2025-03-31-accounts - 1st Easingwold (Forest Of Galtres) Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

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Section A	Reference and administration							details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
	1st Easingwold(Forest of Galtres)Scouts
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	1	1	3	5	0	5	0

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	Easingwold Scout Centre
	Chase Garth
	Easingwold, North Yorkshire
	Postcode						Y	O	6	1	3	G	G

Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for whole year
Nick Higgins	Chair
Carl Bilson	Treasurer
Jacqui Ramsden	Secretary
Caroline Proctor
Catriona Thorn
Nigel Cross
Peter Jackson

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (14 September 2024)

Section B

Structure, governance and management

Description of the charity’s trusts

Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all UK Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional
information, where relevant, about policies
and procedures adopted for:a) the induction
and training of trustees; b) trustee'
consideration of major risks and the systems
and procedures to manage them

The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and five
Trustees (including two ex officio Trustees) and meets every
three months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first six months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.

2 LT700001 (14 September 2024)

Section B	Structure, governance and management(continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group has alternative accommodation but would if necessary request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. Through the capitation fees payable to The Scout Association, the Group contributes to the Scout Association's national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole, then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group would be necessary. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group would be necessary.

Section B

Structure, governance and management(continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed. These have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
has alternative accommodation but would if necessary
request the use of buildings, property and equipment from
neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members.
Through the capitation fees payable to The Scout
Association, the Group contributes to the Scout
Association's national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
Group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The Group is totally reliant
upon volunteers to run and administer the activities of the
Group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the Group as
a whole, then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group would be
necessary.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group would be necessary.

3 LT700001 (14 September 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challengingactivities

	Under the guidance of adult volunteers, all children and young people who are members of the Group participate in a broad and balanced programme of activities, often outdoors, which is approporiate to their age and ability.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Members of the Group achieved badges and awards in the Scout programme and took part in events and activities organised by the Galtres District and North Yorkshire County teams.

4 LT700001 (14 September 2024)

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group held reserves of approximately £42k at year end. This is above the level required for operating expenses. However this can be explained by unexpected revenue from funds held by GoCardless along with successful fund raising. The Group will allocate significant funds for planned investment in its two properties. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to three months running costs, circa £3000.

Further financial review details (optional information)

• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
Youmay chooseto include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);

Investment Policy
The Group's Income and Expenditure is relatively small and
as a consequence it does not have sufficient funds to invest
in longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies. The Group Trustee
Board regularly monitors the levels of bank balances and the
interest rates received to ensure the Group obtains
maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires
a period of notice before funds may be withdrawn, before
doing so the Group Trustee Board considers the cash flow
requirements.

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

5 LT700001 (14 September 2024)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Nick Higgins	Nick Higgins	Nick Higgins	Nick Higgins	Nick Higgins	Nick Higgins	Carl Bilson

Nicholas Charles Higgins						Carl Peter Bilson

Chair						Treasurer
2 9 0 9 2 5
2	9	0	9	2	5

6 LT700001 (14 September 2024)

1st Easingwold (Forest of Galtres) Scout Group

Charity Number 1135050

Receipts & Payments Account for YE 31 March 2025

		F/Y23/24	F/Y F24/25
Receipts
Subs/Membership		6,864	6,729
Capitation fees		(3,413)	(3,218)
SubTotal (Basic Funds)		3,451	3,511
Hirings
Chase Garth	?	5,522	4,362
EOC/Dawney		2,374	3,217
Sub Total hirings		7,896	7,579
Fund Raising
Grants/New Build (Receipts)		600	-
Donations		470	16
Gift Aid		2,062	844
SubTotal fundraising		3,132	859
Activities
Camping/Activities		1,260	3,700
Uniform/badges			14
Sub Total activities		1,260	3,714
Interest received		311	531
Fireworks Spectacular		-	11,567		.
Total Receipts		16,050	27,762	-
Payments
Admin		284	171
Insurance		1,605	1,759
Chase Garth		3,110	8,143
EOC/Dawney		2,589	3,655
Equipment		103	41
Activities		2,139	4,356
Uniform & Badges		1,094	1,692
Camps		2,528	1,931
Training		-	-
Fireworks Spectacular		2,557	4,119
Cost of letting		30	60
New Build (Payment)		2,923	1,942
Total Payments		18,962	27,867
Net Receipts/(Payments)		(2,912)	(105)
Balance Brought Forward		30,599	27,687
Deficit forthe year		(2,912)	(105)
Prior year income		-	14,491
BalanceCarriedForward		27,687	42,072

Cash assets
Barclays Current Account 1579		1,806	1,676
Barclays Savings Account 9337		25,881	40,396
Total		27,687	42,072
Difference			-
Assets retained forthe Charity's own use
Chase Garth Scout Hut/ Scout HQ - insured value		184.790 ,	190.888 ,
Easingwold Outdoor Centre (The		202,572	209,257
Dawney) - insured value
Bison bridge forDawney purchased but not installed		6.300 ,	6.300 ,
Scouting equipment/inventory - insured value		12.530 ,	12.655 ’
Liabilities
Installation ofthe Bison bridge, cost to be confirmed		15,000	15,000
Secure container at EOC		4,000
Signed by the Independent Examiner	—
Signature	PrintName
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Theabove receipts and payments account and statem nt_ofassets liabilitieswereapproved bytheTrusteeson24sig50H(thedate			assetsand dateofthe		CE
Executive Committee meeting that approved the accounts) and signed on their
behalfby

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Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year

Independent examiner's report to the trustees of 1st Easingwold (Forest of Galtres) Scout Group

| report to the trustees on my examination of the accounts of the 1st Easingwold (Forest of Galtres) Scout Group. Reg. Charity 1135050 for the year ended 31 March 2025 which showa deficit of £105 and a credit of £14,491 from a “prior year event “ giving a reported suplus of £14,386 for the year

Responsibilities and basis of report

As the charity trustees of the 1st Easingwold (Forest of Galtres) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of the 1st Easingwold (Forest of Galtres) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

| have completed my examination. | confirm that a material and prior year event has come to my attention. It involved the recovery of a GoCardless account which had been overlooked for about five years, the account was identified and funds of £14,491 were accessed in mid July 2024. In the 8 months since the GoCardless account was recovered £7,934 has been received through GoCardless and it has been recorded in full. ~

There are no other material matters that have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the 1st Easingwold (Forest of Galtres) Scout Group as required by section 130 of the Act; or
the accounts do not accord with those records.

Signed: [V1 au

Name: Simon Le Gassicke

Relevant professional qualification or membership of professional bodies (if any): ICAEW 7533858 Address: 4, Orchard Cottages, Coxwold. YO61 4BB

Date: 26™ JUNE 2025