Trustees' Annual Report
From (start date)
For the period to end date 0 1 0 1 2 5 3 1 1 2 2 5
Section A
Reference and administration details
| Charity name Registered charity number (if any) Scouts HQ charity number Charity’s principal address |
1st Tidbury Green (Wythall) Scout Group | 1st Tidbury Green (Wythall) Scout Group | 1st Tidbury Green (Wythall) Scout Group | 1st Tidbury Green (Wythall) Scout Group | 1st Tidbury Green (Wythall) Scout Group | 1st Tidbury Green (Wythall) Scout Group | 1st Tidbury Green (Wythall) Scout Group | 1st Tidbury Green (Wythall) Scout Group | 1st Tidbury Green (Wythall) Scout Group |
|---|---|---|---|---|---|---|---|---|---|
| 1st Tidbury Green(Wythall) Scout HQ | |||||||||
| Wythall Park, Silver Street | |||||||||
| Wythall, Birmingham | |||||||||
| Postcode | B | 4 | 7 | 6 | L | Z |
Names of the charity trustees who manage the charity (These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Sean Pereira | Chair | ||
| Candice Pereira | Trustee | ||
| Claire Harris | Treasurer | ||
| Richard Harris | Trustee | ||
| Megan Whale | GLV | ||
| Emily Harvey-Gill |
Trustee | ||
Claire Hemming |
Trustee | 16/05/2025 | |
Alison Middleton |
Trustee | 16/05/2025 | |
| Helen Meakin | Trustee | 16/05/2025 | |
| Toni Hogg | Trustee | 30/01/2025 |
Names and addresses of advisers
| Type of advisor | Name | Address |
|---|---|---|
| Accounts Scrutineer | Maxine Giles | 76 Lea Green Lane, Wythall |
| Structure, governance and management Section B |
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities, this includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer GLV, and 3 Trustees and meets approximately every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-managed, risks are
1 LT700001 (14 September 2024)
assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
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| Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: sInjury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. We also have a Personal Accident & Medical Expenses policy in place for non member helpers & supporters. Risk Assessments are undertaken before all activities. sDamage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. sReduced income from fundraising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. sReduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. sReduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |
|
|---|---|
| Section C | Objectives and activities |
| The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
3 LT700001 (14 September 2024)
| sSupport our young people to follow our Scouting Law and Promise, by regularly running activities that keep this at the forefront sProviding an exciting and fulfilling program to support our young people to achieve the values of scouting sTrain and support our volunteer team members so they are equipped and confident in delivering these activities and keeping our young people safe sCreating a safe place where we respect each other and can explore our beliefs and differences, through the celebration of different faiths |
|
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
| Section D | Achievements and performance |
| sSuccessfully recruited and introduced leaders in all sections of our Group sSuccessfully recruited and filled Trustee positions on the Trustee board to support with the running of the charity sDriven work on anti-bullying and behaviour throughout the Group, ensuring a zero tolerance approach sContinued to be at capacity in each section, whilst delivering a fulfilling program sImproved communication between sections to support our young people in making a smooth transition between sections sIncrease in the number of bronze, silver and gold achievement awards throughout the Group |
|
| Section E | Financial Review |
| Reserves Policy | |
| The Group's policy on reserves is to hold sufficient resources to continue the charitable | |
| activities of the group should income and fundraising activities fall short. The Group | |
| Trustee Board considers that the group should hold a sum equivalent to 6 months | |
| running costs, circa £15k. The Groupheld reserves of approximately£15k against this atyear end. |
|
