## Trustees' Annual Report ## For the period |From|**0**|**1**|**0**|**4**|**2**|**4**|**4**|**4**|**4**|**3**|**1**|**0**|**3**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration**|||||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||||| ||||1st Easingwold(Forest of Galtres)Scouts||||||||||||| ||||||||||0
7
5||||||| ||||||||||||||||| ||||||||||||||||| ||||1|1|3|5|0|5|0||||||| ||||||||||||||||| ||||1|0|0|1|2|9|7|5|||||| ||||||||||||||||| ||||Easingwold Scout Centre||||||||||||| ||||Chase Garth||||||||||||| ||||Easingwold, North Yorkshire||||||||||||| ||||Postcode||||||Y|O|6|1|3|G|G| ## Names of the charity trustees who manage the charity |**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---| |Nick Higgins|Chair|| |Carl Bilson|Treasurer|| |Jacqui Ramsden|Secretary|| |Caroline Proctor||| |Catriona Thorn||| |Nigel Cross||| |Peter Jackson||| |||| |||| |||| |||| |||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts |Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. appointed by, elected by)
(e.g. trust deed, constitution)
Type of governing document|The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| |---|---| ||| ||The Group is a trust established under its rules which are
common to all UK Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) |You may choose to include additional
information, where relevant, about policies
and procedures adopted for:a) the induction
and training of trustees; b) trustee'
consideration of major risks and the systems
and procedures to manage them|The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and five
Trustees (including two ex officio Trustees) and meets every
three months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first six months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| |---|---| 2 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management(continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed. These have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
has alternative accommodation but would if necessary
request the use of buildings, property and equipment from
neighbouring organisations such as the church, community
centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members.
Through the capitation fees payable to The Scout
Association, the Group contributes to the Scout
Association's national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
Group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The Group is totally reliant
upon volunteers to run and administer the activities of the
Group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the Group as
a whole, then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group would be
necessary.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group would be necessary.| 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set out
in its governing document
Summary of the main activities in relation to
these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challengingactivities| ||| ||Under the guidance of adult volunteers, all children and
young people who are members of the Group participate in a
broad and balanced programme of activities, often outdoors,
which is approporiate to their age and ability.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of the
charity during the year|| ||Members of the Group achieved badges and awards in the
Scout programme and took part in events and activities
organised by the Galtres District and North Yorkshire County
teams.| 4 LT700001 (14 September 2024) |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £42k at year end.
This is above the level required for operating expenses.
However this can be explained by unexpected revenue from
funds held by GoCardless along with successful fund
raising. The Group will allocate significant funds for planned
investment in its two properties.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the Group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to three months running costs, circa £3000.| ||| ||| Further financial review details (optional information) |• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);|**Investment Policy**
The Group's Income and Expenditure is relatively small and
as a consequence it does not have sufficient funds to invest
in longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies. The Group Trustee
Board regularly monitors the levels of bank balances and the
interest rates received to ensure the Group obtains
maximum value and income from its banking arrangements.
