Charity Numbtr: 1136849 Company Number: 6477343 SAIVSTON YOUTH GROIIP LTD UNAIIDJTED TRUSTEES, REPORT AND FIINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUCIIST 2024
SAWSTON YOUTH GROUP LTD CONTENTS Pag¢ Referenc£ and adtiiinislrative deidils of the charity, ILS trustees and adviseTS Trust¢C5' r¢port Independent Examinerfs Report Stalemeni of Financial Aclivities Balance Sheet Noies io the Financial Statements 8.11
SAWSTON YOUTH GROIIP LTD 'I'HE REb'EREN'CE AIS'D ADMINIST1L4TIO, OF THE CHARITY, ITS I'RUSTEES AND ADVISERS FOR THE YF.AR ENDED 31 AIIGLIST 2024 Directors trustets Mr P Whiimell- Giuup Chaimian Mr C Bariic5 - Dtputy Chair .Mr A Monlgomery- Depuly Chair Nl Ballanlyiie - Gioiip Seiieiary Mts T fitzpatrick- Gioup Ti¢asurei Ms S FretStoii¢ Mrs C Burgess Charity Registered Number 1136849 Cornpsny Nurnber 06477i43 Principal Offjce 8?b High Str¢to Saw5ton, Cambiid8e, CB22 JHJ IndependeNt Examiner P W Accounlanls Ltd. 82b High Streei. Sawslon. CambridgL%hire. CB22 3FU Bank Barc12ys Bank PLC
SAWSTON YOUI'H GROUP LTD TRIISTEES, REPORT FOR THE YIIAR E,DED 31 AUGUST 2024 The Trustees who ar£ al0 dir¢kntors of the charity for the purpo.s¥s of th¢ Compani£s Act 2006. prLsLJit their ajinual r¢port tog¢ther wtth the financial statements of Saivston Youth Group Ltd for the year ended 31 August 2024. The tTuslees have adopted th¢ provisions of Acbounling aiid Rep(>ning by Charities.. Stal¢mLiit of Reci)nimtndcd Practicc apliLablc to charities preparing their accuiii)Is ill accordance with the Findn¢ial Reporting Standd appliGable in Ihe UK and Republic of Ireland (FRS102) (effeGlive l Janiiary 2015). STRUCTURE. GOVERNANCE A'D MAh'AGEMEh'T Constitution The obje¢iiv¢s of Sawston Youth GTOUP Ltd are.. i) to advance in life and hclp young people through the provision of both recreational and leisure tiiiie aclivitits provid iti the inter¢5t of social welfate, designed to iniprove theit conditions of life, 2nd by providiDg support and activities which help develop their skills, capaciliLS and capabililies to enable them to participale in society as nialure and re5ponstbl¢ individuals. li) to advance the edllcaiion of children and youn8 people in marching band music by eslablishing and mainiaining a maiching band. b. Method of Appointment or election of Trustees Each y¢ar dir¢¢tor iruslLLs are ele¢ied from the n)emb¢rs of Saivston Youth Group at the ACJM. Pot¢iiti81 dir¢clor tTU5tC¢5 who support and can contribute to the or8anis8tion ar¢ encouraged to join. . Risk ManagemeDt The diteclor5 of Saii'slon Youth Grollp Ltd have considered tbe niajoi risks to which the GhaFity is exposed. in partiLiilar tho.%e relaied to the op¢raEions and finances of the group. and are satisfied that s}'st¢mq are in pla¢£ w miiigat# its exposur¢ to all the niajor risks. d. Reserves Policy The directors have established a Reserves Policy in order to maintain reserves which ar¢ generally r¢quir¢d for th¢ organi.siition and include a contingeiiLy fund io nieet unfoieb¢¢n ¢Di¢rg¢nci¢s. Th¢y will a150 niaintasn ris¢rv¢s at an overall l¢vel which cnables the iiianagemciit of short t¢nn cash flow flubtuation5.
