COMPANY REGISTRATION NUMBER: 07113460 CHARITY REGISTRATION NUMBER: 1134974 CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 cyz An Onsideyouth Zone David Allen Chartered Accountants & Statutory Auditor Dalmar House Barras Lane Estate Dalston Carlisle CA5 7NY
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE CONTENTS Reference and admlnistrative detsils Trustees, report Incotporatlng directors, report 2to14 Independent auditor's report 15to18 Statement of financial activlties 19to20 Balance sheet 21 Statement of cash flows 22 Notes to the financlal statements 23to46
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE REFERENCE AND ADMINISTRATIVE DETAILS Trustees Professor J Mennell, DL, Chair Mr A D Hanson (resigned 27 November 2023) Mr C N C Holmes, Chair (resigned 6 April 2023) Mr B K Scowcroft Mr N S Marshall Mlss L V Graham Mrs D Mlller Ms M E Reld Fotheringham, DL Mr N S Mclntyre Mr D Walker (appointed 17 June 2024) Charlty Reglstratlon Number 1134974 Company Registratlon Number 07113460 The charlty Is Incorporated in England and Wales. Vlctorla Pla Carllsle CAI ILR Registered Offlce Auditor Davld Allen Chartered Accountsnts & Statutory Auditor Dalmar House Barras Lane Estste Dalston Carlisle G45 7NY Investment Advisors Evelyn Partners 177 Bothwell Street Glasgow G2 7ER Bankers Cumberland Building Society Cumbertand House Castle Street Carlisle CA3 8RX
CARLISLE YOUTH ZONE COMPANY LIMfTED BY GUARANTEE TRUSTEES, REPORT INCORPORATING DIREcfoRS' REPORT The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements and auditors, report of the charitable company for the year ended 31 March 2024, OBJECTIVES AND ACTIVITIES Aims & Objectives The charivs objectives are to help &Jucate children and young people residlng In the North West of England through their lelsure time activities, by promoting their full physlcal and spiritual potential, in order that they may grow to full maturlty as indivlduals and members of society and that their conditions of life may improve. Key to achleving our objectives Is combining the princlples of youth work practice, trntred on establishing long-term trusted relationshlps with young people, with the possibilities made available through our purpose-bullt youth facility. a hub through which we fulfll our misslon of providing a safe and fun environment where the potent/ of young people is developed andfulfilled. Thls hub enable5 us to offer a wlde range of quallty personal and social development opportunities including through arts, music, dan, sports, cooklng, digltal, enterprlse, resilien and well-belng programmes. Young people become members of CYZ for just £5 per year, ancf then contribute 50p per visit. Whllst this membership and attendan is heavily subsidlsed, we recognlse that for some it may represent a barrier, and free membershlp and/or entry are given wherever necessary. Our current membership Is organlsed into Junlor (7-12), Senior (12-18), and Inclusion categories (7-25, for those with additional needs), and significantly, Includes young people from dlverse backgrounds and clrcumstances, Our universal youth offer 15 dellvered through 7 Youth Clubs a week, each offerlng at least 20 actlvltles per sessions. These act as the gateway through which young people voluntarily choose to engage and build long term and trusted relationshlps with our team of youth workers. Complimentary to thls universal youth offer is our Targeted Youth Engagement support. Identified through our Youth Clubs or through referrals and our partnerships, we are able to reach young people who need us the most. for example we host Young Carers, Sports for All, Child Bereavement UK, Care Experienced and LGBTQ+ groups. Our Targeted Youth Engagement support includes programmes such as Mentoring, Green Social Prescribing, Hollday Attivity and Food and Resilience building projects, all of whlch combine to welcome up to 1200 visits from children and young people each week. In additlon, we have also dellvered Detach&J Youth Worl outreach attlvity in schools, and local and national trips. The charity is committed to delivering exlIent youth work that embodies youth work princlples and values. This is reviewed regularly through: listening to young people • using dats available on attendanTr, engagement and membership demographics servitr and projett evaluatlon self-refiection and p*r review agaln5t Onside Excellence Framework . outcome and impact measurements
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE TRusfEES' REPORT INCORPORATING DIRECTORS. REPORT (CONTINUED) reviewing comments, compliments and complaints regular consultatlon with stakeholders CY2 is part of a neOrk of slmilar Independent youth organisatlons that all share the same principles, developed by the charity Onside, which is creating 21st ntury youth facilities across the UK. Carlisle Youth Zone was the first new Youth Zone to open amongst a now growing nthork of 15. Achlevements & Performan It has been another year packed with moments and reawns for all those connected to Cfz to feel a huge sense of pride, not least because of the achievements of yiyJng people who continue to shine and contribute to our community In so many different ways. Some of those moments wlll be highllghted here but it feels important to flrstly acknowledge that many are and have been underplnned by the reliable and dependable youth work which has been available at CYZ, week In week out, 52 weeks of the year. A youth work offer that has reached 2,961 young people thls year, engaging through 38,583 attendances because they can trust and f&1 confident in us to provlde 'somewhere safe to go, with someone trusted to talk to, and with something fun and posltive to do,. Thls Includes durlng school holidays where in addition to our core universal offer, we have provided 3,019 holiday club SpaS, including for both Junlor and Senlor members eligible to access the Hollday Activity and Food (HAF) initiative (those eligible for free school meals). Achleving this reach and scale of provision has been a proactlve and purposeful endeavour, drlven by the knowledge that quality youth work has the abllity to posltlvely impact young people's health, well-beingi aspiratlons and employability now, and In to adulthood. It Is an endeavour whlch has felt ever more pressing oiven the context of external turbulentr and change that contlnues to affect us all,. young people, our community, our team, our charity, and our sector. Alongside this foundational consistency has been the delivery of a bold and ambitious youth offer. Connected to the launch of the refreshed CYZ Youth Work Currlculum Framework, has been the 5mplementstion of a new 'Clubs Within Club, model. Building on our commitment to ensure each Youth Club has at least 20 high quality Opportunities to 'have a go, at activities involving arts, muslc, fitness, dan, sports, cooking, performan, dlgital, enterprlse, and well-being, th15 year we also embedded dedicated Spa and time for those wanting to pursue andlor focus on a particular Interest so that their passion and potential could be nurtured and fulfllled, Examples have included one of our 'house bands,, The Spectrum, accessing weekly band practice in our Music Room, and subsequently going on to be bjoked to play at a range of Ic(al gigs and festivals. 12 young people enlisting a youth worker to facilltate a weekly Performance Club in our Dance and t)rama room to wrlte, curate and ultimately perform thelr own Muslcal, enjoyed friends, family and invited guests; and a Bake Off Club, who utlllsed our training kltchen to hone thelr baking skills and creatlvlty.
