. We design procedures
in line with our re5PDn5ibilities, outlined above, to detett material misstatements in respect of irregularities,
including fraud. The extent to which our procedures are capable of detecting irregularitie5. including fraud 15
detailed below..
the engagement partner ensured that the engagement team collettively had the appropriate
competence, capabilitie5 and Skills to identify or recognise non-compliance with applicable laws and
regulation5,'
we identified the laws and regulations applicable to the charitable company through discussions with
managefflent and trustees. and from our knowledge and experience of this organisation,.
34

Independent Auditorfs Reportto the Members of York Stjohn Students, Union
we focused on specific law5 and regulations which we considered may have a direct material effect on
the financial statements orthe operations of the charitable company, including the Charities Act 2011.
the Companies Act 2006, data protection, health and 5afety1egis13tion and employment law.
we assessed the extent ol compliance with the laws and re8ulations identified above through making
enquiries of managernent and trustees;
identified laws and re8ul8tions were communiiaied within the audit team regularly and the team
remained alert to instances of non-compliartce throughout the audit of the charitable company.
We assessed the susceptibility of the charitable company's fin3nci31 statements to material misstatement,
including obtaining an understanding of how fraud might occur, by.,
making enquiries of mana8ement and trustees as to where they considered there w3s susceptibility to
fraud. their knowledge ol actual. suspected and alleged fraud,. and
considering the internal controls in place to mitlgate risks of fraud and non-compliance with laws and
gulations.
To address the risks of fraud through management bias and override controls. we..
performed analytical procedure5 to identify any unusual or unexpected v3riances,'
tested journal entries to identify unusual transattions,.
assessed whether judgments and assumptions made in determining the accounting estimates set out
in note 1.18 were indicative of potential bias,. and
investigated the rationale behind significant or unusual transactions.
In response to the risk of irregularities and non-compliance with law5 and regulations. we designed procedures
which included, but were not limited to..
agreeing financial statement disclosures io underlyin8 5UPPOrting documentation,.
reading the minute5 of meetings of those charged with governance..
reviewing legal expenses,.
enquiring of management as to actual and potential litigation and claim5.
Because of the inherent limitations of an a￿dIt, there is a risk that we will not detett all irregularities, includln8
those leading to a material mi55tatefflent in the financial statements or non-compliance with regulation. Thi5
risk increa5e5 the rnore that compliance with a law or regulation is removed frorn the events and transattions
reflected in the financial staternent5, as we will t)e less likely to becorne aware of instances of non-compliance.
The risk is also greater regarding irregularitie5 occurring due ro fraud rather than error, as fraud involves
intentional concealment, forgery, collusion. omission or misrepresentation.
A further de5CTlPtion of our responsibilitie5 15 available on the FRC'S website at..
htt
www.frc.or
auditors
audit-a55urance
auditor-5-fes
onsibilitiesfor-the-audit-of-the-fi
of-the4uditor%E2%80%99s-r
onsibilitie5-for. This description forms part of our auditor's report.
scri
ion-
Use of our report
This report is made solelyto the charitable companrfs member5. as a body. in accordance with Chapter 3 of Part
16 of the Companies Acr 2006. Our audit work has been undertaken 50 that we rnight state to the charitable
companl5 members those maiter5 we are required to state to them in an auditor's report and for no other
purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone otherthan
the charitable company and the charitable company's members as a body. for our audit work, for this report, or
for the Op￿niOnS we have formed.
35

Jane Marshall (Jan 16, 2023 12:39 GMT) 

Jan 16, 2023 



YORK STJOHN STUDENTS, UNION LIMITED
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDrruRE ACCOUNT)
FOR THE Y£AR ENDED 31 JULY 2022
Unrestri¢tsd
funds
Restricted
funds
Totsl
funds
Total
funds
2022
2022
2022
2021
Note
Income from:
Dtsnation5 and legaciEs
F8cilities in Kind
458,000
458.000
458,000
206,892
58.158
218,915
218,915
60.985
358
othertra4ing a¢tlvthes
Investments
60,985
358
206
Charitable acttvrties
402,431
402,431
38,653
54.668
Other incorne
2.162
2,162
Total income
1.142.851
1,142,851
816,577
Expenditure on:
Raislng funds
Charitable activities
44.037
1,082.098
1,582
44,037
1,082,098
41.635
754.179
Other expenditur
12
1.582
997
Yotsl exp8nditure
io
1.127.717
1,127,717
796,811
Net Income / lexpendittjrel and movement in funds
15.134
15,134
19.766
Reconciliation of fund5-
Totsi funds at l August 2021
1444,4321
1444.4321
1464.1981
Total funds at 31July2022
1429,2981
1429,2981
1444.4321
l activities relate to continuing operations.
The notes on pages 40 to 55 form part of these finan¢kql ststemenis.
37

YORK STJOHN STUDENTS, tJNION LIMrrED
BALANCE SHEEr
AS A T31 JULY2022
2022
2021
Note
Fixed assets
T8ngible assets
17,017
17,017
cUrrenta￿ts
Stotks
19
6,606
7,755
Det)tors
20
37.220
7.104
Cash at bank and in hand
283,689
322,543
327,515
337.402
Creditors.. amountsfalllng due within one year
21
1143.0251
1126,8201
Net turrentassets
184,490
210,582
Total assets less current liabilft*s
201.507
210.582
Creditors.. amountsfalling due after morethan one
year
22
1630.8051
1655,0141
Net liabilities
24
1429,2981
1444.4321
Charityfunds
Restricted funds
23
Unrestricted funds
23
1429.2981
1444.4321
Totsl funds
1429,2981
1444.4321
The Financial 5tatement5were approved bytt)e Trustees on 10th Janvary 2023 and signed for on their behalf, ty.
Isabella Robinson. Pr8sident
Michael Wilkins￿. External Trustee
The nots$ on pages 40to 55 form part of these financial ststemen
38

