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2022-03-31-accounts

ELY & DISTRICT u3a TREASURER’S REPORT

PERIOD 01/04/2021 TO 31/03/2022

For those new members amongst you, we have 2 bank accounts, the MAIN account & the SOCIAL account.

Summaries of both accounts accompany this report.

The main account is funded by your subscriptions & gift aid, & pays for hall hire, speaker’s fees, refreshments, committee expenses, etc. The social account is used by individual groups to fund their day to day running (hall hire, speakers, trips, etc).

As a registered charity we should not make a profit. We try to reduce the balance each year so that we hold a reasonable amount but not too much. In 2020/21 we increased the balance by £1,173 and last year we made a tiny deficit of £130. I expect the trend of £500 reductions per year will resume from this year, so in about 10 years we may have it down to a reasonable level, i.e. enough to sustain us for a few months.

The social fund balance is very variable as most of it has been advance payments for trips.

I would like to thank all group co-ordinators/treasurers for forwarding their accounts where necessary.

Tony Grzybek Treasurer

U3A 2021/22

INCOME

EXPENDITURE

MAIN ACCOUNTS

EXPENDITURE EXPENDITURE
Date
Descripton
Subs
Visitors
Misc
Amount
Totals
Year totals
4,976.00
0.00
822.77
5,798.77
1/4/21Opening Balance
4/5/21MAGAZINE
0.00
4/5/21BEACON
0.00
13/5/21SUBS
4,259.00
4,259.00
9/6/21HEARTBEAT
0.00
17/6/21PRINTING
0.00
27/7/21MEMBERSHIP
0.00
9/8/21SUBS
243.00
243.00
9/8/21JANE W
0.00
9/8/21U3A LICENCE
0.00
28/9/21ELY MUSEUM
0.00
19/10/21ELY PRINT
0.00
29/10/21SUBS
224.00
224.00
8/11/21WALL
0.00
9/11/21COUNTESS
0.00
22/11/22SUBS
130.00
130.00
1/12/21GIFT AID
822.77
822.77
1/12/21LIGHTHOUSE
0.00
29/12/21FOOD MEETINGS
0.00
9/1/22COUNTESS
0.00
19/1/22BANK CHARGES
0.00
20/1/22PRINTING
0.00		 Hall
Speak
Hire
Fee
660.00
480.
260.
135.00
120.00
135.00		 er
News
Staton Catering

Leter
ary
00
0.00
121.50
45.65
55.00
00
39.60
66.50
29/1/22WALL
0.00
2/2/22COUNTESS
0.00
2/2/22ELY PRINT
0.00
2/2/22ELY MUSEUM
0.00
19/2/22BANK CHARGES
0.00
1/3/22MEETING FOOD
0.00
10/3/22COUNTESS
0.00
21/3/22BANK CHARGES
0.00
29/3/22ELY MUSEUM
0.00
31/3/22SUBS
120.00
120.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00		 220.00
135.00
6.05
135.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Cte U3A Misc Total Cheque BALANCE
Amount Number
138.38 3,238.44 1,245.44 5,929.41 13,806.33
13,936.97
1,061.44 1,061.44 BANK 12,875.53
618.00 618.00 BANK 12,257.53
0.00 16,516.53 170
162.00 162.00 BANK 16,354.53
81.00 81.00 200434 16,273.53 172
2,177.00 2,177.00 BANK 14,096.53 173
0.00 14,339.53
55.00 200435 14,284.53
60.00 60.00 BANK 14,224.53 174
27.00 27.00 BANK 14,197.53 175
28.80 28.80 BANK 14,168.73
0.00 14,392.73 176
71.95 331.95 200436 14,060.78
135.00 BANK 13,925.78
0.00 14,055.78 177
0.00 14,878.55
120.00 BANK 14,758.55
39.60 200437 14,718.95 178
135.00 BANK 14,583.95
5.40 5.40 BANK 14,578.55
66.50 BANK 14,512.05