SAWSTON YOIITH GROIIP LTD TRIISTEES, RLPOIIT (continued) FOR THE YEAR ENDED 31 AUGIIST 2024 The report of the trustees The fiiiancial siaieliienls set out on pages 6 10 1 I have been prepared in acLordaiicc with applicablc law and United Kingdojii Accollnting Standard5 (United Kingdoni GenLrally Aciepled Acioiiiiling Praciice), inclllding Financial ReporLing Siandard 102 "The Financial Reporting Standard applicable in the UK and R¢public of IT¢land" The diTe¢iors gratefully acknowledge ihe grant siipport from The Natioiial Heritage LotlLry Fund and The Jolin Hunlingdoii Charily in supporting a projeLi for young people to iiivtstigat¢ and di%iover the hcrilage of The Boys, Brigade which the group is afiilialed io. This projeut included a vi%it to Scotland in October 2023 where the BB niovenieiit w'as fst Si8rted. YouTube videos of this event have been well reueived. The group a150 hcld two T¥bidenli015 in the year which were both well siipported and enjoyed. The group underiook a DotE Bronze trial and test ¢xp¢ditiiin in thr yeaT and presenled niany Bronze aw'ards. The group also held a four week Fir¥i Aid course for young penple and slaff with certifi¢at¢s awarded on ¢ompletinii. 'fhe baiid performed many tijnes in the yeat incliiding the London Loid Mayors Parade, 80th yLar D Day ¢KJlliffl¢rniildlions as w¢ll as loLal fetes. The gTVUP able to provide a Lk[Y cliallenging progriimnie of activiti¢s to yoiing p¢opl¢ as well as an ¢.ityiting sunini¢r pro8taAinie of ouidoor activilies. The dire¥lL)rs are saiisfitd with tjie perforniaiicc of the charity diiring the yeai and the fTnan¢ial p05ilion ai 31 Augii8t 2024 and considtF that the chaiity has suli1¢L iesullrLe5 to contlnlle its aciiviiies during the coiiiin8 yLar. and that the charItS assets ar¢ adeqliate to fulfil its obligaiitsns. The Staltiiitiit of Financial Activit2es sli01$ illcLiining resoiiiL¢s for the yedr of a r¢v¥nue natiire of £27,829 (2023.. £48,709) giving r¢alis¢d net expenditllie of £2),661 (202).. net incollie £22.674). A majority of the expeiiditure is spent on provision of the activities, equipmeiTrt and rnnning costs. Trustee5' resportsibilitics statement ComptY law requires the trustL'es to prepare financial statemeiits for tach financiaI year which give a true and fair view of the statt of affairs of the chdiiiable con?pany and Df the incoming re50ufbc> and applityation of TCS()urb¢s. including the income and expenditure. of the charitable company for that peElOd. In preparing these financial statetnents. th¢ Tn1¢¢$ are requited to.. Selecl suilable acLounting policies and apply them consislcntly. Obscrve the n)etl)ods amd principles in tbe Chaiiiies SORP: make estiniates and judgement that ate Teasonbable and prndent; Prepare financial statemeiils on th¢ going concern basis unl¢ss it i5 inappropriate to presume thai the charity will continue in operalion. Stale whether appliLable accollniing standards and slatcments of recotnrnended pracli¢e have been followed. subject io any Imalerial d¢partures di$c105¢d and ¢xplained iD the financial slaten)ents. The Trnstees are Tcsponsibl¢ for maintaining adequate actoutjting Te¥ords which disclose with rbasThiable accuracy at any tiine. the finaiiciBI position of the chaTity. and enable them to ensure that the fJnan¢ial sl8iem¢nls comply with the Cotnpanies Act 2006. The Trustt¢s are 81%0 responsible foT safeguarding the as5eis of the chariry and hence for taking r¢&50nable steps for the preveniion and det¢¢tion of fraud and oth¢r irre8ulaiilies. This Teport was appioved by the Trnslles and signed oi) th¢iT b¢half by". T Fitzpatrick Treasurer Dale