YORK ST JOHN STUDENTS, UNION LIMITED
CASH FLOW STATEMENT
FOR THE YEAR ENDED 31 JULY2022
2022
2021
Note
C4sh flow8from operatyngacUv)tSes
Net cash provided by op8raiingathivities..
25
28.450
37.386
Cash flow5 from Inve5tingactivitie5.'
Purchase of tsngrble assets
Bank intere* received
123,5621
358
206
Ner cash provided ty Invesringactiwties
123.2041
206
Cath flowEfrcrn financingactivltI8S'.
R&p8yments of pension #efi¢it
27
144,1001
138.6311
Net Cash used In financing actiwties
144.1001
138.6311
ange ￿n cash and cash equiv8lÈnts ItT the year
138.8541
11,0391
Cash ancl ￿sh equivalents broughtforwaid
322.543
323.582
Cash and t8sh equivalents ¢arried forw3Td
26
283,689
322,543
39

YORK STJOHN STUDENTS, UNION LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY2022
l. Accounting wllcles
1.1. Basis of preparation of financial statements
The financia1 ststemBnts have piepared In accordance with Awovnting and Reporting by CharitiÈ&.' Staitmeni of
RecommenLled Practsce applicable 10 tharities prtP8ringtheir 8ccounts in accordance with the Finan¢ial ReDDrting St8ndard
applicable In Ihe UK and Republic of Ireland Issued In Octobèr 2019. the Financial ReportingStanLlard apDlicablÈ In the United
Kingdom and Republic of Ireland IFRS 1021, the Charities Aci 2011. the Cotnpanies Act 2006 and Ull GeneralWAccepteLI
Accounting Practice.
York St John siudents, Union ￿rnited meets the Llefinition of a public benefit enuty under FR5 102. Assets and liabilities are
initially recognised at hisiorical cost ortf8nsaction value unless othefwise state(l in the relevant ac¢ouniing pdicy.
The financial statements are prepared In stèding which Is Ihe funciional currency of the charity. Monetary arnounts in these
rinanci81 staiemenis are rounded to the nearest £.
1.2. Going concem
ot ¥vithstanding ihe balance sheet showingnet118bilities of £429.298. the Trustees are of rhe opinion th8tthere are no material
goingcvncern untertainte& This 8sse5sment Is based upon..
The Union having ngt current assets of £184.490
The Union h3vingfree reserves not includingihe pen8ion scheme funding deficit liability of £209.328
Only£24.837 of the future pension funding ¢eficit Iiab51ily of £655.642 bping due 8s a cash obligation to 31 July 2023.
This demonstrales that whilst the pension obligation presents a net liability position on the balan¢e sheet il does noi rer*e5enia
cash oblik3tyon fhat the Union cannoi meet through its avai18ble free reserve5.
The Universiiy shall. subject io the teTms of this Memorandum. pay to the Union the Subvention (Block Grant) approved by the
Governing Body's Fin8nce and Capital Development CoTnmittep as a contribution to the annual budget of the Union. The
Subvention will be paid 10 Ihe Union to support activity relalingto Ihe Unitsn's cNe charitable Obje￿IveS. In￿V￿l￿a bui not limited
to representstion. advice. 5UPPOrt and advocacy, democr3tl¢ activities. and studeni social and professional en￿aD￿Ment. The
Subvention will b& agfeed In line wilh the Univer51ty planning cycle followingconsidefation by the University of the Union'5
annual planning dtrcuments. Tre University agrees to 5UPPOrt the Students, Union to mitigaie any major li8bilities. incjudingthe
Students. Unlon Superannuation Scheme ISUSSI ongoing liab￿lity. IMOU 20201
In light of thi5. managemenl fore¢asts and budgets reflert a surplu5 for the period to 31 July 2023 wth surplusÈsfrom l Augusi
2023 to 30 November 2023. These have been considered in Iighl ofsensitivities around keyjudgernents such as turrent
economic situation. salary costs 3nd we are 5*1sfied these forecasts aFe achievable.
Therefore the irustees be11eve Ir is appropriate to prepare the accounis on the guingconcetn basis.
1.3. Company ststus
The company is a cornpany limite(J by guaranieÈ. The members of ihe companyaie the Trustees named page 3. In the event
of the company beingwound up. the liability In respECt of the guarantee is limited to £1 per member of the COTnpany.
40

