2021-03-31-accounts

Trustees’ Annual Report for the period

From 01 April 2020 to 31 March 2021

Charity name: Cheylesmore Community Association

Charity registration number: 1136649

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document.	Para 1.17	To advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents and protecting the environment.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Running a Community Centre to meet the needs of the local community. Being a venue for residents’ activities - in general not running activities ourselves as an Association but providing the facilities in which other community groups can operate. Facilitate local groups to meet community needs - helping with community capacity building so that community groups can better meet local needs, especially where gaps or shortfalls in provision are identified. Support volunteering - mobilising individual residents to engage with activities going on, both running the centre itself and supporting those activities taking place.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The directors can confirm that they have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policyon social investment	Para 1.38

including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Although many user-group activities and centre plans were hindered due to the lockdown restrictions between April 2020 and September 2021, a combination of ‘Business Rates’ refunds, furlough and grants helped us to resurface after the very difficult period. It was indeed a disruptive period and so our impact on beneficiaries was hampered. However, we were pleased to support the launch of a new Food Hub by volunteers, which has been a lifeline for many families. The Centre was used for the launch of the Food Hub by volunteers in May 2020. In addition, despite the challenging circumstances, we were able to make various improvements to the building, ready for the inevitable full re-opening. This will help to sustain the provision of facilities for the benefit of the community into the future. We made the building COVID-safe with the installation of additional signage and disinfectant spray. An estimated £2k was spent on these items. We also re-branded the centre and installed additional maps with layouts of the centre. We received some funding for youth work, which will be utilised in this next financial period. These funds will aid the improvement of well-being and educational chances for young people. Community groups and room-bookings began to return in September 2021. During this period, several anti-vandal measures, and roof repairs with painting throughout, plus safety and fire improvements and finger

door protection were installed. These changes were essential to make the premises safer for everyone. Our 5-year fixed-wire electrical testing took place. Additional emergency signs were installed. Fire closures were also installed around the building. The opening of C3 Coffee in May 2021 helped to reignite a sense of community spirit, allowing people to feel connected to each other again. We are proud to have been a central catalyst of social reconciliation in spite of the heavy social impact of the COVID pandemic.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the financial period the Charity’s position is deemed to be healthy despite the challenges around the Covid Paramedic.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The amount held is enough to finishing pay staff should our income cease and then hand the building back to the City Council who own the building.
Amount of reserves held	Para 1.22	£20,000
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties of the Charity as a going concern at the time of reporting the Charity’s activities.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal source of funds is from spaced hire out at Cheylesmore Community Centre. Meeting Rooms, office, and Storage.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Cheylesmore Community Association is governed by Articles of Association dated 15thMay 2010
How is the charity constituted? (e.g., unincorporated association, CIO)	Para 1.25	Cheylesmore Community Association is constituted as an unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are selected by the board of directors appointed in post at each AGM. As part of the selection process potential trustees are assessed for their suitability for the role.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Cheylesmore Community Association
Other name the charity uses
Registered charity number	1136649
Charity’s principal address	Cheylesmore Community Centre Cheylesmore Community Association Arundel/Poitiers Road, Coventry, West Midlands, CV3 5JX

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Office (if any)	Dates acted if not for whole year	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
		Julia Noble
		Mark Pacy
		Alison Fox
		LindseyBuss
		Pauline Venables
		Roger Bailey
		Corporate trustees–names of the directors at the date the report was approved Director name Not Applicable
		Director name
		Not Applicable

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Not Applicable

Funds held as custodian trustees on behalf of others	Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity	Not Applicable
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	Not Applicable
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	Not Applicable

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Alison Fox	Lindsey Buss
	Director	Director
	15/12/2021
	15/12/2021

Cheylesmore Community Association Limited

Company Registration Number: 7198105 Charity Number: 1136649

Period of Accounts: 1[st] April 2020 – 31[st] March 2021

1

Cheylesmore Community Association Limited

Company information for the period ended 31[st] March 2021

Cheylesmore Community Association Limited is a charitable company limited by guaranteed.

Directors

Mr M Pacy Mrs L Buss Mrs J Noble

Registered Office Address

Cheylesmore Community Association Ltd Cheylesmore Community Centre Arundel/ Poitiers Road Cheylesmore Coventry CV3 5JX

2

Cheylesmore Community Association Limited

Trustees Report

The purpose of the charity is to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents and protecting the environment.

