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2020-12-31-accounts

The PCC of the Ecclesiastical Parish of St Mary’s Church Slaugham

End of Year Financial Statements

Year ending 31[st ] December 2020

TRUSTEES’ ANNUAL REPORT

The Parochial Church Council of the Ecclesiastical Parish of St Mary’s Slaugham registered charity number 1134786

for the year ended 31[st ] December 2020

Verse for the Year: 1 Corinthians 12:27

Now each of you…

AIMS AND PURPOSES

Slaugham Parochial Church Council has the responsibility of co-operating with the Rector to promote the whole mission of the church (pastoral, evangelistic, social and ecumenical) within the ecclesiastical parish comprising the villages of Handcross, Pease Pottage, Slaugham and Warninglid.

The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve and include the different people who live within our parish.

Our services and worship put faith into practice through prayer, scripture, music and sacrament.

When planning our activities for the year, the incumbent considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on ‘charities for the advancement of religion’. We tried to enable local people to live out their faith as part of our parish community through:

To facilitate this work, it is important that we maintain the fabric of our two church buildings, St Mary’s Slaugham and All Saints Handcross.

We are part of a joint benefice with St Mark’s Staplefield and, at appropriate times, join with that church to worship and plan so that maximum benefit can be derived for both parishes.

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Objectives for 2021

2021 will be about rebuilding following the global coronavirus pandemic. We will be focusing on making our Church building safe for people to gather for worship and will be reviewing which of our ministries will be able to continue and which will need to wait until such a time as things have returned to normal. We will also be looking to pick up where we left of with our building projects and will begin further discussions about our mission to, and worship life within, Pease Pottage.

ACHIEVEMENTS

Attendance at worship

There were 106 parishioners on the church electoral roll at April 2019, 39 of whom were not resident within the parish. The average weekly attendance on YouTube was 50-60 households.

From March 2020, we entered a national lockdown and so much of our worship became digital, using YouTube to broadcast live services. Although this was out of necessity, it has also been a great opportunity for mission and outreach and has made Church worship accessible to far more people than normal. Numbers have varied throughout the pandemic but are now averaging 40-60 households each Sunday.

Since October, we have also been holding small, socially-distanced services at St Mark’s in Staplefield, open to the whole benefice. This service averages between 15-20 people each week.

Developing and supporting believers, both established and new

We always have a strong desire for children and young people to develop their faith in Jesus, and we provided a range of groups to encourage and teach them. Whilst the Sunday morning groups have not been meeting during the national lockdowns we have sought to provide resources for our children and young people through our YouTube channel, and Yoyos has continued to meet on Zoom.

Prayer is a central part of all we do at St Mary’s. As well as the weekly prayer meetings, we had speciallyfocussed days in at various points in the calendar year. Many of these prayer meetings have continued to happen virtually

We conducted 1 wedding, 1 baptism and 6 funerals (including ashes internments) in 2020.

The joint choir of St. Mary’s and St. Mark’s Staplefield and musicians were able to participate at outdoor services held for Harvest, Remembrance and Christmas, including an outdoor carol service and an outdoor Crib service on Christmas Eve, which was very well attended, and a great joy to be part of – this event also included involvement from some of our local primary schools.

Evangelism and outreach

We began an Alpha course in March 2020 which was cut short by the pandemic. It will resume online in Feb 2021. We also ran the first 4 of 6 sessions of the Parenting Teenagers Course which was very well received and appreciated by those who attended – we will seek to run this course again in the near future. We also ran a Marriage Course on Zoom which was a huge success.

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The Handcross Community Pantry became our primary ministry through lockdown, serving over 20 families by providing deliveries of food hampers. This has been possible due to the incredible generosity of the wider community.

Provision of the church buildings

We are blessed with having two church buildings in the parish. St Mary’s in Slaugham would normally be used regularly for most of our church services as well as other activities and groups. All Saints in Handcross is a good and centrally-placed and has become more utilised in the past year. We want our church buildings to be used by the wider community as well as for church services, and we welcome groups meeting there as soon as they are permitted to do so.

