2024-03-31-accounts - Wardroom Mess Fund, Hms Sultan

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WARDROOM MESS

HMS SULTAN

ANNUAL REPORT AND FINANCIAL STATEMENTS

For Period

1 April 2023 to 31 March 2024

Registered Charity No. 1136779

Trustees’ Annual Report and Comments

Wardroom Mess HMS SULTAN Charity Registered No: 1136779 Covering the Accounting Year: 1 April 2023 to 31 March 2024 Address: HMS SULTAN Military Road Gosport PO12 3BY Governing Document: Constitution (Mess Rules) Object: Promotion of the Military Efficiency and Operational Effectiveness of the Armed Forces by the provision of Mess facilities to Commissioned Officers serving in the Her Majesty’s Ship Sultan. Trustee: Captain J Deakin OBE Royal Navy (To 9 January 2024). Captain M Hamilton Royal Navy (from 10 January 2024). Trustee selection method: Appointed as such by the Naval Secretary. Bankers: Lloyds TSB High Street Gosport Hants Independent Examiner: Marianne Butcher FMAAT 5 Nursery Road Havant PO9 3BG Activities and Achievements: To have resources available for expenditure on improvements to the quality of life, and the engenderment of espirit de corps. In the past year the mess has put on a full social programme for its members. Subsidies have been provided to functions, from the profits made from the bar and other taxable activities. Financial Review: The fund had fallen in value by £10.5K to £193.4K, mainly because subscription income did not cover running costs. Of this value £82.2K was represented by property and stock. The bank and deposit assets of the fund totalled £115.5K which easily covered the liabilities of £21.5K. Investment Selection Policy: All investments had matured. The committee does not wish to place its reserves in any stock market-based investments, preferring to leave some of its reserves in deposit accounts, albeit no significant amounts are currently held on deposit.

Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. These are set at £90K which is held in the bank account. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily. Grant Policy: Grants may be made to mess members to assist with the personal contributions to sporting, adventurous training, or other activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Half yearly independent examination of the accounts will mitigate the risk of any mismanagement by the mess committee. Public Benefit Statement: This fund provides public benefit by assisting Service personnel to perform their roles more effectively within the Armed Forces of the Crown. It does this by providing and supporting mess facilities. and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests.

I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities, the charity should undertake.

Declaration:

I declare, in my capacity of Charity Trustee, that I have approved the above report.

Signature	Signed On Original
Name	Captain M Hamilton Royal Navy
Appointment	Commanding Officer and sole Managing Trustee
Date	25 May 2024

HMS SULTAN WARDROOM MESS FUND

Registered Charity 1136779

BALANCE SHEET

31-Mar-24

Note ASSETS Fixed Assets Mess Property 6 Current Assets Stocks at Cost: 6A Mess Bills Other Debtors 7 VAT Cash Current Account Charity Deposit Account Total Current Assets LIABILITIES Creditors 8/8A Central Bank For Other Funds: Quart Club Quart Club Charity Account Charity Chest VAT Current Liabilities Net Current Assets Net Assets	7,202.01 £ 11,481.66 £ 4,678.50 £ 1,033.47 £ 1,689.90 £ 112,982.34 £ 815.66 £ 139,883.54 £ 19,938.72 £ 610.11 £ 185.16 £ 770.45 £ - £ 21,504.44 £	75,003.40 £ 71,457.14 £ 12,075.57 £ 32,701.25 £ 2,552.92 £ - £ 1,660.09 £ 182,954.19 £ 791.49 £ 232,735.51 £ 97,970.67 £ 509.03 £ 185.16 £ 1,079.34 £ 584.77 £ 100,328.97 £ 118,379.10 £ 132,406.54 £ 193,382.50 £ 203,863.68 £ 31-Mar-23	75,003.40 £ 71,457.14 £ 12,075.57 £ 32,701.25 £ 2,552.92 £ - £ 1,660.09 £ 182,954.19 £ 791.49 £ 232,735.51 £ 97,970.67 £ 509.03 £ 185.16 £ 1,079.34 £ 584.77 £ 100,328.97 £ 118,379.10 £ 132,406.54 £ 193,382.50 £ 203,863.68 £ 31-Mar-23
			203,863.68 £