SAWSTOTr*' YOUTH GROUP LTD INDEPENDF.NT ExA[INER's REPORT FOR THE YEAR ENDED 31 AbGIIST 2024 Independent examiner's report to the Trustees of Sawston Youth Croup Ltd We report ON ihe findncial statements of the chaiity for the year endLd 31 August 2024 which are Set out on pègcs 6 to I I, which have bc¢n prlped in accordance with sectioii 145 of the Choriti¢s Act 2011 and the St2t¢ment of ReLoini?Icnded PracliLe appliLable for chdrities preparing their accounts iti aLLurdance witb th¢ Financial Reporting Sidndard applibable in th¢ UK aiid Republic of trelend (FRS 102)(¢ffecrive January 2015). Respective respon8ibilities ofTrusttes and examiner The charity's trustees (who are 2150 direclois for the purpose of company law) are responsiblc for the preparation of the acLouiits. The ch¢irity's tn]stLbS Cl)nsideT that an aiidit if iioi requited for this year (und¢r Section 144(2) of the Charities Aci 2011(the 2011 Aci}l and thai an independent exatninalion is r¥qutr¢d. Having satisfied olselveS that the ¢harily is not subjeLI to A full audit under conipany law, or otherwise, and is eligible for ind¢pendent examin8tion. li ig our responsibility to.. exdiiiin¢ the finaiicial SlattJnLIIIS Einder section 145 of the 2011 Att., follow tl)e proiedures laid down in th¢ 8¢neral Direclionq 8iven by the Charity Con)niission under se¢iion 145{5llb) of tbe 2011 Aci., and state whether particular malters have come to our att¢ntion. Basi5 of independent exAminEr'$ report We have Conducted our examinalian in a¢Lordance with the Generdl Direction5 giv¢n by the Charity Cotnmi.%%ioners for En8land and Wale5 setting out the duli¢s of an ind¢p¢nd¢ni ekdniiner &ssued by Charity Cotnniis.%ionLrs under stclion14515)(b) of the Act relating to lh¢ conducLing of an independent ¢xaniinaiion, ref¢rr¢d to above. An independent ¢xainination itieludcs a review of the accoiintjTI8 records kept by thc charity and of the acLounling 5ysiems employed by the chatity and a c(?tnpaii5ion of the aciounts presented those reLords. Tt also includes consideTalioii of any unusual ittttns or disclosur¢s in the financial sial¢ment%, and seeL% c_xplatialions frolli the tn]stee5 concerning any such niatters. The procedures undertaken do not provide all die ev2dei)¢e that would be required in an audii. and constqllLntly no opinion is given tts wli¢thcr the accounts present a "true and fair view" and the r¢port is limited to thos¢ niaiiers sei out iti th¢ siaiement5 below..
SAWS'I'ON YOUTH GROUP LTD INDLPENDENT EXAMINER'S REPORT (continued) FOR THE YEAR EINDED 31 AIIGIIST 2024 Independent ExaTniner'5 Statement Subjcct to the limitations upoi) the sLop¢ of our work as deiailed Èbov¢. in connection with our examination. no malter has come to our altentian.. 11 which gives u5 rea5oTrablc cause to belirv¢ that in any malerial It5pecL the rcquiremttnts t) io ktgp accollnting records in accordan¢e with section 396 of the Companies Act 2006; and lil to prepare Financial Statetnents. which acLord with the acknouniing recoids and comply with the accounting requir¢meiilS of s¢clinn 394 and a95 of the Companies Att 2006 and with the methods and principles of the Acuounling and Reporting by ChaTlti¢s.' Staten)ent of ReLoinni¢nded Piautice 2ppliLable to ¢haiilLLS pi¥p#iiJig their au¥oiintg in Èicordance with the financial Reportii)g Siandard applicable in the UK and Repiiblie of beland IFRS 102lleffeitive JanuBry 2015) have not been met. or 2) to which. in our opinion attention should be draw in order to enable a proper understanding of the accounts to be rea¢hed. P W ACCOUNTANfs LTD CHARTERED ACCOUNTANTS 8?b HIGH STREET SAlliSTON CAmBRGEsHIRE CB22 il.lJ DATE..