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE TRUSTEES, REPORT INCORPORATING DIRECTORS, REPORT (CONTINUED) Being able to balan thi5 scale and breadth of youth work delivery, alongside seeing, hearing and responding to the nd5 and interests of individual and smaller groups of young people has been reallsed through our philosophy of 'no child missed,, where we take a whole team approach to knowing and understanding all of our members well. This approach contlnues to see our membership reach and include those who may otherwlse be marginalised, including I,Q81 young people (37 % ) experiencing deprivation and povetty (IMD deciles 1&2 and/or free school meals), 560 (190A) yOLJng people being non White British, 523 (180/0) young people havlng an identified disabillty or additlonal need, and 20/0 of members who identify as LGBTQ+. We are deeply proud that our action and commitment towards inclusivity and belonging was recognlsed this year via the 2024 Diverse Cumbria Awards, where we received the 'Organisatlon Champion, award. Cruciallyi our award specifically highlighted the contributions of young people, for example through our Young Leaders who are champions of divetsity, our LGBTQ+ Youth Committee who convene safe peer spaces, our Debate aubs in both Junior and Senior Youth Clubs, and our Youth Advisory Board (known as ACE; Aspire, Communlty, Empjwer). Complimenting the comprehensive unlversal offer, our targeted youth engagement programme has expanded this year to include ȥ)th group and one-to-one Interventions. Targeted group interventions have included dedlcated health and well-being programmes, particularly responding to young people who have told us about their hesitance to seek help from health professlonals that they had no prlor or established relationshlp with, compounded for some by their worrles and perceptlons about being Judged due to elements of their Identity (such as sexuality, gender or dlsabillty). Drawing on the strengths of a trusted and safe pla and established relationships at CYZ, has enabled us to be a vehlcle for a range of health focused inltiative5, We have also dellvered a #CYZGirlsCan projett, tsrgeted at addresslng the imbalance in particlpatlon in sports and physical activity amongst young women and non-blnary young people. Just launched in January 2024, Equal Chance is our most recent tsrgeted project whlch seeks to connett young people accesslng our Inclusion aub with work and employablllty experiences through fun and engaglng workshops. Our one-to-one targeted youth engagement has centred on our highly successful Mentorlng projett, now in its 8th year, and which continues to surpass expectations, supporting 35 young people and developSng 37 volunteer mentors to ensure we have sufficient capacity and skills to be responsive to what young people need. The Mentoring project is entering a phase of exclting redevelopment which will hamess the resIllen building potential of the approach, and add groupi peer and targeted mentoring approaches to the establlshed volunteer led one-to-one offer. There are many more example5 of achievements and moments of prlde from acr05S the year Including.. a young people led environmental social action project, titled 'Off the Grld,, surpasslng their goal of reaching 4,000 people with a total of 16,624 people viewing their campaign whlch encouraged young people and their families to take energy saving actions to help protect the environment CYZ being asked to convene a ctrproduction Spa for young people and partner organisations, including Cumberland Ci)uncil, Anti Racist Cumbria, People Flrst, PINC and University of Cumbria, to plan and then host the first 'Carllsle Youth Festival,. The festival, attended by over 200 people, provided an opportunlty to showcase young people's talent5, try new things, lebrate achievements and platform how young people are making a differen
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE TRUSTEES, REPORT INCORPORATING DIRECTORS, REPORT (CONTINUED) young people tsking their place In a regional vlsit from Arts Council England, hosted at CYZ, where they highlighted the role of CYZ as a 'Cultural Opportunlty Zone, and offered challenge as to why the Vol of young people are not more routinely heard in arts and cultural decision maklng one of our members being recognised with the Pride of Cumbrla award for all they contribute at CYZ and In the wider community dellvery of our second Wlnter Warni Zone initiative as a direct response to the pressures families continue to fa due to the increased cost of living. This year saw us deliver 13,360 free dub entries, seNe 7,385 free hot meals, and provide 850 free memberships transfomiation, with direct Input and overslght from young people, of an underused spa into a new 'MeZone' area, for smaller group work and one-toine chats. One young person told us having this spats had helped them "figure out who l am" facllltated a transfomiational Young Leaders programme that Included a week-long outdoor residential to nurture leadership skills and confidence, with one young person going on to be selected for the Inaugural cohort of Burberry Inspire Young Leaders Program partnering with the Natural Hlgh SchiJ)Is Programme whlch reached 1,240 young people who participated In interactlve assemblles that encourage young people to pursue thelr talents through opwrtunities avallable at CYZ as opposed to seek a 'fake hlgh, through substan misu or anti-soclal behaviour Prtoritles & Focus The work of CYZ continues to be shaped and focused by the S key prlorlty areas estsblished by the Board In 2022.. l. Strengthen the Youth Zone's core, open-access, ntre-baSed offer 2. Provlde greater supp)rt to the growing number of young people Ilvlng In Frfjverty 3. Ensure CYZ Is a Spa where all communities of young people feel part of 4. Youth voice at the heart of decision making 5. Suprort young people's emotlonal well-belng In October 2023, a leadershlp away day was facilltated for trust&s, SLT and OLT, where progress against these priorities was revlewed. It was agreed that they continue to be relevant and significant to the contributions CYZ 15 making to the lives of young people, and whi15t open to reflnement, should remain the framework for diretting future work. CYZ is committed to delivering eXlIent youth work that embodies youth work prlnclples and values, and enables young people's personal and soci31 development, We pay dose attention to and align with the Youth Work National Occupational Standards, the Youth Work Curriculum (NYA), and the Onside Youth Work Outcomes Framework. This year CYZ launched a refreshed Youth Wot* Curriculum Framework, drawing on the national guidantr which when coupled with our local knowledge, has provided a breadth of informal and experiential learning opportunities tailored to young people's interests and needs. Particular areas of interest thi5 year have included health and wellLElng, arts and culture, leadershlp and peer relationships, and environmental citizenship.
CARLISLE YOUTH ZONE COMPANY LXMXTED BY GUARANTEE TRUSTEES. REPORT INCORPORATING DIREcfoRS' REPORT (CONTINUED) Measuring the impact of our work continues to a focus and is growing in strength, with hlgh quality impact stories and the embedded use of the ME App impact tool progressing across both unlversal and targeted youth engagement provision. Thls Is enabllng us to build a robust and reliable data set and estsblish greater understandlng of our impact wlth and for young people across 5 themes.. • Confidence ScKlal skills Emotional skills • Health and well-beSng Asplrations and achlevement The ME App tool Is unique to the Onside NeOrk, deslgned and valldated by Klng's College London. It draws on a range of weIl-acpted youth assessment scales including WEBWBS (Warwick-Edinburgh Mentsl Wellbelng Scale), CYRM-R (Child and Youth Resilien Measure), and WFP (Workforce Preparatlon Scale), and sees young people complete a questionnai alongslde thelr trusted youth worker at different polnts throughout the year, so we can monltor changes over tlme. Working in partnershlp We have also contlnued to strengthen and pursue partnershlps wlth purpose, where we unlte wlth others who share In our mlsslon and values. We recognise that working together can bring conslderable benefits to the opportunltles and support made available to young people, and ultimately to the outcomes that are possible to achieve. This year has seen us progress a range of formal partnerships Including wlth: Cumbrla Family Support (CFS) with whom we have commenced delivery of a new project titled 'Strengthening Families,. CFS have employed an Empowerlng Families Officer who Is located wlth CYZ and is providing holistic support that centres positlve relationships within and around the family unit to improve mentsl health and wellbeing. Thls role is prioritising support where teenagers are included, and to date has engaged with 14 familles. Whilst the project is In its infancy, we are recording urring themes for referral which include youth anxiety, school refusal and the experiences and Impacts of neurodiversity Cumbrla Wildlrfe Trust wlth whom we partnered to pilot our green social prescribing project titled 'Nurture Through Nature,. Uniting environmentsl and con5ervatlon expertise with a youth work approach resulted in all 18 participants recording improvements in self-confiden, social skills, cohesion, physical & mental health & wellbelngi emotlonal skllls, and aspiration and achievement via our Impact measurement tCM)l Me App Carer Support Carlisle and Eden with whom we co-deliver a Young Carers group at CYZ, providing a weekly Spa for young people with caring responsibilities to come together and have fun Carllsle United Community Sports Trust with whom we partner to deliver football i• coaching sessions on a Tuesday and Frlday and a Sports ft)r All inclusive sports session also