Approved on 25 May 2024 Signed On Original

Captain M Hamilton Royal Navy Sole Managing Trustee

SULWR-BSMar24Z.xlsBALANCE SHEET

HMS SULTAN WARDROOM MESS FUND

STATEMENT OF FINANCIAL ACTIVITIES

For year to 31 Mar 24

Note Income Voluntary Income Charitable Actvities Investment Income Total Income 2 Expenditure Charitable Activities Total Expenditure 3 Net Income (Expenditure) Total Funds Brought Forward Total Funds Carried Forward	2023/24 79,780.91 £ 166,712.05 £ 34.17 £ 246,527.13 £ 257,008.31 £ 257,008.31 £ (10,481.18) £ 203,863.68 £ 193,382.50 £	2022/23 36,974.63 £ 210,666.28 £ 7.64 £
		247,648.55 £
		235,947.20 £
		235,947.20 £
		11,701.35 £ 192,162.33 £
		203,863.68 £

SULWR-BSMar24Z.xlsSOFAsum

HMS SULTAN WARDROOM MESS FUND

Notes to the Accounts dated 31 March 2024

Note 1 - Accounting policies

a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice. UK Accounting Standards and the Charities Acts.

Income

a. Donations are included in the Statement of Financial Activities (SOFA) when the fund becomes entitled to the donation or grant and it is reasonably certain that it will be received.
b. Incoming resources from fund raising are reported gross in the SOFA
c. Intangible income is not included in the accounts.
d. The fund receives no unpaid volunteer help.
e. Interest is included in the accounts when receivable.

Expenditure and Liabilities

Liabilities are recognised as soon as there is a legal or constructive obligation committing the fund to the expenditure.

Assets

a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £100. They are valued at cost or a reasonable value on receipt. The fund has its non depreciating property professionally valued periodically. That valuation is at replacement cost.

b. Depreciation is 50% initial then six monthly, straight line and over the estimated life of the item.

c. Depreciation is not allocated to activity costs.
d. Stocks are valued at the lower of cost or market value.

Note 2 - Income

Voluntary Income Donations/Grants Charitable Activities Mess Subs Associate Subscriptions Bar Sales Functions Income Cummerbunds/Misc Income Investment Income Interest & Dividends Total Income	79,780.91 £ 36,974.63 £ 39,401.53 £ 39,642.90 £ 8,330.15 £ 10,777.41 £ 61,481.56 £ 83,657.79 £ 57,467.48 £ 76,512.18 £ 31.33 £ 76.00 £ 166,712.05 £ 210,666.28 £ 34.17 £ 7.64 £ 246,527.13 £ 247,648.55 £ 2022/23 2023/24

Note 3 - Expenditure

2023/24

2022/23

Charitable Activities

Trading Costs Function Subsidies Function Expenditure from Tickets Bar Purchases Bar Till Expenses, e.g Training Mess Running Costs Grants Out Mess Guests Coffee & Condiments Newspapers & Periodicals Welfare Fund TV and Audio Presentations/Leavers Gifts Performing Rights Repairs & Renewals Insurances Trophy Hire Cleaning & Laundry Floral Arrangements Sauna & Sports Equipment Internet Suite & BT RNRMC Returned Grant Various Mess Areas - Refurbishment Mess Bill Write Off Governance Costs Accounts Examination Support Costs BACs and Credit Card Charges Office Costs Depreciation Total Expenditure	18,425.16 £ 57,467.48 £ 54,010.11 £ 660.00 £ 675.00 £ 1,354.23 £ 10,343.75 £ 3,035.11 £ 1,200.00 £ 7,563.71 £ 883.40 £ 2,308.42 £ 4,643.78 £ 2,012.33 £ 473.33 £ 321.46 £ - £ 520.96 £ - 51,986.84 £ 27,794.07 £ 2,500.30 £ 1,270.00 £ 3,518.24 £ 920.22 £ 3,120.41 £	17,229.03 £ 76,512.18 £ 64,495.64 £ 634.00 £ - £ 1,006.77 £ 8,658.78 £ 3,207.82 £ 1,200.00 £ 6,751.68 £ 1,270.49 £ 2,096.16 £ 1,362.70 £ 2,662.53 £ 473.33 £ 605.45 £ 30.00 £ 667.49 £ 11.99 £ - £ 36,974.63 £ 612.54 £ 1,255.00 £ 4,524.32 £ 703.91 £ 3,000.76 £ 257,008.31 £ 235,947.20 £ 257,008.31 £ 235,947.20 £

Total Expenditure

Note 4 - Paid Employees

a. There were no paid employees.

