_**The Friends of St Joseph’s School –Meeting– Tuesday 18[th] October 2022– 7.30pm**_ ## **Attendees** **Parents** : Kate M, Kyla W, Clare H, Donna H, Rachel L, Lucy c, Zoe C, Caroline P, Gail W, Ellie T, Alexa Q, Catherine C, Vicki M, Louisa W, Emma D ## **Staff Representatives** : Rosie Gowers **Trustees** : Lynette Bretherton, Catherine MacLennan, Abi Margetts **Apologies:** Kerry L, Kirsty Cunningham, Laura B. |**ITEM**||**ACTION(S)**|**OWNER**| |---|---|---|---| |||**Welcome**|Lynette| |February 2022
Minutes||Previously circulated by Parentmail|N/A| |Update on
Finances||Annual accounts circulated. Net profit for 21/22 of £5,900 which is a wonderful
achievement given that many events had to be cancelled due to covid restrictions.
£12,600 returned to St Josephs for the provision of resources and trips / learning
experiences
**FUNDS2SCHOOL**
**COST**
EYU Shed & Racking
3,882
Playground furniture
3,318
School Trips/Workshops/Gifts
3,081
Pantomime
576
Sportswear
284
Badges
186
Wild Flowers & Gardening
139
Classroom Games
124
Advance payment on Yr1 outside space &
classroom readingareas
1050
**TOTAL**
**£12,640**
The first event of the new academic year, September’s quiz night, resulted in profit of
c. £700.|Catherine/
Lynette| |Committee /
Trustees||Lynette and Catherine have stood down from their roles. Dan Weller has agreed to
become the new treasurer. The role of chair is now vacant and we would very much
welcome volunteers to take over this role. It can be taken by one person or a group
sharing the role. Lynette will continue to act as chair in name only, and will organise
events until the Christmas break.|| |Proposed
Expenditure||**Science Workshops**: being organised with provider Sublime Slime. Science workshop
costs c. £650+VAT. Parent contribution of c. £2.50 to be sought.|Lynette /
Mrs| ||**Year 1 outside space**: spend agreed before summer and included in spend above (c.
£1,000) and resources starting to arrive in school.
**Pantomine**: booked for January with M&M Productions. Cost c. £1,000.
**School Trips**: trips to be arranged for all classes.
**Reading areas in classrooms:**classrooms to have designated zones for reading.
Pupils’ views will be sought for the design.
It was discussed that how the money raised is spent needs to be promoted to parents/
carers more. This will be by way of inclusion in school newsletters and displaying
photos of items purchased.|Gowers /
All| |---|---|---| |Calendar of
events – winter
2022|**Fireworks**– Saturday 5thNovember 2022, Chinnor Rugby Club. Over 1,800 tickets
already sold for 3,000 capacity. Volunteers sought to act as marshalls / ticket scanners
on the night.
**Bags2School**– Tuesday 22ndNovember.
**Christmas Fayre**--Saturday 26thNovember. Lynette to lead.
**Christmas Discos**– Friday 9thDecember. Kerry organising.
**Santa Sleigh**-Saturday 10thDecember with Round Table.|ALL| |Calendar of
events 2023|Volunteers came forward to organise**future events**. Dates to be confirmed.
