Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charity name 1st Beer Scouts other names the charity is known by Registered charity number (if any} HQ registration numbar Charity's principal address Scout Hut Mamora Terrace, Cla s Lane Beer Postcode Names of the charity trustees 0 manage the charity (These wlll be publlshed In the annual ollh8 charlly and th• Ch8rlty Reglster Irr8rtIn9 lor • Reglstarfjd Ch8rlty wlth * chartty rngulatorj Trustee Name Offlce (If any) Date8 acted if not for whole year el Groves Christine Paul Chairman Treasurer Fiona Ga 10 11 12 13 14 15 Names and addresses of advisers (optional information but encouraged as best practi) (These will bepublished in the anntsalrgport of the charity) Type of advisor Name Address 1 LT700001 (3rd December 2018)
Soction B Structure, governance and management Description of the charity's trusts Type of goveming document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance wth the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged a8 best practice) You may choose to include additional information, wher8 relevant, about: The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying wth legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and ProdureS adopted for.. a) the induction and training of trustees., b) trustee, consideration of major risks and the systems and procedures to manage them The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent's representation and meets every three months. Members of th8 Executive Committea complete 'Ess8ntial Information for Executive Gommitte8' training within the first 5 months of join5ng the commlttee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for. The maintenance of Group property. The raising of funds and the administration of Group finance., The Insuran of persons, property and equipment. Group public occasions,. Assisting in the recruitment of leaders and other adult support. Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than tho* who are elected. 2 LT700001 (3rd December 2018)
Section B Structure, governance and management (continued) Risk and Internal Control The Group Executive Committee has identified the major risks to lch they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents Insuran in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assuran against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 (3rd December 2018)
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its governing document The Values of Scouting As Scouts we are guided by these values.. Integrity - We act wth integrity,. we are honest, trusknrthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference,. we co- operate with others and make friends. The Scout Method Scouting takes place en young people, in partnership wth adults, work together based on the values of Scouting and-. enjoy what they are dolng and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relatlon to the3e obJeGts Weekly meetings and tripslcamping away from home. Additional details of the objectives and activities (optional information but encouraged as best practi) You may choose to Include further statements, where relevant, about.. policy on grantmaking. contribution made by volunteers., policy on investments. 4 LT700001 (3rd December 2018)
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advanment of education and the advanment of citizenship or community development headin Section D Achievements and performance Summary of the main achievements of the charity during the year Weekly meetings for all Sections and opportunities for all Sections to spend at least one night away from home. Successful fund-raising campaigns to enable the purchase of a replacement minibus during the year. Section E Financial Review Brief statement of the charity's policy on reserves R88erve8 Pollcy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £12,000. The Group held reserves of approximately £18,500 against this at year end. This is above the level required for operating expenses. However this can be explained by monies set aside for future equipment replacement, maintenance of the Scout Hut and necessary expenditure on the minibus. Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review detsils (optional information) You may choose to include additional 5 LTT00001 (3rd December 2018)
information, where relevant, about.. the charity's principal sources of funds (includin9 any fundraising),. Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. how expenditure has supported the key objectives of the charity., investment policy and objectives., Section F Other Optional Iiiformation Plans for future perlods (details of any significant activities planned to achieve them) section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name{s) Position (eg Secretary, Chair) t¥1 Date 6 LT700001 (3rd December 2018)
Receipts and payments account Forthe year from 01 April 2024 31 March 2025 Receipts and payments 2023124 Unrestricted funds 2024125 Unrestricted funds Recei Donations, I acios and slmllar Income Membership subscriptions Donations L8 acies Gift Aid other similar income 2.899 2.253 4.046 5,916 3,767 Sub totsl Grants Maintenenac8 Other rants rant Sub totsl ross Fundralsln event8 Sausa e Sr£zles Quizzes Quill Raffle other fvndraisin 839 948 975 272 804 745 g¢tivill&s Sub total Scout hut Income Hirè of buildin Hire of equipment Other Scout hul income Sub totsl Inv88tment Incomo Bank interest Buildin Socie inler&sl Tho Scout Association Short Temi Inv88tmenl Servico Other invastmènt inc¢me 165 171 Totsl Gmss Income Asset and investm•nt Sales, etc. Totsl receipts LT700002 (February 20241 1 of3
1st Beer Scout Group 1135936 Receipts and payments account For the year from 01 Aprll 2024 To 31 March 2025 Receipts and payments 2023124 Unrestricted funds 2024125 Unrestricted funds Pa ments Charitable Pa monts Membershi subscriptions aid on IN8tionallCounl IArealDislrict Youth rogramme and activrties Adult support and Irainin Rent Water and Sewerage Electric and G8$ Insurance Re alrs and Renewals Materials and uipment Printin and pholoco in Contribution lo cam costs Uniform$ AGM and trustee expenses hAinibus ex nses Genèral Admin Hall Expen5asIOlher 664 943 2,822 1,316 1,699 120 737 1,135 992 289 1,615 437 5,840 1,582 122 Sub totsl Fundralsln ox nses General Fundraisin o$ls Sausa e Sizzle Dglail 3 Other fundraisin 81 268 319 costs Sub total Total Gross Expenditurn A888t and Inve8tm•nt purchaseg, elc. 22,500 Total payments Net of recelpts/(paymentsJ Cash funds last year end Cash funds this year ond LT700002 (February 2024} 2of3
1 st Beer Scout Group 1135736 Receipts and payments account PIFri For the year from 01 April 2024 To 31 March 2025 Statement of assets and liabilities at the end of the year 31 March 2024 Unrestrlcted funds 31 March 2025 Unrestrictsd funds Cash funds Bank eufrent account Bank deposit account Buildin socie account The Scout Association Short Temi Inv8strnent SeNi¢e CashlFloats 1,513 4.129 14,425 Total cash funds re¥ baian¢o$ whh antt men18 acccunti ok ok other moneta Tax clalm Debts due from the Coun Insurance claim assets IArealDislricUGrou Sub total Investment assets Investment property- ¢J8lail Quoted investments Oih&r invostsnents - detail Sub total assets for charl Non moneta Bad e stock Sho Stock Other sloek Land and buildin Motor vehicles Scoulin ui Other 's own use ment, furniture el¢ Sub totsl Llabllltles Accounts not 91 aid Ex enses incurred but not invoi¢ed Subscriptions not et aid Loan detail other liabilities -73.00 Sub total Total nèt assets The above receipts and payments account and statement of assets and Ilabilitie8 were approved by the Trustees on 22 October 2025 (the date of thè Trustee Board meeting that approved the accounts) and slgned on thelr behalf by: naturè Print Name Treasurer LT700002 {February 2024) 3of3
st Independent examiner's report to the trustees of l Beer Scouts I report to the trustees on my examination of the accounts of the I" Beer Scout Group forthe year endin8 31" March 2025 Respon5ibillties and basis of report As the charity trustees of the 1$1 Beer Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act) I report in respect of my examination of the 1st Beer Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145151{bl of the Act Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. l. Accounting records were not kept In respect of the 1st Beer Scout Group as required by section 130 of the Act,. or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order a proper understanding of the accounts to be reached Signed: Name.. John R Whitaker BAIHonsl ACMA CGMA Relevant professional qualification or body.. Chartered Management Accountant Address: Wyke Farm, Axminster, Devon, EX13 8TN Date.. 10th July 2025