Note 5 - Trustees and Other Related Parties

a. No expenses or emoluments have been paid to the Sole Managing Trustee b. There were no amounts due to or from the Sole Managing Trustee

Note 6 - Tangible Fixed Assets - Property Account - Fixtures & Fittings

Property Valuation as at 31 Mar 23 Additions Depreciation Property Valuation at 31 Mar 24 Note 6A - Stocks Bar Stock Maritime Prints & Merchandise Total	71,457.14 £ 6,666.67 £ (3,120.41) £
	75,003.40 £
	6,902.01 £ 300.00 £
	7,202.01 £

SULWR-BSMar24Z.xlsSOFAE

Note 7 - Miscellaneous Debtors and Prepayments

CCLA COIF Interest Prepaid PRS/PPL Prepaid Insurance Prepaid TV Licence Note 8 - Creditors Mess Refurbishment - Unspent RNRMC Grant Independent Examination BT TV Laundry Crown Accommodation Prepaid Christmas Draw PAYD Garage Deposits Joining Barrel Note 8A - Trade Creditors BOC Tolchards ESS Creditors	10.00 £ 2,541.49 £ 2,047.51 £ 79.50 £
	4,678.50 £
	14,701.74 £ 640.00 £ 152.21 £ 1.50 £ 30.11 £ 498.75 £ 41.30 £ 405.99 £ 1,446.39 £
	17,917.99 £
	250.43 £ 678.53 £ 1,091.77 £
	2,020.73 £

Note 9 - Endowment or Restricted Income Funds

There are none

Note 10 - Other Information

a. The fund does not have any material commitments not provided for in the accounts
b. The fund has not given any guarantees to any third party that could be called on at the year end.
c. The fund has not granted any loans.
d. The fund did not make any ex gratia payments during the year.

Declarations

a. The Trustee has not changed the year end date nor the length of the fund's financial year were closed during the year.

b. All the fund's operations are continuing operations and there were no discontinued operations.
c. No funds are in deficit.
d. The fund has no marketable intangible assets
e. None of the funds functional assets have been revalued during the year and the fund does not have a policy of revaluation of these assets.
f. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet

HMS SULTAN WARDROOM MESS FUND

Bar Trading Account for Year ended 31 Mar 24

Sales Sales at Cost Less Cost of Sales: Gross Profit Less: Pipe Cleaning/OOD EPOS Tills Sundries Net Profit Gross Profit to All Sales Gross Profit to Sales Gross Profit to Cost of Sales (i.e. average mark up)	906.88 £ 660.00 £ 45.40 £ 16.1% 16% 19% 24%	51,994.12 £ 72,089.16 £ 9,487.44 £ 11,568.63 £ 61,481.56 £ 83,657.79 £ 51,482.27 £ 62,236.79 £ 9,999.29 £ 21,421.00 £ 1,044.62 £ 634.00 £ 1,214.23 £ 1,612.28 £ 2,892.85 £ 8,387.01 £ 25.7% *18,528.15* £ 26% 30% 42% Previous Year

	QUART CLUB
	31-Mar-24
	BALANCE SHEET
ASSETS
			31-Mar-23
Current Assets
Bank Account (Wardroom)	£	610.11	£	409.03
Charity Account	£	185.16	£	185.16
Cash - Estimate	£	70.00	£	100.00
Total Current Assets	£	865.27	£	694.19
LIABILITIES
None Known	£	-	£	-
Net Assets	£	865.27	£	694.19

SULWR-BSMar24Z.xlsBar&Quart

Independent Examiner’s Report to the Trustees of the Wardroom Mess HMS Sultan. Registered Charity No. 1136779.

I report to the trustees on my examination of the accounts of the Wardroom HMS Sultan for the year ended 31 March 2024.

Respective responsibilities of trustees and examiner

As the charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination; I confirm that no material matters have come to my attention which gives me cause to believe that in any material respect:

The accounting records were not kept in accordance with section 130 of the Charities Act; or
The accounts did not accord with the accounting records; or
The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed On Original

M L Butcher FMAAT 5 Nursery Road Havant Hants PO9 3BG

25 May 2024