## _**WARDROOM MESS**_ ## _**HMS SULTAN**_ ## **ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **For Period** **1 April 2023 to 31 March 2024** **Registered Charity No. 1136779** **Trustees’ Annual Report and Comments** Wardroom Mess HMS SULTAN Charity Registered No: 1136779 Covering the Accounting Year: 1 April 2023 to 31 March 2024 Address: HMS SULTAN Military Road Gosport PO12 3BY Governing Document: Constitution (Mess Rules) Object: Promotion of the Military Efficiency and Operational Effectiveness of the Armed Forces by the provision of Mess facilities to Commissioned Officers serving in the Her Majesty’s Ship Sultan. Trustee: Captain J Deakin OBE Royal Navy (To 9 January 2024). Captain M Hamilton Royal Navy (from 10 January 2024). Trustee selection method: Appointed as such by the Naval Secretary. Bankers: Lloyds TSB High Street Gosport Hants Independent Examiner: Marianne Butcher FMAAT 5 Nursery Road Havant PO9 3BG Activities and Achievements: To have resources available for expenditure on improvements to the quality of life, and the engenderment of espirit de corps. In the past year the mess has put on a full social programme for its members. Subsidies have been provided to functions, from the profits made from the bar and other taxable activities. Financial Review: The fund had fallen in value by £10.5K to £193.4K, mainly because subscription income did not cover running costs. Of this value £82.2K was represented by property and stock. The bank and deposit assets of the fund totalled £115.5K which easily covered the liabilities of £21.5K. Investment Selection Policy: All investments had matured. The committee does not wish to place its reserves in any stock market-based investments, preferring to leave some of its reserves in deposit accounts, albeit no significant amounts are currently held on deposit. Financial Reserves Policy: The Trustee has considered the level of reserves to retain, appropriate to the charity’s needs. These are set at £90K which is held in the bank account. The Trustee aims to ensure that the charity will be able to fulfil its charitable objectives even if there is a temporary shortfall in income and unexpected expenditure. The Trustee will endeavour not to set aside funds unnecessarily. Grant Policy: Grants may be made to mess members to assist with the personal contributions to sporting, adventurous training, or other activities. Risk Assessment: The Trustee reviews the major risks to which the charity is exposed, and systems have been established to manage those risks and believes that by maintaining the free reserves stated it would provide sufficient resources in the event of adverse conditions. Half yearly independent examination of the accounts will mitigate the risk of any mismanagement by the mess committee. Public Benefit Statement: This fund provides public benefit by assisting Service personnel to perform their roles more effectively within the Armed Forces of the Crown. It does this by providing and supporting mess facilities. and social activities. This assistance enables Service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, spirit and attitude, and morale. As a result, the fund promotes the efficiency of the Armed Forces of the Crown by enhancing the Royal Navy’s and Royal Marines’ capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests. I confirm that I have paid due regard to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities, the charity should undertake. Declaration: I declare, in my capacity of Charity Trustee, that I have approved the above report. |Signature|Signed On Original| |---|---| |Name|Captain M Hamilton Royal Navy| |Appointment|Commanding Officer and sole Managing Trustee| |Date
|25 May 2024| ## **HMS SULTAN WARDROOM MESS FUND** ## **Registered Charity 1136779** ## **BALANCE SHEET** **31-Mar-24** |_Note_
ASSETS
Fixed Assets
Mess Property
_6_
Current Assets
Stocks at Cost:
_6A_
Mess Bills
Other Debtors
_7_
VAT
Cash
Current Account
Charity Deposit Account
Total Current Assets
LIABILITIES
Creditors
_8/8A_
Central Bank For Other Funds:
Quart Club
Quart Club Charity Account
Charity Chest
VAT
Current Liabilities
Net Current Assets
Net Assets|7,202.01
£
11,481.66
£
4,678.50
£
1,033.47
£
1,689.90
£
112,982.34
£
815.66
£
139,883.54
£
19,938.72
£
610.11
£
185.16
£
770.45
£
-
£
21,504.44
£|75,003.40
£
_71,457.14_
_£_
_12,075.57_
_£_
_32,701.25_
_£_
_2,552.92_
_£_
_-_
_£_
_1,660.09_
_£_
_182,954.19_
_£_
_791.49_
_£_
