2023-12-31-accounts - Eccleshall Show Society

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Trustees’ Annual Report for the period

From 1[st] January 2023 Period start date To 31[st] December 2023 Period end date

Charity name: Eccleshall Show Society

Charity registration number: 1136342

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To encourage and promote community interest in country pursuits in and around Eccleshall, Staffordshire
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To provide an annual show for the benefit of the inhabitants of Eccleshall and the surrounding area, and the general public, to include equestrian, agricultural, dogs, craft, and other interests and pursuits.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have continued to have regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The policy is to make distributions out of any surplus income from each show to support charitable trusts, organisations or institutions which benefit people and pursuits in the county of Staffordshire.
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	2023’s show was very successful both in terms of the enjoyment of the public (expressed through later comments) and money raised. It was not quite so spectacular as the previous year’s show; but raised sufficient funds for the directors/trustees to propose donations to local charities of £3,000.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity’s financial position at the end of the period is very healthy; after allowing for working capital to put on next year’s show there is £62,636 in reserve.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The show operates on a narrow margin at the best of times, and a wet year usually produces a loss. It is therefore the policy of the charity to hold enough in reserves to cover two rainy years.
Amount of reserves held	Para 1.22	£62636
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no uncertainties about the charity continuing as a going concern.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principle source of funds is the income it raises from putting on the annual show. Over 98% of its income is derived from this.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Surplus funds are held in a CAF bank account.
A description of the principal risks facing the charity	Para 1.46	The principal risk facing the charity is a run of wet shows.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Company incorporated by guarantee
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The board of directors/trustees considers who might bring a positive contribution to the board and invites that person to join.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name Other name the charity uses Registered charity number Charity’s principal address

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Edward Lambert	Chairman
	MaryCartmail	Secretary
	Amanda Graham	Treasurer
	Robert Cartmail	President
	Hazel Bradshaw	In charge of horticulture
	Felicity Stubbs	In charge of dog show
	Sheila Kettle	Show announcer

– Corporate trustees names of the directors at the date the report was approved Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A - none

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Amanda Graham Full name(s) Amanda Graham

Position (eg Secretary, Treasurer Chair, etc)

Date

13/04/2024

Charity No (if any) 1136342 Period start date 01/01/2023 To Period end date 31/12/2023 Eccleshall Show Society Annual accounts for the period ”———————ae FOR ENGLAND AND WALES	Charity No (if any) 1136342 Period start date 01/01/2023 To Period end date 31/12/2023 Eccleshall Show Society Annual accounts for the period ”———————ae FOR ENGLAND AND WALES	Charity No (if any) 1136342 Period start date 01/01/2023 To Period end date 31/12/2023 Eccleshall Show Society Annual accounts for the period ”———————ae FOR ENGLAND AND WALES	Charity No (if any) 1136342 Period start date 01/01/2023 To Period end date 31/12/2023 Eccleshall Show Society Annual accounts for the period ”———————ae FOR ENGLAND AND WALES	Charity No (if any) 1136342 Period start date 01/01/2023 To Period end date 31/12/2023 Eccleshall Show Society Annual accounts for the period ”———————ae FOR ENGLAND AND WALES	Charity No (if any) 1136342 Period start date 01/01/2023 To Period end date 31/12/2023 Eccleshall Show Society Annual accounts for the period ”———————ae FOR ENGLAND AND WALES	Charity No (if any) 1136342 Period start date 01/01/2023 To Period end date 31/12/2023 Eccleshall Show Society Annual accounts for the period ”———————ae FOR ENGLAND AND WALES	Charity No (if any) 1136342 Period start date 01/01/2023 To Period end date 31/12/2023 Eccleshall Show Society Annual accounts for the period ”———————ae FOR ENGLAND AND WALES	Charity No (if any) 1136342 Period start date 01/01/2023 To Period end date 31/12/2023 Eccleshall Show Society Annual accounts for the period ”———————ae FOR ENGLAND AND WALES	Charity No (if any) 1136342 Period start date 01/01/2023 To Period end date 31/12/2023 Eccleshall Show Society Annual accounts for the period ”———————ae FOR ENGLAND AND WALES	ae
Section A Statement of financial activities	Section A Statement of financial activities					Section A Statement of financial activities
Recommended categories by activity Incoming resources (Note 3)		Guidance Notes	Unrestricted funds £ F01	Unrestricted Restricted income funds £ F02		Restricted	Endowment funds £ F03		Total funds £ F04	Prior year funds £ F05
Income and endowments from:
Donations and legacies		S01	100		-			-	100	100
Charitable activities		S02	43,848		-			-	43,848	45,753
Other trading activities		S03	3,782		-			-	3,782	2,920
Investments		S04	144		-				144	191
Separate material item of income		S05	-		-			-	-	-
Other		S06	-		-			-	-	-
*Total*		S07	47,874		-			-	47,874	48,964
Resources expended (Note 6)
Expenditure on:
Raising funds		S08	-		-			-	-	-
Charitable activities		S09	37,898		-			-	37,898	31,576
Separate material item of expense		S10	5,730		-			-	5,730	50
Other		S11	-		-			-	-	-
*Total*		S12	43,628		-			-	43,628	31,626