Our parent and toddler group met weekly during the first three months of the year but has not been able to continue during lockdown.

The same is true of the Creative Expressions art group.

In order to provide facilities at our church buildings, we have to maintain their fabric. Both churches underwent ongoing maintenance in 2020.

We are pleased when people enjoy the church building, be they worshippers or visitors, and our visitor book regularly has entries which reflect our care of the church for the enjoyment of all.

Future developments for the church buildings and properties

Plans for the introduction of a car park at St Mary’s were slowed by the need to slightly change the design and location of the entrance, requiring us to apply for a planning amendment. All plans were then halted by the pandemic.

The same is true of our plans for developing All Saints Church.

Care for others – pastoral care, tangible support, charitable giving – within the parish and

beyond

The majority of our pastoral care through 2020 has been by telephone. The rector and others members of the PCC have made regular phone calls to people to see how they are. We also formed pastoral bubbles which encouraged small groups of people to look out for each other and keep in touch with each other throughout the pandemic.

There has also been support of the wider community. Our Handcross Community Hardship Fund was used to help a number of people who had been struggling financially. We also became aware of a number of people in our locality who have been made homeless due to circumstances beyond their control. We have referred some of them on to other agencies which can provide the practical support that they need, but we aim to keep in touch with them as far as possible.

Helen Arnold has been regularly phoning the older members of our community through her role on the Rosemary Club, and has been informing the Rector of any needs or concerns.

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Financial Review of 2020

Income

Total income for 2020 was £157,634 which included £20,670 specifically given towards the building projects in the Benefice approved by the PCC. These are provision of a carpark at St Mary’s, which would also be available for use by the villagers, a toilet at St Mark’s and reordering at All Saints, to enable that building to be used more by the Handcross community. The Parish Share now paid to the Diocese for the Combined Benefice of St Mark’s and St Mary’s was £74,035 which we were able to pay in full this year. St Mark’s were able to contribute fully towards that total. This money pays for clergy salaries, pensions, housing costs, training and also a contribution towards the Church of England at a national level. It also helps churches less able to pay for themselves within the Diocese. Due to lock down the Gift Aid claim has not been made for 2020 but we have 2 years to make that claim. Barbara Butfoy has volunteered to take over and once lockdown has eased we will be able to meet together to do this.

Staff Costs

The PCC is fortunate to have the services of David Ransome as verger, Graham Reid as organist, both of whom officiate at weddings and funerals, and Brian Funnell who maintains the churchyard. All receive payment for these duties. The PCC also support the rector’s family with costs associated with the Rectory. Viv de Pemberton resigned as a part time administrator, working from the Rectory, but continued on a voluntary basis throughout the first lock down. Fae Widdowson took over in the Autumn and has settled quickly into the role. Lindsay Smith gave up her job as family outreach worker at the end of August. The PCC is not looking to fill the post at the moment. Paul Hollinshead has been taken on as IT technical support, also on a part time basis, to assist with delivering services on-line at this time.

A number of members of PCC also receive payments throughout the year for expenditure incurred in the running of the church. This year, this was minimal.

Parish Magazine

The Parish Magazine was produced in printed form for only the first quarter of the year. The revenue from advertising covered the cost of producing the magazine with some to spare. The treasurer would like to thank James Larkins for his work in invoicing advertisers and his excellent credit control and Brenda Dakin for liaising with Newman Thomson.

Through the pandemic, the Parish Magazine switched to being digital. After a review of the first few months, it was decided that this would remain the case, but that the parish office would print a few copies to be available for those with no access to a computer. This will significantly reduce our costs going forward.

Churchyard Maintenance

Brian Funnell continues to care for the churchyard and does an excellent job. There has been no large expenditure, but further work to the boundary wall is required. Some work to make trees safe was necessary.

Church Maintenance

In line with advice received from builders, the gutters to the church were cleared after leaf fall to help prevent water ingress. The usual expenditure was required on annual inspections of electrical and safety systems. The annual inspection of St Mary’s heating system showed a faulty expansion vessel which needed to be replaced. There is also a problem with the underfloor heating in that the heat sensors appear to be malfunctioning. This caused the heating to be on permanently. The engineer who was called out could not

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find the nature of the problem so the heating is currently switched off. This will require further investigation.