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE TRUSTEES. REPORT INCORPORATING DIRECTORS, REPORT (CONTINUED) Manchester United Foundation who deliver their Street Reds programme in our Monday night Junlor Youth Club Beaumont College who provide a specialist Post-16 Designated College for disabled young adults, offering pathways for special school leavers and other students as they prepare for adulthood. CYZ acts as the 'student campus, for thls daytime education offer from Monday to Friday during term-times Child Bereavement UK who are hosted at CYZ and facllltate a range of youth and family centred therapeutic sesslons for those who are impacted by loss and grief In November 2023, we tendered in partnership with Togetherwe CIC, to be part of the Department of Health and Social Care funded Early Intervention Mental Health Hub pilots. Our proposal pas*d the Sultability Assessment and scored highly but narrowly mlssed out on the initial 12 funded locatlons (having plad 16). Whllst not selected to be part of the initial national pilot, we remaln committed to prOgsSing the conpt and collaborating with other5 to brlng mental health and other support services tr) young peop5e in a pla, approach and context that is right for them. In addition, we have enjoyed collaboration with a wide range of people and organlsatlons that are able to compliment, expand and enhan our Youth Offer for young people. These have Included (potted summary): Cumberland Councll Youth Councll, Targeted Youth Support, and Qire ExperIen, and Communlty teams Cumbrla Poli State of Mind Sport Multicultural Cumbria Carlisle Ladles RFC OUTReach Cumbrla Carllsle United Ladies FC People Flrst Queer Cumbria Tullie House University of Cumbrla Eden Fllms And a wide range of professional artists, creatives and facilitators Includlng Somo, Kema Kayi Little Inventors, Artscool Carlisle, and Mini Me Yoga We also recognise that our position as the largest universal youth work provlder in the area brings a responsibility to contribute to wider sector developments, both locally and natlonally. In particular, our Chief Executive, Caroline Taylor-Beswick, has made contributions through roles and forums that Include., Integrated Care Community (ICC) Thlrd Sector Rep for Carlisle Network Member of the Leading Lundy National Communlty of Ptzcti
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE TRUSTEES. REPORT INCORPORATING DIREcfoRS' REPORT (COt4TINUED) Steering Group Member for Better Tomorrows An honorary (voluntary) Profe55or of Practice role (Youth WorK Children's Rights and Participation) with Unlverslty of Cumbria Advisory Board Member ft)r Active Cumbria Steering Group Member for a scoping study on 'Transitional Safeguarding in Youth Justice and Probatlon Services, by the School of Social Work at the University of East Anglla (UEA) and Research in Practice (RIP - NCB) for His Majesty's Inspectorate of Probation (HMIP) Equality, Diverslty & Induslon pollcy CYZ recognlse that a commitment to equality, dlversity and inclusion (EDI) is an Integral part of achievlng our mission. Building on previous action which had strengthened our strateglc EDI accountability at trustee and board level, this period has focused on operatlonal actions which have d*pened our understanding of our membershlp (young people) and our team (including trustees, paid staff and volunteers), A new membership form has been IntroduTrd which indudes enhanced dlverslty data categories. We have also undertaken the first CYZ Team Diverslty Questionnaire. This data alongslde a new team 'sounding board, for EDI, will be used to co-create a refreshed strategy. The strategy will continue to adopt an intersectional lens to understanding identlty, which means we wlll acknowledge and conslder how the range of identity factors (for example gender, class, disability, sexuallty, ra, citizenship etc), affects how CIZ may be eXperIend, alongside societal issues of dlscrlmlnatlon and prejudi, The physical spatr at CYZ Is equlpped wlth a Ilft, ramps and dlsabled toSlets, and door widths are ad4uate to enable wheelchair access to all main areas of the Youth Zone. Policies are in place to ensure staff and 5ervlce users wlth dlsabllitles are supported and protected from discrlmlnation, and we will take steps to Improve access where reasonable. Our activities for young people are fully Integrated and open to all, and our Inclusion group provides speclfic additional support as requlred for Youth Zone members wlth dlsabS1ities or learning difficultles. STRUCTURE, GOVERNANCE AND MANAGEMENT Ivature ofgoveming d4Kument Carlisle Youth Zone is a company limited by guarantee with no share capital. It was incorporated on 29 December 2009 and the company number is 07113460. On 16 March 2010 it obtained charltable status and the registered charlty number is 1134974. The Memorandum and Artlcles of Associatlon are the primary governing documents of the Charitable Company. Membership is open to other individuals or organlsations who apply to the charlty In the form required by the dlrectors and are approved by the dlrectors. The names of the trustees who are the dirtorS of the Charltable Company are given on page I, Recruitmentand appo1ntnt of trustees When appointed, trustees are Involved in an induction process and have the opportunity to attend training and information courses as neSsary.
CARUSLE YOUTH ZONE COMPANY LIMJTED BY GUARANTEE TRUSTEES, REPORT INCORPORATING DIRECTORS, REPORT (CONTINUED) During this financial period, a board review was undertaken, including trustee roles and portfolio assignment, and a trustee competency assessment (the skills, experiences and behaviours available to effettively lead and govern the charity) wa5 used to support in identifying where any trustee recruitment should be focused in order to strengthen the estsblished board composltlon. Members. (Trustees/ Dlrectors) Ilability The liability of the members is limited, Every member of the charity undertakes to contribute to the assets of the charity, in the event of the same being wound up whlle he or She is a member, or within one year after he or she aSe5 to be a member, for payment of the debtors and liabilities of the charlty contracted before he or she ceases to be a member, and of the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributions among themselves, such amount as may be required not exedIng ten pounds. Rlsk nwnaqement Rlsk management is led at strategic level from the Board of Trustees and carried out by the Senior Leadership Team (SLT). A comprehensive rlsk reglster Is in place with relevant revlew and reporting mechanlsms covering Operational Management and Delivery; Governance; FInan. Safeguardlng. Reputation and Relatlonshipsi and Legal. To provlde cover against potentlal rlsks the trustees have taken out approprlate Indemnlty Insuran. Oryanisatlonalstructurn The strategic oversight of the Youth Zone durlng the financial perlod Is by the skllled and eXperIend SLT. Together, the SLT oversee three core functional areas which ensures CY2 has strong strategic arsd operational leadership and management. These a. Service delivery of all youth work and tsrgeted youth engagement Buslness support and financial management Income generation, marketing and communication In addition, a new Operatlonal Leadership Team (OLT) Is In platr, providlng a vehicle for greater dlstrlbution of the day-to-day leadership and management of CYZ Servi5, including our universal and targeted provision for Junlor, Senior and Inclusion members, our mentoring programme, our volunteer engagement, our Patron stewardship, and our relationship wlth grants and trusts. Whlle this established structure has provided strong strategic and operational leadershlpi It has been recognised that additional capadty is neSSary if CYZ is to maintain and indeed develop the level of Services needed for young people in Carlisle. In response to an opportunlty from the Onside Foundation Impact Fund, CYZ has secured 3-year fundlng for two new roles which wlll strengthen th5s leadershlp team into 2024; a Head of Partnerships and Development (SLn and a Communications Manager (OLT), In addition, CYZ has secured the contributions of an Impact and Insights Officer (0.5 FfE) to be employed by Onside and dep5oyed directly to CYZ.