YOAK STJOHII STUDENTS, UNION LIMITED
NOTESTOTHE FINANCLAL 5fATEMENTS
FOR THE YEAR ENDED 31JULY2022
L4. Fund accounJng
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furthera￿￿ of the eeneral otyectives of
the companyand which have not been designated for other Durposes.
R￿t￿rted funds are funds whith ale to be ijsed in ac¢oriJan¢e specific resvict10ns irnposed by donors or whith have been raEed by ihe
comp81iyfoi pa￿t￿laT purposes. The costs of raisingand 8dministerynÉ such funds are chaiged 8g8instthtr spetifit fund. The aim and use of
each restncted fund ￿ set out in the noies io the fi￿ncIsI stsiement
Investrnent income. gains and losses are all￿￿ted iothe appropr￿te fund.
1.5. In¢ome
JI income ￿ reCo￿lSed once the tompany has entitlefTTrent to Ihe income. it is probable th8tthe income will b8 received and the amountof
IllGPtne receivable can be tlleasured rdiably.
Income from ihejob Retention Scheme was foF 2 rllonths Augustand September and Is included in other incoming resources.
Donated seNices 0¢ fa¢i11ties are recognised when the Company ha5 contro1 over the iiern. 8ny conditions a*o¢iated wlth th8 donated item
have been mei. the receipt of e¢Dnomic benpfitfrom the use of the company ol the r(em Is probable and th81 economit benefit call be
measured reliawy.
On receipt. donatel professional seNices and don8ted facilities 8re recognised on the basis of the value of the gift to Ihe companywhich Is
the amount the company would have been willing io p8y to obtsin s8Nices orfacilitie5 Qf equivalent economic benefiion the open Ma￿et..
corresponding ainouni Bthen recognised in expenditure In tlie PEriDd of receipt.
Income tsx recoverable In relation to Invesiment Income is recognised at Ihe tirne the investment income is receiv3tde.
L8. Eyndlbjre
Expenditure is recognised once Ihere Is a le￿1 or ¢OnSliuctive obligatioll to transfer economic benefrtio a ihird party, it is probable lttat a
transfer of economic benefits will be reguited In SEttlempnt and the afflount of thp obligation call be measured reliably. Expendilure is
classed by ?ctivity- The cosis of each 8¢1ivity 8re m8dt up of the total of direct costs and shared casis. Including support costs Involved In
vndertakin#each aaivity. Diyeci ¢￿ts 8ttriOutable to a single 8Etivity are allocated direc￿Yt0 Ih8t auivity. Shared cosis which contribute to
fflore than one activity and support tosts which are not attributable to a SIn￿e activityare alla¢ate¢ on the basis of time spenL and
derNeciation charges allo¢ated on the pothon of tht assets use.
Expendituie on r8isingfunds are costs incurred in attTacting voluntary Income. and thc6e incurred ITr tradingactiviiies th8t ratst fJnd
l expeftditure Is accounted for on an accTu81s b&sis. All expenses including 5UPPOrt costs and governance costs are allocated totheir
applicable expenditure headings.
L7.TanÉiblefixed a88ets and depr8&atlon
Fixed assets are stsied 8t Cosi less actumulated depffttiatiDn. Assets are capitalised if they cost More than £2.500 and eApe¢tsd to last
more ihèn one ye8Y 8nd 8ny provisiDn for ImpairmenL
DepTe¢iation is charged $0 a5 to allocate the c05t of tangible fixeo assets less their residual value over their estimated useful livp
Depreciation Is provid2d on the followng base5 E4u1pment- 3 years stT8IEht line.
Tangiblefixed 8ssets are carried at cost. net of dÈpiecwtion and any proviwon for irnpairrnent.
L8. Interest receivable
Intere5ton funds held on deposit is ifjcludeJ when receivable and the 8mouni¢an be measured reliabty bythe Union.. this is nom1311y upon
notifitètion of thè interest paid or payable bythe instiwtion Wlih whom ihe funds ar6 deposiied.
41

YORK STJOHN STUDEIITS, UNION LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YE4R ENDED 31JULY2022
1.9. Operatyng leases
Rentsls under operatingieases are clTraiged to the Statement of Financial Activities on 3 Straight line ba51$ over Ihe lease temi.
1.10. Stock8 and work in progre&
Siock5 ano work In progress are valued at the lowèr of ¢o$t and net realisable ￿lue after making due allowance for otsolete and ￿0W-M0￿ng
stock5. C05t Include$ 811 Oirect costs and an 8ppropri8te proportion of fixed and variaale overheads.
Lll. Debtors
Trade and other Jebrors are recO￿lsed at the settiemem amDuni after any trade discount offereo. Prepayments are valued at the amoun[ repaid
net of any trade disCQUnts due.
L12. Cash at 8ankand in halld
C85h at bank and in hand inciude5 cash and short term highly Iiouid Investinents with 8 short maiurity of Ihree months or lessfiom the d8te of
acqui51tiM or openingof the deposit or similar actounL
L13. ¢red&tors and proMsfDns
CTeditors and provi￿On$ are recognised wheie the company has a present otdigation resulting from a past event that will orob8b1y re5uK in the
transfer of funds io a third party and tIEe amoum due io seitle ihe obligaiion can be mea5vred or estimatèd rtliably. Crediiorg and prgvi*ons are
noitnally recogni5ed ai iheir settlemeiit atnwnt after allowingfoi any trade discounts dve.
1.14. FnanLxal Irotruments
The d)ènty only has finanual assets and financial liabiliiies of a kind that Qualify as basic finanoal Instrument5. 8ascfinancial Instruments are
niiially recognised at transaction value and subsequently measured at their 5ettletnent vJue with the exGeption of bank loars which are
subsequently tneasured at arnort15ed cost usingthe effeclive InteTe5t Inethod.
1.15. Taxatlon
The ¢ompany Is Considered to pass the iests set oth in P3ragraph I Schedule 6 of the Finance Act 2010 and therefoTe it meet5 thE definition of a
charitable company for corporation tax purposes. Accordingly. the company 15 Potentially exeFnpt froill taxation in respect Df In¢ome or capitsl
gains received within categorie5 covered by Chapter 3 Part 11 of the Corporation Tax Aci 2010 u secti￿ 256 of the Taxation of Cttarge8ble Gains
Act 1992. to the extent that such IncowB or E3ins are applied exdusivelyto chantable s)urpDses.
1.16. Pension5
The Union participates In the StuLfents' Union Superannuation Scheme ISUSSI, a (lefined beTrefii s¢heine whith Is extemally funded and ¢ontracred
out of Ihe State Second Pension. The fund is Ydlued at least everythree year5 ty a profes510nally qualified iTrdepÈndent a¢tuary with rates of
coniribution payatle being detefmined by Ihe trustee5 on alm￿ of the actuary. The scheme operates as a poole4 8rrangemeni, Wllh ¢ontribuDons
paid at a centrally agreed rate. As 3 consequence, no shsre of the underlyingasgets and liabiliies Can bè attributed 10 the Union. In these
circuinstantts contributions ole accounted for as if the s¢henie were a defined contribution sthÈine based on aciual contributions paid through Ihe
year. The present value of the union's share of the defityi Is re¢o8nised as a liabiliiy in accordance with SORP IFRS 1021.
The Union also partiupates In Aegon and NEST pen5iOtT schemes. bDlh of which are defined contribution schemes. The assets of Ihe 5cheme8 are
held separately froin those of Ihe Union In Independently administered funds. The pension charge represents the ainounts p￿L}le by Ihe company
to the fuiio in respect of the year.
42

