## **Trustees’ Annual Report for the period** **From 01 April 2020 to 31 March 2021** ## **Charity name: Cheylesmore Community Association** ## **Charity registration number: 1136649** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document.|Para 1.17|To advance education and to provide
facilities in the interests of social welfare for
recreation leisure time occupation with the
objective of improving the conditions of life
for the residents and protecting the
environment.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Running a Community Centre to meet the
needs of the local community.
Being a venue for residents’ activities - in
general not running activities ourselves as
an Association but providing the facilities in
which other community groups can operate.
Facilitate local groups to meet community
needs - helping with community capacity
building so that community groups can better
meet local needs, especially where gaps or
shortfalls in provision are identified.
Support volunteering - mobilising individual
residents to engage with activities going on,
both running the centre itself and supporting
those activities taking place.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The directors can confirm that they have had
regard to the guidance issued by the Charity
Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policyon social investment|Para 1.38|| including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Although many user-group activities and
centre plans were hindered due to the
lockdown restrictions between April 2020
and September 2021, a combination of
‘Business Rates’ refunds, furlough and
grants helped us to resurface after the very
difficult period. It was indeed a disruptive
period and so our impact on beneficiaries
was hampered. However, we were pleased
to support the launch of a new Food Hub by
volunteers, which has been a lifeline for
many families.
The Centre was used for the launch of the
Food Hub by volunteers in May 2020.
In addition, despite the challenging
circumstances, we were able to make
various improvements to the building, ready
for the inevitable full re-opening. This will
help to sustain the provision of facilities for
the benefit of the community into the future.
We made the building COVID-safe with the
installation of additional signage and
disinfectant spray. An estimated £2k was
spent on these items. We also re-branded
the centre and installed additional maps with
layouts of the centre.
We received some funding for youth work,
which will be utilised in this next financial
period. These funds will aid the improvement
of well-being and educational chances for
young people.
Community groups and room-bookings
began to return in September 2021. During
this period, several anti-vandal measures,
and roof repairs with painting throughout,
plus safety and fire improvements and finger| door protection were installed. These changes were essential to make the premises safer for everyone. Our 5-year fixed-wire electrical testing took place. Additional emergency signs were installed. Fire closures were also installed around the building. The opening of C3 Coffee in May 2021 helped to reignite a sense of community spirit, allowing people to feel connected to each other again. We are proud to have been a central catalyst of social reconciliation in spite of the heavy social impact of the COVID pandemic. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the financial period the
Charity’s position is deemed to be healthy
despite the challenges around the Covid
Paramedic.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The amount held is enough to finishing pay
staff should our income cease and then
hand the building back to the City Council
who own the building.| |Amount of reserves held|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties of the Charity as
a going concern at the time of reporting the
Charity’s activities.| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal source of funds is from spaced
hire out at Cheylesmore Community Centre.
Meeting Rooms, office, and Storage.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Cheylesmore Community Association is
governed by Articles of Association dated
15thMay 2010| |How is the charity
constituted?
(e.g., unincorporated
association, CIO)|Para 1.25|Cheylesmore Community Association is
constituted as an unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected by the board of
directors appointed in post at each AGM. As
part of the selection process potential
trustees are assessed for their suitability for
the role.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Cheylesmore Community Association| |---|---| |Other name the charity uses|| |Registered charity number|1136649| |Charity’s principal address|Cheylesmore Community Centre
Cheylesmore Community Association
Arundel/Poitiers Road, Coventry,
West Midlands, CV3 5JX| ## **Names of the charity trustees who manage the charity** |1
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9
10
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18
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|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---|---|---| |||Julia Noble|||||| |||Mark Pacy|||||| |||Alison Fox|||||| |||LindseyBuss|||||| |||Pauline Venables|||||| |||Roger Bailey|||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| |||Corporate trustees–names of the directors at the date the report was approved