SAWSTON YOUI'H GROUP LTD STATEMEINT OF blNANCIAL ACI'IVITIES FOR THE YEAR ENDED 31 AUGUST 2024 Restricted Ilorestricttd Funds Punds TotAI Funds Totsl "unds 2024 2024 2024 2023 JNCOhqF. Note DonatlOll5 and Income Fundraisiiig activities 10.099 300 17J62 68 27.461 368 48.325 384 TOI'AL INCOME AND ENDOWMEh'TS IOJ99 17,430 27,829 48.709 EXPETr*DITURF. ON: Costs of charitable activities 36.003 15.487 51.490 26,035 TOTAL EXPF.NDITURE 36.003 15,487 51.490 26.035 NET {LXPENDITURE)IINCOME 25,6041 1.943 ( 23,661 } 22,674 RECONCILIATJON OF FLINDS Totxl funds brought forward 27,251 3,694 30,945 8.271 Transfers b¢twten funds 11461 146 Ttstal funds carried forward 30.945 All aetivitie5 derive from continuing opeT8tion The noles on pag¢5 8 to I I foTm part of these Financial slaiements.
SAWSTON YOIITH GROUP LTD BALAN'CE SFIEET AS AT31 AUGUST 2024 2024 202i Not¢ Current Assets Cksh at baDk and in hand 7.284 30.945 7284 30,945 Net Current A$sets 7.284 30,945 N'ET ASSETS 30.945 FUNDS Restricted fuiids UDrestri¢t¢d funds 1,501 5,783 27,251 7,284 30.945 The chariittble company is entitled to exemption from audit under Secton 477 of the Conipanies Act 2006 lor the year ¢nded 31 August 20?4. The nieiiibLfb have not r¢(iiiired the charitable cornpally to obtain an audit of its financial slatcnienls for the year ended 31 Aiigust 2023 in a¢Loidance wit]1 Sc¢iion 476 of th¢ Companies Act 2006. The thislees acknowled8E their rL5poI)sibilities For (a) ensuring that the cliarilable company ke¢ps accounltnE records that comply with Sections J86 and 387 of the Coinpanies Act 20016 and {bl preparing financial slalenienis which give a trne and fair vi¢w of the slate of affairs of the charitable company as at th¢ end of each financial year and of its SipIuS or defiLiL for each financial year in a¢Lordance with the r¢quirLnient5 of Section 394 and 395 and whieh otherwise comply with the requirements of the Cornpani¢5 Act 2006 relating to finan¢iaI statements, so far as appliLable to the charitable company. These financial 51al¢menis hav¢ been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small chaiilable companies. The financial sta ents were approved by the Trusices and signed their beh81 T FitryalTi¢k Director Whilmell Ditecior Approved by the board of trustees on .date The notes on pages 8 to I l Fomi part of the Fan¢JaI staiemenls
SAWSTON YOUTH GROUP LTD NOTES TO TIIE FINANCIAL STATEMENTS FOR TIIE YEAR ENDED 31 AIIGUST 2024 I. LEGAL foR Th¢ cliarity is a registered chaTity T¢gistered in fngland and Wales nuiMhcT 1136849 and a company limited by guaranlee, having no share ¢apital. incorpoTaied in England and Wales nuinber 6477343. 2. ACCOUNTING POLICIES BASIS OF PREPARATION or FINANCIAL STATEMENTS The financial slatcnieiits of the chdlltablc cnnipany. have beLn prepared in accordan¢e with the Charities SORP (FRS 102) Accoujiting and Reporting by ChaTities.' Siai¢ment of Recnnimend¢d Piactice applicable to charitlC5 pf¢pdiing their aciouiils in ac¢ordance with the Financial Reporting Standard appli¥ablc io the UK ai)d Repiiblic of Ireland {FRS 102) {effeLltve l Janiiilry 2015).. Financial Reporiing Standard 102 The Findncial Reporting Standard applicable in the