YORK ST JOHN STUDEf4TS' UNION LIMITED
NOTES TO THE HNANCIALSTATEMENTS
FOR THE YEAR ENDED31JULY2022
Ll7. Giants
The recuritnt Is Feceivablefrom York StJohn Univetsity. The grant Iscredited io the income and ¢%pendlture 8¢couiit ill the y
to which rt relates.
PTDjecisupwrt gTantsare project based and Include grants whlch are re¢￿￿ble from the Univwsity ano other funding bodies
1.18. c1￿(al accoun￿￿488￿me￿S8nd 8re8s andludgement
The chaFIty Tnakt5 estimate5 and assumptions concerfiingthe futuye. The ie5uiiingaccountini estsmates and assumptions will. bydelinition.
Seldom equal the related aetual Yesulls. The e5tiinatss and essumpti￿S that have 8 significant risk of causing è Tnaterial adiustmenttothe
carrylng amouM$ of assets and Iiabililies Wlthin the llextfiDancial year are discussed below..
lil Pen540fi deli￿t contribuuon
The ch3rity lias entsred IDIO ¥ commltment to provide defKilfundinE tothe Students. Union Supe[ann￿ation Peiislon Scheme. of which li Is
contsibu1ingeiDplo￿i. Undef FPS 102. the presentvalue ol thecomrnitment is iecognised. The calculation of the present valueof Ihe
comrniiment 1s subiecito an assumpuon of thediscouni raie. The discouDtrafe isdeieimined by referen¢Èto m8rketwelds*thè rewting
dale on high Quality corpor81e bonds.
ijnder FRS 102. thefairwdlue of thecornmnment B recognise¢. The c*lcul8tFon of th8 falrvalue of the GDtnmitment issut¥ectto an
assurnption of the discDuni rate. Thedis¢ount Faie Is In line ￿th HM TrE¥suryGuid8nr￿ fou￿ at YMw.gov.uk
lill 00natio￿ of facilitie5 tyyork SiJohn UTrivergty
In accordancewith the ctt8fi)esSORP FRS 102. Ihp unioo ha5 valued the benefit Itreceives from occupying1a￿kltle5 owfied bythe
Universily on a Yerf-free basis. aithe University's e5timatÈ of value of £218.91
ljjil Supp)rt Costs
Many of the Gosts IDGurTed tythe Union such as SUPPOrtstaff costs 8nd service ¢ws8re sh81ea beNYeen a¢ll￿tIeS. The Unv)th'¥ PDIICY i5to
allocatethe5e cosis on a basis of assesseo consumption.
1.19. Ernpkryee benefits
Thecostof short-teym einployee benefitsaie recognised as a Ilabllity8nd an e%ppr6e. unlessthose costs are required to bp recotnised a5
par of Ihe of stock or fixed asset
Thecosrof any unused hdidayentillement is ￿0g￿[sed the peiiod in which the emplwEe* servicesare ￿CeIved.
Termination benefits afe recognised imrnediately as an expense wtten the cOrn￿ny isdemO￿trab￿¢Ornmbrte￿ to tsiminatethe em￿tsyM8￿t
of 8n employeeor to provhde tsrminaiion beiiefits.
2. Incomefrom don8th)nsand
Unrestncteo
funds
Re5thrfed
fufids
Total
fuTrds
Tthal
2022
2022
2022
2021
Univ#rsiiy block Eianr
458.000
458.000
458.0
4S8.000
458.000
458,000
43

YORK sTJo￿N STUD£Nfs' UNION LIMITED
NOTES 10 THE FIWINCIAL STATEMENTS
FOR THE YEAR ENDÉD 31JULY 2022
S. FaLqltt* in Kl
Unyestrieieo
funds
ResiYi¢ied
fU￿S
Total
run05
Total
fvnds
2022
2022
2022
2021
FacilrtiE5 In
218,915
218.915
206.892
218.915
218,915
206.892
4. 1)thertradthgartfvft
UTrrestri¢ted
funds
Re511i¢ied
funds
Total
fuTrd5
Total
2022
2022
2022
2021
$rkeiing8nd CDmmUn￿t10n
Clawback aDd IDsuraii
57.397
57.397
12.897
3.588
3.588
45.261
60.985
60.985
58.158
In¥estmentlrKorne
UnieStrlGted
fund$
Restii¢164
funds
To￿1
funds
Totsi
funds
2022
2022
2022
2021
Bank illtere5t
358
3S8
206
& Inwmefrom chartsbl8 act￿￿e*
Restrtho
Total
funds
Total
funds
2022
20?2
2022
2021
StL￿entwOCe
Sludentopportunii
62.518
82.518
7,068
Bar
234,085
234.085
3Q.968
Retril
14.033
14.033
797
Coffee
48.827
48.827
Catering
37.320
37.32D
Events
5.648.00
5,648
11801
402.431
402.431
38.653
44