74.25

37.13

147.09 367.09 BANK 14,144.96 179
135.00 BANK 14,009.96
61.20 61.20 BANK 13,948.76
74.25 BANK 13,874.51
5.00 5.00 BANK 13,869.51 180
6.05 200438 13,863.46
135.00 BANK 13,728.46
5.00 5.00 BANK 13,723.46
37.13 BANK 13,686.33
0.00 13,806.33 181
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33
0.00 13,806.33

U3A 2021/22 INCOME

GROUP ACCOUNTS

Date
Descripton		 Cheque Garden Photo Birdwatching History Stage & Arts Transport Guitar Exercise
Number ing Screen Apprcn to Music
1/4/21 Opening Balance 784.50 150.00 0.05 70.00 27.00 457.82 291.67 631.90 70.50
Total Inc/Exp 744.35 250.00 0.00 1,477.50 0.00 0.00 200.00 0.00 0.00
31/3/22 Closing Balance 521.50 100.00 0.05 246.00 69.00 457.82 227.67 593.80 70.50
6/9/21Hamerton refund 250.00
3/9/21goodge book 101068
28/9/21photo refunds 69to82
19/10/21pety cash 101071
11/11/22TRIPS
7/12/21HALL HIRE 101082
1/12/21HALL HIRE 101072
7/12/21DINNER 101083
6/12/21TRIPS
3/1/22DINNER 101084
4/1/22HALL HIRE 101085
4/1/22w/b 100803
4/1/22w/b 100887
11/1/22DINNER 744.35 1,037.50
11/1/22HISTORY 140.00
19/1/22BANK CHARGES
4/2/22TRIPS
19/2/22BANK CHARGES
1/3/22GARDEN1 CASH 101086

16/3/22HALL TRANSPORT 101087

U3A 2021/22 INCOME

GROUP ACCOUNTS

Date Description Cheque Garden Photo Birdwatching History Stage & Arts Transport Guitar Exercise Number ing Screen Apprcn to Music 29/3/22DEPOSITS 300.00 200.00 1/3/22TRIPS 2/3/22TRIPS 7/3/22TRIPS 10/3/22TRIPS BANK 11/3/22TRIPS BANK 21/3/22BANK CHARGES 29/3/22ELY METHODIST BANK

U3A 2021/22

EXPENDITURE

GROUP ACCOUNTS

Date
Descripton		 Misc Trips Amount Garden Photo Birdwatching History Stage & Arts Transport
ing Screen Apprcn
1/4/21 Opening Balance 0.00 1,303.63 3,787.07
Total Inc/Exp 0.00 21,809.94 24,481.79 1,007.35 300.00
0.00		 1,301.50 -42.00 0.00 264.00
31/3/22 Closing Balance 0.00 5,889.61 8,175.95
6/9/21Hamerton refund 250.00
3/9/21goodge book 0.00
28/9/21photo refunds 0.00 300.00
19/10/21pety cash 0.00 100.00
11/11/22TRIPS 1,300.00 1,300.00
7/12/21HALL HIRE 0.00 132.00
1/12/21HALL HIRE 0.00 132.00
7/12/21DINNER 0.00 1,037.50
6/12/21TRIPS 900.00 900.00
3/1/22DINNER 0.00 744.35
4/1/22HALL HIRE 0.00 63.00
4/1/22w/b 0.00 -42.00
4/1/22w/b 0.00
11/1/22DINNER 1,781.85
11/1/22HISTORY 140.00
19/1/22BANK CHARGES 0.00
4/2/22TRIPS 2,814.00 2,814.00
19/2/22BANK CHARGES 0.00
1/3/22GARDEN1 CASH 0.00 100.00
16/3/22HALL TRANSPORT 0.00 132.00