UK and Rcpublic of Ireland, ld tbe Comp8mies Aet 2006. The financial statements have been pr¢pared under tlie historical cost convcnlion. Financial reporting standard 102- reduced diselosure exemptions The charity has taken advantage of the following di5¢1osure e.KenipliL)n in PTeparing these financial stal¢menis. as pemiitted by FRS 102 The Fiiian¢ial Reporting Siaiidatd appliLablc in tht UK and Republi¢ of Ireland,. the T¢quir¢menis of Seclinn 7 Siat¢Tn¢nt of C88h Flows. FUND ACCOiiNTIN Untestrict¢d fvnds c1 be used in accordanc¢ with the charit&bl¢ objcctives at the discretion of the trustee5. Restricted fun(ts can only b¢ used foi particular reslTiCted purpo%Ls within the objectivis of the charity. Re8triciions atis¢ when spe¢tficd by the donoi or when fiinds 8T¢ fdised for particular rL%lricied purposes. Funher explanation of the nature and pu4)o%¢ of each fund is included in the notLS to the f]nancial 51atenients. INCOME All incoming resources is regnISed tn th¢ Statement of Financial Activitie5 once the ¢harity has entitlement to the funds, it is piobable that the incotThe will be reLeived at]d the amount can be reliably MeaU[ed. Donations ar¢ r¢bognised on reitipt. MLmber%hip inLom¢ is ieco8nistd in the peTiod to which the Thembership fce relat. The chatity is not VAT regislLred. EXPENDITURE Liabilities ate r¢gniSd as expenditure as soon as there is a legal or ¢oiistruclive obligation commilling the ¢harity to the elpendiliiie, st is probable that a traiisfer of ¢conoiiiic benefits will be required in 5ettl¢ment and the li0unI of ihe obligarion can b¢ measLired reliably. Expenditur¢ is acLounled for on an accruals basis and has beLn clas%ified iindei h¢adings that aggregale all costs TelalLd to the Category. Where costs caiinot be directly altribuled 10 particulaT headin8S they Iiave bec a]IncatL4d io ailivities on a basis consislent the of resources. Fundraising c()%ts ate those incurred iti seeking voliintary Contributions and do not include tbe costs of di55Ltlliiialing infoTmation in support of the charslable 8¢tivities. GovenianLe ci)%ts ale tho%e in¢urred in conn¢ction with the adn)inisiiaiion tsf the charity and compliance with constitulional and statutory Tcqiiir¢tnents. TAXATIOIY The charity is exempi from corporation tax on its chaFilable activitie5. CASH AT BAiYK AND IN HAND Cash at bank and in hand incliide5 n)oney deposiled in the charity cuttent acwuiit and deposit a¢couni with BatcI&ys Bank PLC.
SAWSTON YOUTH GROUP LTD NOTES TO TFIE FINAIS'CIAL STATEMENI'S FOR THE YEAR ENDED 31 AUGUST 2024 3. DONI ATIONS AND INCOME Restricled Unrestritled Funds Funds 2024 2024 Totsl Funds 2024 Total Funds Donalions M¢Tiibei's donalions and Gift aid Herilage Lottcry G[t incunie HLritage Lottery projecl inconie GTant inconie froni JHC- Heiitage Lottery PToject First Aid Course Band Book Sales inconie Refund BBQ putchascd 202J Duke of Edinburg] AwdTd Schtinc Annual residctilial Pateley Bridge 2023 & 2024 Annual r¢sidenlial Vau.%hAul C¢ntre 2023 & 20?4 LayerTag EqllipJii¢t)t Band Donations 7.508 8.779 7,508 8,779 1,702 277 5,546 1,702 277 15,318 14,839 1,500 800 800 250 500 383 1.195 3,985 1,982 loo 250 500 325 58 1,195 3.985 1.982 loo 1,599 1,305 10.099 17J62 27.461 48.325 4 INCOME FROM FUNDIL4ISlIYG ACTIVITIES Re.%tricted UnTestricled Fund5 riunds 2024 2024 Total Funds 2024 Tot21 Funds Fundraising income Band evenls Easyfundraising income 300 300 68 300 84 68 300 68 368 384 S EXPENDITIIRE ON RAISING FUNDS Re.4tricled Unrtstricted Fund5 Funds 2024 2024 Total Funds 2024 Totsl Funds 2023 Ditebt costs 36,003 15,487 51,490 36,003 15,487 51,490 26.035