YORKSTJOHN STUDENTS. UNION LIMITED
PIOTESTOTHE FINANCIAL STATEMENTS
FOR THE Y£4R EIIDED 31 JIJLY2022
7. Other Incornlngresaurc45
Restnc*d
fun
Total
To￿1
funds
2022
2022
2022
2021
job￿ten￿On 5cTheme
2.162
2.162
54,668
2.162
2.162
54.668
8. Ra￿￿K(UNdS
Re5tnthd
Tothi
Total
2022
2022
2022
Maikebngand co1￿M￿niCa￿0n
MaYkeon&and communicatson V¢agES
13.036
13.036
.906
31.001
31.001
44.037
44.037
41.635
g. knaW*ofewendrtureon act¥5Ies
UnfEsui¢ced
funds
Pe511lCte
Totsi
Tota5
fund5
2021
2022
2022
2022
Chwitable actsviue5
studen(voi
161.742
181,742
IX.859
stv¢entQPPDrtunives
136.58L
138,581
,796
8¥r
181.799
181.799
46.7￿1
Retail
9.530
9.530
2.727
Coffee
32.237
32.237
Caieiing
Events
41.685
41,685
12.081
12.OBI
1.881
Centsi sermees
175.393
17S393
I￿,808
10&035
104.797
lQ4.797
218.915
2W915
?￿892
L074.760
1.074.780
746.698
7.000
6.525
IXheT CQSts
338
956
I,Q83.V98
I.0￿.098
754.179
45

YORK ST JOHN STUEIENTS, UNION LIMITED
NOTES TO THE RNANCIAL STATEME￿￿Ts
FOR THE YEAR ENOED 31 JUL Y2022
10. Analyss of resovr¢gs expentyed ty expenditure
Staff
Other
costs
Totsl
Totsl
2022
2022
2022
2021
Mark&tingand communication
31,001
13.036
44,037
41.635
Raising funds
31.001
13.036
44.037
41.635
student voice
150,390
34.442
184,832
144,254
Siudent opportunities
41.045
117,995
159.040
IIL819
49,330
237,825
287.155
147.735
10.129
10,315
20.444
13,054
Coffee
12.325
19.912
32,237
Caiering
Events
10.351
31.334
41.685
2.553
9.528
12,081
1,881
190.573
Centra1 seNice$
99.921
99.194
199,115
Operations
110,751
27.420
138,171
137.382
chall￿ble activit￿e5
486,795
587,965
1,074,760
746,698
Expenditure on governan
7.338
7.338
7,481
Other expendilure lfiote 121
1.582
1.582
517,796
609.921
1,127.717
796,811
11. Analy818 of resour¢es e￿ended byactimties
Activit1es
undertaken
Support
costs
Totsl
Totsi
2022
2022
2022
2021
Student voice
157.464
27.368
184,832
144.254
Studeni opportunitie5
8ar
133,373
25.667
159,040
111.819
177.522
109.633
287.155
147.735
8.461
11.983
20.444
13.054
Coffee
32.237
32.237
Calering
41.685
41,685
Events
,081
12,081
L881
Central serw￿5
170,046
29.069
199.115
190.573
Operatioris
112.503
25.668
138,171
137,382
833.291
241.469
1.074,760
746.698

YORK STJOHN STUDENTS. UNION LIMITED
NOTES TO THE FINANCIAL STATENIENTS
FOR fHS trEAR ENDED 31 JULY2022
12. Other e%￿ndItUre
Unrestricted
funds
Restricied
funLIs
Total
fun(Is
Total
funds
2022
2022
2022
2021
Reme8surerneni gain / Ilossl on defined benefit pension KA3n
1.582
1.582
997
1.582
1,582
997
13. Net incoming re50urces/lresources expended)
This 1$ $￿t$d after ch8rwn&
2022
2021
Auditors fernuneraDon
7.000
6.525
14. TTkiStees' Eynses
6trustees received reimbursement of expenses for travel and ac¢ommoda(Ion Df£338 in the currentyear,12021=_ 1 Trustee- £231.
47

YORK STJOHN STUDENTS. UNION LIMITED
NOTES TO THE FINAIJCIAL STATEMENTS
FOR THE YEAR ENDED 31JULY2Q22
15. Staff costs
Staff costs were as follows..
2022
2021
Wage5 and salaries
S0¢131 security cos
Other pen510n costs INote 271
473.823
30.733
13.240
402.179
29.185
13.233
517.796
444.597
Totsl redundancy/ierminaiion payment5 amountetl to £012021.. £01.
During the year key management personnel r&ceived remuneration (including Employer's Nl anLI pensionl totalling£240.41412D21.'
221.0511. The union con5iLlers It5 key ffianagement pttsonnel to comprise or the Trustees and those Individuals detailed ID the
administr8tive InfOrn￿￿on on page 4.
The average monthly number of employees was 44 (2021.. 2513nd the average monthly nutnber of Full Tlme Equivalent employees during (he
year was $5 follows linduding ¢asu81 and part-tsme stam..
2022
2021
Permanent $t8ff
15
15
Studentstaff
21
16
No employee received remuneiatson amountsngto more than £60,OW In either year.
16. Trustses, remuneration
The three sabb8tlC81 roles each Incurred a salary charge a5 author15Èd in th& Students, unlon governing document, for the representstion,
cainpaigning and support work they undertake as clistinct from theiF trustÈÈ rÈsponssbslities. This work Inclvdes voicing Student opinion wrth
the University and local community. Llefending and extenoingthe rights of Students through peutsons. discussions with MPS and 31so
organising and supportingstudent volunteers Se￿iCe provision for thÈm.
Details of ihe three s8bbatical trustees are available on page 3 of the financial statements.
Retnvneration Is paid ro each sabbaiical irustee for an annual terFn which runs to the 30 Jvne. For the ye8r to 30June 2022 each received
£19.230 and for the year to 30 June 2021 each received £17.611. The aggreg3te amtyunt Payable under such contract5 15 shown below..
2022
2021
Wages and salaries
Defined contribution pension oosts
57.690
52.834
1.711
1.054
59,401
53,888
48

