Hear Us
Unaudited Financial Statements 31 March 2021
Company Number 06891337
Charity Registration Number 1135535
Hear Us
Financial Statements
Year ended 31 March 2021
| Page | |
|---|---|
| Trustees' annual report | 1 |
| Independent examiner's report to the trustees | 4 |
| Statement of fnancial activities | 5 |
| Statement of fnancial position | 6 |
| Notes to the fnancial statements | 8 |
Hear Us
Trustees' Annual Report
Year ended 31 March 2021
The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2021.
Reference and administrative details
Registered charity name Hear Us Charity registration number 1135535 Principal office Orchard House, 15a Purley Road, South Croydon CR2 6EZ
The trustees
Ruth Govan Cassandra Austin Angela Mitchell Abeline Greene Jonathan Weller Karen Grayson Josh Baker-Mendoza (Appointed 30 June 2020) David Ashton (Retired 29 June 2020) Company secretary Abeline Greene Accountants Axis Accountants Ltd T/as Mitchell Rodrigues & Co Chartered accountant Suite 14, Zeal House, 8, Deer Park Road London SW19 3GY
Structure, governance and management
Formation
Hear Us has been running since 4th October 2001 as a not for profit organisation in Croydon and on 15th April 2010 the Management Committee registered Hear Us with the Charity Commission for charity status (No. 1135535) to give Hear Us a more independent and stronger voice in the community.
Management
The constitution in the original form was adopted by resolution at the AGM held on the 27th May 2004. Amendments to the constitution were adopted by resolution at the EGM held on 1st July 2008.
The Management Committee are the Board of Trustees and are listed above. They include a Chairperson, Vice Chairperson, Secretary, Treasurer and the Chief Executive Officer Tim Oldham. The Committee has the power to co-opt members as and when they deem it necessary. The Board of Trustees are responsible for the day to day running of Hear Us and have a responsibility to report to the funders, charity commission and other stakeholders whenever the need arises.
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Hear Us
Trustees' Annual Report (continued)
Year ended 31 March 2021
Objectives and activities
The objectives of Hear Us are:
To relieve the needs of people living in the London Borough of Croydon and surrounding areas who have mental health problems by provision of services and advice.
To advance education about mental health for public benefit in the London Borough of Croydon and surrounding areas with the object of creating awareness and reducing the stigma attached to mental health.
Achievements and performance
Financial review
Reserves Policy
Hear Us endeavours to maintain reserves equivalent to a minimum of 6 months’ costs at all times. For the financial year 2019/20 this will be approximately £75,000. These should be held in bank accounts with easy withdrawal facilities.
Risk Management
The Board of Trustees have identified and reviewed the major risks facing Hear Us and systems have been established to mitigate them. Lack of financial resources to cover expenditure is recognised as the main concern, together with the need to protect our reputation and ensure that all regulatory requirements are adhered to. Measures to reduce risk in these areas include:
Review of the Service Level Agreement with Clinical Commissioning Group (CCG). Annual Review of events. Regular Committee meetings including Financial Report (current & projected), Charity Chief Executive Officer Reports and a review of fundraising activities. Formation of a fundraising committee who are required to report on all plans and activities to the Board of Trustees. Regular liaison with officers of the Croydon Clinical Commissioning Group. Continuation of staff training programmes.
Trustees' responsibilities statement
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.
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Hear Us
Trustees' Annual Report (continued)
Year ended 31 March 2021
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In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the applicable Charities SORP;
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees' annual report was approved on Thursday 22[nd] July 2021 and signed on behalf of the board of trustees by:
Jonathan Weller Trustee (Treasurer)
Abeline Greene Charity Secretary
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Hear Us
Independent Examiner's Report to the Trustees of Hear Us
Year ended 31 March 2021
I report on the financial statements for the year ended 31 March 2021, which comprise the statement of financial activities, statement of financial position, statement of cash flows and the related notes.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the next statement.
Independent examiner's statement
In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act, and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
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have not been met, or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
AXIS ACCOUNTANTS LTD T/AS MITCHELL RODRIGUES & CO Chartered accountant
Suite 14, Zeal House, 8, Deer Park Road London SW19 3GY
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Hear Us
Statement of Financial Activities
31 March 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | fundsTotal funds | Total funds | |||
| Note | £ | £ | £ | £ | |
| Income and endowments | |||||
| Donations and legacies | 4 | 122,276 | 69,252 | 191,528 | 129,141 |
| ───────── | ──────── | ───────── | ───────── | ||
| Total income | 122,276 | 69,252 | 191,528 | 129,141 | |
| ═════════ | ════════ | ═════════ | ═════════ | ||
| Expenditure | |||||
| Expenditure on charitable | |||||
| activities | 5,6 | (84,325) | (61,652) | (145,977) | (152,026) |
| Other expenditure | 7 | (1,206) | – | (1,206) | (1,642) |
| ───────── | ──────── | ───────── | ───────── | ||
| Total expenditure | (85,531) | (61,652) | (147,183) | (153,668) | |
| ═════════ | ════════ | ═════════ | ═════════ | ||
| ───────── | ──────── | ───────── | ───────── | ||
| Net income/(expenditure) and | net | ||||
| movement in funds | 36,745 | 7,600 | 44,345 | (24,527) | |
| ═════════ | ════════ | ═════════ | ═════════ | ||
| Reconciliation of funds | |||||
| Total funds brought forward | 92,242 | – | 92,242 | 116,769 | |
| ───────── | ──────── | ───────── | ───────── | ||
| Total funds carried forward | 128,987 | 7,600 | 136,587 | 92,242 | |
| ═════════ | ════════ | ═════════ | ═════════ |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 8 to 14 form part of these financial statements.