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE TRUSTEES, REPORT INCORPORATING DIREcfoRS' REPORT (CONTINUED) CYZ can only succeed on the basls of a strong and diverse team of quallty people who contribute to the organlsation effettively, eflicientw and ethically, and who share an Inherent comrnitment to developing positive relationships with young people. We continue to uphold paid roles In Senlor Youth Worker, Youth Worker, Business Support, Reption, Catering, Cleaning and Maintenance, alongside volunteering opportunities across Mentoring, Youth Work, Gym Instruction and Activlty Leaders. During this financial pericmx we completed a revlew of our Volunteer Strategy, during which 950/0 of exlstlng volunteers surveyed sald they were satisfied wlth what they do at CYZ, and would recommend others to come and volunteer. Followlng thls review and some subsequent developments in the strategy, we have welcomed 21 new voluntr5 during the year. The ft)Ilowlng approaches are examples of how we recrult and retain the rlght people across all roles: clear role proflles aligned to fulfllllng the organisations mission robust safer recruStsnent practltrs and selectlon ProsseS that recognise a comblnation of sklllsi qualiflcations, experlentr and professional values commitment to regular reviews (team meetings, one to one support, appraisal etc.) opportunitie5 to identify CPD opportunities both formal and Informal ensurlng that young people have a say (e.g. interview panels, consultatlon etc.) Examples of fomal training programmes undertaken this year Indude Level 2 Youth Work qualificatlon, Youth Mental Health First Aid, Evacuation Chair & Flre Warden training, 3-day First Ald, Unconscious Bias trainingi Reflective Supervision, Level 3 Safeguardlng training, Gym Instruttor qualiflcation, People Management Basics, Advanced People Manager Course, and Level 2 13 Food Hygiene. In addition, there were numerou5 informal training opportunities provided th15 year including Team Development sessions coverlng topics such as contextual safeguarding, youth participatlon and residential programmes as well as a range of team members attending the Onside Youth Wot Conference. The Board of Trustees set the pay for the Chlef Executive, and retrives an annual employee pay and workplace benefits analysis prepared by SLT. The annual review durlng this financial period saw the Board of Trustees maintsln a commitment to CYZ meetlng the Real Livlng Wage threshold as a minimum for all paid roles. Significantly, CYZ has also contlnued and progressed our commitment to youth participation withln our organlsational Structure. When we say youth participation, we mean facilitating the meaningful Involvement of children and young people in the design, delivery, learning and leadership of the CYZ Youth Offer. We are drawing on The Lundy Model of child participation (Space, Volce, Audien, Influen) to inform our approach, which is bad on an understandlng of a child's right to be heard and have Influence In decisions that affett them. During this financlal period thi5 has included., informally - through the choices young people are freely making (voluntary participation) within our Youth Clubs, projects and programmes, and based on what young people are saying they enjoy and makes a dfjfferen to them. 10-
CARLISLE YoirrH ZONE COMPANY LIMITED BY GUARANTEE TRUSTEES. REPORT INCORPORATING DIRECTORS, REPORT (CONTINUED) creatively - through evaluatlon surveys and evaluation too15 designed by Young Leaders, and through exhibitions, muslc and performan5 which act as a vehicle for stories to be told and experiences to be shared; methodically through the analysis of ME App dats and impact stories, and through snapshot surveys completed for specific toplcs such a5 girls and young women's access to sports, and; directly through our Youth Advisory Board (ACE) and the newly established ctIVe Youth Leadership Team (CLT) In additlon to becoming more youth-led ourselves, we have also f2cilltated an Increasing number of oppMJrtunities for members to be active contributors In a wide range of youth vol, seNice design and pollcy shaping forums wlthin Cumberland and natSonal youth forums. Trustees have regard to the charity commissions guidan on publlc beneflt, and to the considerations of S17 Companles Act 2006 when promoting the success of the company and the likely long term consequences, effect on employees, suppliers, and the envlronment. FINANCIAL REVIEW Llke for many In the charity sector, has been another perlod of uncertalnty and turbulence as we have sought to manage higher baseline operatlng costs and an ongoing commitment to meetlng the Real Llvlng Wage, whilst also navigatlng sector wlde income generation challenges. During the prevlous financial period we had to use £63,611 of our free reserves to fulfil the expenditure required to deliver a level of Serv1 which met young people's needs, meaning this year, the charity had to deliver at least a balanced budget in order to comply with the reseNes policy minimum threshold. Determined to protect and indeed develop the youth serv1 dellvery available to young people, the charity has deployed a relentless focus on vigilant and proattive cost control, cost savings (including the ongoing vacancy of a senior leadership post), and a methodlcal approach to Income stewardship and acquisition which has sought to articulate and prioritise contributions towards our core operating costs. As a result of these efforts, desplte rising costs of wages, energy, groceries and resources, overall expenditure of tharitsble activities has reduced from the previous period by £6,023 to £1,011,774. Income generated during thls period Increased by £331,959 to £1,084,017. This is despite provldlng 4 months of fr membership and attendances associated with the Winter Warm Zone Inltlative, which saw income from charltable activitle5 redu by £18,340 to £50,429. This reductlon was filled by a specific grant In support of the Winter Wami Zone initiative, alongside a number of significant one-off grarits in response to the impatt of cost of Ilvlng (collectively £219,757), plus a new restricted multi-year grant from Children In Need towards core costs. Overall, grants and trusts income Increased by £312,301 to £561,563, of which £366,716 is restricted. Income from fundraising events and trading activltles induding room hire, increased by £40,994 to £150,900, Our distinttive Patron prograrnme has continued to be integral to fulfilling our commitment to young people, most significantly due to the contribution of unrestricted funds. Desplte many of our private sector supwrters navigatSng the same financlal challeng&s as the charity, their supFrf)rt has remained Steadfast, wlth only a small reduction of £6,563 resulting in income of £309,344 during this period. CYZ had a dosing cash balan of £488,339 In 2024 compared to £313,039 in 2023. li-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE TRUSTEES. REPORT INCORPORATING DIREcfoRS' REPORT (CONTINUED) Investments Policy As at 31st March 2024, the investment value was £196,819 (2023 £180,906). The total realised gains for the year are £1,230 (2023 - losses of £3,658) and the total unrealised gains are £12,559 (2023 unrealised IDsses of £10,143) resulting In a net gain on investments of £13,789 (2023 - net loss of £13,801). Trustees continue to monitor the Investment perf0rrnan closely, together with the support of Evelyn Partners, to manage the longer-term outcome and to ensure that they provide the equity and retums the charity requlres to deliver on its charltable objectEves. Reserves Pollcy Trustees of CYZ have establlshed a reserves pollcy whlch approprlately refFects the risks to whlch the charlty is exposed balanced wlth the need to progress seNice delivery. In reviewing the potential costs that could arise should a significant ductIon in income be incurred, Trustees have determined that it Is appropriate for unrestricted, 'free', reserves to be malntsined at betMeen 3 to 6 months. The total reserves of the charlty at 31st March 2024 were £3,289,563 (2023: £3,260,197). Of the total reserves £2,775,901 are restricted Seryes whlch Include restricted fixed assets of £2,524,838 (2023.. £2,754,971). At 31st March 2024 the charlty has accumulated unrestricted reserves of £513,662 of which £IIO,000 have been designated by Trustees for core (£35,000), digital estate (£25,000) and bulldlng contingency (£50,000). Unrestricted, Yree, reserves of £472,105 (2023.. £263,830) provldes cover for more than 3 months of operating costs, returning the charity to a level of financial resilience It had prlor to the previous yearfs deficit. The Trustees actively manage CYZ'S finances so that an adequate level of reserves is malntained in compliance wlth the reserves policy. The charlty wlll revlew regularly both the sum It wlshes to hold in reserves In unrestrlcted funds and the basls for that flgure, particularly considerlng the impact of the ongoing economlc context. FINANCIAL INSTRUMENTS Objertives andpollcles The charity's attivities expose it to a number of flnandal rlsks Including credit risl cash flow rlsk and Ilquidity risk. The use of flnancial derlvatives is governed by the charity's policies approved by the board of trustees, which provide written principles on the use of financial derlvatives to manage these risks. The charity does not use derivative financial instruments for speculatlve purposes. Cash Ilow rlsk The charity's attivitles expose it primarlly to the flnancial risks of changes in forelgn currency exchange rates and interest rates. Interest bearlng assets and liabilitles are held at fixed rate to ensu certalnty of cash flows. Credit rlsk The charivs prlnclpal financial assets are bank balan$ and cash, trade and other receivables, and Investrnents. The charity's credit risk Is primarily attributable to its trade receivables. The amounts presented in the balance sheet are net of allowan5 for doubtful receivables. An allowantr for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduttlon In the recoverability of the cash flows. 