YORK STJOHN STUDENTS, UNION LIMITEO
NOTES TOTHE fftNANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2022
17. SOFA priory88r comparatives
Unrestricte(J
funds
2021
Restricted
funds
Totsl
fund5
2021
2021
In¢omefrom=
Donatson5 and IpgaciES
458.000
458.000
206.892
206.892
Olher tyading a¢tiwties
58.158
58.158
Inve5trnents
206
206
Charitstle activities
38,653
38,653
Other Income
54,668
54,668
Total income
816,577
816,577
Expenditure on..
Ra3ing funds
charits￿e activities
Olher expen(Jiture
41.635
754,179
997
4L635
754,179
997
Total expenditure
796.811
796.811
Net Inc¢Nne 2nd net movement In funds
19.766
19,766
Reconciliation of Funds
Funds brought foN8rd
1464,1981
1464,1981
Fund5 carried forward
1444.4321
1444,4321
49

YORKsfJoHNsTUOENTS'UNKV4 UP￿￿£￿
TE5TOTHEFI4WUAiSTATENIEPITS
FOR THEYEAP E￿ED3IJ￿LY3Of
22
Ewlpmert
23,5e2
art•isal StstJutr20
.5t2
IDrth&Year
&345
BknL*asa31stMy2022
&ys
NtrTBookVIPJÈ.
AatsiJuty￿￿I
31s1￿￿￿￿?
2021
2.$8T
5.40B
2.347
Corfeo
2[LD*m￿rA
WtT
3T.220
7.104
2tr22
021
b5￿d 50El*b*&
40.045
x.sai
VAT
IIS62
QtheTcrtsthi
673
24.837
k41025
&014

YORK STJOHN STUDENTS, UN10N LIMITED
NOTES TO THE INANCIALSTATEMENTS
FOR THEYEAR ENDED 31 JULY 2022
23. Stathentof furKIs
Jrfeni year
8rougtttfoFYrdrd
InC￿e
Expenditure
Carrled fwaid
Unr8Strkted funds
GeneTal fuDOs
Pension del￿rt
231.272
1675.7041
1.142.851
11.147.779)
20.06
fj.344
1655.e421
1444.4321
1.142.851
11.127.717)
1429.2981
Restricied
Totsi offunds
1444.4321
1.142.851
11.127.7171
1429.2981
PriorJEar
BrouÉhtforwaid
Income
Ewnditute
Carried forward
unre￿i¢ledfU￿d9
GeDeral lund5
225.979
816.577
1811.2841
14.473
231.272
Pension deficit
1690.1771
1875.7041
1464,1981
816.577
1796.8111
1444.4321
Re5tr1cted funds
Toi81 offunds
1464,1981
816.577
1796.8111
1444.4321
Summ8ryoffund5
CurTentyear
Broughtforwaid
ITWM
Exwditure
C&[r￿ f(￿ard
Seneial funtts
Restricted funds
1444.4321
1,142,851
11.127.717)
1429.2981
1444,4321
1.142.851
11.127.717)
1429.2981
Thtre were no T*tricied grants rEce￿ed.
Prior year
BroughtfoThvard
In¢Dme
penditure
Yrled fowrd
General lunds
R￿tr￿ted funr15
1464.1981
816.577
1796.8111
1444.4321
1464,1981
816.577
1796.8111
1444.4321
51

YORK 5TJOHN STUDENTS. UNION LIMITED
NOTES TO THE FINANCIAL STATEMENT5
FOR THE YEAR ENDED 31 JULY 2022
24.Anal￿l5 of netassets beb¥eenfunO$
Unrestricted
funds
Restricted
fund5
2022
TDtal
funds
Current year
2022
2022
Tanwble Fixed assets
Current 8ssets
17.017
17,017
327.515
327,515
1143.0251
1630.805)
Creditor5 dup wthith oneyeai
Crediiors due after one yeaf
1143.0251
1630.8051
1429.2981
1429,2981
Unrestricted
funds
Restricied
funLts
Toial
funds
Pri9ryear
2031
2021
2021
Curfftnt assets
337.402
337,402
Creditors due wtbin oneytsr
1126.8201
1126.8201
Creditors due after ontyear
1855.0141
1655.0141
1444,4321
1444.432}
52

YORK STJOHN STUDENTS, UNION LIMITED
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2022
25. Reeancillation of net movement infunds to net cash flow from opera￿ng8¢￿￿tte$
2022
2021
Net incom8 forthe Jear las per Staiernenl of FI￿anCIal Activitie51
15.134
19.766
Adjustrnent for..
Depreciatio
Bank Interest received
6.545
13581
24,039
12061
24,158
Pension finance charge
Ilncreasel / decrease In 5tock5
Ilncreasel / decr&8sÈ in debtOT5
Increase/ Idecreasel In creditors
1,149
522
130.1171
12.058
13.199
120.0531
Nei cash provided by operating a¢tivltles
28.450
37,386
26. Analysis of cash and cash equiydlents
2022
2021
Cash at bank and in hand
283,689
322,543
283,689
322,543
53