U3A 2021/22

EXPENDITURE

GROUP ACCOUNTS

Date Descripton Misc Trips Amount Garden Photo Birdwatching History Stage & Arts Transport
ing Screen Apprcn
29/3/22DEPOSITS 500.00
1/3/22TRIPS 38.34 38.34
2/3/22TRIPS 732.60 732.60
7/3/22TRIPS 16,025.00 16,025.00
10/3/22TRIPS 0.00
11/3/22TRIPS 0.00
21/3/22BANK CHARGES 0.00
29/3/22ELY METHODIST 0.00 132.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

U3A 2021/22

EXPENDITURE

GROUP ACCOUNTS

Date Description Misc Trips Amount Garden Photo Birdwatching History Stage & Arts Transport ing Screen Apprcn 0.00

U3A 2021/22

GROUP ACCOUNTS

Date
Descripton		 Guitar Exercise Misc Trips Amount
to Music
1/4/21 Opening Balance 0.00
Total Inc/Exp 38.10 0.00 0.00 17,223.96 20,092.91
31/3/22 Closing Balance
6/9/21Hamerton refund 0.00
3/9/21goodge book 38.10 38.10
28/9/21photo refunds 300.00
19/10/21pety cash 100.00
11/11/22TRIPS 0.00
7/12/21HALL HIRE 132.00
1/12/21HALL HIRE 132.00
7/12/21DINNER 1,037.50
6/12/21TRIPS 0.00
3/1/22DINNER 744.35
4/1/22HALL HIRE 63.00
4/1/22w/b -42.00
4/1/22w/b -186.00 -186.00
11/1/22DINNER 0.00
11/1/22HISTORY 0.00
19/1/22BANK CHARGES 11.00 11.00
4/2/22TRIPS 0.00
19/2/22BANK CHARGES 35.16 35.16
1/3/22GARDEN1 CASH 100.00
16/3/22HALL TRANSPORT 132.00

U3A 2021/22

GROUP ACCOUNTS

Date Descripton Guitar Exercise Misc Trips Amount
to Music
29/3/22DEPOSITS 0.00
1/3/22TRIPS 0.00
2/3/22TRIPS 0.00
7/3/22TRIPS 0.00
10/3/22TRIPS 8,000.00 8,000.00
11/3/22TRIPS 9,350.00 9,350.00
21/3/22BANK CHARGES 13.80 13.80
29/3/22ELY METHODIST 132.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

U3A 2021/22

GROUP ACCOUNTS

Date

Description Guitar Exercise Misc Trips Amount to Music

0.00

Ely & District U3A Accounts Summary for year ended 31 March 2022

Main Fund Social Fund

Income £ £
Subscriptons 4,976.00
Visitors 0.00
Ceilidh 0.00
Gif Aid 822.77
TOTAL 5,798.77
Expenditure
U3a Capitaton 2,177.00
Postage of 'U3A Maters' 1,061.44
Hall Hire 660.00
Printng of newsleter 0.00
Speakers Fees 480.00
Statonery,stamps etc 121.50
Commitee expenses etc 138.38
Ceilidh 0.00
Equipment 0.00
Miscellaneous 1,291.09
TOTAL 5,929.41
Net surplus -130.64
£ £
Bank Balance @ 31/03/2021 13,936.97
Income 5,798.77
Less Expenditure -5,929.41
Surplus for the year -130.64
Main Fund Bank Balance @ 31/03/2022 13,806.33
£
Money held in bank
B/F
Gardening
784.50
Photography
150.00
History
70.00
Music of Stage & Screen
27.00
Arts Appreciaton
457.82
Transport
291.67
Guitar
631.90
Family History
70.50
Trips
1,303.68
TOTALS IN BANK
3,787.07
Cash held by Groups
Badminton/Table Tennis
120.77
Transport
145.49
Photography
155.80
History
279.45
Other Groups
1,178.84
CASH TOTALS
1,880.35
GROUP TOTALS
5,667.42
Bank Balance @ 31/03/2021
Receipts
Less payments
Net movement for the year
Social Fund Bank Balance @ 31/03/2022
Social Fund Cash Balance @ 31/03/2022
Social Fund Total Balance @ 31/03/2022		 £
B/F
784.50
150.00
70.00
27.00
457.82
291.67
631.90
70.50
1,303.68		 £
Receipts

