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2023-07-31-accounts

Trustees’ Annual Report for the period

From 1[st] August 2022 to 31[st] July 2023

Charity name: Chess Valley Barbershop Singers

Charity registration number:

1134927

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objectives of the Charity are to further
the education and practice of singing in an a
cappella style in four-part harmony. As
members of the British Association of
Barbershop Singers, the choir/chorus sings
and performs in the Barbershop Harmony
style.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The choir rehearses and sings in the local
community, including schools, care homes
and other areas with public access.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Charity, through education and practice
of singing, continues to meet its charitable
objectives. The Trustees have complied with
their duty to have a due regard to
the guidance on public benefit, published by
the Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 The chorus will from time-to-time offer grants
or bursars in support of membership and for
attending BABS’ Harmony College for
education purposes.
Policy on social investment
including program related
investment		 Para 1.38 The chorus holds open days and time-to-
harmonise educational courses. These serve
to allow members of the public access to
observe and take part in chorus rehearsal
activities, learning and improving skills in the
process.
Contribution made by
volunteers		 Para 1.38 The organisation is entirely volunteer run,
with support from a range of skill-sets and
experience across the chorus.

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 At this year’s BABS Convention, Chess
Valley won the Small Chorus Award, Jim
Carter trophy - placing 6th in the overall
contest and achieving our highest ever score
of 70.9% throughout our 40+ year history.
The chorus entertains the public via singouts
and shows which it attends throughout the
year. This year’s sellout show included a
joint venture with 3 other choirs from the
local area.

Additional information (optional) You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The chorus continues to improve its fiscal
position, restoring a healthier reserve in
comparison with pre-covid and covid years.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The chorus aims to hold in reserve sufficient
funds equivalent to 1 year of turnover.
Amount of reserves held Para 1.22 £16,762
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 n/a
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Primary sources of income include
membership subscriptions (paid by monthly
standing order), grants from supporting local
authorities and from BABS as well as
fundraising from singouts, shows and
donations from past and present
membership.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The executive committee continue to focus
on restoration of a sound financial footing
and increasing subscription membership.
A description of the principal
risks facing the charity		 Para 1.46 Whilst an auditioned chorus, we aim to
reduce barriers to access and support
diversity and breadth of appeal to new
recruits.
Potential loss of membership is the principal
risk factor faced by the charity today.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 The charity has a constitution and guidelines
for is executive leadership team.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 unincorporated
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The charity executive leadership team are
non-beneficiary trustees in post for up to 5
consecutive years.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Chess Valley Barbershop Singers
Other name the charity uses Knights of Harmony
Registered charity number 1134927
Charity’s principal address c/o 71 Vicarage Road
Marsworth
TRING
Hertfordshire
HP23 4LU
07771376567
chairman@knightsofharmony.org.uk
www.knightsofharmony.org.uk

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
William Homer Chairperson
Neil Kennedy Treasurer
Trevor Pearce Music Director
Peter Hawes Vice Chair
JeremyElphick Secretary

– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
n/a

Name of chief executive or names of senior staff members (Optional information)

The charity is volunteer run and has no employees

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
William Homer Neil Kennedy

Chairperson		 Treasurer
20/04/2023
20/04/2023

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CVBS Income & Expenditure for the period Aug 2022 to Jul 2023 General Income & Expenditure