_232,735.51_
_£_
_97,970.67_
_£_
_509.03_
_£_
_185.16_
_£_
_1,079.34_
_£_
_584.77_
_£_
_100,328.97_
_£_
118,379.10
£
_132,406.54_
_£_
**193,382.50**
**£**
_203,863.68_
_£_
_31-Mar-23_|75,003.40
£
_71,457.14_
_£_
_12,075.57_
_£_
_32,701.25_
_£_
_2,552.92_
_£_
_-_
_£_
_1,660.09_
_£_
_182,954.19_
_£_
_791.49_
_£_
_232,735.51_
_£_
_97,970.67_
_£_
_509.03_
_£_
_185.16_
_£_
_1,079.34_
_£_
_584.77_
_£_
_100,328.97_
_£_
118,379.10
£
_132,406.54_
_£_
**193,382.50**
**£**
_203,863.68_
_£_
_31-Mar-23_| |---|---|---|---| ||||_203,863.68_
_£_| Approved on 25 May 2024 Signed On Original Captain M Hamilton Royal Navy Sole Managing Trustee 1 SULWR-BSMar24Z.xlsBALANCE SHEET ## **HMS SULTAN WARDROOM MESS FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **For year to 31 Mar 24** |_Note_
**Income**
Voluntary Income
Charitable Actvities
Investment Income
Total Income
_2_
**Expenditure**
Charitable Activities
Total Expenditure
_3_
Net Income (Expenditure)
Total Funds Brought Forward
Total Funds Carried Forward|2023/24
79,780.91
£
166,712.05
£
34.17
£
246,527.13
£
257,008.31
£
257,008.31
£
(10,481.18)
£
203,863.68
£
**193,382.50**
**£**|_2022/23_
_36,974.63_
_£_
_210,666.28_
_£_
_7.64_
_£_| |---|---|---| |||_247,648.55_
_£_| |||_235,947.20_
_£_| |||_235,947.20_
_£_| |||_11,701.35_
_£_
_192,162.33_
_£_| |||_203,863.68_
_£_| 2 SULWR-BSMar24Z.xlsSOFAsum ## **HMS SULTAN WARDROOM MESS FUND** ## **Notes to the Accounts dated 31 March 2024** ## **Note 1 - Accounting policies** a. The financial statements are prepared under the historic cost convention (as modified by the revaluation of fixed asset investments) and in accordance with applicable accounting standards: Charities Statement of Recommended Practice. UK Accounting Standards and the Charities Acts. ## Income - a. Donations are included in the Statement of Financial Activities (SOFA) when the fund becomes entitled to the donation or grant and it is reasonably certain that it will be received. - b. Incoming resources from fund raising are reported gross in the SOFA - c. Intangible income is not included in the accounts. - d. The fund receives no unpaid volunteer help. - e. Interest is included in the accounts when receivable. ## Expenditure and Liabilities Liabilities are recognised as soon as there is a legal or constructive obligation committing the fund to the expenditure. ## Assets a. Tangible fixed assets are capitalised if they can be used for more than one year and cost at least £100. They are valued at cost or a reasonable value on receipt. The fund has its non depreciating property professionally valued periodically. That valuation is at replacement cost. b. Depreciation is 50% initial then six monthly, straight line and over the estimated life of the item. - c. Depreciation is not allocated to activity costs. - d. Stocks are valued at the lower of cost or market value. ## **Note 2 - Income** |_Voluntary Income_
Donations/Grants
_Charitable Activities_
Mess Subs
Associate Subscriptions
Bar Sales
Functions Income
Cummerbunds/Misc Income
_Investment Income_
Interest & Dividends
**Total Income**|79,780.91
£
_36,974.63_
_£_
39,401.53
£
_39,642.90_
_£_
8,330.15
£
_10,777.41_
_£_
61,481.56
£
_83,657.79_
_£_
57,467.48
£
_76,512.18_
_£_
31.33
£
_76.00_
_£_
166,712.05
£
_210,666.28_
_£_
34.17
£
_7.64_
_£_
246,527.13
£
_247,648.55_
_£_
_2022/23_
2023/24| |---|---| 3 **Note 3 - Expenditure** 2023/24 _2022/23_ ## _Charitable Activities_ |Trading Costs
Function Subsidies
Function Expenditure from Tickets
Bar Purchases
Bar Till Expenses, e.g Training
Mess Running Costs
Grants Out
Mess Guests
Coffee & Condiments
Newspapers & Periodicals
Welfare Fund
TV and Audio
Presentations/Leavers Gifts
Performing Rights
Repairs & Renewals
Insurances
Trophy Hire
Cleaning & Laundry
Floral Arrangements
Sauna & Sports Equipment
Internet Suite & BT
RNRMC Returned Grant
Various Mess Areas - Refurbishment
Mess Bill Write Off
Governance Costs
Accounts Examination
Support Costs
BACs and Credit Card Charges
Office Costs
Depreciation
Total Expenditure|18,425.16
£
57,467.48
£
54,010.11
£
660.00
£
675.00
£
1,354.23
£
10,343.75
£
3,035.11
£
1,200.00
£
7,563.71
£
883.40
£
2,308.42
£
4,643.78
£
2,012.33
£
473.33
£
321.46
£
-
£
520.96
£
-
51,986.84
£
27,794.07
£
2,500.30
£
1,270.00
£
3,518.24
£
920.22
£
3,120.41
£|_17,229.03_
_£_
_76,512.18_
_£_
_64,495.64_
_£_
_634.00_
_£_
_-_
_£_
_1,006.77_
_£_
_8,658.78_
_£_
_3,207.82_
_£_
_1,200.00_
_£_
_6,751.68_
_£_
_1,270.49_
_£_
_2,096.16_
_£_
_1,362.70_
_£_
