## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1 June 2021 **To** 31 May 2022
## Section A Reference and administration details
**Charity name** Bournville Musical Theatre Company
**Other names charity is known by** BMTC
**Registered charity number (if any)** 1135465
**Charity's principal address** 7 Warren Road
|1135465|1135465|
|---|---|
|
7 Warren Road||
|||
|Rugby||
|||
|**Postcode**|CV22 5LQ|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Hannah Compton|Chairperson|||
||Sarah Ellis|Treasurer|||
||LilyMoore|Secretary|||
||Kris Evans|Vice-Chairperson|||
||Lottie Flynn||||
||Chloe Turner||||
||Sophie Wood||||
||Rachel Fox||||
||Yvonne Snowe||||
||**Name**|**Dates acted if not**
**for wholeyear**|||
||||||
||||||
||||||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
**TAR**
March **2012**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Elected by the membership at the Annual General Meeting Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objective of the charity as defined in the constitution is “to educate the public in the dramatic and operatic arts, and to further the development of public appreciation and taste in the said arts.” The charity aims to achieve this objective by:
1. Providing opportunities for performers of all ages and abilities to develop their skills and to experience the benefits of rehearsing and performing musical theatre together.
2. Performing and promoting plays, drama, comedies, operas, operettas and other dramatic and operatic works of educative value to the public.
**TAR**
March **2012**
2
The charity continued to recruit new members, publicise its activities and provide weekly musical theatre rehearsals for its acting members at The Quaker Meeting House, Cotteridge. The musical theatre web-site (www.bmtcweb.co.uk) was maintained as a key communication channel, as well as accounts held on social media sites and press articles appeared in the local media and on local radio. Additional promotional material was distributed at performances. The charity continued to provide and identify new opportunities for the acting members to perform to the public and the company performed a varied selection of music. The charity continued to invest in new music and essential equipment.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
All trustees have acquainted themselves with the Charity Commission’s guidance on public benefit and confirm that appropriate consideration has been given to it. The company’s activities throughout 2021-2022 have been for the benefit of the public.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
## **1. Operational Performance**
The charity recruited a number of new acting members replacing those that has been lost. Membership now stands around 40 acting member and 8 non-acting members. The recruitment of new members was done in a structured way to ensure an even distribution of males and females with appropriate vocal range.
The company performed 3 cabaret style concerts in October at the Dovehouse Theatre to help raise funds towards their next main production in 2022. Unfortunately due to on-going covid restrictions, we did not perform our usual small Christmas concert at a local retirement villages this year.
After two years of postponements, the company were finally able to perform “The Wedding Singer” for a week at the Crescent Theatre in Birmingham in May 2022. This was long overdue and everyone was pleased to be back on stage again given the hard work put into it by the company & production team over the initial rehearsal period in 2019/20 & again this year.
Although ticket sales were lower than in previous years, we had expected this and budgeted accordingly. We managed an average of 67% over the week, and those that did attend had a good evening. We also received a number of positive reviews online throughout the show week.
We believe we have managed our funds well over the last few years, and are proceeding with our previous plans to celebrate our centenary over 2022. So far this year, besides our main production, we have planted a commemorative tree along with a time capsule on the green at Rowheath in Birmingham. We also have plans for a centenary ball in July, to celebrate our 100 years with members & volunteers from previous productions.
## **2. Fundraising Performance**
Funds were raised during the year from subscriptions and donations and by giving performances as shown in the attached financial statement. Due to on-going covid restrictions at the start of the financial year, we didn’t manage as many social evenings as we would normally arrange. We also hired out our microphones to raise additional funds.
We continue to have constant budget reviews by the committee, keeping costs down to a minimum while we wait for audience numbers to pick back up to previous levels for future shows/concerts which bring in our main funds for the company.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The executive committee has resolved to hold reserves to meet the following commitment:
a. To ensure the charity’s continued operation in terms of regular rehearsals and performances for a period of one year without income.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Hannah Compton Sarah Ellis **Position (eg Secretary, Chair, etc)**[Chairman ] Treasurer **Date** 09/06/2022
**TAR**
March **2012**
5
||**Charity Name**
**Bournville Musical Theatre Company**
|**Charity Name**
**Bournville Musical Theatre Company**
|**Charity Name**
**Bournville Musical Theatre Company**
|**Charity Name**
**Bournville Musical Theatre Company**
|**No (if any)**
**1135465**|**CC16a**|
|---|---|---|---|---|---|---|
||**Receipts and payments accounts**||||||
||**For the period**
**from**||Period start date
01/06/2021|**To**
|Period end date
