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2022-03-31-accounts

Description ofthe charity's trusts Description ofthe charity's trusts Description ofthe charity's trusts
Type ofgoverning document The Group's governing
documents
are those ofthe The
Scout Association. They consist ofa Royal Charter,
which
in turn gives authority
to the Bye Laws ofthe Association
and The Policy, Organisation
and Rules ofThe Scout
Association.
Also Group Constitution
of4th May 2009.
How the charity is constituted The Group is a trust established
under its rules which are
common to all Scouts.
Trustee selection methods The Trustees are appointed
in accordance
with the Policy,
Organisation
and Rules of The Scout Association.
Additional
governance		 issues
The Group is managed
by the Group Executive Committee,
the members ofwhich are the 'Charity Trustees' ofthe
Scout Group which is an educational
charity. As chariity
trustees they are responsible
for complying
with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making
returns to the Charity
Commission
as appropriate.
Policies and procedures
adopted for:
a) the induction
and training oftrustees;
b) trustee' consideration
of major risks
and the systems
and procedures
to
manage them		 The Committee consists of3independent
representatives,
Chair, Treasurer and Secretary together
with the Group
Scout Leaders, individual
section leaders (ifopted to take
on the responsibility)
and parent's
representation
and meets
every 3months.
Members ofthe Executive Committee
complete
'Essential
Information
for Executive Committee'
training
within the first
5 months ofjoining the committee.
This Group Executive Committee
exists to support the
Group Scout Leader in meeting the responsibilities
ofthe
appointments
and is responsible
for:
The maintenance
of Group property;
The raising offunds and the administration
ofGroup
finance;
The insurance
ofpersons,
property and equipment;
Group public occasions;
Assisting
in the recruitment
ofleaders and other adult
sUpport;
Appointing
any sub committees
that may be required;
Appointing
Group Administrators
and Advisors other than
those who are elected.
Risk and Internal
Control
The Group Executive Committee
has identified
th
n iie
e major
risks to wh'
w
ich they believe the Group is exposed, these
have been reviewed
and systems have been established		 to
mitigate against them. The main areas ofconcern that have
been identified are:
Damage to the building,
property and equipment.
The
Group would request the use of buildings,
property and
equipment
from neighbouring
organisations
such as the
church,
community
centre and other Scout Grou s.S
reci rocal arran
'p
ngements
exist with these organisations.		 The
Group has sufficient buildings
and contents insurance		 in
place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters
and members. The
Group through
the capitation fees contributes
to the S
' tions national accident insurance
policy. Risk
Assessments
are undertaken
before all activities.
Reduced income from fund raising. Th
G
'
' g.
e
roup is primarily
reliant upon income from subscriptions
and fundraising.		 The
group does hold a reserve to ensure the continuity
of
activities should t"here be a major reduction
in income.		 The
Committee
could raise the value ofsubscriptions
to
increase the income to the group on an ongoing basis,
either temporarily
or permanently.
Reduction or loss ofleaders. The group is totally reliant
upon volunteers
to run and administer
the activities ofthe
group.
Ifthere was a reduction
in the number ofleaders		 to
an unacceptable
level in a particular section or the group		 as
a whole then there would have to be a contraction,
consolidation
or closure ofasection. In the worst case
scenario the complete closure ofthe Group.
Reduction or loss ofmembers. The Group provides
ctivities for all young people aged 6to 18.Ifth
erewasa
eduction
in m
uction
embership
in a pari'icular section or the group
swhole then there would have to be a contraction,
onsolidation
or closure ofa section. In the worst case
scenario the complete closure ofthe Group.
Summary ofthe objects ofthe ofthe objects ofthe charity set The Purpose ofScouting
out in its governing document Scouting exists to actively engage and support
young
people
in their personal
development,
empowering
them to make a positive contribution
to		 society.
The Values ofScouting
As Scouts we are guided
by these values:
Imegrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care ofthe world in
which we five.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation
-We make a positive difference; we		 co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people,
in partnership
with adults, work together based on the
values ofScouting and:
-enjoy what they are doing and have fun
—take part in activities indoors and outdoors
—leam by doing
-share in spiritual
reflection
—take responsibility
and make choices
-undertake
new and challenging
activities
-make and live by their Promise.