_2,662.53_
_£_
_473.33_
_£_
_605.45_
_£_
_30.00_
_£_
_667.49_
_£_
_11.99_
_£_
_-_
_£_
_36,974.63_
_£_
_612.54_
_£_
_1,255.00_
_£_
_4,524.32_
_£_
_703.91_
_£_
_3,000.76_
_£_
257,008.31
£
_235,947.20_
_£_
257,008.31
£
_235,947.20_
_£_| |---|---|---| Total Expenditure ## **Note 4 - Paid Employees** - a. There were no paid employees. ## **Note 5 - Trustees and Other Related Parties** - a. No expenses or emoluments have been paid to the Sole Managing Trustee b. There were no amounts due to or from the Sole Managing Trustee ## **Note 6 - Tangible Fixed Assets - Property Account - Fixtures & Fittings** |Property Valuation as at 31 Mar 23
Additions
Depreciation
Property Valuation at 31 Mar 24
**Note 6A - Stocks**
Bar Stock
Maritime Prints & Merchandise
Total|71,457.14
£
6,666.67
£
(3,120.41)
£| |---|---| ||75,003.40
£| ||6,902.01
£
300.00
£| ||7,202.01
£| 4 SULWR-BSMar24Z.xlsSOFAE ## **Note 7 - Miscellaneous Debtors and Prepayments** |CCLA COIF Interest
Prepaid PRS/PPL
Prepaid Insurance
Prepaid TV Licence
**Note 8 - Creditors**
Mess Refurbishment - Unspent RNRMC Grant
Independent Examination
BT TV
Laundry
Crown Accommodation
Prepaid Christmas Draw
PAYD
Garage Deposits
Joining Barrel
**Note 8A - Trade Creditors**
BOC
Tolchards
ESS
Creditors|10.00
£
2,541.49
£
2,047.51
£
79.50
£| |---|---| ||4,678.50
£| ||14,701.74
£
640.00
£
152.21
£
1.50
£
30.11
£
498.75
£
41.30
£
405.99
£
1,446.39
£| ||17,917.99
£| ||250.43
£
678.53
£
1,091.77
£| ||2,020.73
£| ## **Note 9 - Endowment or Restricted Income Funds** There are none ## **Note 10 - Other Information** - a. The fund does not have any material commitments not provided for in the accounts - b. The fund has not given any guarantees to any third party that could be called on at the year end. - c. The fund has not granted any loans. - d. The fund did not make any ex gratia payments during the year. ## **Declarations** a. The Trustee has not changed the year end date nor the length of the fund's financial year were closed during the year. - b. All the fund's operations are continuing operations and there were no discontinued operations. - c. No funds are in deficit. - d. The fund has no marketable intangible assets - e. None of the funds functional assets have been revalued during the year and the fund does not have a policy of revaluation of these assets. - f. The fund has no material fixed assets which have not been capitalised and included in the Balance Sheet 5 ## **HMS SULTAN WARDROOM MESS FUND** ## **Bar Trading Account for Year ended 31 Mar 24** |Sales
Sales at Cost
Less Cost of Sales:
Gross Profit
Less: Pipe Cleaning/OOD
EPOS Tills
Sundries
Net Profit
Gross Profit to All Sales
Gross Profit to Sales
Gross Profit to Cost of Sales
(i.e. average mark up)|906.88
£
660.00
£
45.40
£
_16.1%_
16%
19%
24%|51,994.12
£
_72,089.16_
_£_
9,487.44
£
_11,568.63_
_£_
61,481.56
£
_83,657.79_
_£_
51,482.27
£
_62,236.79_
_£_
9,999.29
£
_21,421.00_
_£_
_1,044.62_
_£_
_634.00_
_£_
_1,214.23_
_£_
1,612.28
£
_2,892.85_
_£_
**8,387.01**
**£**
_25.7%_
**_18,528.15_**
**_£_**
_26%_
_30%_
_42%_
_Previous Year_| |---|---|---| ___________________________________________________________________________________________ ||**QUART CLUB**|||| |---|---|---|---|---| ||**31-Mar-24**|||| ||**BALANCE SHEET**|||| |ASSETS||||| ||||_31-Mar-23_|| |Current Assets||||| |Bank Account (Wardroom)|£|610.11
|_£_|_409.03_
| |Charity Account|£|185.16
|_£_|_185.16_
| |Cash - Estimate|£|70.00
|_£_|_100.00_
| |Total Current Assets|£|865.27
|_£_|_694.19_
| |LIABILITIES||||| |None Known|£|-
|_£_|_-_
| |Net Assets|**£**|**865.27**
|_£_|_694.19_
| 6 SULWR-BSMar24Z.xlsBar&Quart ## **Independent Examiner’s Report to the Trustees of the Wardroom Mess HMS Sultan. Registered Charity No. 1136779.** I report to the trustees on my examination of the accounts of the Wardroom HMS Sultan for the year ended 31 March 2024. ## **Respective responsibilities of trustees and examiner** As the charity’s trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination; I confirm that no material matters have come to my attention which gives me cause to believe that in any material respect: - The accounting records were not kept in accordance with section 130 of the Charities Act; or - The accounts did not accord with the accounting records; or - The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than in any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed On Original M L Butcher FMAAT 5 Nursery Road Havant Hants PO9 3BG 25 May 2024