Mission Giving

Ignoring income to restricted funds and wedding and funeral fees collected on behalf of the diocese, our Mission giving was about 13% of income. Our total mission giving was £13,350.

Reserves Policy

It is the policy of the PCC to maintain 2 months’ worth of expenditure in unrestricted funds.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Parochial Church Council (PCC) has registered with the Charity Commission as required by the Charities Act 2011.

Membership of the PCC is determined under the Church Representation Rules and consists of certain exofficio members (the incumbent, curate, lay readers licensed to officiate in the church), the churchwardens and members of the Deanery, Diocesan or General Synods, and a maximum of twelve members of the church who are elected at the Annual Parochial Church Meeting (APCM). Members are warmly encouraged to stand for election to the PCC and we try to ensure a balance of skills and experience where possible.

During the year the following people served as members of the Parochial Church Council.

Ex-officio Incumbent Rev. Carl Smith (chairman) Churchwardens Miss Anna Sesemann Mr. Rick Grose Lay Reader Mr. Jon Rotheray Elected members Treasurer Mrs. Jan Elliott Mr. Eric Prescott Dr. Mike Howard Ms. Barbara Butfoy Mrs. Alison Coley Ms. Nicola Amofa Mr. James Hodgson

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Mr Graham Reid

Deanery Synod representative

The full PCC met 6 times during the year, mainly on Zoom and mostly with the St Mark’s PCC members in attendance. It was agreed at the APCM that we would form a united PCC going forward, subject to the Bishop’s approval. Committees met between meetings, and details were given to the PCC and discussed where necessary.

Committees

The PCC Standing Committee (comprising rector, curate, two churchwardens, treasurer and one assistant warden) is able to transact the business of the PCC between meetings, subject to any directions given by the council. There are two unelected assistant churchwardens who help greatly.

The Mission Partnership Committee advises the PCC on funding and support issues relating to people and organisations. The church understands the correlation between mission and evangelism, and gives away at least a tenth of its disposable voluntary income.

The staff team (comprising Rector, four churchwardens, All Saints Missional Community Leaders, Catering Outreach Manager, Digital Outreach Worker, Administrator, Mentoring Co-ordinator) meet on a weekly basis to pray and share ideas and vision and also communicate regularly on WhatsApp.

This report was approved by the Trustees on ………………………………………………………………………… and signed on their behalf by:

Rick Grose

Churchwarden

Anna Sesemann Churchwarden

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Receipts and Payments Account

Unrestricted Designated
Restricted Endowment
Total
Prior year
funds
funds
funds
funds
funds
total funds
Incoming resources
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Other incoming resources
Total incoming resources
Resources used
Cost of generating funds
Fundraising trading cost of goods sold and
other costs
Charitable activities
Governance costs
Total resources used
Excess of receipts over payments before
transfer
Transfers
Excess of receipts over payments before
other gains / losses
Net movement in funds
All assets at 01 January 2020
All assets at 31 December 2020
Represented by
Unrestricted
General fund
Restricted
All Saints Re-ordering
Mission Fund
Parish Ministry by Avril or Phil
Parish Relief Fund
Endowment
Gibson-Warren
Mission Sale
Sunday School
Warren Endowment		 —
—
—
—
—
2,345
106,084
—
20,670
—
126,755
108,160
—
—
—
—
—
20
3,248
—
—
—
3,248
3,843
27,630
—
—
—
27,630
16,168
136,964
—
20,670
—
157,634
130,537
—
—
—
—
—
2,930
1,112
—
—
—
1,112
3,209
18,181
—
—
—
18,181
16,820
113,519
—
10,142
—
123,661
129,189
132,813
—
10,142
—
142,955
152,149
4,150
—
10,528
—
14,678
(21,611)
4,150
—
10,528
—
14,678
(21,611)
4,150
—
10,528
5,939
20,618
(12,550)
39,181
—
74,726
123,959
237,867
250,417
43,331
—
85,254
129,899
258,485
237,867
43,331
—
—
—
43,331
39,181
—
—
83,567
—
83,567
73,038
—
—
60
—
60
60
—
—
576
—
576
576
—
—
1,050
—
1,050
1,050
—
—
—
33,498
33,498
32,356
—
—
—
46,412
46,412
44,830
—
—
—
10,202
10,202
9,546
—
—
—
39,786
39,786
37,226