Quiz – Kirsty
Bingo -Kate/ Debs
Movie Night – Kyla
Spring Fair – Gail
Ice cream Sales – Catherine
Xmas Fayre 2023 – Kate
Other ideas discussed including silent auction and summer party/ball. Any
suggestions would need a dedicated volunteer to take forward.|ALL| |AOB|**Reading**– Mrs Gowers advised that the school is now able to welcome back parent /
carer volunteers to assist with reading. Those interested should contact the office|ALL| |Next Meeting|TBC May depend on new Chair / Chairs coming forward to co-ordinate.|ALL| _**Final Accounts @ 30 Sept 2022**_ ## _**FRIENDS OF ST. JOSEPH'S SCHOOL, THAME Receipts & Payments for the year ended 30 September 2022 Accounts prepared by Catherine MacLennan, Treasurer**_ ## **Unrestricted Funds** |**_Notes_**
**Receipts**
Fundraising Events
1
Fireworks Deposit Returned
Donations
1
Advances on 2021/22 Events
5
**Payments**
Fundraising Events
1
Exceptional Items / Other Year
5
Miscellaneous Payments / Insurance
2
Net Income
Payments to school
4
Surplus / Deficit for the Year|**2021/22**
**£**
20,585
3,264
7,829
31,678
17,357
1,743
590
19,691
11,987
12,638
651
-|**2020/21**
**£**
9,580
1,358
3,550| |---|---|---| |||14,488
4,337
218| |||4,555| |||9,933
6,994| |||2,939| ## _**Statement of Assets & Liabilities as at 30 September 2022**_ |**Current Assets**
Bank Community account
Paypal Account
Giftaid Claims
Cash in Hand
**Current Liabilities**
O/S cheques
**Net Assets**
**Represented By:**
Accumulated Funds B/F
Surplus / Deficit for the Year|**2021/22**
**£**
11,262
177
11,439
0
11,439
12,091
-651
11,439|**2020/21**
**£**
11,829
262| |---|---|---| |||12,091
0| |||12,091| |||**£**
9,152
2,939| |||12,091| ## _**Notes to the Accounts 2021/22**_ ## _**Note 1 - Fundraising Activities**_ |**Fundraising Events**
Fete
Playground Sales
Raffle
Xmas Fayre
Tombola
Smarties
Xmas Cards
Pencil Cases
Xmas Shop 2021
Disco
Tea Towels
Fireworks 2021
**Total Fund Raising**|**2021/22**
**Receipts**
**Payments**
**Profit (Loss)**
**£**
**£**
**£**
2,494
-824
1,669
938
-18
919
1,140
-372
768
565
-247
318
Event cancelled
257
257
292
-45
247
986
-789
197
702
-604
98
202
-199
2
Event cancelled
149
-618
-172
Event cancelled
254
-479
-226
879
-13,142
-851
Actual Profit £2699
8,857
17,337
-
3,227| |---|---| |**Donations**|**£**| |---|---| |Amazon|97| |Bags2School|159| |Coop Community Fund|2,000| |Easyfundraising|39| |INLOCO|20| |Duck Race|950| |**Total Donations**|**3,264**| ## _**Note 2 - Other Receipts & Payments**_ |**2021/22**
**Other Receipts**
**£**
Bank Interest
**0**
**Other Payments**
**£**
Admin
148
AGM / Meetings
147
Gifts
295
**Miscellaneous Payments / Insurance**
**590**
**_Note 3 - Underlying Profit_**
**2021/22**
**£**
**5,901**
**_Note 4 - Payments to St Joseph's School_**
**2021/22**
**£**
School Trips / Workshops / Gifts
4,131
EYU Shed & Racking
3,882
Playground furniture
3,318
Pantomime
576
Sportswear
284
Badges
186
Wild Flowers & Gardening
139
Classroom Games
124
Classroom Books
Magazine Subscriptions
Xmas Tree
Crafts to Home Schoolers
Beebots
Classroom Resources
Playground Markings
**12,638**|**2020/21**
**£**
**0**
**£**
171
46
**217**| |---|---| ||**2020/21**
**£**
**6,383**
**2020/21**
**£**
1,766
287
572
178
50
521
432
405
2,785| ||**6,995**| Note 5- Exceptional Items / Other Year Income of £7829 is being held in our account on behaw of the three Tharne pntnary schools for the fireworks display on 5th Nov 2022 IFY2D221231 and £1467 of joint expenses have been incurred. Expenses of £275 have been incurred foi thè kids disco and Xmas layre to be hdd in Dec 2022. Note 6 - Accounting poll¢ies These AccoLJnts have been prepared in a Receipts and Payments basis 8s allowed by the Charty Commission ol England and Wales for small charrties. No Statutory format exists. however the Commission'5 guidance on preparing Receipts and Payments accounts has been followed. As advisod by the Cornmission these accounts have been prepared in a consistent way from year to year. Cash ffoats have been excluded trorn both fundiaising event receipts and payrnents as they do not Fepresent true Income or Expenditure. There are no iestricted funds. No stipul8ty.on ha5 been rnade by other donor as tts how rnoney is to be spent and no ertdowrnents have been made. Note 7- Trustee's Expenses No remuneration was paid to any tiustee. Expenses are paid to Trusteès and other Friend'5 tnembers lor purchases relating to PTA events and other activrfcies. No travel expenses have been paid as PTA members hgve chosen not subrnil claims. In 2021122 £1971 was reimbursed to Tmstees wholly relating lo PTA events and other Activities. Lynette Bretherton Jo Dinnage Catherine MacLennan Total 1.582 126 1.971 Prepared by.. Catherine MacLennan Treasurer- Friends of St Joseph's School, Thame Charty Number 1135408 Datè". ,/G/20? I confirm that this is a tiue record based on the books and records made 8vailable to K8thrine Bayer Independent Examiner Oate. 3/6/23