| The Group's Income and Expenditure is quite small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Investment Policy |
|
| The Group Trustee Board regularly monitors the levels of bank balances and has introduced an investment policy to ensure the group obtains maximum value and income from its banking arrangements. This involves using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board will consider the cash flow requirements. |
|
4 LT700001 (14 September 2024)
Section F Other Optional Information
Section G Declaration
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
----- Start of picture text -----
SPereira CHarris
SEAN PEREIRA CLAIRE HARRIS
Position (eg
GROUP CHAIRPERSON GROUP TREASURER
Secretary, Chair)
Date 0 6 0 3 2 6
----- End of picture text -----
5 LT700001 (14 September 2024)
1st Tidbury Green (Wythall) Scout Group
| Summary of Bank and Cash Balances Year Ended 31st December 2025 |
||
|---|---|---|
| Balance at 1st January 2025 | Beavers Cubs Scouts Explorers Group Investment |
|
| Current account | £181 £109 £632 £691 £31,384 £0 |
£32,997 |
| Other current assets: | £181 £109 £632 £691 £31,384 £0 |
£32,997 |
| Stock (Group Shop) | - - - - - - |
£0 |
| Add: | £181 £109 £632 £691 £31,384 |
£32,997 |
| Surplus/(Deficit)for theyear 2025 | £404 £190 £266 -£258 £6,729 |
£7,331 |
| Interest | £136 | £136 |
| Less: | £585 £298 £898 £434 £38,114 £136 |
£40,465 |
| Transfers Section Subs | - - - - -£3,227 |
-£3,227 |
| Balance at 31st December 2025 Represented by: |
||
| £585 £298 £898 £434 £34,887 £136 |
£37,238 | |
| Lloyds Accounts | £585 £298 £898 £434 £19,887 £15,136 |
£37,237 |
| £585 £298 £898 £434 £19,887 £15,136 |
£37,237 |
£0
C Harris
Claire Harris Hon. Treasurer
1st Tidbur Green W thall Scout Grou y ( y ) p
Receipts and Payments Year Ended 31st December 2025
| Income | GROUP |
|---|---|
| Donations/grants | £4,049.61 |
| Uniform Sales | £12.00 |
| CampFees | £2,340.00 |
| Fundraising | £2,642.37 |
| Section subscriptions | £11,444.70 |
| Gift Aid | £2,224.22 |
| Hall Hire | £6,030.00 |
| TOTAL INCOME | |
| £28,742.90 | |
| Expenditure | GROUP |
| AGM Expenses | £101.58 |
| CampFees | £2,340.00 |
| District subscription | £5,613.50 |
| Donations | £497.64 |
| Equipment | £402.97 |
| First Aid Consumables | £231.59 |
| Fundraisingcosts | £443.82 |
| Insurance | £1,936.57 |
| Maintenance(includingcleaning) | £4,074.14 |
| Minibus License | £46.00 |
| Motor expenses | £959.16 |
| OSM Fees | £34.00 |
| Rent | £15.00 |
| Uniform(incl badges) | £730.51 |
| Utilities | £3,569.71 |
| Waste removal WCA | £811.20 |
| WEB Hosting | £121.04 |
| Wreath & Gifts | £85.00 |
| TOTAL EXPENDITURE SURPLUS/(DEFICIT) (OF INCOME OVER EXPENDITURE) |
|
| £22,013.43 | |
| 6,729.47 | |
1st Tidbury Green (Wythall) Scout Group
Statement of Assets and Liabilities Year Ended 31st December 2025
| CASH AND BANK BALANCES Bank current accounts (including section accounts) Bank deposit accounts Petty cash (No longer held) OTHER MONETARY ASSETS Debtors: Amount claimed under Gift Aid Scheme NON-MONETARY ASSETS (Assets for Charity's use) Fixed assets: Buildings - HQ (Insurance value) Scouting equipment (Insurance value). Current assets: Uniform CURRENT LIABILITIES Other creditors: |
2025 2024 2023 2022 2021 £37,237.49 £32,997.25 £32,385.07 £36,929.60 £44,026.63 £15,136.36 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 -£82.21 £120.34 |
|---|---|
| £52,373.85 £32,997.25 £32,385.07 £36,847.39 £44,146.97 |
|
| £2,224.22 £3,323.96 £0.00 £663.12 £1,648.81 |
|
| £2,224.22 £3,323.96 £0.00 £663.12 £1,648.81 |
|
| £300,000.00 £300,000.00 £300,000.00 £300,000.00 £300,000.00 £59,500.00 £41,011.00 £39,000.00 £21,870.00 £24,300.00 |
|
| £359,500.00 £341,011.00 £339,000.00 £321,870.00 £324,300.00 £684.18 £830.00 £0.00 £0.00 £0.00 |
|
| £360,184.18 £341,841.00 £339,000.00 £321,870.00 £324,300.00 | |
| £0.00 £0.00 £0.00 £0.00 £0.00 |
|
| £412,558.03 £374,838.25 £371,385.07 £358,717.39 £368,446.97 |
CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS
There are no liabilities that have been contracted at the year end
Notes
LT7(#- SJutines RetOthe Trustees Uuly 2019}
Scrutineer's report to the trustees
Suutineevs Report to the Trustees of
1st Tidbury Green (Wythall) Scout Group
I report on the accounts ofthe Gr