744.35

250.00

1,477.50

0.00

0.00

200.00

0.00

0.00

21,809.94		 £
£
Payments
C/F

1,007.35
521.50

300.00
100.00

1,301.50
246.00

-42.00
69.00

0.00
457.82

264.00
227.67

38.10
593.80

0.00
70.50

17,223.96
5,889.66
3,787.07
24,481.79
20,092.91
8,175.95
120.77
145.49
155.80
279.45
1,178.84
976.00

493.00

130.00

704.00

2,194.25
1,237.20
-140.43

526.64
111.85

167.18
118.62

771.63
211.82

1,881.56
1,491.53
1,880.35
4,497.25
4,584.21
1,793.39
5,667.42
28,979.04
24,677.12
9,969.34
£
24,481.79
-20,092.91		 £
3,787.07


4,388.88
8,175.95
1,793.39
9,969.34

Ely & District U3A Bank Reconciliation as at 31 March 2022

£
Bank Reconciliaton
Bank Statement Balance @ 31/03/2022
Less unpresented cheques
Plus bankings in transit
Cash Book Balance @ 31/03/2022		 £
13,806.33
0.00
0.00
13,806.33
£
Bank Reconciliaton
Bank Statement Balance @ 31/03/2022
Less unpresented cheques
Plus bankings in transit
Cash Book Balance @ 31/03/2022		 £
8,295.95
-120.00
0.00
8,175.95

Group cash balances 31/03/2022

Cash held by Groups
Writng
Opera
Bridge
Cardcraf
Golf
Exercise to Music
Mah Jong (2 groups)
Scrabble
Music of Stage & Screen
Patchwork
Booklovers
Family History
Walking 4 mie
Jazz
Birdwatching
Botany
Canasta
Gardening 2
Quilt
Living well & Hearing
Guitar
Total other
Badminton/Table Tennis
Transport
Photography
History
CASH TOTALS		 £
£
£
£
Updated
B/F
Receipts
Payments
C/F
24.60
104.35
90.00
38.95

12.10
0.00
0.00
12.10

39.42
0.00
0.00
39.42
12.00
70.00
60.00
22.00

0.00
0.00
0.00
0.00
222.00
0.00
0.00
222.00
95.00
750.50
740.00
105.50

37.27
0.00
0.00
37.27

0.00
0.00
0.00
0.00
4.10
0.00
0.00
4.10
18.88
134.00
119.00
33.88

25.10
77.00
0.00
102.10

17.15
0.00
0.00
17.15

168.25
0.00
0.00
168.25
90.51
0.00
0.00
90.51

88.61
17.54
34.38
71.77

16.15
0.00
0.00
16.15

307.70
836.00
675.80
467.90

0.00
111.00
84.10
26.90

0.00
72.00
78.28
-6.28

0.00
21.86
0.00
21.86

0.00
1,178.84
2,194.25
1,881.56
1,491.53
120.77
976.00
1,237.20
-140.43

145.49
493.00
526.64
111.85

155.80
130.00
167.18
118.62

0.00
0.00
0.00
0.00
279.45
704.00
771.63
211.82
*
1,880.35
4,497.25
4,584.21
1,793.39
Nil
Solo
Poetry 0
Lunch 0
French 0
Cribbage 0
Spanish 0
Needlework 0
Crosswords 0
Music & Lit 0
Recorder 0
12mile 0
Book 0
Writng 0

lndependent Examination of Accounts

Organisation: Ely and District University of the Third Age

Treasurer: Mr T Grzybek 16 Mayfield Close Ely Cambs CB6 3AB

April 2022

I have examined all documents relating to both the Main and Social Accounts of the above organisation relating to the period 1st April 2021 to 31[st] March 2022. I am satisfied that the receipts and payments records are a complete and accurate record of the transactions which took place in that period.

April 2022 Signed Lynne Cuthbert