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Balance sheet

Total funds
Prior year funds
Fixed assets
Investments
Current assets
Cash at bank and in hand
Liabilities
Creditors: Amounts falling due in one year
Net current assets less current liabilities
Total assets less current liabilities
Total net assets less liabilities
Represented by
Unrestricted
General fund
Restricted
All Saints Re-ordering
Mission Fund
Parish Ministry by Avril or Phil
Parish Relief Fund
Endowment
Gibson-Warren
Mission Sale
Sunday School
Warren Endowment
Funds of the church		 129,899
123,959
129,899
123,959
126,358
111,976
126,358
111,976
(2,227)
(1,931)
(2,227)
(1,931)
128,586
113,907
258,485
237,867
258,485
237,867
43,331
39,181
83,567
73,038
60
60
576
576
1,050
1,050
33,498
32,356
46,412
44,830
10,202
9,546
39,786
37,226
258,485
237,867

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Statement of assets and liabilities

This year
Last year
Investments
Warren Endowment
Warren Endowment (Endowment)
Sunday School Fund
Sunday School (Endowment)
Sale Mission Room
Mission Sale (Endowment)
Gibson/Warren Endowment
Gibson-Warren (Endowment)
Mission Sale (Endowment)
Total for Investments
Cash at bank and in hand
RBS Current Account
Parish Ministry by Avril or Phil (Restricted)
Parish Relief Fund (Restricted)
General fund (Unrestricted)
HSBC Current Account
All Saints Re-ordering (Restricted)
CCLA CBF fund (Designated)
Mission Fund (Restricted)
Parish Ministry by Avril or Phil (Restricted)
Parish Relief Fund (Restricted)
General fund (Unrestricted)
Agency collection (Restricted)
CCLA CBF Deposit
All Saints Re-ordering (Restricted)
CCLA CBF fund (Designated)
General fund (Unrestricted)
Petty Cash
General fund (Unrestricted)
Pantry Account
General fund (Unrestricted)
Total for Cash at bank and in hand
Agency accounts
Agency collections
Agency collection (Restricted)
Total for Agency accounts
Grand total		 39,786
37,226
39,786
37,226
10,202
9,546
10,202
9,546
46,412
44,830
46,412
44,830
33,498
32,356
—
—
33,498
32,356
129,899
123,959
—
—
—
—
—
—
—
—
73,567
63,038
(10,000)
(10,000)
60
60
576
576
1,025
1,025
609
(3,408)
(2,202)
(1,906)
63,637
49,386
10,000
10,000
10,000
10,000
42,576
42,576
62,576
62,576
13
13
13
13
132
—
132
—
126,358
111,976
2,227
1,931
2,227
1,931
258,485
**237,867 **

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Fund movement by type

Opening
Incoming
Outgoing
Transfers Gains/losses
Closing
All Saints Re-ordering
Restricted
Sub-total for All-Saints Re-ordering
Gibson-Warren
Endowment
Sub-total for Gibson-Warren
Mission Sale
Endowment
Sub-total for Mission Sale
Mission Fund
Restricted
Sub-total for Mission Fund
Parish Ministry
Restricted
Sub-total for Parish Ministry
Parish Relief Fund
Restricted
Sub-total for Relief Fund
Sunday School
Endowment
Sub-total for Sunday School
Warren Endowment
Endowment
Sub-total for Warren Endowment
General Fund
Unrestricted
Sub-total for General Fund
Grand total		 73,038
20,670
10,142
—
—
83,567
73,038
20,670
10,142
—
—
83,567
32,356
—
—
—
1,141
33,498
32,356
—
—
—
1,141
33,498
44,830
—
—
—
1,581
46,412
44,830
—
—
—
1,581
46,412
60
—
—
—
—
60
60
—
—
—
—
60
576
—
—
—
—
576
576
—
—
—
—
576
1,050
—
—
—
—
1,050
1,050
—
—
—
—
1,050
9,546
—
—
—
656
10,202
9,546
—
—
—
656
10,202
37,226
—
—
—
2,559
39,786
37,226
—
—
—
2,559
39,786
39,181
136,964
132,813
—
—
43,331
39,181
136,964
132,813
—
—
43,331
237,867
157,634
142,955
—
5,939
258,485