The activities of the charity are to run the Community Centre to meet the needs of the local community, allowing it to be a venue for residents’ activities - in general not running activities as an Association but providing the facilities in which other community groups can operate. The charity facilitates local groups to meet community needs - helping with community capacity building so that community groups can better meet local needs, especially where gaps or shortfalls in provision are identified. The charity also supports volunteering - mobilising individual residents to engage with activities going on, both running the centre itself and supporting those activities taking place.

Although many user-group activities and centre plans were hindered due to the lockdown restrictions between April 2020 and March 2021, a combination of ‘Business Rates’ refunds, furlough and grants helped us to resurface after the very difficult period. It was indeed a disruptive period and so our impact on beneficiaries was hampered. However, we were pleased to support the launch of a new Food Hub by volunteers, which has been a lifeline for many families. The Centre was used for the launch of the Food Hub by volunteers in May 2020. In addition, despite the challenging circumstances, we were able to make various improvements to the building, ready for the inevitable full re-opening. This will help to sustain the provision of facilities for the benefit of the community into the future. We made the building COVID-safe with the installation of additional signage and disinfectant spray. An estimated £2k was spent on these items. We also re-branded the centre and installed additional maps with layouts of the centre. We received some funding for youth work, which will be utilised in this next financial period. These funds will aid the improvement of wellbeing and educational chances for young people.

Since the end of the financial period, community groups and room-bookings have begun to return, and preparations began for the opening of C3 Coffee in May 2021, which has reignited a sense of community spirit, allowing people to feel connected to each other again. We are proud to have been a central catalyst of social reconciliation despite the heavy social impact of the COVID pandemic.

3

Cheylesmore Community Association Limited STATEMENT OF FINANCIAL ACTIVITES

1[st] April 2020- 31[st] March 2021

INCOME Donations and legacies Grants Room Hire Vending Sales Total EXPENDITURE Audit and Accounting Depreciation Development costs Fundraising Costs Insurance Licences Light, Power, Heating, Waste Office and Advertising Premises Rates Salaries and Pensions Telephones / Internet Travel Vending Stock Youthwork Total Net Income/Expenditure RECONCILIATION OF FUNDS Total funds brought forward Total funds carried forward	Unrestricted fund Restricted funds 2021 Total Funds 2020 Total Funds £ £ £ £ 682 - 682 532 92,366 15,000 107,366 7,350 83,066 - 83,066 178,689 236 - 236 6,726
	176,350 15,000 191,350 193,297
	1,260 - 1,260 1,305 4,090 - 4,090 3,082 9,936 2,294 12,230 49,884 6,000 - 6,000 6,000 668 - 668 3,007 1,323 - 1,323 1,562 12,870 - 12,870 11,641 1,666 42 1,708 2,288 25,634 - 25,634 9,371 (558) - (558) 5,897 108,546 - 108,826 99,855 3,378 - 3,378 5,209 407 - 407 799 381 - 381 2,212 - - - 5,561
	175,241 2,336 178,217 207,673
	1,109 12,664 13,133 -14,376
	9,574 23,850 22,707 9,574

4

Cheylesmore Community Association Limited BALANCE SHEET

As at 31[st] March 2021

Notes FIXED ASSETS 1 Office and Kitchen Building Leasehold Improvements Centre Fixture and Fittings Café Fixture and Fittings CURRENT ASSETS Bank 2 LIABILITIES Amounts falling due within one year 3 CURRENT ASSETS Less amounts falling due after more than one year TOTAL CAPITAL AND RESERVES	Unrestricted fund £ 21,953 2,927 - 5,457 3,607 31,774 25,413 (8,572) 16,841 (47,500) 1,115	Restricted funds £ - - 3,900 - - 3,900 17,692 - 17,692 - 21,592	2021 Total Funds £ 21,953 2,927 3,900 5,457 3,607 35,674 43,105 (8,572) 34,533 (47,500) 22,707	2020 Total Funds £ 7,097 928 4,200 - -
				12,225 7,794 (10,445)
				(2,651) -
				9,574

For the year ending 31[st] March 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The Directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements were approved by the Board of Directors on DATE

SIGNED ON BEHALF OF THE BOARD BY:

Director:

Signature:

5

Cheylesmore Community Association Ltd Notes to Financial Statement For the period ended 31[st] March 2021

Basis of measurement and preparation of accounts:

The financial statements have been prepared under the historical cost convention and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice’ applicable in the UK and Republic of Ireland and with the Charities Act 2011. These accounts are prepared on the basis of a going concern. An accrual accounting policy has been used for CJRS and Small Business Grant Fund receipts.