Net income/(expenditure) before investment	Net income/(expenditure) before investment
gains/(losses)		S13	4,246		-			-	4,246	17,338
Net gains/(losses) on investments		S14	-		-			-	-	-
Net income/(expenditure)		S15	4,246		-			-	4,246	17,338
Extraordinary items		S16	-		-			-	-	-
Transfers between funds		S17	-		-			-	-	-
Other recognised gains/(losses):
Gains and losses on revaluation of fixed assets for the charity’s own use		S18	-		-			-	-	-
Other gains/(losses)		S19	-		-			-	-	-
*Net movement in funds*		S20	4,246		-			-	4,246	17,338
*Reconciliation of funds:*
Total funds brought forward		S21	58,390		-			-	58,390	41,052
*Total funds carried forward*		S22	62,636		-			-	62,636	58,390
1

Section B Balance sheet

Unrestricted funds £ F01 - 1,880 - -	Restricted income funds £ F02 - - - -	Endowment funds Total this year £ £ F03 F04 - - - 1,880 - - - -	Total last year £ F05
			- 1,206 - -
1,880	-	- 1,880	1,206
- - - 61,008	- - - -	- - - - - - - 61,008
			- - - 57,431
61,008	-	- 61,008	57,431
			247
252	-	- 252

60,756	-	- 60,756	57,184

62,636	-	- 62,636	58,390
			- -
- -	- -	- - - -

62,636	-	- 62,636	58,390
- 62,636	-	- - - 62,636 -
			- - 58,390
62,636	-	- 62,636	58,390
Signature Graham		Amanda Graham Print Name	Date of approval dd/mm/yyyy 13/04/2024

CC17a (Excel)

10/04/2024

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities • and with  preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with  the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) • and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102.*

-Tick as appropriate

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support Not applicable the conclusion that the charity is a going concern; Disclosure of any uncertainties that make the Not applicable going concern assumption doubtful; Where accounts are not prepared on a going Not applicable concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

1.3 Change of accounting policy

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The accounts present a true and fair view and the accounting policies adopted are those outlined in note { }.
Yes 
-Tick as appropriate
No 
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Please disclose:

*(i) the nature of the change in accounting policy;*	Not applicable
*(ii) the reasons why applying the new accounting policy*
*provides more reliable and more relevant information;*	Not applicable
*and*
*(iii) the amount of the adjustment for each line affected*
*in the current period, each prior period presented and*
*the aggregate amount of the adjustment relating to* *periods before those presented, 3.44 FRS 102 SORP.*	Not applicable

1.4 Changes to accounting estimates

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No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).
Yes 
No  * -Tick as appropriate
Please disclose:
(i) the nature of any changes; Not applicable
(ii) the effect of the change on income and expense or
assets and liabilities for the current period; and Not applicable
(iii) where practicable, the effect of the change in one or
more future periods.
Not applicable
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1.5 Material prior year errors

No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).