12-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE TRUSTEES, REPORT INCORPORATING DIREcfoRS' REPORT (CONTINUED) The credit risk on Ilquid funds and derivative financial instruments is limited because the counterpartles are banks wlth high credit-ratings assigned by international credit-rating agencies. The charity has no significant concentration of credit risk, with exposure spread over a large number of counterpartles and customers. Lwuidity risk In order to malntaln liquldlty to ensure that sufficient funds are available for ongoing operatlons and future developments, the charity use5 a mixture of long-term and short-tenn debt finance. Further details regarding liquldity rlsk can be found In the Statement of accounting policies In the financlal statements. Statement of Trustees, Responslbllltles The trustees (who are also the direttors of Carlisle Youth Zone for the purposes of company law) are responsible for preparing the trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, Including Financial ReFY)rting Stsndard 102: The Flnancial Reporting Stsndard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare flnanclal statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a twe and falr view of the state of affairs of the charitable company and of the income and expenditure, of the charitab5e company for that perlod. In preparing these financial statements, the trustees a requSred to: select suitsble accountlng policies and apply them consistently; observe the methods and principles in the Charities SORP. make judgements and accounting estlmates that are reasonable and prudent. state whether applicable UK Accountlng Standards have been followed, subject to any materlal departures dlsclosed and explalned In the financial statements; and prepare the financlal statements on the going contrm basis unless it is inappropriate to presume that the charitsble company wlll contlnue In business. The trustees are responsible for maintaining proper accountlng records which disc105e with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responslble for safeguarding the assets of the charitable company and hentr ft)r taking reasonable steps for the prevention and detectlon of fraud and other irregularities. DISCLOSURE OF INFORMATION TO AUDITOR Each trust& has taken steps that they ought to have tsken as a trustee in order to make themselves aware of any relevant audit information and to establish that the charity's auditor is aware of that Information. The trustees confirm that there is no relevant infomiation that they know of and of which they know the auditor is unaware. 13-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE TRusfEES' REPORT INCORPORATING DZRECTORS, REPORT (CONTINUED) REAPPOINTMENT OF AUDITOR In accordance with settion 485 of the Companies Act 2006, a resolution for the re-appointment of David Allen as audltors of the charity is to be proposed at the forthcomlng Annual General Meeting. The annual report was approved by the trustees of the charity on 21 October 2024 and signed on its behalf by.. ro essor J Mennell, DL Trustee 14-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF CARLXSLE YOUTH ZONE OPINION We have audited the financial statements of Carllsle Youth Zone (the 'charity') for the year ended 31 March 2024, which comprise the Statement of financial activities, Balan sheet, statement of cash flows, and Notes to the flnancial statements, Including a summary of signlficant applicable law and accounting pollcies. The financial reporting framework that has been applied in their preparation Is United Kingdom Accounting Standards, comprising Charities SORP - FRS 102 'The Financial Reporting standard applicable in the UK and Republlc of Ireland, and United Klngdom Generally Apted Accounting Practice. In our oplnion the financial statements: glve a true and fair vlew of the state of the charitable company's affairs as at 31 March 2024 and of Its Incomlng resources and appllcation of resourtrs, Includlng its Income and expendlture, for the year then ended. have been properly prepared In accordance wlth Unlted Klngdom Generally Apted Accountlng Practitr; and have been prepared In accordance wlth the requirements of the Companles Act 2006. BASIS FOR OPINION We condurted our audit in accordantr with International Stsndards on Auditing (UK) (ISAS (UK)) and applicable law, Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordan with the ethical requirements that are relevant to our audit of the financlal statements In the UK, includlng the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibllities in accordance with these requirements. We believe that the audit eviden we have obtained is sufficient and appropriate to provide a basis for our opinion. CONCLUSIONS RELATING TO GOING CONCERN In auditing the financial statements, we have concluded that the trustees, use of the going conrn basis of accounting in the preparatlon of the financial ststements is appropriate. Based on the work we have performed, we have not Identlfied any materlal unrtaIntleS relating to events or condltions that, Indivldually or collectivelyt may cast slgniflcant doubt on the charlty's ability to continue as a going concern ft)r a period of at least twelve months from when the original financial statements were authorised for issue. Our responsibllitles and the responsibilltSes of the trustees wlth respect to golng concern are described in the relevant sections of this report. OTHER INFORMATION The trustees are responsible for the other Infomiatlon. The other Information comprises the information Included in the annual report, other than the financial statements and our auditor's report thereon. Our oplnlon on the financial statements does not cover the other information and, expt to the extent otherwise explicitly stated in our report, we do not express any form of assuran conclusion thereon. 15-
CARLISLE YOLTTH ZONE COMPANY LIMITED BY GUARANTEE INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF CARLISLE YOUTh ZONE (CONTINUED) In connection wlth our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information Is materlally incon515tent with the fIrncIal statements or our knowledge obtained in the audit or othetmise appears to be materially misstated, If we identify such materlal 5nconsistencies or apparent material misstatements, we are required to determine whether there is a materlal misststement in the financial statements or a material mSStateMent of the other information. If, based on the work we have performed, we conclude that there Is a materlal mlsststement of thls other Informatlon, we are required to report that fact. We have nothing to report In thls regard. OPINION ON OTHER MAThER PRESCRIBED BY THE COMPANIES ACT 2006 In our oplnlon, based on the work undertaken In the course of the audlt: the information given in the Trustees, report Incorp)rating directors, report for the flnanclal year for which the financial statements are prepared Is consistent with the flnancial statements. and the Trustees, report incorporating directors, report has been prepared In accordan with applicable legal requlrements. MAThERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION In the light of our knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identlfied materlal misstatements in the Trustees, report Incorporating directors, report. We have nothing to report In respect of the following matters where the Companies Act 2006 requires us to report to you If, in our opinion.. adequate and proper accounting records have not been kept, or returns adequate for our audlt have not been recelved from branches not visited by us; or the flnanclal statemersts are not in agreement with the accounting records and retums,, or rtain disclosures of trustees, remuneration specified by law are not made. or we have not received all the Snformatlon and explanations we require for our audit. RESPONSIBILITIES OF TRUSTEES As explained more fully In the Statement of Trustees, responsibilities, set out on pages 12-13, the trustees (who are the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being sat15fied that they give a true and falr vlew, and for such internal control as the trustees determine is nesSary to enable the preparation of financial ststements that are fr& from material misstatement, whether due to fraud or error. In preparlng the financial statements, the trustees are responsSble for assessing the charlty's ability to continue as a going COnM, disclosing, as applicable, matters related to going conrn and using the going con basls of accounting unless the trustees either Intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so. 16-
CARUSLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF CARLISLE YoiifH ZONE (CONTINUED) AUDrroR'S RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS Our objective5 are to obtain reasonable assuran atx)ut whether the financial statements as a whole are free from material mi55tatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assuran, but Is not a guarantee that an audit conducted in accordan with ISAS (UK) wlll always detect a material misstatement when It exists. Misstatements can arise from fraud or error and are considered material if, individually or In the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularltles, includlng fraud, are Snstances of non-compliance with laws and regulations. We deslgn procedures in line wlth our respjnsibillties, outllned above, to detect material misstatements In respect of Irregularities, Including fraud. The extent to whlch our procedures are capable of detecting irregularities, including fraud is detailed below: Our audit procedures were designed to respond to those identlfled risks, Includlng non-compllance with laws and regulations (Irregularities) and fraud that are material to the financial ststements. Our audlt procedures Included but were not limited to.. • Discussing wlth the Dlrectors and Management their pollcles and procedures regardlng complian with laws and regulations; Communicating identlfled laws and regulations throughout our engagement team and remaining alert to any indlcations of non-compliance throughout our audit; and Consldering the risk of acts by the company which were contrary to the applicable laws and regulatlons, including fraud. Our audlt procedures in relatlon to fraud Included but were not limited to.. Maklng enquiries of the Directors and Management on whether they had knowledge of any actual, suspected or alleged fraud,. Galnlng an understanding of the Internal controls establlshed to mltigate rlsks related to fraud. Discussing amongst the engagement team the risks of fraud; and Addressing the rSsks of fraud through management overrlde of controls by perft)rming Journal entry testing. We are not responsible for detectlng fraud and preventing non-compliance and cannot be expetted to detect all fraud and non-compliance with all laws and regulations. The primary responsibillty for the prevention and detection of irregularities includlng fraud rests with both the management and the Directors. As wlth any audit, there remained a risk of non-detection of irregularities, as these may involve collusion, forgery, intentlonal omlssions, misrepresentations or the override of Intemal controls. A further descrlptlon of our responslbllities is avallable on the Financlal Reporting Councll's webslte at: www.frc.org.uk/auditorsresponslbllltles. This description form5 part of our auditor s report. 