Summary
ofthe
to these objects		 main activities in relation The Group is currently
running 2Scout Troops, 2 Cub
Packs and 2Beaver Colonies.
The Group also interacts
closely with the Explorers group.
There is a summer camp every year for eligible Scouts and
Cuba and whenever
possible a Family Camp every		 2years
to which all Sections are invited along with family members.
This serves not only to showcase the work ofthe group but
also as a recruitment
opportunity
as new parents
experience the joys ofscouting.
Additional details ofthe objectives and activities
When possible, grant applications
are sought and
submitted.
There is an aclive Scouting Support
Unit made up		 of adults
who are not leaders but can assist with other tasks related
to the scout group, including
furidraising,
attending		 camps,
providing
additional
teaching
opportunities
and others.There
is no active policy on investments
as the Group does not
carry sufficient funds to make this worthwhile.
Public benefit statement The Group meets the Charity Commission's
public		 benefit
cditeria under both the advancement
ofeducation		 and the
advancement
ofcitizenship
or community
development
headings.
Summary Summary ofthe main achievements ofthe main achievements ofthe main achievements of During the year 2021/22 the Group benefited
from the
the charity during the year gradual
relaxation
of Covid resrictions.
Section meetings
were once again able to take place face toface both inside
and outdoors.
This development
was instrumental
in re-
engaging
with those youingsters
who were not comfortable
with meeting
via Zoom. Sadly, the decision by the Scout
Association to permit camping to recommence
came too
late for the Group's
planned
summer camp in Cornwall to
go ahead.
In its place, the Group arranged
at very short
notice a camp in the local area which was very well
attended
and proved extremely
enjoyable.
The Group's
main fundraising
event, a Bonfire Night fireworks
display.
was exceptionally
well attended
and raised a record amount
for Group funds.
The Group also took part in the Sixpenny
Handley
Remembrance
Day parade,
including
a march up
the High Street tothe War Memorial
in uniform
by all our
young people and their leaders.
We are now looking
forward to a hopefully
uninterrupted
year ofscouting
in
2022/23, including
our biggest yet family camp in May.
Brief statement ofthe charity's policy on Reserves Policy
reserves
The
Group's
policy
on
resenies
is
to
hold
sufficient
resources
to continue
the charitable
activities of the group
should
income
and
fundraising
activities
fall
short.
The
Group
Executive
Committee
considers
that
the
group
should
hold a sum equivalent
to 12 months
running
costs,
circaf10,000.
All camps and other paid activities
are largely
self-funding
so only
incur costs after commitments
to pay have been
received.
The Group
held reserves ofjust over 245,000 at year end.
This is well in excess ofthe 12month
requirement.
There
is
an
additional
f120,000
held
in a
Restricted
account
for future
projects
to be determined.
This was
Quantify and explain any designations thanks to a one-off donation
from a benefactor.
Details ofany funds materially in deficit; No funds
in deficit
(circumstances plus steps to eliminate)
.the charity's .the charity's .the charity's principal principal principal sources sources offunds Funds are received through subscdiptions from members, from members, from members,
(including any fundraising); fundraising
activities and occasional grants		 and donations
(usually for specific endeavours).
~ how expenditure has supported the key Subscriptions
are primarily		 used to support scouting
objectives ofthe charity; activities and to pay Scout Association
Capitation fees. Any
remaing
money is used towards
maintenance
ofthe		 group's
HQ building.
Fundraising
mainly covers		 maintenance of the HQ and
larger capital projects such as replacing scouting
equipment.
investment policy and objectives;
Investment
Policy
The Group does not have sufficient funds to invest in longer
term investments.
The Group has therefore
adopted a risk
averse strategy to the investment
of its		 funds.
All funds are
held
in cash
using
only		 mainstream banks
or		 building
societies.
~ .
~
Plans for future periods (details of any The Executive Committee is now examining whether the car
significant activities planned to achieve parking and traffic flow problems
at the		 HQ can be
them) alleviated
by moving the existing gate in		 order to make
room for a second gate and the introduction ofa one way
traffic system
with separate		 'in' and 'out' gates.
The trustees declare that they have approved
the trustees'
report above
Signed on behalf ofthe charity's trustees
Signature(s)
Full name(s) /+iy'
P~L&i&u		 'vo5 f uL.cEA
Position (eg Secretary, Chair)
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