Actual Actual
Year Year
22/23 21/22 Variance
£ £ £
Income
Membership Dues 12435 11685 750
Grants 1100 1800 -700
SaturdayKnightsDonations 40 710 -670
Donations 1998 1281 717
DonationsWhiskey 255 185 70
Singout Fees 475 250 225
Annual Show 4007 0 4007
Annual Dinner 2092 587 1505
AllDayRehearsals 1995 965 1030
Retreat 0 0 0
Gift Aid 5915 0 5915
Uniform 180 0 180
Click online 47 16 31
Riser Hire Fees 200 0 200
Sundries 0 0 0
Bank Interest 27 1 26
Grand Draw 0 0 0
Football Draw 1323 1537 -214
Teas 245 376 -132
BBQ 0 0 0
Total Income 32334 19394 12940
Expenditure
Hall Storage 142 138 4
Hall/Venue Hire 2822 3157 -335
WeekendHallHire 0 143 -143
Admin/Charges 60 96 -36
Music 797 225 572
BABS Membership dues 2170 1637 534
Chorus Director 8085 7533 552
Annual Show 4396 12 4384
Annual Dinner 2056 1110 946
Convention&CompetitionCosts 2500 2617 -117
AllDayRehearsals 586 577 9
Retreat 0 0 0
Coaching 0 0 0
Uniform/Clothing 1150 746 403
PR & Advertising 262 730 -468
WebMMP 103 128 -25
Donations 0 0 0
BBQ 0 0 0
Sundries 181 75 106
Draw Costs 0 0 0
Depreciation 466 466 0
Maintenance 480 0 480
Total Expenditure 26255 19389 6866
Net Income 6079 5 6074

Independent examiner's report on the accounts

Section A

Independent Examiner’s Report

Report to the trustees/ Charity Name members of Chess Valley Barbershop Singers

On accounts for the year ended

31 July 2023 Charity no 1134927 (if any)

Set out on pages 3 to 5

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 20 May 2024 Signed: ~~—_~~ Name: Peter Golby MENG ACA ~~[]~~ Relevant professional Chartered Accountant - ICAEW qualification(s) or body (if any): Address: 21 Loudhams Road Amersham, Bucks HP7 9NY

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER

VBS ￿n¢•$￿￿tIl 31 ￿1241? 31 Jul 31 M 2121 4th &ep Rtse Ri¥8rg B8ckf&l 1743 i&% 174 134 t49 474 178 Cofflwnei 2793 3259 3725 Bank ¢￿I￿nE£￿aUn1. CAF 8ardw¥ PBmvJ 16162 t0218 piaMÈ$t Rèserve To&1 4t8•n 16762 1tX18 1J477 13473 AEturnul¥tsd wrwwfund (Genera 12103 8704 8aknce ofy 181P 12107 12103 RouhdTILq• Fthd B9￿nce atstart ofy 1370 1370 1370 FI￿￿￿••tEnoO1yUr 1370 1370 1370 1347T 13473 lorl

CVBS Income & Expenditure for the period Aug 2022 to Jul 2023 General Income & Expenditure

Actual Actual
Year Year
22/23 21/22 Variance
£ £ £
Income
Membership Dues 12435 11685 750
Grants 1100 1800 -700
SaturdayKnightsDonations 40 710 -670
Donations 1998 1281 717
DonationsWhiskey 255 185 70
Singout Fees 475 250 225
Annual Show 4007 0 4007
Annual Dinner 2092 587 1505
AllDayRehearsals 1995 965 1030
Retreat 0 0 0
Gift Aid 5915 0 5915
Uniform 180 0 180
Click online 47 16 31
Riser Hire Fees 200 0 200
Sundries 0 0 0
Bank Interest 27 1 26
Grand Draw 0 0 0
Football Draw 1323 1537 -214
Teas 245 376 -132
BBQ 0 0 0
Total Income 32334 19394 12940

4

Expenditure
Hall Storage 142 138 4
Hall/Venue Hire 2822 3157 -335
WeekendHallHire 0 143 -143
Admin/Charges 60 96 -36
Music 797 225 572
BABS Membership dues 2170 1637 534
Chorus Director 8085 7533 552
Annual Show 4396 12 4384
Annual Dinner 2056 1110 946
Convention&CompetitionCosts 2500 2617 -117
AllDayRehearsals 586 577 9
Retreat 0 0 0
Coaching 0 0 0
Uniform/Clothing 1150 746 403
PR & Advertising 262 730 -468
WebMMP 103 128 -25
Donations 0 0 0
BBQ 0 0 0
Sundries 181 75 106
Draw Costs 0 0 0
Depreciation 466 466 0
Maintenance 480 0 480
Total Expenditure 26255 19389 6866
Net Income 6079 5 6074

5