17-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE INDEPENDENT AUDITOR'S REPORTTO THE MEMBERS OF CARLISLE YOUTH ZONE (CONTINUED) USE OF OUR REPORT This report is made solely to the charitable company's members, as a body, accordan with Chapter 3 of Part 16 of the Companies Att 2006. Our audit work has been undertaken so that we might state to the charitable company's members those mattets we are required to state to them in an auditorfs report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility tr) anyone other than the charitable company and the charltable company's member5 as a body, for our audlt work, for thls report or for the opinions we have fomied. ULU ALISON WELTON (Senlor Statutory Audltor) For and on behalf of David Allen Chartered Accountants & Statutory Auditor Dalmar House Barras Lane Estate Dalston Carlisle CA5 7NY Date: 21 October 2024 18-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVMES FOR THE YEAR ENDED 31 MARCH 2024 (INCLUDING INCOME AND EXPENDITURE ACCOUNT AND STATEMENT OF TOTAL RECOGNISED GAINS AND LOSSES) Total 2024 Total 2023 Unrestrltted RestiTrted Incomé: Donations, legacies and grants receivable Income from charltab/e activit$. Youth Club Other trading activitles Investment Income 474,373 396,534 870,907 565,169 50,429 150,900 50,429 150,900 68,769 109,906 Total income Expenditure on: Costs of raising fvnds.. Ralsing funds Expenditure on charltable activities. Youth Club 687 483 396 534 1084 017 752 058 (56,666) (56,666) (55,030) 436 926 574 848 1011774 1017 797 Total expendlture Gains/(losses) on investment assets (493,592) (574,848) (1,068,440) (1,072,827) 15 13 789 Net Income/(expendlture) Net movement in funds Reconclllation of funds 207 680 178 314 29366 334 570 207,680 (178,314) 29,366 (334,570) Total funds brought forward Totsl funds carried forward 21 305 982 2 954 215 3 260 197 3 594 767 513 662 2 775 901 3 289 563 3 260 197 19-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) (INCLUDING INCOME AND EXPENDITURE ACCOUNT AND STATEMENT OF TOTAL RECOGNISED GAINS AND LOSSES) Unrestrictsd Restricted funds funds Total 2023 Income: Donations, legacies and grants receivable Income from charitable attivitÉs.' Youth Club other trading activitles Investment Income 363,898 201,271 565,169 68,769 109,906 68,769 109,906 Total income Expendlture on: Costs of raislng funds.. Raising funds Expenditure on charitable atti'vltÉs.' Youth Club 550 787 201271 752 058 (55,030) (55,030) 560 655 457 142 1017 797 Totsl expenditure Losses on Investment assets (615,685) (457,142) (1,072,827) 15 Net expenditure 255 871 334 570 Net movement In funds Reconclllatlon of funds (78,699) (255,871) (334,570) Total funds brought forward 384 681 3 210 086 3 594 767 Total funds carrled forward 21 305 982 2 954 215 3 260 197 All of the charity's actlvlties derive from continuing operations durlng the above two perlods, The funds breakdown for 2024 and 2023 is shown In note 21. 20-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE BALANCE SHEEf ASAT 31 MARCH 2024 2024 2023 Note Flxed assets Tangible assets Investments 14 15 2,566,395 196 819 2,797,123 180 906 2,763,214 2,978,029 Current assets Stocks Debtors Cash at bank and in hand 16 17 2,977 121,838 488 339 1,953 53,479 313 039 613,154 368,471 Credltors: Amounts falling due within one year 18 Net current assets 526 349 282 168 Net assets 3 289 563 3 260 197 Funds of the charlty: Restrlcted Income funds Restrlcted funds 21 2,775,901 2,954,215 Unrestricted Income funds Unrestrlct&J funds 513 662 305 982 Total funds 21 3 289 563 3 260 197 These accounts are prepared in accordan with the special provisions of Part 15 of the Companies Act 2006 and are for clrculation to members of the company. The flnancial statements on pages 19 to 46 were approved by the trustee5, and authorised for issue on 21 October 2024 and signed on their behalf by: essor J Mennell, Trustee Registratlon number: 07113460 21-
CARUSLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Cash flows from operating actIvIe$ Net cash Income/(expendlbJre) Adjustmènts to cash flows from non-cash Items Depreclatlon Investment Income Loss on diswsal of tangible fixed assets Revaluation of Investments 29,366 (334,570) 243,132 (11,781) 4,159 244,043 (8,214) 2,104 15 252,318 (86,494) Worklng capltal adjustments Increase in stocks (Increase)Idecrease in debtors InCrease1(dreaSe) in creditors Net cash flows from operating actlvities 16 17 18 (1,024) (68,359) 502 (738) 20,559 183 437 Cash flows from Investlng actlvltles Interest recelvable and similar income Purchase of tangible fixed assets Purchase of Investments Sale of Investments Income from dlvidends 9,205 (16,563) (10,675) 7,320 6,059 (15,173) (22,161) 20,253 14 15 15 Net cash flows from Investlng actlvltles Net Increa5e/(decrease) in cash and cash equlvalents Cash and cash equivalents at l April Cash and cash equivalents at 31 March 175,300 313 039 (90,742) 403 781 488 339 313 039 All of the cash flows are derlved from contlnulng operations during the above two perlods. 22-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 I CHARITABLE COMPANY STATUS The liability of the members is limlted. Every member of the charitable company undertake5 to contribute to the assets of the charltable company, in the event of the same being wound up whlle he or she is a member, or withln one year after he or she to be a member, for payment of the debts and liabilities of the charitable company contracted before he or she ceases to be a member, and of the costs, charges and expenses of wlndlng up, and for the adjustment of the rights of the contributions among themselves, such amount as may be required not eXdIng £10. The charity is Ilmited by guarantee, Incorporated in England and Wales. The address of Its reglstered Off Is.. Victorla Pla Carlisle CAI ILR These flnanclal statements were authorised for issue by the trust&s on 21 Ottober 2024, 2 ACCOUNTING POLICIES Summary of slgnlflcant accounting policies and key accountlng estlmates The princlpal accounting policies applied sn the preparatlon of these financial statements are set out below. These pollcies have been conslstently applied to all the years presented, unless othernise stated, Statement of compllance The financial ststements have been prepared in accordan with Accountlno and Reportlng by Charlties: Statement of Recommended Practitr applicable to charities preparing their accounts in accordance with the Financial Reporting Standard appllcable In the UK and Republic of Ireland (FRS 102) (effettive l January 2019) (Charities SORP (FRS 102)), the Financlal Reporting Standard applicable in the UK and Republlc of Ireland (FRS 102). They also comply with the Companies Att 2006 and Charitles Att 2011. Basls of preparatlon Carli51e Youth Zone meets the definltlon of a public benefit entity under FRS 102, Assets and Ilabilities are initially recognlsed at hlstorical cost or transaction value unless otherwise stated In the relevant accountSng pollcy notes. The financial statements are prepared in sterling, which is the functional currency of the entity. Monetsry amounts in these financial statements are rounded to the nearest £. 23-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 2 ACCOUNTING POLICIES (contlnued) Going concern The trustees consider that there are no material unrtaIntleS about the charity's abillty to continue as a going concem nor any slgnificant areas of uncertalnty that affect the carying value of assets held by the charity. Judgements and key sources of estimatlon uncertainty The preparation of the financial statements requires management to make Judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are contlnually revlewed and are based on experience and other factors, including expettations of future events that are belleved to be reasonable under the circumstances. Actual results may dlffer from these estimates. Income All Income is recognised once the charity has entitlement to the Income, it is probable that the income wlll be reIVed and the amount of the income recelvable can be measured reliably. Donatlons Donatlons and similar Income are Included in the period in whlch they are recelvable, which Is when the charity becomes entitled to the resource. Grants 1Vable Grants are recognlsed when the charlty ha5 an entltlement to the funds and any conditlons linked to the grants have b&n met. Where performan conditions are attached to the grant and are yet to be met, the income is recognised as a Ilablllty and included on the balan sheet as deferred income to be released. Grants receivable from government and other agencies have LEen Included as Income from activltles in furtheran of the charity's objects where these amount to a contratt for serviw but as donations where money is given with greater freedom of use. Donatedservices andfaalities Donated services and facilities are only included in income (wlth an equlvalent amount in expenditure) where the benefit to the charity is reasonably quantlfiable, measurable and material. The value plad on these reSoUrS Is the estimated value to the charity of the service or facility reived. other tradlng a"VItieS Income from trading activitles is recogni*d when there is eviden of entitlement, receipt is probable and its amount can be measured reliably. Investment income Investrnent income is accounted for in the year in which It is received.