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Analysis of receipts and payments

Incoming resources from generated funds

Gift Aid HMRC Refund
Total		 Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
—
—
—
—
—
2,345
—
—
—
—
—
2,345

Incoming resources from generated funds - Voluntary income

Planned Giving
Collections at all services
Wedding and Funeral Fees
Sundry donations and appeals
Parish Appeal
Love Gift
Gift Aid Cash
Gift Aid Cheques
Total		 Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
73,548
—
275
—
73,823
73,627
2,206
—
—
—
2,206
6,083
5,693
—
—
—
5,693
4,556
16,872
—
20,395
—
37,267
17,057
5,875
—
—
—
5,875
865
1,865
—
—
—
1,865
5,125
25
—
—
—
25
46
—
—
—
—
—
800
106,084
—
20,670
—
126,755
108,160

Incoming resources from generated funds - Activities for generating funds

Hire of Church Premises
Total		 Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
—
—
—
—
—
20
—
—
—
—
—
20

Incoming resources from generated funds - Investment income

Dividends and Interest
Total		 Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
3,248
—
—
—
3,248
3,843
3,248
—
—
—
3,248
3,843

Other incoming resources

Parish Magazine Advertising
Bookstall
Holiday Club
Reimbursements for expenses
Total		 Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
1,560
—
—
—
1,560
5,000
—
—
—
—
—
105
—
—
—
—
—
164
26,070
—
—
—
26,070
10,899
27,630
—
—
—
27,630
16,168

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Cost of generating funds

ost of generating funds
Fees from Weddings and Funerals
Total		 Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
—
—
—
—
—
2,930
—
—
—
—
—
2,930

Cost of generating funds - Fundraising trading cost of goods sold and other costs

Parish Magazine
Total		 Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
1,112
—
—
—
1,112
3,209
1,112
—
—
—
1,112
3,209
Charitable activities
Mission Giving
Home Giving
Total		 Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
13,350
—
—
—
13,350
14,555
4,831
—
—
—
4,831
2,265
18,181
—
—
—
18,181
16,820

Governance costs

Church running expenses
Utility Bills
Rectory Expenses
Other Clergy costs
Employees
Church maintenance
Churchyard maintenance
Youth and Children
Parish Share
Accountancy costs
Re-ordering of All Saints Church
Total		 Total
Unrestricted Designated
Restricted
Endowment
This year
Last year
11,394
—
—
—
11,394
17,638
8,402
—
—
—
8,402
9,712
5,328
—
—
—
5,328
3,908
36
—
—
—
36
238
5,204
—
—
—
5,204
8,815
3,778
—
—
—
3,778
2,503
4,992
—
—
—
4,992
4,545
346
—
—
—
346
380
74,035
—
—
—
74,035
70,850
—
—
—
—
—
396
—
—
10,142
—
10,142
10,200
113,519
—
10,142
—
123,661
129,189

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY’S SLAUGHAM (Registered charity no 1134786)

This is my report to the Parochial Church Council of the Ecclesiastical Parish (PCC) of St Mary’s Slaugham, on the annual report for the year ended 31 December 2020.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The PCC members are responsible for the preparation of the annual reports. The PCC members consider that an audit is not required for this year under section 144 of the Charities Act 2011 (‘the Charities Act’) and that an independent examination is needed.

It is my responsibility to:

BASIS OF INDEPENDENT EXAMINER’S REPORT

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no material matters has come to my attention which give me cause to believe that in any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

Sarah E Bestley ACA

Date

CARTER NICHOLLS LIMITED

Chartered Accountants Victoria House Stanbridge Park Staplefield Lane Staplefield West Sussex RH17 6AS

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