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2022-05-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1 June 2021 To 31 May 2022

Section A Reference and administration details

Charity name Bournville Musical Theatre Company

Other names charity is known by BMTC

Registered charity number (if any) 1135465

Charity's principal address 7 Warren Road

1135465 1135465

7 Warren Road
Rugby
Postcode CV22 5LQ

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9

 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Hannah Compton Chairperson
Sarah Ellis Treasurer
LilyMoore Secretary
Kris Evans Vice-Chairperson
Lottie Flynn
Chloe Turner
Sophie Wood
Rachel Fox
Yvonne Snowe
Name Dates acted if not
for wholeyear

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

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March 2012

1

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

Association

Elected by the membership at the Annual General Meeting Trustee selection methods

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The objective of the charity as defined in the constitution is “to educate the public in the dramatic and operatic arts, and to further the development of public appreciation and taste in the said arts.” The charity aims to achieve this objective by:

  1. Providing opportunities for performers of all ages and abilities to develop their skills and to experience the benefits of rehearsing and performing musical theatre together.

  2. Performing and promoting plays, drama, comedies, operas, operettas and other dramatic and operatic works of educative value to the public.

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The charity continued to recruit new members, publicise its activities and provide weekly musical theatre rehearsals for its acting members at The Quaker Meeting House, Cotteridge. The musical theatre web-site (www.bmtcweb.co.uk) was maintained as a key communication channel, as well as accounts held on social media sites and press articles appeared in the local media and on local radio. Additional promotional material was distributed at performances. The charity continued to provide and identify new opportunities for the acting members to perform to the public and the company performed a varied selection of music. The charity continued to invest in new music and essential equipment.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

All trustees have acquainted themselves with the Charity Commission’s guidance on public benefit and confirm that appropriate consideration has been given to it. The company’s activities throughout 2021-2022 have been for the benefit of the public.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

1. Operational Performance

The charity recruited a number of new acting members replacing those that has been lost. Membership now stands around 40 acting member and 8 non-acting members. The recruitment of new members was done in a structured way to ensure an even distribution of males and females with appropriate vocal range.

The company performed 3 cabaret style concerts in October at the Dovehouse Theatre to help raise funds towards their next main production in 2022. Unfortunately due to on-going covid restrictions, we did not perform our usual small Christmas concert at a local retirement villages this year.

After two years of postponements, the company were finally able to perform “The Wedding Singer” for a week at the Crescent Theatre in Birmingham in May 2022. This was long overdue and everyone was pleased to be back on stage again given the hard work put into it by the company & production team over the initial rehearsal period in 2019/20 & again this year.

Although ticket sales were lower than in previous years, we had expected this and budgeted accordingly. We managed an average of 67% over the week, and those that did attend had a good evening. We also received a number of positive reviews online throughout the show week.

We believe we have managed our funds well over the last few years, and are proceeding with our previous plans to celebrate our centenary over 2022. So far this year, besides our main production, we have planted a commemorative tree along with a time capsule on the green at Rowheath in Birmingham. We also have plans for a centenary ball in July, to celebrate our 100 years with members & volunteers from previous productions.

2. Fundraising Performance

Funds were raised during the year from subscriptions and donations and by giving performances as shown in the attached financial statement. Due to on-going covid restrictions at the start of the financial year, we didn’t manage as many social evenings as we would normally arrange. We also hired out our microphones to raise additional funds.

We continue to have constant budget reviews by the committee, keeping costs down to a minimum while we wait for audience numbers to pick back up to previous levels for future shows/concerts which bring in our main funds for the company.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The executive committee has resolved to hold reserves to meet the following commitment:

a. To ensure the charity’s continued operation in terms of regular rehearsals and performances for a period of one year without income.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Hannah Compton Sarah Ellis Position (eg Secretary, Chair, etc)[Chairman ] Treasurer Date 09/06/2022