**Director name**
Not Applicable|||||| |||**Director name**|||||| |||Not Applicable|||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Not Applicable||| |||| |||| |||| |||| |||| |**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**| |---|---| |Description of the assets
held in this capacity|Not Applicable| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not Applicable| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|Not Applicable| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Alison Fox|Lindsey Buss| ||
Director|Director| ||15/12/2021|| ||15/12/2021|| Cheylesmore Community Association Limited Company Registration Number: 7198105 Charity Number: 1136649 Period of Accounts: 1[st] April 2020 – 31[st] March 2021 1 **Cheylesmore Community Association Limited** Company information for the period ended 31[st] March 2021 Cheylesmore Community Association Limited is a charitable company limited by guaranteed. Directors Mr M Pacy Mrs L Buss Mrs J Noble Registered Office Address Cheylesmore Community Association Ltd Cheylesmore Community Centre Arundel/ Poitiers Road Cheylesmore Coventry CV3 5JX 2 ## **Cheylesmore Community Association Limited** ## **Trustees Report** The purpose of the charity is to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents and protecting the environment. The activities of the charity are to run the Community Centre to meet the needs of the local community, allowing it to be a venue for residents’ activities - in general not running activities as an Association but providing the facilities in which other community groups can operate. The charity facilitates local groups to meet community needs - helping with community capacity building so that community groups can better meet local needs, especially where gaps or shortfalls in provision are identified. The charity also supports volunteering - mobilising individual residents to engage with activities going on, both running the centre itself and supporting those activities taking place. Although many user-group activities and centre plans were hindered due to the lockdown restrictions between April 2020 and March 2021, a combination of ‘Business Rates’ refunds, furlough and grants helped us to resurface after the very difficult period. It was indeed a disruptive period and so our impact on beneficiaries was hampered. However, we were pleased to support the launch of a new Food Hub by volunteers, which has been a lifeline for many families. The Centre was used for the launch of the Food Hub by volunteers in May 2020. In addition, despite the challenging circumstances, we were able to make various improvements to the building, ready for the inevitable full re-opening. This will help to sustain the provision of facilities for the benefit of the community into the future. We made the building COVID-safe with the installation of additional signage and disinfectant spray. An estimated £2k was spent on these items. We also re-branded the centre and installed additional maps with layouts of the centre. We received some funding for youth work, which will be utilised in this next financial period. These funds will aid the improvement of wellbeing and educational chances for young people. Since the end of the financial period, community groups and room-bookings have begun to return, and preparations began for the opening of C3 Coffee in May 2021, which has reignited a sense of community spirit, allowing people to feel connected to each other again. We are proud to have been a central catalyst of social reconciliation despite the heavy social impact of the COVID pandemic. 3 ## **Cheylesmore Community Association Limited STATEMENT OF FINANCIAL ACTIVITES** ## **1[st] April 2020- 31[st] March 2021** |**INCOME**
Donations and legacies
Grants
Room Hire
Vending Sales
**Total**
**EXPENDITURE**
Audit and Accounting
Depreciation
Development costs
Fundraising Costs
Insurance
Licences
Light, Power, Heating, Waste
Office and Advertising
Premises
Rates
Salaries and Pensions
Telephones / Internet
Travel
Vending Stock
Youthwork
**Total**
**Net Income/Expenditure**
**RECONCILIATION OF FUNDS**
Total funds brought forward
Total funds carried forward|Unrestricted
fund
Restricted
funds
**2021**
**Total Funds**
2020
Total Funds
£
£
**£**
£
682
-
**682**
532
92,366
15,000
**107,366**
7,350
83,066
-
**83,066**
178,689
236
-
**236**
6,726| |---|---| ||176,350
15,000
**191,350**
193,297| ||1,260
-
**1,260**
1,305
4,090
-
**4,090**
3,082
9,936
2,294
**12,230**
49,884
6,000
-
**6,000**
6,000
668
-
**668**
3,007
1,323
-
**1,323**
1,562
12,870
-
**12,870**
11,641
1,666
42
**1,708**
2,288
25,634
-
**25,634**
9,371
(558)
-
**(558)**
5,897
108,546
-
**108,826**
99,855
3,378
-
**3,378**
5,209
407
-
**407**
799
381
-
**381**
2,212
-
-
**-**
5,561| ||175,241
2,336
**178,217**
207,673| ||| ||1,109
12,664
**13,133**
-14,376| ||**9,574**
23,850
**22,707**
9,574| 4 ## **Cheylesmore Community Association Limited BALANCE SHEET** ## **As at 31[st] March 2021** |Notes
FIXED ASSETS
1
Office and Kitchen
Building
Leasehold Improvements
Centre Fixture and Fittings
Café Fixture and Fittings
CURRENT ASSETS
Bank
2
LIABILITIES
Amounts falling due within one year
3
CURRENT ASSETS