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 2 ACCOUNTING POLICIES (contlnued) Charltable activities Entry fees are Included in the period in which they are receivable. Expendlture All expenditure is recogni5ed once there is a legal or constructive obllgation to that expendlture, it Is probable settlement is required and the amount can be measured rellably. Expenditure Is recognised on an accruals basis as a Ilabllity 15 incurred. Expenditure includes any VAT, which cannot be recovered, and Is reported as part of the expenditure to which It relates. Raislng ffunds These comprlse of those costs directly attributable to raising funds for the charity. Chantable artlvltlaf Charitable expenditure cornprlses those costs Incurred by the charlty in the dellvery of its actlvlties and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Support costs As outllned earller, Volunteers continue to make contributlons acros5 all aspects of our work as part of our One Team approach, most notably via our Mentoring Programme and through our Volunteer Youth Engagement and Volunteer Youth Activlty roles. Governance costs These Include the costs attributable to the charlS compliance wlth constitutional and statutory requirements, Including audlt, Strategic management and trustees, meetlngs and relmbur5ed expenses. Taxatlon The charitable company Is a reglstered charlty and as such is exempt from Income Tax and Corporation Tax under the provision of the Income and Corporation Taxes Act 1988. Tanglble fixed assets Individual fixed assets costlng £500 or more are Snitlally recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses. Depreciation and amortisation Depreciation is provided on tangible fixed as*ts so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows: -25-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 2 ACCOUNTING POLICIES (contlnued) A55et dass Plant and Machinery Flxtures and Fittings Office Equlpment Motor Vehicles Leasehold Property Flxed asset Investments Investments are a form of baslc financial instrument and are InitSally recognised at their transaction value and subsequently measured at their falr value as at the balan sheet date using the closlng quoted market price.The ststement of financial activities Includes the net gains and losses arising on revaluation and dlsposals throughout the year. Depredatlon method and rats 200/0 reducing balance 200/0 reducing balan 20Wo reducing baance 25% reduclng balan 22 year lea term The charlty does not acquire put optlons, derivatives or other complex flnancial Instruments. All galns and losses are tsken to the statement of financial attivities as they arise. Realis&J galns and losses on investments are calculated as the differen between sales proceeds and thelr opening carrying value or thelr purchase value If acqulred subsequent to the first day of the financlal year. Unrealised gains and lo55es are calculated as the difference between the falr value at the yearnd and their carrylng value. Realised and unreallsed Investment galns and losses are combined in the statement of finanaal actlvitles. All monies invested durlng the year are unrestricted and therefore the asset and any returns all slt wlthin the unrestricted reserves of the charlty. The maln form of flnancial rlsk faced by the charity is that of volatility in Ulty markets and Investment markets due to wlder economic conditions, the attitude of investors to Investment rlsk, and changes In sentlment concerning equlties and wlthin particular sectors or sub sectors. Stock Stocks are ststed at the lower of cost and estimated selling prlce less costs to complete and sell, after due regard for obsolete and slow moving stock5. Fund structure Unrestrltted Income funds are general funds that are available for use at the trustees, discretlon In furtherance of the objectives of the charity. Restricted income funds are those donated for use in a partlcular area or for speclfic purposes, the use of whlch Is restricted to that area or purpose. Penslons costs The charitsble company operates a defined contribution pension scheme for employees. The assets of the scheme are held separately from those of the charitable company. The annual contributlons payable are charged to the statement of financial activities. -26-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOIES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 2 ACCOUNTING POLICIES (contlnued) Flnanclal Snstruments Classlficatsn Flnancial assets and financial Ilabilltles are recognised when the charity becomes a paty to the contrattual provislons of the Instrument. Financial liabilities and equlty Instruments are classified accordlng to the substsnce of the contractual arrangements entered into. Recognltlon and nwsurement All finanaal assets and Ilabilltles are initially measured at transartlon price (Includlng transattion costs), extrpt for those financial assets classlfled as at fair value through profit or loss, which are Initially measured at falr value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transactlon. Flnancial assets and Ilabllltles are only offset in the statement of fi'nanclal position when, and only when there exists a legally enforceable rlght to set off the recognised amounts and the charlty Intends elther to settle on a net basis, or to realise the asset and settle the Ilabllity simultaneously. Flnancial assets are derecognlsed when and only when a) the contractual r5ghts to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party Substantially all of the risks and rewards of ownershlp of the flnanclal asset, or c) the charity, despite having retained some, but not all, slgnlflcant rlsks and rewards of ownership, has transferred control of the asset to another party. Flnancial Ilabilities are derecognlsed only when the obligation specifled In the contract is discharged, cancelled or explres. 3 INCOME FROM DONATIONS, LEGACIES AND GRANTS RECEIVABLE Total 2024 Total 2023 Unrestricted Restrlcted Donations Prlvate sector support Grants receivable Grants and trusts 279,526 29,818 309,344 315,907 194 847 366 716 561563 249 262 474 373 396 534 870 907 565 169 27-
CARLISLE YOUTH ZONE COMPANY LIMThED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 4 INCOME FROM CHARITABLE AcrIvmES Total 2024 Total 2023 Unrestrictsd Entry fees Shop income 40,816 40,816 54,559 S INCOME FROM OTHER TRADING ACTIVITIES Total 2024 Total 2023 Unrestrfctsd Fundraising events Rcom hlre Sundry income 54,513 73,120 54,513 73,120 45,512 52,337 150 900 150 900 109 906 6 INVESTMENT INCOME Unrestrlctsd Total 2024 Total 2023 General Dividends Bank interest receivable Investment interest recelvable 2,576 8,053 2,576 8,053 2,155
CARUSLE YOUTH ZONE COMPANY UMrrED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 7 EXPENDITURE ON RAISING FUNDS a) Costs of raislng funds Unrestrlctsd Totsl 2024 Total 2023 General Direct costs Purchases Investment management fees Wages and salaries 25,052 1,604 25,052 1,604 24,395 1,660 8 EXPENDITURE ON CHARrrABLE ACTIVITIES Unrestrlcted Restrlcted funds funds Totsl 2024 Total 2023 Purchases Wages, employer's national Insurance contributions and pension contributlons Depreciation Other costs SuLKontractor costs 13,901 31,544 45,H5 48,836 280,345 5,200 137,430 50 207,862 237,932 64,858 488,207 243,132 202,288 489,206 244,043 235,102 610 436 926 574 848 1011774 1017 797 29-
CARLISLE YOUTH ZONE COMPANY LIMrrED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 9 ANALYSIS OF SUPPORT COSTS Support costs allocated to charitable artlvltles other Staff Administration support costs costs costs Governance costs Totsl 2024 XT costs Youth Zone 223 186 270 497 Other Staff Admlnlstratlon support costs costs costs Governance costs Total 2023 IT costs Youth Zone 238 627 275 893 Governance costs 2024 2023 Trustee tralnlng Audit fees 936 1,194 -30-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) IONETINCOMINGIOUTGOING RESOURCES Net incoming/(outgoing) resour for the year include: 2024 2023 Audit fees Loss on disposal of tsngible fixed assets Depreciation of fixed assets 5,100 4,159 243 132 4,950 2,104 244 043 IITRusfEES REMUNERATION AND EXPENSES No trUstS, nor any persons connected with them, have received any remuneratlon from the charity during the year. No trustees have recelved any reimbursed expenses or any other benefits from the charity during the year. 12STAFF COSTS The aggregate payroll costs were as follows: 2024 2023 Staff costs during the year were: Wages and salarles Sodal securlty costs Pension costs 467,736 27,110 468,798 27,528 518 218 518 180 The monthly average number of persons (Includlng *nior management team) employed by the charity during the year was as follows.. 2024 No 2023 No Youth worker Administration and support staff 26 li 22 12 37 34 Contrlbutlons to the employee pension schemes for the year totalled £23,372 (2023 - £21,854). -31-
CARLISLE YOUTH ZONE COMPANY LIMrrED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 12 STAFF COSTS (contlnued) No employee reiVed emoluments of more than £60,000 durlng the year. The totsl employee benefits of the key management personnel of the charlty were £121,500 (2023 £142,490). 13 TAXATION The charlty is a reglstered charlty and Is therefore exempt from taxatlon. -32-
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CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STAIEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 14TANGIBLE FIXED ASSETS (continued) The property from which the charity operates was bullt by Onside Northwest Ltd wlth the aid of a grant of £4,980,234 from the Big Lottery. On 26 March 2013 Onside Northwest Land and Buildlngs Ltd gifted the remalnder of the 25 year lease In the property, which started on 19 February 2010, to the charlty. The trustees have valued this gifted property as £4,980,234, belng the value of the Inltlal grant that funded its development, In the trustees, oplnlon this value Is reasonable. Secured Assets The propety from whlch the charity operates was bullt from a grant of £4,980,234 from the Big Lottery. The grant is held on trust and is repayable If the terms of the grant are not met. The Big Lottery has a legal charge on the property. Included withln the net book value of land and buildings above is £Nil (2023 £Nil) in respect of fr*hold land and bulldings and £2,492,245 (2023 - £2,945,380) In respect of leasehold land and buildings. 15 FIXED ASSET INVESTMENTS Other Investments Llsted Investments Total Cost or Valuatlon At l April 2023 Additions Revaluatlon Disp05als 180,906 10,675 12,558 180,906 10,675 12,558 At 31 March 2024 196 819 196 819 Net book value At 31 March 2024 196 819 196 819 At 31 March 2023 180 906 180 906 Valuations are prepared on the basls of the middle market price at the dose of business on the valuation date, for certain securities the pri may be last trade or bid price. The total reallsed gains for the year are £1,230 (2023 - losses of £3,658) and the totsl unreallsed gains are £12,559 (2023 unrealised loss of £10,143), resulting in a net gain on investments of £13,789 (2023 - net loss of £13,801). -34-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 16STOCK 2024 2023 Stocks 17DEBTORS 2024 2023 Trade debtors Prepayments and accrued income 88,104 13,821 121838 18CREDITORS: amounts falling due wlthln one year 2024 2023 Trade creditors Other taxation and soclal security Other creditors Accruals and deferred income 24,875 8,592 3,341 24,373 8,336 2,805 2024 2023 Deferred Income at l April 2023 ReSoUrS deferred in the perlod Amounts released from previous perlods Deferred income at year end 29,900 36,260 51,100 29,900 Included In deferred income is £36,260 which was received in advance with regards to the raceday event whlch wlll be held In the next financial year. -35-
CARLISLE YoITfH ZONE COMPANY LIMrrED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 190BLIGAllONS UNDER LEASES AND HIRE PURCHASE CONTRACTS Operatlng lease commitments Total future minimum lease payments under non-cancellable operating leases are as follows: 2024 2023 other withln one year Between one and flve years 768 768 The total operating lease payments recognised as an expense was £768 in the year ended 31 March 2024 (2023.. £768). 20PENSION AND OTHER SCHEMES Deflned contrlbutlon penslon scheme The charlty operates a defined contributlon penslon scheme. The pension cost charge for the year represents contrlbutions payable by the charity to the scheme and amounted to £23,372 (2023 £21,854). At 31 March 2024, £3,341 was owlng to the scheme (2023.. £2,806). -36.