1. Fixed Assets

	Office & Kitchen	Building	Lease- hold	Centre Fixture **and Fittings **	Café Fixture **and Fittings **	Total
Beginningofyear	7,097	928	4,200	0	0	12,225
Additions	17,465	0	0	6,246	3,828	27,539
Depreciation	(1,709)	(171)	(300)	(789)	(221)	(3,190)
Disposals	(900)	0	0	0	0	(900)
End of theyear	21,953	757	3,900	5,457	3,607	35,674

2. Restricted Funds

The following restricted funds were held at 31/03/2021: Fixed Assets (Leasehold) £3,900 Cheylesmore Library £1,754 Youthwork £15,938 Total £21,592

3. Amounts falling due in one year

Amounts falling due in one year
Due to be repaid to employee	(9,051)
Employee loan	839
Examination fee	(360)
Total	(8,572)

4. Fees for the examination of the accounts

This year Last year Independent examiner’s fees £360 -

5. Trustees’ Renumeration

There was renumeration to 1 trustee during the year (2020:1).

6. Staff Costs

No employees received renumeration in excess of £60,000

7. Related Party Disclosures

There were no related party transactions for the year ended 31[st] March 2021.

6

LARKE Th¢ Trust¢¢s Cheylesmore Community Centre Poitiers Road Coventry CV3 SJX 4 Decembcr 21 Dear Sir or Madam I report on the accounts of the company for the year ¢nded 31 March 2021. The trustees (who are also the directors of the company for the purposes of company law) are responsible for the prcparation of the accounts. The trnstees consider thai an audit is not required for this year under section 14412) of the Charities Act 2011 (the 2011 Act) and that an independent examination was needed. The charity's gross income was less than £250,000. Having satisfied myself that the charity is not subject to audit under company law and is eligible for indep¢nd¢nt ¢xamination, it has been my responsibility to examine the accounts under section 145 01. the 2011 Act. to tollow the procedures laid down in the general Directions byiven by the Charity Commission under section 145(5)(b) of the 2011 Act and to state whether Pdrticular matters have come to my attention. My examination was carried out in accordance with the general directions given by the Charity Commission. An examtnation includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and explanations from you as trust¢es concerning? any such matt¢TS. Th¢ proc¢dur¢s undcrtakcn do not Provide all thc evidence thal would be required in an audit and consequently no opinion is given &s to whcth¢r the accounts pr¢s¢nt a 'tru¢ and fair vicw, of the ¢harity'S aclivities. After having carried out my examination, no Matter of material significance has com¢ lo my attentton that gives m¢ reasonable cause to believe that the accounts do nol mect the requiretnents to keep accounting records in accordance with Section 386 of the Companies Act 2006 and io prepare accounts which a¢¢ord with the accounting rewrds, comply wilh the accounting requirements of section 396 of the Companies Act 2006 and with the methods and Clarke CorEultèncy Limittrj. Va5 Margot Clèrke. The Old Vicèrage, warwick Road. Wo15tron. Coventry. Wanvickshire, CV8 3HB Mobile.- 07711 011368 Email.- i¥)argoioti,mar9Otclarke.co.uk Registered In Eiigland no. 3951551 VAT Reg. No. 812 8319 38

principles of the Statement of Recommended Practice: Accounting and Reporting by Charities or that there are any matters of material significance to which attention should be draw) in ordcr to reach a proper undersL2nding ot the accounts. Pleo.se do not hesitate to ¢ontaLt me on 07711011368 should you have any questions regarding the examination or my report. Yours faithfully Margot Clarke MICB CB Dip (Member of the Institute of Certified Bookkeepers) (tske Cowttary tsmited, Vas Mar9)t aark< Crfd WK3Trge. Wawck R(￿, Wdston, C(Nth, Watwkkthlre, CV8 3HB Motmle.. 07711 011368 Email.. trbarwt@fflargotclarke.a).L Regthed in ErolaTrJ no. 3951551 VAT Reg. No. 812 8319 38