31/05/2022||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**147.00**
**3.45**
**276.00**
**3,500.00**
**5.70**
**160.00**
**647.39**
**4,196.00**
**-**
**435.20**
**1,012.73**
**68.50**
**150.00**
**504.00**
**15,360.00**
**26,465.97**||**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|Aftershow Party Income|**147.00**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**147**|**-**|
|Bank interest|**3.45**|||**-**|**3**|**15**|
|DVD & Photo sales|**276.00**|||**-**|**276**|**-**|
|Centenary Ball Income|**3,500.00**|||**-**|**3,500**|**-**|
|Charity Fundraising Income|**5.70**|||**-**|**6**|**-**|
|Equipment Hire|**160.00**|||**-**|**160**|**-**|
|Fundraising|**647.39**|||**-**|**647**|**340**|
|Membership fees|**4,196.00**|||**-**|**4,196**|**2,659**|
|Royalties & Lib Hire (Refund)|**-**|||**-**|**-**|**600**|
|Programme sales|**435.20**|||**-**|**435**|**-**|
|Raffle Income|**1,012.73**|||**-**|**1,013**|**-**|
|Refreshment Income|**68.50**|||**-**|**69**|**-**|
|Sponsorship|**150.00**|||**-**|**150**|**-**|
|T-Shirt Income|**504.00**|||**-**|**504**|**-**|
|Ticket sales|**15,360.00**|||**-**|**15,360**
**26,466**|**-**|
|**_Sub total_ **|**26,465.97**|||**-**||**3,614**|
|**A2 Asset and investment sales,**
**etc.**
**_Total receipts_**
**A3 Payments**|||||||
||**-**||**-**|
**-**|
**-**|
**-**|
||**26,465.97**
**4,500.00**
**1,119.25**
**812.40**
**135.00**
**786.91**
**-**
**55.47**
**72.00**
**582.00**
**3,800.00**
**3,289.00**
**2,622.20**
**2,000.00**
**60.00**
**504.00**
**2,014.44**
**22,352.67**||||||
||||**-**|
**-**|
**26,466**|**3,614**|
||||||||
|Band|**4,500.00**||**-**
**-**
**-**|**-**|**4,500**|**-**|
|Centenary Ball Expense|**1,119.25**|||**-**|**1,119**|**-**|
|Costumes|**812.40**|||**-**|**812**|**-**|
|Equipment Hire / Purchase|**135.00**||**-**|**-**|**135**|**-**|
|Insurance|**786.91**||**-**|**-**|**787**|**813**|
|Marketing|**-**||**-**|**-**|**-**|**50**|
|Miscellaneous|**55.47**||**-**|**-**|**55**|**91**|
|NODA membership|**72.00**||**-**|**-**|**72**|**72**|
|Printing|**582.00**||**-**|**-**|**582**|**-**|
|Production team|**3,800.00**||**-**|**-**|**3,800**|**-**|
|Room Hire|**3,289.00**||**-**|**-**|**3,289**|**-**|
|Royalties & Lib Hire|**2,622.20**||**-**|**-**|**2,622**|**-**|
|Scenery|**2,000.00**||**-**|**-**|**2,000**|**1,000**|
|Social Events|**60.00**||**-**
**-**
**-**
**-**|**-**|**60**|**-**|
|T-Shirt Expense|**504.00**|||**-**|**504**|**-**|
|Theatre Hire|**2,014.44**|||**-**|**2,014**
**22,353**|**-**|
|**_Sub total_ **|**22,352.67**|||**-**||**2,026**|
|**A4 Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||**-**||**-**|**-**|**-**|**-**|
||**22,352.67**||||||
||||**-**|**-**|**22,353**|**2,026**|
||||||||
||**4,113.30**||**-**|
**-**|**4,113**|**1,587**|
||**-**|
|**-**
**-**|**-**|**-**|**-**|
||**33,974.85**|||**-**|**33,975**|**32,387**|
||**38,088.15**||**-**|
**-**|**38,088**|**33,975**|
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|**the end of the period**||
|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
Barclays Community Account
Barclays CommunityAccount(2)
Barclays Business Saver
(agree balances with receipts and payments
account(s))
**Details**
**_Total cash funds_**
**Details**
**Details**
Signature
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|||**-**||**-**|
|||**65.00**||**-**|
|||**38,023.15**||**-**|
|||**-**||**-**|
|||**38,088.15**|**-**|**-**|
|||OK
**Unrestricted**
**funds**
**to nearest £**||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**Fund to which**
**asset belongs**||**Current value**
**(optional)**|
|||
**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**Fund to which**
**asset belongs**||**Current value**
**(optional)**|
|||
**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**Fund to which**||**When due**|
|||**-**|||
|||**-**|||
|||**-**|||
|||**-**|||
||||||
|||||Date of|
|||||09/06/2022|
|||||09/06/2022|
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
mombers of
Bournville Musical Theatre Company
On accounts for the year
ended
31 May 22
Charity no
{if any)
1135465
Set out on pages
Respectlve The charity's trustees are responsible for the preparation of the accounts.
responsibilities of The charity's Irustees consider that an audit is not required for this year
trustees and examiner under section 144 of the Charities Act 2011 (the Charities Acll and that an
independent examination is needed.
11 is my responsibility lo:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the
Charily Commission (under section 145(5)(bl of the Charities Act, and
lo state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given
examiner's statement by the Charity Commission. An examination includes a review ofthe
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the accounls, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do nol
provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a 'true
and fair, view and the report is limited to those matters sel out in the
statement below.
Independent In connection with my examination, no malter has come lo my attention
examinerfs statement
which gives me reasonable cause to believe that in, any material respect,
the requirernenls..
to keep accounting records in accordance with section 130 of the
Charities Act,. and
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the Charities Act
have not been met., or
2. to which, in my opinion. attention should be drawn in order lo enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Qo-oq-21
Signed:
Date:
Name:
Relevant professional
qualificationls) or body
AC A ArJCJ FELLOX
IER
March 2012
(if any):
Address:
14 LAnJ
gi£iblirThl
612 OAT
Section B
Disclosure
Only complete if the examiner needs to highlight material problems.
IER
March 2012
Give here brief details of
any items thal the
examiner wishes to
disclose.
IER
March 2012