Trustees, Annual Report
For the period
From (start date)
to end date
Section A
Reference and administration details
Charity name
1st Beer Scouts
other names the charity is known by
Registered charity number (if any}
HQ registration numbar
Charity's principal address
Scout Hut
Mamora Terrace, Cla
s Lane
Beer
Postcode
Names of the charity trustees ￿0 manage the charity
(These wlll be publlshed In the annual ollh8 charlly and th• Ch8rlty Reglster Irr8￿rtIn9 lor • Reglstarfjd Ch8rlty wlth * chartty rngulatorj
Trustee Name
Offlce (If any)
Date8 acted if not for
whole year
el Groves
Christine Paul
Chairman
Treasurer
Fiona Ga
10
11
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practi￿)
(These will bepublished in the anntsalrgport of the charity)
Type of advisor
Name
Address
1 LT700001 (3rd December 2018)

Soction B
Structure, governance and management
Description of the charity's trusts
Type of goveming document
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance wth the Policy,
Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged a8 best practice)
You may choose to include additional
information, wher8 relevant, about:
The Group is managed by the Group Executive Committee,
the members of which are the 'Charity Trustees, of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying wth legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and Pro￿dureS adopted for..
a) the induction and training of trustees.,
b) trustee, consideration of major risks
and the systems and procedures to
manage them
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leaders, individual section leaders (if opted to take on the
responsibility) and parent's representation and meets every
three months.
Members of th8 Executive Committea complete 'Ess8ntial
Information for Executive Gommitte8' training within the first 5
months of join5ng the commlttee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for.
The maintenance of Group property.
The raising of funds and the administration of Group finance.,
The Insuran￿ of persons, property and equipment.
Group public occasions,.
Assisting in the recruitment of leaders and other adult
support.
Appointing any sub committees that may be required.,
Appointing Group Administrators and Advisors other than
tho* who are elected.
2 LT700001 (3rd December 2018)

Section B
Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major
risks to ￿lch they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are..
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents Insuran￿ in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assuran￿ against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
3 LT700001 (3rd December 2018)

Section C
Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
Summary of the objects of the charity set
out in its governing document
The Values of Scouting
As Scouts we are guided by these values..
Integrity - We act wth integrity,. we are honest, trusknrthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which
we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference,. we co-
operate with others and make friends.
The Scout Method
Scouting takes place ￿en young people, in partnership wth
adults, work together based on the
values of Scouting and-.
enjoy what they are dolng and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.
Summary of the main activities in
relatlon to the3e obJeGts
Weekly meetings and tripslcamping away from home.
Additional details of the objectives and activities (optional information but encouraged as best practi￿)
You may choose to Include further
statements, where relevant, about..
policy on grantmaking.
contribution made by volunteers.,
policy on investments.
4 LT700001 (3rd December 2018)

Public benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advan￿ment of education and the
advan￿ment of citizenship or community development
headin
Section D
Achievements and performance
Summary of the main achievements of
the charity during the year
Weekly meetings for all Sections and opportunities for all
Sections to spend at least one night away from home.
Successful fund-raising campaigns to enable the purchase of
a replacement minibus during the year.
Section E
Financial Review
Brief statement of the charity's policy on
reserves
R88erve8 Pollcy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £12,000.
The Group held reserves of approximately £18,500 against
this at year end. This is above the level required for operating
expenses. However this can be explained by monies set
aside for future equipment replacement, maintenance of the
Scout Hut and necessary expenditure on the minibus.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review detsils (optional information)
You may choose to include additional
5 LTT00001 (3rd December 2018)

information, where relevant, about..
the charity's principal sources of funds
(includin9 any fundraising),.
Investment Policy
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
how expenditure has supported the key
objectives of the charity.,
investment policy and objectives.,
Section F
Other Optional Iiiformation
Plans for future perlods (details of any
significant activities planned to achieve
them)
section G
Declaration
The trustees declare that they have approved the trustees, report above
Signed on behalf of the charity's trustees
Signature(s)
Full name{s)
Position (eg Secretary, Chair)
t¥1
Date
6 LT700001 (3rd December 2018)