Yes No *Please disclose* *(i) the nature of* *(ii) for each pri* *amount of the c* *affected; and* *(iii) the amount* *earliest prior pe*	 	* -Tick as appropriate
	: *the prior* *or period* *orrection* *of the co* *riod pres*	Not applicable Not applicable Not applicable *period error;* *presented in the accounts, the* *for each account line item* *rrection at the beginning of the* *ented in the accounts.*

CC17a (Excel)

10/04/2024

Section C Notes to the accounts (cont)

Note 3 Analysis of income

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Restricted
Unrestricted income Endowment
funds funds funds Total funds Prior year
Analysis £ £
Donations Donations and gifts 100 - - 100 100
and legacies: Gift Aid - - - - -
Legacies - - - - -
General grants provided by government/other
charities - - - - -
Membership subscriptions and sponsorships
which are in substance donations
- - - -
Donated goods, facilities and services - - - - -
Other - - - -
Total 100 - - 100 100
Charitable The Eccleshall Show
activities: 43,848 - - 43,848 45,753
- - - - -
- - - - -
Other - - - - -
Total 43,848 - - 43,848 45,753
Other trading Other Operating Income
activities: 3,782 - - 3,782 2,920
- - - - -
- - - - -
Other - - - - -
Total 3,782 - - 3,782 2,920
Income from Interest income 144 - - 144 191
investments: Dividend income - - - - -
Rental and leasing income - - - - -
Other - - - - -
Total 144 - - 144 191
Separate - - - - -
material item - - - - -
of income: - - - - -
- - - - -
Total - - - - -
Other: Conversion of endowment funds into income
- - - - -
Gain on disposal of a tangible fixed asset held
for charity's own use - - - - -
Gain on disposal of a programme related
investment - - - - -
Royalties from the exploitation of intellectual
property rights - - - - -
Other - - - - -
Total - - - - -
TOTAL INCOME 47,874 - - 47,874 48,964
Other information:
All income in the prior year was unrestricted except for:
(please provide description and amounts)
Where any endowment fund is converted into income in the
reporting period, please give the reason for the conversion.
Where any endowment fund is converted into income in the
prior period, please give the reason for the conversion.
Within the income items above the following items are
material: (please disclose the nature, amount and any prior
year amounts)
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CC17a (Excel)

10/04/2024

Section C Notes to the accounts (cont)

Note 6 Analysis of expenditure

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This year Last year
Restricted
Unrestricted Restricted Endowment Unrestricted income Endowment
Analysis funds income funds funds Total funds funds funds funds Total funds
Expenditure on raising funds: £ £
Incurred seeking donations - - - - - - - -
Incurred seeking legacies - - - - - - - -
Incurred seeking grants - - - - -
Operating membership schemes and
social lotteries - - - - -
Staging fundraising events
26,527 - - 26,527 20,873 20,873
Fudraising agents - - - - -
Operating charity shops - - - - -
Operating a trading company
undertaking non-charitable trading
activity - - - - -
Advertising, marketing, direct mail and
publicity - - - - - - - -
Start up costs incurred in generating
new source of future income
- - - - - - - -
Database development costs - - - - - - - -
Other trading activities - - - - -
Investment management costs: - - - - -
Portfolio management costs - - - - - - - -
Cost of obtaining investment advice
- - - - - - - -
Investment administration costs
- - - - - - - -
Intellectual property licencing costs
- - - - - - - -
Rent collection, property repairs and
maintenance charges - - - - - - - -
- - - - - - - -
Total expenditure on raising funds 26,527 - - 26,527 20,873 - - 20,873
Expenditure on charitable activities:
- - - - - - - -
General administritive expenses 8,053 - - 8,053 6,597 - - 6,597
Legal and professional costs 3,318 - - 3,318 4,106 - - 4,106
- - - - - - - -
Total expenditure on charitable
activities 11,371 - - 11,371 10,703 - - 10,703
Separate material item of expense
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total - - - - - - - -
Other
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total other expenditure - - - - - - - -
TOTAL EXPENDITURE 37,898 - - 37,898 31,576 - - 31,576
Other information:
Analysis of expenditure on charitable activities
This year Last year
Activities Grant Activities Grant
Activity or programme undertaken directly funding of activities Support Costs Total this year undertaken directly funding of activities Support Costs Total last year
£ £ £ £ £ £ £ £
The Eccleshall Show 11,371 - - 11,371 10,703 - - 10,703
- - - - - - - -
- - - - - - - -
Total 11,371 - - 11,371 10,703 - - 10,703
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CC17a (Excel)