Occasionally this may involve using an account that requires
a period of notice before funds may be withdrawn, before
doing so the Group Trustee Board considers the cash flow
requirements.| |---|---| **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) 5 LT700001 (14 September 2024) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Nick Higgins|Nick Higgins|Nick Higgins|Nick Higgins|Nick Higgins|Nick Higgins|Carl Bilson| |---|---|---|---|---|---|---|---| ||||||||| ||Nicholas Charles Higgins||||||Carl Peter Bilson| ||||||||| ||Chair||||||Treasurer| ||**2**
**9**
**0**
**9**
**2**
**5**||||||| ||**2**|**9**|**0**|**9**|**2**|**5**|| 6 LT700001 (14 September 2024) ## 1st Easingwold (Forest of Galtres) Scout Group ## Charity Number 1135050 ## Receipts & Payments Account for YE 31 March 2025 |||F/Y23/24|F/Y F24/25||| |---|---|---|---|---|---| |Receipts|||||| |Subs/Membership||6,864|6,729||| |Capitation fees||(3,413)|(3,218)||| |SubTotal (Basic Funds)||3,451|3,511||| |Hirings|||||| |Chase Garth|?|5,522|4,362||| |EOC/Dawney||2,374|3,217||| |Sub Total hirings||7,896|7,579||| |Fund Raising|||||| |Grants/New Build (Receipts)||600|-||| |Donations||470|16||| |Gift Aid||2,062|844||| |SubTotal fundraising||3,132|859||| |Activities|||||| |Camping/Activities||1,260|3,700||| |Uniform/badges|||14||| |Sub Total activities||1,260|3,714||| |Interest received||311|531||| |Fireworks Spectacular||-|11,567||.| |Total Receipts||16,050|27,762|-|| |Payments|||||| |Admin||284|171||| |Insurance||1,605|1,759||| |Chase Garth||3,110|8,143||| |EOC/Dawney||2,589|3,655||| |Equipment||103|41||| |Activities||2,139|4,356||| |Uniform & Badges||1,094|1,692||| |Camps||2,528|1,931||| |Training||-|-||| |Fireworks Spectacular||2,557|4,119||| |Cost of letting||30|60||| |New Build (Payment)||2,923|1,942||| |Total Payments||18,962|27,867||| |Net Receipts/(Payments)||(2,912)|(105)||| |Balance Brought Forward||30,599|27,687||| |Deficit forthe year||(2,912)|(105)||| |Prior year income||-|14,491||| |BalanceCarriedForward||27,687|42,072||| |Cash assets||||||| |---|---|---|---|---|---|---| |Barclays Current Account 1579||1,806|1,676|||| |Barclays Savings Account
9337||25,881|40,396|||| |Total||27,687|42,072|||| |Difference|||-|||| |Assets retained forthe Charity's own use||||||| |Chase Garth Scout Hut/ Scout
HQ - insured value||184.790
,|190.888
,|||| |Easingwold Outdoor Centre (The||202,572|209,257|||| |Dawney) - insured value||||||| |Bison bridge forDawney
purchased but not installed||6.300
,|6.300
,|||| |Scouting equipment/inventory -
insured value||12.530
,|12.655
’|||| |Liabilities||||||| |Installation ofthe Bison bridge,
cost to be confirmed||15,000|15,000|||| |Secure container at EOC||4,000||||| |Signed by the Independent Examiner|—|||||| |Signature|PrintName|||||| |/
a
2
¢
ah
le bayce|C
Simenl|a
LE|~
a
«
a
:
GASSIEKE ||°|.|| |Theabove receipts and payments account and statem nt_ofassets
liabilitieswereapproved bytheTrusteeson24sig50H(thedate|||assetsand
dateofthe|||CE| |Executive Committee meeting that approved the accounts) and signed on their||||||| |behalfby||||||| **----- Start of picture text -----**
Signature Print Name
Hl bine Chair, wt te
—_ Treasurer
**----- End of picture text -----**
Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of 1st Easingwold (Forest of Galtres) Scout Group | report to the trustees on my examination of the accounts of the 1st Easingwold (Forest of Galtres) Scout Group. Reg. Charity 1135050 for the year ended 31 March 2025 which showa deficit of £105 and a credit of £14,491 from a “prior year event “ giving a reported suplus of £14,386 for the year ## Responsibilities and basis of report As the charity trustees of the 1st Easingwold (Forest of Galtres) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of the 1st Easingwold (Forest of Galtres) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner's statement | have completed my examination. | confirm that a material and prior year event has come to my attention. It involved the recovery of a GoCardless account which had been overlooked for about five years, the account was identified and funds of £14,491 were accessed in mid July 2024. In the 8 months since the GoCardless account was recovered £7,934 has been received through GoCardless and it has been recorded in full. ~ There are no other material matters that have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 1st Easingwold (Forest of Galtres) Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. ## Signed: [V1 au Name: Simon Le Gassicke Relevant professional qualification or membership of professional bodies (if any): ICAEW 7533858 Address: 4, Orchard Cottages, Coxwold. YO61 4BB Date: 26™ JUNE 2025