## **Trustees’ Annual Report for the period** **From 1[st] August 2022 to 31[st] July 2023** **Charity name: Chess Valley Barbershop Singers** **Charity registration number:** ## **1134927** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the Charity are to further
the education and practice of singing in an a
cappella style in four-part harmony. As
members of the British Association of
Barbershop Singers, the choir/chorus sings
and performs in the Barbershop Harmony
style.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The choir rehearses and sings in the local
community, including schools, care homes
and other areas with public access.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Charity, through education and practice
of singing, continues to meet its charitable
objectives. The Trustees have complied with
their duty to have a due regard to
the guidance on public benefit, published by
the Charity Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The chorus will from time-to-time offer grants
or bursars in support of membership and for
attending BABS’ Harmony College for
education purposes.| |Policy on social investment
including program related
investment|Para 1.38|The chorus holds open days and time-to-
harmonise educational courses. These serve
to allow members of the public access to
observe and take part in chorus rehearsal
activities, learning and improving skills in the
process.| |Contribution made by
volunteers|Para 1.38|The organisation is entirely volunteer run,
with support from a range of skill-sets and
experience across the chorus.| |||| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|At this year’s BABS Convention, Chess
Valley won the Small Chorus Award, Jim
Carter trophy - placing 6th in the overall
contest and achieving our highest ever score
of 70.9% throughout our 40+ year history.
The chorus entertains the public via singouts
and shows which it attends throughout the
year. This year’s sellout show included a
joint venture with 3 other choirs from the
local area.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The chorus continues to improve its fiscal
position, restoring a healthier reserve in
comparison with pre-covid and covid years.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The chorus aims to hold in reserve sufficient
funds equivalent to 1 year of turnover.| |Amount of reserves held|Para 1.22|£16,762| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Primary sources of income include
membership subscriptions (paid by monthly
standing order), grants from supporting local
authorities and from BABS as well as
fundraising from singouts, shows and
donations from past and present
membership.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The executive committee continue to focus
on restoration of a sound financial footing
and increasing subscription membership.| |A description of the principal
risks facing the charity|Para 1.46|Whilst an auditioned chorus, we aim to
reduce barriers to access and support
diversity and breadth of appeal to new
recruits.
Potential loss of membership is the principal
risk factor faced by the charity today.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The charity has a constitution and guidelines
for is executive leadership team.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity executive leadership team are
non-beneficiary trustees in post for up to 5
consecutive years.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Chess Valley Barbershop Singers| |---|---| |Other name the charity uses|Knights of Harmony| |Registered charity number|1134927| |Charity’s principal address|c/o 71 Vicarage Road
Marsworth
TRING
Hertfordshire
HP23 4LU
07771376567
chairman@knightsofharmony.org.uk
www.knightsofharmony.org.uk| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||William Homer|Chairperson||| ||Neil Kennedy|Treasurer||| ||Trevor Pearce|Music Director||| ||Peter Hawes|Vice Chair||| ||JeremyElphick|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**n/a**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** The charity is volunteer run and has no employees ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||William Homer|Neil Kennedy| ||