Receipts and payments account
Forthe year
from
01 April 2024
31 March 2025
Receipts and payments
2023124
Unrestricted funds
2024125
Unrestricted funds
Recei
Donations, I
acios and slmllar Income
Membership subscriptions
Donations
L8
acies
Gift Aid
other similar income
2.899
2.253
4.046
5,916
3,767
Sub totsl
Grants
Maintenenac8
Other
rants
rant
Sub totsl
ross
Fundralsln
event8
Sausa
e Sr£zles
Quizzes
Quill Raffle
other fvndraisin
839
948
975
272
804
745
g¢tivill&s
Sub total
Scout hut Income
Hirè of buildin
Hire of equipment
Other Scout hul income
Sub totsl
Inv88tment Incomo
Bank interest
Buildin
Socie
inler&sl
Tho Scout Association Short Temi Inv88tmenl Servico
Other invastmènt inc¢me
165
171
Totsl Gmss Income
Asset and investm•nt Sales, etc.
Totsl receipts
LT700002 (February 20241
1 of3

1st Beer Scout Group 1135936
Receipts and payments account
For the year
from
01 Aprll 2024
To
31 March 2025
Receipts and payments
2023124
Unrestricted funds
2024125
Unrestricted funds
Pa
ments
Charitable Pa monts
Membershi
subscriptions
aid on IN8tionallCounl IArealDislrict
Youth
rogramme and activrties
Adult support and Irainin
Rent
Water and Sewerage
Electric
and G8$
Insurance
Re
alrs and Renewals
Materials and
uipment
Printin
and pholoco
in
Contribution lo cam
costs
Uniform$
AGM and trustee expenses
hAinibus ex
nses
Genèral Admin
Hall Expen5asIOlher
664
943
2,822
1,316
1,699
120
737
1,135
992
289
1,615
437
5,840
1,582
122
Sub totsl
Fundralsln
ox
nses
General Fundraisin
o$ls
Sausa
e Sizzle
Dglail 3
Other fundraisin
81
268
319
costs
Sub total
Total Gross Expenditurn
A888t and Inve8tm•nt purchaseg, elc.
22,500
Total payments
Net of recelpts/(paymentsJ
Cash funds last year end
Cash funds this year ond
LT700002 (February 2024}
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1 st Beer Scout Group 1135736
Receipts and payments account
PIFri
For the year
from
01 April 2024
To
31 March 2025
Statement of assets and liabilities at the end of the year
31 March 2024
Unrestrlcted funds
31 March 2025
Unrestrictsd funds
Cash funds
Bank eufrent account
Bank deposit account
Buildin
socie
account
The Scout Association Short Temi Inv8strnent SeNi¢e
CashlFloats
1,513
4.129
14,425
Total cash funds
re¥ baian¢o$ whh
antt
men18 acccunti
ok
ok
other moneta
Tax clalm
Debts due from the Coun
Insurance claim
assets
IArealDislricUGrou
Sub total
Investment assets
Investment property- ¢J8lail
Quoted investments
Oih&r invostsnents - detail
Sub total
assets for charl
Non moneta
Bad
e stock
Sho
Stock
Other sloek
Land and buildin
Motor vehicles
Scoulin
ui
Other
's own use
ment, furniture el¢
Sub totsl
Llabllltles
Accounts not 91
aid
Ex
enses incurred but not invoi¢ed
Subscriptions not et
aid
Loan detail
other liabilities
-73.00
Sub total
Total nèt assets
The above receipts and payments account and statement of assets and Ilabilitie8 were approved by the
Trustees on 22 October 2025 (the date of thè Trustee Board meeting that approved the accounts) and slgned
on thelr behalf by:
naturè
Print Name
Treasurer
LT700002 {February 2024)
3of3

st
Independent examiner's report to the trustees of l Beer Scouts
I report to the trustees on my examination of the accounts of the I" Beer Scout Group forthe year
endin8 31" March 2025
Respon5ibillties and basis of report
As the charity trustees of the 1$1 Beer Scout Group you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011 (the Act)
I report in respect of my examination of the 1st Beer Scout Group accounts carried out under section
145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions
given by the Charity Commission under section 145151{bl of the Act
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect..
l. Accounting records were not kept In respect of the 1st Beer Scout Group as required by
section 130 of the Act,. or
2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order a proper understanding of the accounts to
be reached
Signed:
Name.. John R Whitaker BAIHonsl ACMA CGMA
Relevant professional qualification or body.. Chartered Management Accountant
Address: Wyke Farm, Axminster, Devon, EX13 8TN
Date.. 10th July 2025