The Friends of St Joseph’s School –Meeting– Tuesday 18[th] October 2022– 7.30pm
Attendees
Parents : Kate M, Kyla W, Clare H, Donna H, Rachel L, Lucy c, Zoe C, Caroline P, Gail W, Ellie T, Alexa Q, Catherine C, Vicki M, Louisa W, Emma D
Staff Representatives : Rosie Gowers
Trustees : Lynette Bretherton, Catherine MacLennan, Abi Margetts
Apologies: Kerry L, Kirsty Cunningham, Laura B.
| ITEM | ACTION(S) | OWNER | |
|---|---|---|---|
| Welcome | Lynette | ||
| February 2022 Minutes |
Previously circulated by Parentmail | N/A | |
| Update on Finances |
Annual accounts circulated. Net profit for 21/22 of £5,900 which is a wonderful achievement given that many events had to be cancelled due to covid restrictions. £12,600 returned to St Josephs for the provision of resources and trips / learning experiences FUNDS2SCHOOL COST EYU Shed & Racking 3,882 Playground furniture 3,318 School Trips/Workshops/Gifts 3,081 Pantomime 576 Sportswear 284 Badges 186 Wild Flowers & Gardening 139 Classroom Games 124 Advance payment on Yr1 outside space & classroom readingareas 1050 TOTAL £12,640 The first event of the new academic year, September’s quiz night, resulted in profit of c. £700. |
Catherine/ Lynette |
|
| Committee / Trustees |
Lynette and Catherine have stood down from their roles. Dan Weller has agreed to become the new treasurer. The role of chair is now vacant and we would very much welcome volunteers to take over this role. It can be taken by one person or a group sharing the role. Lynette will continue to act as chair in name only, and will organise events until the Christmas break. |
||
| Proposed Expenditure |
Science Workshops: being organised with provider Sublime Slime. Science workshop costs c. £650+VAT. Parent contribution of c. £2.50 to be sought. |
Lynette / Mrs |
| Year 1 outside space: spend agreed before summer and included in spend above (c. £1,000) and resources starting to arrive in school. Pantomine: booked for January with M&M Productions. Cost c. £1,000. School Trips: trips to be arranged for all classes. Reading areas in classrooms:classrooms to have designated zones for reading. Pupils’ views will be sought for the design. It was discussed that how the money raised is spent needs to be promoted to parents/ carers more. This will be by way of inclusion in school newsletters and displaying photos of items purchased. |
Gowers / All |
|
|---|---|---|
| Calendar of events – winter 2022 |
Fireworks– Saturday 5thNovember 2022, Chinnor Rugby Club. Over 1,800 tickets already sold for 3,000 capacity. Volunteers sought to act as marshalls / ticket scanners on the night. Bags2School– Tuesday 22ndNovember. Christmas Fayre--Saturday 26thNovember. Lynette to lead. Christmas Discos– Friday 9thDecember. Kerry organising. Santa Sleigh-Saturday 10thDecember with Round Table. |
ALL |
| Calendar of events 2023 |
Volunteers came forward to organisefuture events. Dates to be confirmed. Quiz – Kirsty Bingo -Kate/ Debs Movie Night – Kyla Spring Fair – Gail Ice cream Sales – Catherine Xmas Fayre 2023 – Kate Other ideas discussed including silent auction and summer party/ball. Any suggestions would need a dedicated volunteer to take forward. |
ALL |
| AOB | Reading– Mrs Gowers advised that the school is now able to welcome back parent / carer volunteers to assist with reading. Those interested should contact the office |
ALL |
| Next Meeting | TBC May depend on new Chair / Chairs coming forward to co-ordinate. | ALL |
Final Accounts @ 30 Sept 2022
FRIENDS OF ST. JOSEPH'S SCHOOL, THAME Receipts & Payments for the year ended 30 September 2022 Accounts prepared by Catherine MacLennan, Treasurer
Unrestricted Funds
| Notes Receipts Fundraising Events 1 Fireworks Deposit Returned Donations 1 Advances on 2021/22 Events 5 Payments Fundraising Events 1 Exceptional Items / Other Year 5 Miscellaneous Payments / Insurance 2 Net Income Payments to school 4 Surplus / Deficit for the Year |