Chairperson|Treasurer| ||20/04/2023|| ||20/04/2023|| Declarations Th• tru8teg• dKlar• th•tth•y havg approv￿ th*In￿t¥￿' r•wt ab¢>vo. Slgn•d on b•b•Wof th• ch•rlty'• trust Sbgn2turel81 Full Mmq(sl Positlon leg Secretary. Chalr, otcl Iliam Homer Neil Kenn8dy Chair￿r80n T¥888urer Dat• 20104r2023 VBS ￿n¢•$￿￿tIl 31 ￿1241? 31 Jul 31 M 2121 4th &ep Rtse Ri¥8rg B8ckf&l 1743 i&% 174 134 t49 474 178 Cofflwnei 2793 3259 3725 Bank ¢￿I￿nE*£￿aUn1. CAF 8ardw¥ PBmvJ 16162 t0218 piaMÈ$t Rèserve To&1 4t8•n* 16762 1tX18 1J477 13473 AEturnul¥tsd wrwwfund (Genera 12103 8704 8aknce ofy 181P 12107 12103 RouhdTILq• Fthd B9￿nce atstart ofy 1370 1370 1370 FI￿￿￿••tEnoO1yUr 1370 1370 1370 1347T 13473 lorl ## **CVBS Income & Expenditure for the period Aug 2022 to Jul 2023 General Income & Expenditure** ||Actual|Actual|| |---|---|---|---| ||Year|Year|| ||22/23|21/22|Variance| ||£|£|£| |**Income**|||| |Membership Dues|12435|11685|750| |Grants|1100|1800|-700| |SaturdayKnightsDonations|40|710|-670| |Donations|1998|1281|717| |DonationsWhiskey|255|185|70| |Singout Fees|475|250|225| |Annual Show|4007|0|4007| |Annual Dinner|2092|587|1505| |AllDayRehearsals|1995|965|1030| |Retreat|0|0|0| |Gift Aid|5915|0|5915| |Uniform|180|0|180| |Click online|47|16|31| |Riser Hire Fees|200|0|200| |Sundries|0|0|0| |Bank Interest|27|1|26| |Grand Draw|0|0|0| |Football Draw|1323|1537|-214| |Teas|245|376|-132| |BBQ|0|0|0| |**Total Income**|**32334**|**19394**|**12940**| |**Expenditure**|||| |---|---|---|---| |Hall Storage|142|138|4| |Hall/Venue Hire|2822|3157|-335| |WeekendHallHire|0|143|-143| |Admin/Charges|60|96|-36| |Music|797|225|572| |BABS Membership dues|2170|1637|534| |Chorus Director|8085|7533|552| |Annual Show|4396|12|4384| |Annual Dinner|2056|1110|946| |Convention&CompetitionCosts|2500|2617|-117| |AllDayRehearsals|586|577|9| |Retreat|0|0|0| |Coaching|0|0|0| |Uniform/Clothing|1150|746|403| |PR & Advertising|262|730|-468| |WebMMP|103|128|-25| |Donations|0|0|0| |BBQ|0|0|0| |Sundries|181|75|106| |Draw Costs|0|0|0| |Depreciation|466|466|0| |Maintenance|480|0|480| |**Total Expenditure**|**26255**|**19389**|**6866**| |**Net Income**|**6079**|**5**|**6074**| ## **Independent examiner's report on the accounts** **Section A** **Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Chess Valley Barbershop Singers **On accounts for the year ended** **31 July 2023 Charity no** 1134927 **(if any)** **Set out on pages** 3 to 5 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2023. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 20 May 2024 **Signed:** ~~—_~~ **Name:** Peter Golby MENG ACA ~~[]~~ **Relevant professional** Chartered Accountant - ICAEW **qualification(s) or body (if any): Address:** 21 Loudhams Road Amersham, Bucks HP7 9NY **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER** VBS ￿n¢•$￿￿tIl 31 ￿1241? 31 Jul 31 M 2121 4th &ep Rtse Ri¥8rg B8ckf&l 1743 i&% 174 134 t49 474 178 Cofflwnei 2793 3259 3725 Bank ¢￿I￿nE*£￿aUn1. CAF 8ardw¥ PBmvJ 16162 t0218 piaMÈ$t Rèserve To&1 4t8•n* 16762 1tX18 1J477 13473 AEturnul¥tsd wrwwfund (Genera 12103 8704 8aknce ofy 181P 12107 12103 RouhdTILq• Fthd B9￿nce atstart ofy 1370 1370 1370 FI￿￿￿••tEnoO1yUr 1370 1370 1370 1347T 13473 lorl ## **CVBS Income & Expenditure for the period Aug 2022 to Jul 2023 General Income & Expenditure** ||Actual|Actual|| |---|---|---|---| ||Year|Year|| ||22/23|21/22|Variance| ||£|£|£| |**Income**|||| |Membership Dues|12435|11685|750| |Grants|1100|1800|-700| |SaturdayKnightsDonations|40|710|-670| |Donations|1998|1281|717| |DonationsWhiskey|255|185|70| |Singout Fees|475|250|225| |Annual Show|4007|0|4007| |Annual Dinner|2092|587|1505| |AllDayRehearsals|1995|965|1030| |Retreat|0|0|0| |Gift Aid|5915|0|5915| |Uniform|180|0|180| |Click online|47|16|31| |Riser Hire Fees|200|0|200| |Sundries|0|0|0| |Bank Interest|27|1|26| |Grand Draw|0|0|0| |Football Draw|1323|1537|-214| |Teas|245|376|-132| |BBQ|0|0|0| |**Total Income**|**32334**|**19394**|**12940**| 4 |**Expenditure**|||| |---|---|---|---| |Hall Storage|142|138|4| |Hall/Venue Hire|2822|3157|-335| |WeekendHallHire|0|143|-143| |Admin/Charges|60|96|-36| |Music|797|225|572| |BABS Membership dues|2170|1637|534| |Chorus Director|8085|7533|552| |Annual Show|4396|12|4384| |Annual Dinner|2056|1110|946| |Convention&CompetitionCosts|2500|2617|-117| |AllDayRehearsals|586|577|9| |Retreat|0|0|0| |Coaching|0|0|0| |Uniform/Clothing|1150|746|403| |PR & Advertising|262|730|-468| |WebMMP|103|128|-25| |Donations|0|0|0| |BBQ|0|0|0| |Sundries|181|75|106| |Draw Costs|0|0|0| |Depreciation|466|466|0| |Maintenance|480|0|480| |**Total Expenditure**|**26255**|**19389**|**6866**| |**Net Income**|**6079**|**5**|**6074**| 5