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Hear Us
Statement of Financial Position
31 March 2021
| 2021 | 2020 | |||
|---|---|---|---|---|
| £ | £ | £ | ||
| Current assets | ||||
| Debtors | 13 | 226 | 226 | |
| Cash at bank and in hand | 138,043 | 93,314 | ||
| ───────── | ──────── | |||
| 138,269 | 93,540 | |||
| Creditors: amounts falling due within one | ||||
| year | 14 | 1,682 | 1,298 | |
| ───────── | ──────── | |||
| Net current assets | 136,587 | 92,242 | ||
| ───────── | ──────── | |||
| Total assets less current liabilities | 136,587 | 92,242 | ||
| ───────── | ──────── | |||
| Net assets | 136,587 | 92,242 | ||
| ═════════ | ════════ | |||
| Funds of the charity | ||||
| Restricted funds | 7,600 | – | ||
| Unrestricted funds | 128,987 | 92,242 | ||
| ───────── | ──────── | |||
| Total unrestricted funds | 128,987 | 92,242 | ||
| ───────── | ──────── | |||
| Total charity funds | 15 | 136,587 | 92,242 | |
| ═════════ | ════════ |
For the year ended 31 March 2020 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
These financial statements were approved by the board of trustees and authorised for issue on 27 July 2020, and are signed on behalf of the board by:
Jonathan Weller Trustee (Treasurer)
The notes on pages 8 to 14 form part of these financial statements.
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Hear Us
Statement of Cash Flows
Year ended 31 March 2021
| Year ended 31 March 2021 | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Cash fows from operating activities | ||
| Net income/(expenditure) | 44,345 | (24,527) |
| Adjustments for: | ||
| Interest payable and similar charges | 7,923 | 7,447 |
| Accrued expenses | 384 | 192 |
| Changes in: | ||
| Trade and other debtors | – | 7,069 |
| ──────── | ──────── | |
| Cash generated from operations | 52,652 | (9,819) |
| Interest paid | (7,923) | (7,447) |
| ──────── | ──────── | |
| Net cash from/(used in) operating activities | 44,729 | (17,266) |
| ════════ | ════════ | |
| Net increase/(decrease) in cash and cash equivalents | 44,729 | (17,266) |
| Cash and cash equivalents at beginning of year | 93,314 | 110,580 |
| ───────── | ───────── | |
| Cash and cash equivalents at end of year | 138,043 | 93,314 |
| ═════════ | ═════════ |
The notes on pages 8 to 14 form part of these financial statements.
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Hear Us
Notes to the Financial Statements
Year ended 31 March 2021
1. General information
The charity is registered charity in England and Wales and is unincorporated. The address of the principal office is Orchard House,, 15a Purley Road,, South Croydon, CR2 6EZ.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.
3. Accounting policies
Hear Us was commissioned to contribute to the fulfilment of the Sustainable Community Strategy aim of the London Borough of Croydon, to involve service users in the assessment of need, planning, selection of providers and monitoring of services. All material incoming resources from this service level agreement between Hear Us as the provider and Clinical Commissioning Group (CCG) as the Commissioner, have been included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy.
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Foreign currencies
Foreign currency transactions are initially recorded in the functional currency, by applying the spot exchange rate as at the date of the transaction. Monetary assets and liabilities denominated in foreign currencies are translated at the exchange rate ruling at the reporting date, with any gains or losses being taken to the statement of financial activities.
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Hear Us
Notes to the Financial Statements (continued)
Year ended 31 March 2021
3. Accounting policies (continued)
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
Incoming resources
All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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legacy income is recognised when receipt is probable and entitlement is established.