2021/22 £ 20,585 3,264 7,829 31,678 17,357 1,743 590 19,691 11,987 12,638 651 - |
2020/21 £ 9,580 1,358 3,550 |
|---|---|---|
| 14,488 4,337 218 |
||
| 4,555 | ||
| 9,933 6,994 |
||
| 2,939 |
Statement of Assets & Liabilities as at 30 September 2022
| Current Assets Bank Community account Paypal Account Giftaid Claims Cash in Hand Current Liabilities O/S cheques Net Assets Represented By: Accumulated Funds B/F Surplus / Deficit for the Year |
2021/22 £ 11,262 177 11,439 0 11,439 12,091 -651 11,439 |
2020/21 £ 11,829 262 |
|---|---|---|
| 12,091 0 |
||
| 12,091 | ||
| £ 9,152 2,939 |
||
| 12,091 |
Notes to the Accounts 2021/22
Note 1 - Fundraising Activities
| Fundraising Events Fete Playground Sales Raffle Xmas Fayre Tombola Smarties Xmas Cards Pencil Cases Xmas Shop 2021 Disco Tea Towels Fireworks 2021 Total Fund Raising |
2021/22 Receipts Payments Profit (Loss) £ £ £ 2,494 -824 1,669 938 -18 919 1,140 -372 768 565 -247 318 Event cancelled 257 257 292 -45 247 986 -789 197 702 -604 98 202 -199 2 Event cancelled 149 -618 -172 Event cancelled 254 -479 -226 879 -13,142 -851 Actual Profit £2699 8,857 17,337 - 3,227 |
|---|---|
| Donations | £ |
|---|---|
| Amazon | 97 |
| Bags2School | 159 |
| Coop Community Fund | 2,000 |
| Easyfundraising | 39 |
| INLOCO | 20 |
| Duck Race | 950 |
| Total Donations | 3,264 |
Note 2 - Other Receipts & Payments
| 2021/22 Other Receipts £ Bank Interest 0 Other Payments £ Admin 148 AGM / Meetings 147 Gifts 295 Miscellaneous Payments / Insurance 590 Note 3 - Underlying Profit 2021/22 £ 5,901 Note 4 - Payments to St Joseph's School 2021/22 £ School Trips / Workshops / Gifts 4,131 EYU Shed & Racking 3,882 Playground furniture 3,318 Pantomime 576 Sportswear 284 Badges 186 Wild Flowers & Gardening 139 Classroom Games 124 Classroom Books Magazine Subscriptions Xmas Tree Crafts to Home Schoolers Beebots Classroom Resources Playground Markings 12,638 |
2020/21 £ 0 £ 171 46 217 |
|---|---|
| 2020/21 £ 6,383 2020/21 £ 1,766 287 572 178 50 521 432 405 2,785 |
|
| 6,995 |
Note 5- Exceptional Items / Other Year Income of £7829 is being held in our account on behaw of the three Tharne pntnary schools for the fireworks display on 5th Nov 2022 IFY2D221231 and £1467 of joint expenses have been incurred. Expenses of £275 have been incurred foi thè kids disco and Xmas layre to be hdd in Dec 2022. Note 6 - Accounting poll¢ies These AccoLJnts have been prepared in a Receipts and Payments basis 8s allowed by the Charty Commission ol England and Wales for small charrties. No Statutory format exists. however the Commission'5 guidance on preparing Receipts and Payments accounts has been followed. As advisod by the Cornmission these accounts have been prepared in a consistent way from year to year. Cash ffoats have been excluded trorn both fundiaising event receipts and payrnents as they do not Fepresent true Income or Expenditure. There are no iestricted funds. No stipul8ty.on ha5 been rnade by other donor as tts how rnoney is to be spent and no ertdowrnents have been made. Note 7- Trustee's Expenses No remuneration was paid to any tiustee. Expenses are paid to Trusteès and other Friend'5 tnembers lor purchases relating to PTA events and other activrfcies. No travel expenses have been paid as PTA members hgve chosen not subrnil claims. In 2021122 £1971 was reimbursed to Tmstees wholly relating lo PTA events and other Activities. Lynette Bretherton Jo Dinnage Catherine MacLennan Total 1.582 126 1.971 Prepared by.. Catherine MacLennan Treasurer- Friends of St Joseph's School, Thame Charty Number 1135408 Datè". ,/G/20? I confirm that this is a tiue record based on the books and records made 8vailable to K8thrine Bayer Independent Examiner Oate. 3/6/23