YORK STJOHN STUDÉ14TS' UNION LITrAITED
NOIESTO THE FINANCWLSTATEMEITg
FOR THEYEAR ENDEO 31JULY2022
27. Pèrt￿(￿ r￿m￿entS
Ibe union IntheStuJeots' Sup¥anTruatsthi 5cheMe.whith ry a d2fined b8nBfitschemewhasÈ mBmrJBTShip¢onsiSts tsf emoloyees ofstudents. unitsns
ano rel3￿d bDdi¢ythrouAhDutlhg ¢Dunlry. BEnefit5 in fespErtof Service uo 10 30 SepieMtye¢2003 are ac¢rue4 on J-fifflal salarf b¥515. wilh beTrefl￿ In 12sp8etofseNce
Irom l O¢tobei 2003 onwJr¢s aecruillgon aCareerAverage Revalue¢ Earnings IWEI bas15.￿th ellectlrom 3Q Seotember 2011 the scheme Glosed tofuwreactiual.
mD8tKeCEnlvaluabDll oltheycherne w85¢amed oulon 30 lurte 2019 and shoY*d Ihatthe Inaik?Ivalueof the a8￿￿￿a5£119.lD0.O0oW￿Lb è558ts
regreser11ffl8469b ofth8 v41veof benefi￿1￿￿1 had tomembEF5 aftET allowinilorexpe¢ted futvre Ènetsasesin eain1n￿.T￿¢ JeficLiOn an on8oiTrgfvndin8basI5
arnOuDieJ to£140.900.th
Valuauonsare ron¢uded EVerythreeyE¥rsèa586u￿n agTÈed Tru9tees. and ￿￿sett to seLthe contriouts005 paYatOetyy thepJrUapatsn2empI￿i&
Th¥ DUIC￿el￿f￿h￿dkI tern￿￿ $EIOutin tne tsble below.
3DJufie
201S£m
101.3
221.D
30 June
?019 £m
119.1
Assets
260.0
Funoiffl$Level
The l1bcr9￿e5￿own In th8 defiDi siDce 2016 18in1in& 4Yrth IhechaDgE5 pTeviou51yrÈPUrted.f￿Io￿lMl0nfival ￿e￿e￿. bJE mokesallowanceforihe Imp8aolthf 7%
oension inciease 15sue. Th15 Intyeased the defi¢ltin SL￿5 butitsimparth3sbEeft rnitigated bythE membprtonsentexefcise.
Whilat theassets h8¥eperfoimed well ri5ingtyy0￿r I7￿￿er ihethTe8 yews. thB liabil￿[48S illClB55edty a similai percentage. Thesuslained h)wyobJ on
vftinment bonds h&s conTinued to affeci theli3biliiie5. bUtiheinueasewJs dNven iffl la￿ part WlhgpeTrsiOn iocre?se 18sufy. TheTru5Lee5 hèvÈtDnduded thal
level Dfconinbulions Eo dE&rthedefitrtwill have lo 115e above the planned S%annual increase in ordei io address this. In yTderttsallowUmÈ IoTthR uniDllS to
make ne¢essaryarian#emynEs ihoincreose In contnbuiion% Intaeffettlrom OcLober2021.
The in¢reJ58 uf 5%duein OciabBr2021 woreRded 8s planned. kndttÈxe¢ofitnbutsons lormed oartofihe plonto rernovetne ltsffldingdefiuiin SUS&
Fo￿l0￿1n￿lh￿2o2o1nCre5Se. and In ￿￿eT to&tUibuiethE further I￿￿eBSe1￿COsIS a5 faidyas QOSSlDle. the Trusiees have allocated IheadOiuon81 Iiabilits8s Jrisingfrry
tne 7% pon*on ificreJse ￿5ve io ih¢se union3 rnembers are&irecJyarfecied byiL Thia meèNsthg1 a ubion riany affec*d membeY5 filaysge Jsutystrnuèl
increèseih iheif Cthltribvtson5 10 SUSSfiom OcioDer 2021. vthllea ufflion wifh llo membqts aifected bythe ￿5￿ew0￿1d $eeè muth smaiierincieas
TreT￿￿18$￿￿1￿0CW￿OÉVed wl)ethef the c0s￿OrC8￿￿￿Éaulthe memoercons&)iexercise shoutd be borne tyi&tythos8 Un￿n$ who5emembgTsèTg d11￿#y￿ffeCfeO
bythe)ert*Oil ITrUe3se 1$5ve. Aftercaieful conSideraiion. and keepinE In mlnd the pnnciplE colleGtivnsm. iheycDnGiuoed thalè SIKnifi¢antproooffjon of ￿￿¢051$ i￿Atred
were IuslifiabJÈexoertsesofiuAningSUSS as a Ibecav5ebenefits neeledto be ¥dJusted. and m8mb8Ts ￿tten ta whethErornOtthEcomorthMise ¢lIer￿S madek
Whairemainpd. unre 81￿￿￿ted 10 ihe èffe¢ied Unl￿$and redaimeoover8 reasonable peiiod of um*. WJE noi macerial Inth8 con*xluf the OvEiall af
03ymen15 bein2m3d2 the SUSS bythe 80 no&ddiDlln8lthaiys*ill be Inade In res*ctol Ihk5.
The ex15tpngieeo¥ery4lan. based Oil the iesuiisof Ihe 2016 v41vaiion. was end In 2033. One D￿t￿ncOnSIde[E￿bY the TTU5lee5 wasto relain Ihistargetehd dale.
In Iinewth the Pen510nS Rewiattsrfs gu6dèn¢e thèttuhdjrtgdef￿1Cs Shou￿ oea00Yes5ed o¥era$shtyt a per￿¢ ￿ pos$ibl8. HDwev8r.ov8n the alreaty 5ub5tsDlial lev&lof
nthbiuonsbeingmad8 ID 5US5by ihe en9￿ye[s. thE TFuslee5 cotsduded ih3textetsoinS iecowyperioo. ano he￿￿1¢)u￿ngihe Initsal In¢Tea$e In ¢ontiibvuon5
th&LuniDh& reouired to make.sifuck an approklAaLe balan¢èbetW8&n deficitas quicklyESPo551￿ewh11e ￿Mal￿1n￿af1Orttable.
In 5VMfflOry, Ihe2019 valualion wE￿￿￿ended a monthiycanTDbJTrOn ieouiiemeni byeach VnloTrexo￿S$ed In mon*aryieim5intsntted io deariheonwnlf￿TrdI￿É
Oelicilovei È oetioo of 16 years ano 2 month5 *ndifigAugus12035and has ty 5'.through io 2035 excpuilorthe period 202112022 Whith ￿11 ittueaseby
171& Th8secantsrbution5atsOintludè an è11owènCelDI ihÈtosicfthe ongtyhgadministrative and operaiional expense5 of TynninBth8 5¢hoine.Ihe5e iaie5 applied ¥yth
efietlfrom i Octobw20208ndwill be Foimally r￿￿Ewed folknw1ngco￿pLe￿Orn of ihe AextVÉlUa￿&n duewlth an effeGTive oaie ot 30Jvne 2022.Surplusesor dpfi>ts
riSÈèlfulU￿v3lUats￿￿$ thll also impacton the Union¥ ¢Dncribtsuon wmmiuTr8nt.1n 8¢Oitson Lo the abovB COTrtribuDOnS. Ihe Unioh alsooaJs itsshare olthe
sehemgs Igwia Ihe Pon&ion PfOteGlion Fund.
UnderFRSIQ? Ihe Union IB ieouifEd torecognK4ew5 y liabilitythe pfesent¥olue4litsèsreed sn8reotfuture defI￿re￿nIT￿b￿￿oThS. FIDancecoEts4re Tew8Nised aslhe
resentvaluevnknnd
Toial cy)DITFbut￿n5 pai4 Inta IhescbE￿e byYoTk StJahTr Studenis, Union in ospect DI elibTrbieemoioyees lortne ye8rended 3tJuly 202? amwnted io £nil13021£D￿lj.Ar
the bdlènttsheetdate. the Union'5 ￿n51￿￿ ¢efi¢iiwJs £655.642 12D21.-£675.704Tr, splIL by amDunts dDE i year£24,837 12021.. £20.6901 and amoun15 oue
ftei iyear£630.805 12021.. £655.0141.The defjchtpaymentlo Ihesthwneis£44,10012021..£44.083L
The cOrDpanY￿sU ope18￿$￿¥4 Jefrneaeonirityutson oensiw xheme&The assetsof the 5cherne5 areheld sep3yal￿y Wrom thos@of thecafflpanyin IOdepeDdÈnUy
adminisigred ThE pen510n ctssichèrrte Iepve5enTScon￿￿U￿ons oayaoie by Lhecompany ￿ttse lunds ￿03￿70￿1￿d ￿£13.￿40120￿I.. £13,233).
tDtsllin8£2.49812021..£2.4951￿re payablg io the fun&atthe bal&Trc8 sheeld&le are Ioduded In creditors.
54

