## **The PCC of the Ecclesiastical Parish of St Mary’s Church Slaugham**
## **End of Year Financial Statements**
**Year ending 31[st ] December 2020**
## **TRUSTEES’ ANNUAL REPORT**
**The Parochial Church Council of the Ecclesiastical Parish of St Mary’s Slaugham** registered charity number 1134786
# **for the year ended 31[st ] December 2020**
## _Verse for the Year: 1 Corinthians 12:27_
_**Now each of you…**_
## **AIMS AND PURPOSES**
Slaugham Parochial Church Council has the responsibility of co-operating with the Rector to promote the whole mission of the church (pastoral, evangelistic, social and ecumenical) within the ecclesiastical parish comprising the villages of Handcross, Pease Pottage, Slaugham and Warninglid.
The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve and include the different people who live within our parish.
Our services and worship put faith into practice through prayer, scripture, music and sacrament.
When planning our activities for the year, the incumbent considered the Charity Commission’s guidance on public benefit and, in particular, the specific guidance on ‘charities for the advancement of religion’. We tried to enable local people to live out their faith as part of our parish community through:
- worship and prayer, learning about the Gospel, and developing their knowledge of, and trust in, Jesus.
- provision of pastoral care for people living in the parish.
- outreach.
- missionary support.
To facilitate this work, it is important that we maintain the fabric of our two church buildings, St Mary’s Slaugham and All Saints Handcross.
We are part of a joint benefice with St Mark’s Staplefield and, at appropriate times, join with that church to worship and plan so that maximum benefit can be derived for both parishes.
_Page_ 2
## **Objectives for 2021**
2021 will be about rebuilding following the global coronavirus pandemic. We will be focusing on making our Church building safe for people to gather for worship and will be reviewing which of our ministries will be able to continue and which will need to wait until such a time as things have returned to normal. We will also be looking to pick up where we left of with our building projects and will begin further discussions about our mission to, and worship life within, Pease Pottage.
## **ACHIEVEMENTS**
## **Attendance at worship**
There were 106 parishioners on the church electoral roll at April 2019, 39 of whom were not resident within the parish. The average weekly attendance on YouTube was 50-60 households.
From March 2020, we entered a national lockdown and so much of our worship became digital, using YouTube to broadcast live services. Although this was out of necessity, it has also been a great opportunity for mission and outreach and has made Church worship accessible to far more people than normal. Numbers have varied throughout the pandemic but are now averaging 40-60 households each Sunday.
Since October, we have also been holding small, socially-distanced services at St Mark’s in Staplefield, open to the whole benefice. This service averages between 15-20 people each week.
## **Developing and supporting believers, both established and new**
We always have a strong desire for children and young people to develop their faith in Jesus, and we provided a range of groups to encourage and teach them. Whilst the Sunday morning groups have not been meeting during the national lockdowns we have sought to provide resources for our children and young people through our YouTube channel, and Yoyos has continued to meet on Zoom.
Prayer is a central part of all we do at St Mary’s. As well as the weekly prayer meetings, we had speciallyfocussed days in at various points in the calendar year. Many of these prayer meetings have continued to happen virtually
We conducted 1 wedding, 1 baptism and 6 funerals (including ashes internments) in 2020.
The joint choir of St. Mary’s and St. Mark’s Staplefield and musicians were able to participate at outdoor services held for Harvest, Remembrance and Christmas, including an outdoor carol service and an outdoor Crib service on Christmas Eve, which was very well attended, and a great joy to be part of – this event also included involvement from some of our local primary schools.
## **Evangelism and outreach**
We began an Alpha course in March 2020 which was cut short by the pandemic. It will resume online in Feb 2021. We also ran the first 4 of 6 sessions of the Parenting Teenagers Course which was very well received and appreciated by those who attended – we will seek to run this course again in the near future. We also ran a Marriage Course on Zoom which was a huge success.
_Page_ 3
The Handcross Community Pantry became our primary ministry through lockdown, serving over 20 families by providing deliveries of food hampers. This has been possible due to the incredible generosity of the wider community.
## **Provision of the church buildings**
We are blessed with having two church buildings in the parish. St Mary’s in Slaugham would normally be used regularly for most of our church services as well as other activities and groups. All Saints in Handcross is a good and centrally-placed and has become more utilised in the past year. We want our church buildings to be used by the wider community as well as for church services, and we welcome groups meeting there as soon as they are permitted to do so.
Our parent and toddler group met weekly during the first three months of the year but has not been able to continue during lockdown.
The same is true of the Creative Expressions art group.
In order to provide facilities at our church buildings, we have to maintain their fabric. Both churches underwent ongoing maintenance in 2020.
We are pleased when people enjoy the church building, be they worshippers or visitors, and our visitor book regularly has entries which reflect our care of the church for the enjoyment of all.