10/04/2024

Section C Notes to the accounts (cont)

Note 14 Tangible fixed assets

Please complete this note if the charity has any tangible fixed assets

14.1 Cost or valuation

14.1 Cost or valuation
		Freehold land buildings £	&	Other land & buildings £	Plant, machinery and motor vehicles £	Fixtures, fittings and equipment £	Total £
At the beginning of the year			-	-	-	11,853		11,853
Additions			-	-	-	1,468		1,468
Revaluations			-	-	-	-		-
Disposals			-	-	-	-		-
Transfers *			-	-	-	-		-
At end of the year			-	-	-	13,321		13,321
14.2 Depreciation and impairments
	**Basis					Straight Line
	** Rate					20%

At beginning of the year			-	-	-	10,647		10,647
Disposals			-	-	-	-		-
Depreciation			-	-	-	794		794
Impairment			-	-	-	-		-
Transfers*			-	-	-	-		-
At end of the year			-	-	-	11,441		11,441
14.3 Net book value
Net book value at the beginning of the	year		-	-	-	1,206		1,206
Net book value at the end of the year			-	-	-	1,880		1,880

CC17a (Excel)

10/04/2024

Section C Notes to the accounts (cont)

Note 19 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

19.1 Analysis of debtors

Trade debtors Prepayments and accrued income Other debtors

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This year Last year
£ £
- -
- -
- -
- -
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Total

Please complete 19.2 where a material debtor is recoverable more than a year after the reporting date.

19.2 Analysis of debtors recoverable in more than 1 year (included in debtors above)

Trade debtors Prepayments and accrued income Other debtors Total	This year Last year £ £ - - - - - - - -
	- -

CC17a (Excel)

10/04/2024

Section C Notes to the accounts (cont)

Note 20 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

20.1 Analysis of creditors

This year Last year £ £ Accruals for grants payable - - Bank loans and overdrafts - - Trade creditors - - Payments received on account for contracts or performance-related grants - - Accruals and deferred income 252 247 Taxation and social security - - Other creditors - - Total 252 247 20.2 Deferred income *Please explain the reasons why income is deferred.* *Movement in deferred income account* Balance at the start of the reporting period Amounts added in current period Amounts released to income from previous periods Amounts falling due within one year Balance at the end of the reporting period *Please complete this note if the charity has deferred income.* This year	This year Last year £ £ - - - - - - - - 252 247 - - - - Amounts falling due within one year	This year Last year £ £ - - - - - - - - - - - - - - Amounts falling due after more than one year
	252 247	- -
		This year Last year £ £ - - - - - - Last year
		- -

CC17a (Excel)

10/04/2024

Section C Notes to the accounts (cont)

Note 24 Cash at bank and in hand Other Cash at bank and on hand Total Short term cash investments (less than 3 months maturity date) Short term deposits	This year Last year £ £ - - - - 61,008 57,431 - -
	61,008 57,431

CC17a (Excel)

10/04/2024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examiner's Report Report to the trusteesl members of C,hJrrty Nafne Eccleshall Show Society On accounts for the year ended 31 December 2023 Charlty no (if any) 1136342 Set out on pages 1 to9 I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 31 December 2022, Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the AGf'), I report in respect of my examination of the Trust's accounts Garried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under sectlon 145{5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any maten'al respect.. aGcounting records were not kept in accordance with section 130 of the Act or the accounts do n Independent examiner's statement accord with the accounting records I have no concerns and with the examinat. nto proper unde ta ing of Please d ete veoo ich across no other matters in connection ention should be drawn in order to enable a counts to be reached. the brackets if they do not apply. . IllllVVAVdlJllA Signed. Date: 1310412024 Name: Matthew Bailey Relevant professional qualifi¢ation(s) or body (if any): FCCA Address: Newport House, Newport Road Stafford ST16 3RS IER October 2018

Section Disclosure Only complete if the examiner needs to highllght matters of ooncern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). No disclosure required Give here brief details of any Items that the examiner wishes to disclose. IER October 2018