Less amounts falling due after more
than one year
TOTAL CAPITAL AND RESERVES|Unrestricted
fund
£
21,953
2,927
-
5,457
3,607
31,774
25,413
(8,572)
16,841
(47,500)
1,115|Restricted
funds
£
-
-
3,900
-
-
3,900
17,692
-
17,692
-
21,592|**2021**
**Total**
**Funds**
**£**
**21,953**
**2,927**
**3,900**
**5,457**
**3,607**
**35,674**
**43,105**
**(8,572)**
**34,533**
**(47,500)**
**22,707**|2020
Total
Funds
£
7,097
928
4,200
-
-| |---|---|---|---|---| |||||12,225
7,794
(10,445)| |||||(2,651)
-| |||||9,574| For the year ending 31[st] March 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The Directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The financial statements were approved by the Board of Directors on DATE ## **SIGNED ON BEHALF OF THE BOARD BY:** **Director:** **Signature:** 5 ## **Cheylesmore Community Association Ltd Notes to Financial Statement For the period ended 31[st] March 2021** ## _**Basis of measurement and preparation of accounts:**_ The financial statements have been prepared under the historical cost convention and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice’ applicable in the UK and Republic of Ireland and with the Charities Act 2011. These accounts are prepared on the basis of a going concern. An accrual accounting policy has been used for CJRS and Small Business Grant Fund receipts. ## **1. Fixed Assets** ||**Office &**
**Kitchen**|**Building**|**Lease-**
**hold**|**Centre Fixture**
**and Fittings **|**Café Fixture**
**and Fittings **|**Total**| |---|---|---|---|---|---|---| |Beginningofyear|7,097|928|4,200|0|0|12,225| |Additions|17,465|0|0|6,246|3,828|27,539| |Depreciation|(1,709)|(171)|(300)|(789)|(221)|(3,190)| |Disposals|(900)|0|0|0|0|(900)| |**End of theyear**|**21,953**|**757**|**3,900**|**5,457**|**3,607**|**35,674**| ## **2. Restricted Funds** The following restricted funds were held at 31/03/2021: Fixed Assets (Leasehold) £3,900 Cheylesmore Library £1,754 Youthwork £15,938 **Total £21,592** ## **3. Amounts falling due in one year** |**Amounts falling due in one year**|| |---|---| |Due to be repaid to employee|(9,051)| |Employee loan|839| |Examination fee|(360)| |**Total**|**(8,572)**| ## **4. Fees for the examination of the accounts** This year Last year Independent examiner’s fees £360 - ## **5. Trustees’ Renumeration** There was renumeration to 1 trustee during the year (2020:1). ## **6. Staff Costs** No employees received renumeration in excess of £60,000 ## **7. Related Party Disclosures** There were no related party transactions for the year ended 31[st] March 2021. 6 LARKE Th¢ Trust¢¢s Cheylesmore Community Centre Poitiers Road Coventry CV3 SJX 4 Decembcr 21 Dear Sir or Madam I report on the accounts of the company for the year ¢nded 31 March 2021. The trustees (who are also the directors of the company for the purposes of company law) are responsible for the prcparation of the accounts. The trnstees consider thai an audit is not required for this year under section 14412) of the Charities Act 2011 (the 2011 Act) and that an independent examination was needed. The charity's gross income was less than £250,000. Having satisfied myself that the charity is not subject to audit under company law and is eligible for indep¢nd¢nt ¢xamination, it has been my responsibility to examine the accounts under section 145 01. the 2011 Act. to tollow the procedures laid down in the general Directions byiven by the Charity Commission under section 145(5)(b) of the 2011 Act and to state whether Pdrticular matters have come to my attention. My examination was carried out in accordance with the general directions given by the Charity Commission. An examtnation includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and explanations from you as trust¢es concerning? any such matt¢TS. Th¢ proc¢dur¢s undcrtakcn do not Provide all thc evidence thal would be required in an audit and consequently no opinion is given &s to whcth¢r the accounts pr¢s¢nt a 'tru¢ and fair vicw, of the ¢harity'S aclivities. After having carried out my examination, no Matter of material significance has com¢ lo my attentton that gives m¢ reasonable cause to believe that the accounts do nol mect the requiretnents to keep accounting records in accordance with Section 386 of the Companies Act 2006 and io prepare accounts which a¢¢ord with the accounting rewrds, comply wilh the accounting requirements of section 396 of the Companies Act 2006 and with the methods and Clarke CorEultèncy Limittrj. Va5 Margot Clèrke. The Old Vicèrage, warwick Road. Wo15tron. Coventry. Wanvickshire, CV8 3HB Mobile.- 07711 011368 Email.- i¥)argoioti,mar9Otclarke.co.uk Registered In Eiigland no. 3951551 VAT Reg. No. 812 8319 38 principles of the Statement of Recommended Practice: Accounting and Reporting by Charities or that there are any matters of material significance to which attention should be draw) in ordcr to reach a proper undersL2nding ot the accounts. Pleo.se do not hesitate to ¢ontaLt me on 07711011368 should you have any questions regarding the examination or my report. Yours faithfully Margot Clarke MICB CB Dip (Member of the Institute of Certified Bookkeepers) (tske Cowttary tsmited, Vas Mar9)t aark< Crfd WK3Trge. Wawck R(￿, Wdston, C(Nth, Watwkkthlre, CV8 3HB Motmle.. 07711 011368 Email.. trbarwt@fflargotclarke.a).L Regthed in ErolaTrJ no. 3951551 VAT Reg. No. 812 8319 38