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Charity Name

Bournville Musical Theatre Company
 Charity Name

Bournville Musical Theatre Company
 Charity Name

Bournville Musical Theatre Company
 Charity Name

Bournville Musical Theatre Company
 No (if any)
1135465		 CC16a
Receipts and payments accounts
For the period
from		 Period start date
01/06/2021		 To
 Period end date
31/05/2022
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
147.00
3.45
276.00
3,500.00
5.70
160.00
647.39
4,196.00
-
435.20
1,012.73
68.50
150.00
504.00
15,360.00
26,465.97		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
Aftershow Party Income 147.00 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 - 147 -
Bank interest 3.45 - 3 15
DVD & Photo sales 276.00 - 276 -
Centenary Ball Income 3,500.00 - 3,500 -
Charity Fundraising Income 5.70 - 6 -
Equipment Hire 160.00 - 160 -
Fundraising 647.39 - 647 340
Membership fees 4,196.00 - 4,196 2,659
Royalties & Lib Hire (Refund) - - - 600
Programme sales 435.20 - 435 -
Raffle Income 1,012.73 - 1,013 -
Refreshment Income 68.50 - 69 -
Sponsorship 150.00 - 150 -
T-Shirt Income 504.00 - 504 -
Ticket sales 15,360.00 - 15,360
26,466		 -
**Sub total ** 26,465.97 - 3,614
A2 Asset and investment sales,
etc.
Total receipts
A3 Payments
- -
-
-
-
26,465.97
4,500.00
1,119.25
812.40
135.00
786.91
-
55.47
72.00
582.00
3,800.00
3,289.00
2,622.20
2,000.00
60.00
504.00
2,014.44
22,352.67
-
-
26,466		 3,614
Band 4,500.00 -
-
-		 - 4,500 -
Centenary Ball Expense 1,119.25 - 1,119 -
Costumes 812.40 - 812 -
Equipment Hire / Purchase 135.00 - - 135 -
Insurance 786.91 - - 787 813
Marketing - - - - 50
Miscellaneous 55.47 - - 55 91
NODA membership 72.00 - - 72 72
Printing 582.00 - - 582 -
Production team 3,800.00 - - 3,800 -
Room Hire 3,289.00 - - 3,289 -
Royalties & Lib Hire 2,622.20 - - 2,622 -
Scenery 2,000.00 - - 2,000 1,000
Social Events 60.00 -
-
-
-		 - 60 -
T-Shirt Expense 504.00 - 504 -
Theatre Hire 2,014.44 - 2,014
22,353		 -
**Sub total ** 22,352.67 - 2,026
A4 Asset and investment
purchases, etc.
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- - - - -
22,352.67
- - 22,353 2,026
4,113.30 -
-		 4,113 1,587
-

-
-		 - - -
33,974.85 - 33,975 32,387
38,088.15 -
-		 38,088 33,975
Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities		 Details
Barclays Community Account
Barclays CommunityAccount(2)
Barclays Business Saver
(agree balances with receipts and payments
account(s))
Details
Total cash funds
Details
Details
Signature
Details		 Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £
-
-
-
-		 Endowment
funds
to nearest £
- -
65.00 -
38,023.15 -
- -
38,088.15 - -
OK
Unrestricted
funds
to nearest £		 OK
Endowment
funds
to nearest £
- -
- -
- -
- -
- -
Fund to which
asset belongs		 Current value
(optional)

-		 -
- -
- -
- -
Fund to which
asset belongs		 Current value
(optional)

-		 -
- -
- -
- -
- -
- -
- -
- -
Fund to which When due
-
-
-
-
Date of
09/06/2022
09/06/2022

Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl mombers of Bournville Musical Theatre Company On accounts for the year ended 31 May 22 Charity no {if any) 1135465 Set out on pages Respectlve The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's Irustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Acll and that an independent examination is needed. 11 is my responsibility lo: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charily Commission (under section 145(5)(bl of the Charities Act, and lo state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review ofthe accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounls, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do nol provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters sel out in the statement below. Independent In connection with my examination, no malter has come lo my attention examinerfs statement which gives me reasonable cause to believe that in, any material respect, the requirernenls.. to keep accounting records in accordance with section 130 of the Charities Act,. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met., or 2. to which, in my opinion. attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Qo-oq-21 Signed: Date: Name: Relevant professional qualificationls) or body AC A ArJCJ FELLOX IER March 2012

(if any): Address: 14 LAnJ gi£iblirThl 612 OAT Section B Disclosure Only complete if the examiner needs to highlight material problems. IER March 2012

Give here brief details of any items thal the examiner wishes to disclose. IER March 2012