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CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 21 FUNDS (continued) Fixed assets The building used by the Youth Zone was donated by Onside North West Limited. Other fixture5 and fittings have also been donated to the Charity. Queens Thist The Youth Zone reiVed a grant of £IOO,000 from the Queens Trust In the year to 31 March 2018, which is to be held in reserve as a contingency emergency fund. The Natlonal Lottery Communlty Fund - Reachlng Communltles A 3-year grant to establish a new Strengthenlng Families project to be delivered In partnership with Cumbrla Family Support. An Empowering Familles OffIr wlll provide holistlc support that centres positive relationshlps within and around the famlly unlt to improve mental health and wellbelng. Chlldren In Need A 3-year grant towards core costs of dellvering youth work support to chlldren and young people who a Ilvlng In Carlisle. Culture of Health - Ogelsby Charltable Trust (vla Onside) Concluding part of 3 2-year grant, from Ogelsby Charitable Trust, vla Onside, to fund a Health & Wellbeing project and embed a culture of Health and Wellbeing at Th2. NHS Green Social Prescrlblng Development Fund - Nurture Through Nature A pilot Green Social Prescrlbing Project working in partnershlp with Cumbrla Wildllfe Trust and targeted towards young people at risk of poor health outcomes. Young people aged 14yrs+ co-design their 10-week programme of attivity, ensuring each group have the maximum opportunity to shape their project and experiences. The Onslde Foundation - Making Llfelong Memories, residentlals A grant to provide a week long residential experience for young people. Three Monkles Trust Three-year support towards the salary of our Senior Youth Worker who co-ordinates our muslc offer, dellvering an ambitious programme of music-making and professional music career opportunlties. Cumbria County Council - Outreach and Detached A grant to provide detached youth work in the Carlisle community. ENW - Off The Gri¢l A grant for young people to dellver an enterpri* project focused on energy saving and the promotion of this to our members. Cumbrla Offlce of Pollce and Crime Commlssioner - Property Fund A grant to cover the costs of delivering an educative assembly programme known a5 'Natural High, in Carlisle area secondary schools. -42-
CARLISLE YOUTH ZONE COMPANY LXMITED BY GUARANTEE NOTES TO THE FJNANCIAL STATEMENTS FOR TrIE YEAR ENDED 31 MARCH 2024 (CONTINUED) 21 FUNDS (continued) Cumberland Councll - Carlisle Youth Festival A grant to asslst in convening a group of practitioners and young people to plan and dellver a Youth Festival for Carlisle, Natlonal Hlghways - Soclal Value Fund A grant for capital equipment costs to maintaln and enhance our youth offer for young people. Fibrus Play It Forward Fund A grant to purchase a range of equlpment to enhan our sports and physical activity offer for young people, Francls Scott Trust Funding support towards the Carlisle Youth Zone Arts Co-ordinator Salary and the strateglc development of a new creative arts hub. Four Acre Trust Full 3-year funding of the salary for the Mentoring Coordinator. Holiday Actlvltles and Food Fund (HAF) (Cumbrla County Councll) Funds holiday places and hot meals for children on free school meals, On average 30 young people per day in the school holidays have benefit from thls fund. Cumbrla Community Foundation (CCF) Junior Team Leader Funding towards a Team Leader posltlon - Junior Club based, Focus Foundatlon A grant to provide free youth activSty sesslons for young people durlng the school summer holidays. The National Lottery Communlty Fund - Community Organlsaltons Cost of Llvlng Fund A grant towards increasing costs of delivering safe spaces for young people to go via our youth programme, and towards expanding this offer to reach more young people through dellvering Winter Warm Zone. Newby Trust Ltd A grant for core fundlng to support Carlisle Youth Zone youth programmes. The Albert Gubby Charitable Foundatlon A 3-year grant contributlng towards the delivery costs of a new Employability project, known as Equal Chan, to the Carlisle Youth Zone Inclusion members. Burberry Foundatlon (Onslde Partnershlp) A grant to deliver 3 creative or enterprise projects a year. -43-
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTXNUED) 21 FUNDS (continued) The Duke of Edlnburgh's Award A grant to enable Carlisle Youth Zone to become a reglstered Duke of Edinburgh's Award Centre, including funds towards participant places and expedition equipment. The Onslde Foundatlon Impact Fund A 3-year grant to support a step change In Income generatlon actlvlty and sustainability at Carllsle Youth Zone. Cumbrla Communlty Foundation Book Club A grant to purchase both hard copy and graphlc books for young people In our retrntly-founded Junlor and Senlor bc(tk clubs. The grant will also pay for bookshop trips and author visits, the Intention of which is to make readlng fun, aSsIble and Insplratlonal. Café revamp Grants from Clothworkers Foundatlon, Tesco Community Grants, Albert Hunt Trust and the Openwork Foundatlon to turn our current cafe from a shabby and tired Spa that is no longer flt-for-purpose, into the vlbrant, on-trend, beating heart of our Centre the young people have asked for. Additional fundlng of £375 was retrived post year end to clear the negative balan carried forward from 2023. Together Fund A grant to cover Boxlng ActSvator trainlng and baslc football klt. St James Place Charltable Foundation Fundlng support for the stafling costs of the Library and Qulet room. Deslgnated Fund$ At 31 March 2024 the Trustees had designated £IIO,000 of the unrestrlcted ftjnds for core costs (£35,000), digital estate (£25,000) and buildlng contingency (£50,000). 22ANALYSIS OF NET ASSETS BETWEEN FUNDS Total funds at 31 March 2024 Unrestricted Restrlcted Tangible fixed assets Flxed asset investrnents Net current assets 41,557 196,819 275 286 2,524,838 2,566,395 196,819 526 349 251063 Total net assets 513 662 2 775 901 3 289 563
CARLISLE YOUTH ZONE COMPANY LIMrrED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTINUED) 22ANALYSIS OF NET ASSETS BETWEEN FUNDS (continued) Total funds at 31 March 2023 Unrestrlctad Restricted Tanglble fixed assets Fixed asset investments Net current assets 42,152 180,906 2,754,971 2,797,123 180,906 282 168 199 244 Totsl net assets 305 982 2 954 215 3 260 197 23ANALYSIS OF NET FUNDS At l Aprll 2023 Flnandng cash flows At 31 March 2024 Cash at bank and in hand 313 039 175 300 488 339 Net funds 313 039 At l April 2022 175 300 Flnandng cash flows 488 339 At 31 March 2023 Cash at bank and in hand 313 039 Net funds 403 781 313 039
CARLISLE YOUTH ZONE COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 (CONTXNUED) 24RELATED PARTY TRANSACTIONS During the year the charity made the followlng Elated paty transactions: The charity Eceived a £50,000 (2023 £20,000) donatlon plu5 event receipts of £1,800 (2023 £2,800) from Klngmoor Park Properties Ltd, a company connected to Mr B K Scowcroft (Trustee) and Mr N S Mclntyre (Trustee). A balan due of £51,800 was outstandlng from Kingmoor Park Propertles Ltd at the year end. The charlty recelved a £1,500 (2023 - £6,000) donation from Flelden Marshall Glover Strutt, a company connetted to Mr N S Marshall (Trust&). The tharity reIVed a £6,000 (2023 - £6,000) donation plus event re[pt$ of El,800 (2023 - £1,700) from Armstrong Watson, and donations of £1,734 (2023 £NII) from Austin Friars. Both companles are connected to Miss L V Graham (Trustee). The charlty reIVed £22,978 in grants from Cumbria Community Foundation, an organisatlon connected to Ms M E Reid Fotherlngham DL (Trustee), alongside a personal donatSon from Ms M E Reld Fotherlngham DL (Trustee) of £600 (2023 - £600). The charity retrived £1,200 (2023 - £1,200) donatlon from Mr C N C Holmes cfrustee - resigned 6 April 2023). .46-