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income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
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Hear Us
Notes to the Financial Statements (continued)
Year ended 31 March 2021
3. Accounting policies (continued)
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
4. Donations and legacies
| Total | |||
|---|---|---|---|
| Unrestricted | Restricted | Funds | |
| Funds | Funds | 2021 | |
| £ | £ | £ | |
| Donations | |||
| Donations | 1,088 | – | 1,088 |
| Grants | |||
| Maudsley Trust | – | 12,490 | 12,490 |
| Reach Out Challenge | – | – | – |
| SLA | 121,188 | – | 121,188 |
| City Bridge | – | 12,000 | 12,000 |
| Covid-19: London Community Fund: Welfare | |||
| surgeries | – | 16,479 | 16,479 |
| Covid -19: The National Lottery | – | 28,283 | 28,283 |
| ───────── | ──────── | ───────── | |
| 122,276 | 69,252 | 191,528 | |
| ═════════ | ════════ | ═════════ |
5. Expenditure on charitable activities by fund type
| Total | |||
|---|---|---|---|
| Unrestricted | Restricted | Funds | |
| Funds | Funds | 2021 | |
| £ | £ | £ | |
| Travel & Subsistence | 9 | – | 9 |
| Open Forum | 287 | – | 287 |
| Linkworking | 28,145 | – | 28,145 |
| Reach Out | – | – | – |
| Surgery | – | 61,652 | 61,652 |
| Support costs | 55,884 ──────── |
– ──────── |
55,884 ───────── |
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84,325 61,652 145,977 ════════ ════════ ═════════
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Hear Us
Notes to the Financial Statements (continued)
Year ended 31 March 2021
6. Expenditure on charitable activities by activity type
| Activities | ||||||
|---|---|---|---|---|---|---|
| undertaken | Support | Total funds | Total fund | |||
| directly | costs | 2021 | 2020 | |||
| £ | £ | £ | £ | |||
| Travel & Subsistence | 9 | – | 9 | 244 | ||
| Open Forum | 287 | – | 287 | 9,354 | ||
| Linkworking | 28,145 | – | 28,145 | 30,875 | ||
| Reach Out | – | – | – | 634 | ||
| Surgery | 61,652 | – | 61,652 | 22,681 | ||
| Governance costs | – | 53,636 | 53,636 | 80,533 | ||
| ──────── | ──────── | ───────── | ───────── | |||
| 90,093 | 53,636 | 143,729 | 144,321 | |||
| ════════ | ════════ | ═════════ | ═════════ | |||
| 7. | Other expenditure | |||||
| Total | ||||||
| Unrestricted | Funds | Unrestricted | Total Funds | |||
| Funds | 2021 | Funds | 2020 | |||
| £ | £ | £ | £ | |||
| Sundries | 198 | 198 | – | – | ||
| Christmas social | 560 | 560 | 768 | 768 | ||
| Staf Welfare | 136 | 136 | 580 | 580 | ||
| Staf & trustees travel | – | – | 27 | 27 | ||
| Subscriptions | 312 | 312 | 267 | 267 | ||
| ─────── | ─────── | ─────── | ─────── | |||
| 1,206 | 1,206 | 1,642 | 1,642 | |||
| ═══════ | ═══════ | ═══════ | ═══════ | |||
| 8. | Net income/(expenditure) | |||||
| Net income/(expenditure) is stated after charging/(crediting): | ||||||
| 2021 | 2020 | |||||
| £ | £ | |||||
| Operating lease rentals | 2,317 | 1,340 | ||||
| Foreign exchange diferences | 1,136 | 803 | ||||
| ═══════ | ═══════ | |||||
| **10. ** | Independent examination fees | |||||
| 2021 | 2020 | |||||
| £ | £ | |||||
| Fees payable to the independent examiner for: | ||||||
| Independent examination of the fnancial statements | 1,380 | 996 | ||||
| ═══════ | ════ |
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Hear Us
Notes to the Financial Statements (continued)
Year ended 31 March 2021
11. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
ws: |
||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Wages and salaries | 70,776 | 71,235 |
| Social security costs | 435 | – |
| Employer contributions to pension plans | 999 | 2,015 |
| Other employee benefts | 1,252 | 824 |
| ──────── | ──────── | |
| 73,462 | 74,074 | |
| ════════ | ════════ |
The average head count of employees during the year was 8 (2020: 8).
No employee received employee benefits of more than £60,000 during the year (2020: Nil).
12. Trustee remuneration and expenses
No remuneration or other benefits from employment with the charity or a related entity were received by the trustees.
13. Debtors
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Trade debtors | 79 | 79 |
| Prepayments and accrued income | 147 | 147 |
| ──── | ──── | |
| 226 | 226 | |
| ════ | ════ | |
| Creditors: amounts falling due within one year | ||
| 2021 | 2020 | |
| £ | £ | |
| Accruals and deferred income | 1,393 | 1,009 |
| Other creditors | 289 | 289 |
| ─────── | ─────── | |
| 1,682 | 1,298 | |
| ═══════ | ═══════ |
14. Creditors: amounts falling due within one year
15. Analysis of charitable funds
Unrestricted funds
| Unrestricted funds | |||||
|---|---|---|---|---|---|
| At | |||||
| At | 31 | March 2 | |||
| 1 | April 2020 | Income | Expenditure | 021 | |
| £ | £ | £ | £ | ||
| Unrestricted Fund | 92,242 | 122,276 | (85,531) | 128,987 | |
| ════════ | ═════════ | ════════ | ═════════ |
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Hear Us
Notes to the Financial Statements (continued)
Year ended 31 March 2021
15. Analysis of charitable funds (continued)
Restricted funds
| Restricted funds | ||||||
|---|---|---|---|---|---|---|
| At | ||||||
| At | 31 | March 2 | ||||
| 1 | April | 2020 | Income | Expenditure | 021 | |
| £ | £ | £ | £ | |||
| Restricted Fund | – | 69,252 | (61,652) | 7,600 | ||
| ════ | ════════ | ════════ | ═══════ |
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