YORK ST JOHN STUDENTS. UNION LIMITEO
NOTES TO THE FINANCIAL STATEME￿$
FOR THEYEAR ENDED 31JULY 2022
28. OFerating lea8e commitments
At 31 July 2022 the compsny had annu81 commitments under n9n-canee1la￿e operating I￿SeS as follows..
Other
2022
2021
Expiry d8te'.
Within l ye8r
Beiween l and 5 years
. A81ated paty transact1￿6
The Union Is in receipt of 8 recvrrenigr8nt from York St John Universty of £458,00012021.. £458.0001 and other paid
items £56,96512021'. £31.1241 made up of £23,962 to reimburse ITan5action5 made on Ilspire cards. this wi11 Include
fnember5hips and retail sales. £24.408 reimbur$ement to club5 for bu5 ticket5 paid for YSJ Uni and trawel for both hockey
and rugby league and £8.595 various reimbutsetnÈnts of stock Items shown In sale5 or costs Incurred ty YSJ SU on beh8
of the Uni. At theyear end an amount of £28.80312021.. £1,047> wa5 owed to YSJ SU by York St Jthn Universty.
In èdd1110n the Student Union o¢tupie5 Its building on a rentfree basis and York Stjohn Universlty prowde5 SUPPOrt
services. In 8ccord8nce wth the Charities SORP FRS102. ihe trustees have estim8ted that the provision of space an(1
associaied servicÈ$ 1$ WDrth £218,91512021.. £206.8921 to the Union and have recr>gnised this atnount in Ihe financwl
st8tements.
Other related parbes are Ihe Sabbatical Officers and TivstÈe5 3s detailed In theTru5tees' report. Detsils of remuneration
receiveLI by these Individuals are shown in notÈ 16 and Tru5tee5' e¥pense5 in note 14.
55