Friends of St Josephs AGM 28[th] February – – 2024 Abridged Minutes Accounts
approval
Atendees
Parents: Gail Watson (Chair), Catherine Carpenter (Minute Taker), Kirsty Cunningham, Lucy Constant, Kyla Weller, Abi Margetts, Vikki Manning, Ellie Tucker and Dan Weller (Treasurer)
Staff Representative: Liz Sienkiewicz (Acting Headteacher)
Trustees : Gail Watson, Abi Margetts, Dan Weller
Apologies – Rachel Luckett, Clare Hooper, Lynette Bretherton, Kate Markham, Louisa Lashley, Kerry Lundy.
Accounts
2022/2023 discussed and talked through by DW . Coming year 23/24 to change year summaries to fit with academic year better. Accounts were approved by the committee.
Final Accounts @ 30 Sept 2023
FRIENDS OF ST. JOSEPH'S SCHOOL, THAME Receipts & Payments for the year ended 30 September 2023 Accounts prepared by Daniel Weller, Treasurer
Unrestricted Funds
| Notes | 2022/23 | 2021/22 | |
|---|---|---|---|
| £ | £ | ||
| Receipts | |||
| Fundraising Events | 1 | 28,850 | 20,585 |
| Donations | 1 | 1,605 | 3,264 |
| Advances on Next Year's Events | 5 | 3,196 | 7,829 |
| 33,650 | 31,678 | ||
| Payments | |||
| Fundraising Events | 1 | 26,132 | 17,357 |
| Exceptional Items / Other Year | 5 | 893 | 1,743 |
| Miscellaneous Payments / Insurance | 2 | 576 | 590 |
| 27,601 | 19,691 | ||
| Net Income | 6,049 | 11,987 | |
| Payments to school | 4 | 4,367 | 12,638 |
| Surplus / Deficit for the Year | 1,682 | -651 | |
| Statement of Assets & | Liabilities as at | 30 September | 2023 |
| 2022/23 | 2021/22 | ||
| £ | £ | ||
| Current Assets | |||
| Bank Community account | 12,964 | 11,262 | |
| Paypal Account | |||
| Giftaid Claims | |||
| Cash in Hand | 157 | 177 | |
| 13,121 | 11,439 | ||
| Current Liabilities | |||
| O/S cheques | 0 | 0 | |
| Net Assets | 13,121 | 11,439 | |
| Represented By: | |||
| Accumulated Funds B/F | 11,439 | 12,091 | |
| Surplus / Deficit for the Year | 1,682 | -651 | |
| 13,121 | 11,439 | ||
| diff | 0 |
Notes to the Accounts 2022/23
Note 1 - Fundraising Activities
| Note 1 - Fundraising Activities | |
|---|---|
| Fundraising Events Bingo Disco Donuts Fireworks 2022 Matchbox Pencil Cases Playground Sales Puddings 2022 Quiz Smarties Spring Fete Xmas Cards 2022 Xmas Cards 2023 Xmas Fayre Refund Xmas 2021 Year 6 Total Fund Raising Donations Amazon Bags2School Easy Fundraising Other Donation Santa Sleigh Total Donations |
2022/23 Receipts Payments Profit (Loss) £ £ £ 250 -11 239 756 -699 57 327 -240 87 15,426 -18,333 -2,907 1,374 1,374 836 -1,626 -790 581 581 177 -121 56 521 -287 234 63 63 3,581 -1,320 2,261 1,071 -919 152 31 2,806 -971 1,835 150 150 902 -1,606 -704 28,850 -26,132 2,718 |
| £ 101 64 164 175 1,101 1,605 |
Note 2 - Other Receipts & Payments
| Other Receipts Bank Interest Other Payments AGM/Meetings Admin Banners / Welcome Pack Gifts Miscellaneous Payments / Insurance Note 3 - Underlying Profit |
2022/23 £ 0 £ 85 196 193 103 576 2022/23 £ 3,746 |
2021/22 £ 0 £ 147 148 295 590 |
|---|---|---|
| 2021/22 £ 5,901 |
Note 4 - Payments to St Joseph's School
| School Trips / Workshops / Gifts Yr1 Equipment Author Visit Book Corners Shed Repair EYU Shed & Racking Playground furniture Pantomime Sportswear Badges Wild Flowers & Gardening Classroom Games |
2022/23 £ 1,948 1,028 660 437 295 4,367 |
2021/22 £ 4,131 3,882 3,318 576 284 186 139 124 |
|---|---|---|
| 4,367 | 12,638 |
Note 5 - Exceptional Items / Other Year
| Note 5 - Exceptional Items / Other | Year |
|---|---|
| Fireworks 2023 Puddings 2023 Total |
2022/23 Receipts Payments Profit (Loss) £ £ £ 3196 -780 2416 -113 -113 |
| 3,196 -893 2303 |
Note 6 - Accounting policies
These Accounts have been prepared in a Receipts and Payments basis as allowed by the Charity Commission of England and Wales for small charities. No statutory format exists, however the Commission's guidance on preparing Receipts and Payments accounts has been followed. As advised by the Commission these accounts have been prepared in a consistent way from year to year. Cash floats have been excluded from both fundraising event receipts and payments as they do not represent true Income or Expenditure. There are no restricted funds. No Stipulation has been made by other donor as to how money is to be spent and no endowments have been made.
Note 7 - Trustee's Expenses
No remuneration was paid to any trustee. Expenses are paid to Trustees and other Friend's members for purchases relating to PTA events and other activities. No travel expenses have been paid as PTA members have chosen not to submit claims. In 2022/23 £2,377 was reimbursed to Trustees wholly relating to PTA events and other Activities.
| £ | |
|---|---|
| Lynette Bretherton | -2,351 |
| Catherine MacLennan | -26 |
| Total | -2,377 |
Prepared by Daniel Weller Treasurer- Friends of St Joseph's School, Thame Charity Number 1135408 Date- 14111/23 I confirm that this is a true record based on the books and records made available to me. Jo Dinnage Independent Examiner Date.. 13