SAWSTo, YOUTH GROUP LTD NOTES TO THE FINANCIAL STATEMEI NTS FOR THE YEAR ENDLD 31 AUGUST 2024 DIRECT COSTS Rcstrieted Unrestricted Funds 'unds 2024 TotAI Fund5 2024 Total Funds 2023 2024 tnsurance Hire of premises Pn)rtS5ional feLs and CRB ch¢cks Companies house fee c.ost of uniform Arniial residential Pateley Brsdge 2023 & 20?4 Annual resideiitial Vauxhaiil CentTe 202) & 2024 Purclia5e of a BBQ Purchase of paddleboards Purchase of boomwackers HeTjlage Lottery Project ¢xp¢nditure Weckly Programme activity c051S Conipulcr & audio equipment Band wsis and equipment Band Book cost5 LaserT2g Equipment First Aid Course Staff training costs Duke of Edinburgh Award Scheme MinibLIS Costs 1,868 1.868 6J62 287 13 2.073 6,714 183 287 13 344 1.521 1.376 500 280 200 4.743 3.140 577 911 441 3,910 441 3,910 28.251 28.251 2.679 2,679 632 632 500 1,990 750 so 268 3,290 500 1,990 750 so 239 3,290 340 412 2.708 29 36,003 51.490 26.035 The basis for ailocaiion of costs as shown #bove is cxplained ill the aonting poli¢i¢$ and thc notes io the accounts. 7. STAFF COSTS Staff costs were as follow5.. 2024 2023 Wages and salaries Social securiry costs The chariry has paid no eniploy¢LS and no dir¢ctor received any remuntrotion for their servi¢¢s.
SAWS'foN YOIITH CROUP LTD NOTES TO THE FINANCIAL STATEMEINI'S FOR THE YEAR ENDED 31 AUGUS'f 2024 STATEMENT OF FliNDS Balance 31 August 2023 Balance 31 August 2024 Income Expenditure Tr8nsfer RtSTRICTED fi IfNDS Band cvetils and equipmeJLt 5Jnd Duke of Edinbui8h Award Scheme First Aid Cokiise Laser'l ag Equipment Annual Tesideiitial Paleley Bridge 2023 & 2024 Anniial resideiilE81 Vauxhkiil Centre 202J & 2024 Herilage Lottery Projgct 337 400 58 800 1,982 1.195 3.985 1.979 (632) (29) (7501 11,9901 {441) (3,910) {28,251} 642 129} {50) 747 754 (75) 1642) 26,914 TotAI Funds 27,251 36,003 146 ANALYSIS OF UNRESTRtCTED FUIND MOVEMEIYTS Funds at Movements Tran.fer$ 2023 in Fund5 Funds Funds at 2024 Gcneral Fund 3.694 1.943 146 5,783 9. ANALYSIS OF NET ASSETS BETWEEN FUNDS Fixed As.%ets CurreMt Creditors Net (ine deferred Current income) Band event5 and equipment fvnd Annual r¢%id¢niial Patelcy Bridge 2023 & 2024 Generyl Fund 747 754 5,783 747 754 5.783 7.284 10. COMPANY STATUS AND WINDING IIP OR DIS.8OLUTION OF THE CIIARITY Sa¥vslon Ytsth Groiip Ltd is a c4n)pany limited by Buaiant¢¢ not exG¢edsng £1 per member. Th¢ conipany has ng Share capital. If upon winding up or dissolution ot the charity th¢ie reinain any a5s¥ls. afier the saii5FaGtion of all debis and liabilities, the r¢prLsenied by the acLumulal¢d fund shall be tra115ferred to some other chaiitable.body or bodies having similar objects to the ch41rity. II. RELATED PARTY DISCLOSURES Tb¢re wLYe no Telat¢d party disc105ur¢s for the year ended J l August 2024.