## **Future developments for the church buildings and properties**
Plans for the introduction of a car park at St Mary’s were slowed by the need to slightly change the design and location of the entrance, requiring us to apply for a planning amendment. All plans were then halted by the pandemic.
The same is true of our plans for developing All Saints Church.
## **Care for others – pastoral care, tangible support, charitable giving – within the parish and**
## **beyond**
The majority of our pastoral care through 2020 has been by telephone. The rector and others members of the PCC have made regular phone calls to people to see how they are. We also formed pastoral bubbles which encouraged small groups of people to look out for each other and keep in touch with each other throughout the pandemic.
There has also been support of the wider community. Our Handcross Community Hardship Fund was used to help a number of people who had been struggling financially. We also became aware of a number of people in our locality who have been made homeless due to circumstances beyond their control. We have referred some of them on to other agencies which can provide the practical support that they need, but we aim to keep in touch with them as far as possible.
Helen Arnold has been regularly phoning the older members of our community through her role on the Rosemary Club, and has been informing the Rector of any needs or concerns.
_Page_ 4
## **Financial Review of 2020**
## **Income**
Total income for 2020 was £157,634 which included £20,670 specifically given towards the building projects in the Benefice approved by the PCC. These are provision of a carpark at St Mary’s, which would also be available for use by the villagers, a toilet at St Mark’s and reordering at All Saints, to enable that building to be used more by the Handcross community. The Parish Share now paid to the Diocese for the Combined Benefice of St Mark’s and St Mary’s was £74,035 which we were able to pay in full this year. St Mark’s were able to contribute fully towards that total. This money pays for clergy salaries, pensions, housing costs, training and also a contribution towards the Church of England at a national level. It also helps churches less able to pay for themselves within the Diocese. Due to lock down the Gift Aid claim has not been made for 2020 but we have 2 years to make that claim. Barbara Butfoy has volunteered to take over and once lockdown has eased we will be able to meet together to do this.
## **Staff Costs**
The PCC is fortunate to have the services of David Ransome as verger, Graham Reid as organist, both of whom officiate at weddings and funerals, and Brian Funnell who maintains the churchyard. All receive payment for these duties. The PCC also support the rector’s family with costs associated with the Rectory. Viv de Pemberton resigned as a part time administrator, working from the Rectory, but continued on a voluntary basis throughout the first lock down. Fae Widdowson took over in the Autumn and has settled quickly into the role. Lindsay Smith gave up her job as family outreach worker at the end of August. The PCC is not looking to fill the post at the moment. Paul Hollinshead has been taken on as IT technical support, also on a part time basis, to assist with delivering services on-line at this time.
A number of members of PCC also receive payments throughout the year for expenditure incurred in the running of the church. This year, this was minimal.
## **Parish Magazine**
The Parish Magazine was produced in printed form for only the first quarter of the year. The revenue from advertising covered the cost of producing the magazine with some to spare. The treasurer would like to thank James Larkins for his work in invoicing advertisers and his excellent credit control and Brenda Dakin for liaising with Newman Thomson.
Through the pandemic, the Parish Magazine switched to being digital. After a review of the first few months, it was decided that this would remain the case, but that the parish office would print a few copies to be available for those with no access to a computer. This will significantly reduce our costs going forward.
## **Churchyard Maintenance**
Brian Funnell continues to care for the churchyard and does an excellent job. There has been no large expenditure, but further work to the boundary wall is required. Some work to make trees safe was necessary.
## **Church Maintenance**
In line with advice received from builders, the gutters to the church were cleared after leaf fall to help prevent water ingress. The usual expenditure was required on annual inspections of electrical and safety systems. The annual inspection of St Mary’s heating system showed a faulty expansion vessel which needed to be replaced. There is also a problem with the underfloor heating in that the heat sensors appear to be malfunctioning. This caused the heating to be on permanently. The engineer who was called out could not
_Page_ 5
find the nature of the problem so the heating is currently switched off. This will require further investigation.
## **Mission Giving**
Ignoring income to restricted funds and wedding and funeral fees collected on behalf of the diocese, our Mission giving was about 13% of income. Our total mission giving was £13,350.
## **Reserves Policy**
It is the policy of the PCC to maintain 2 months’ worth of expenditure in unrestricted funds.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Parochial Church Council (PCC) has registered with the Charity Commission as required by the Charities Act 2011.
Membership of the PCC is determined under the Church Representation Rules and consists of certain exofficio members (the incumbent, curate, lay readers licensed to officiate in the church), the churchwardens and members of the Deanery, Diocesan or General Synods, and a maximum of twelve members of the church who are elected at the Annual Parochial Church Meeting (APCM). Members are warmly encouraged to stand for election to the PCC and we try to ensure a balance of skills and experience where possible.
During the year the following people served as members of the Parochial Church Council.
Ex-officio Incumbent Rev. Carl Smith (chairman) Churchwardens Miss Anna Sesemann Mr. Rick Grose Lay Reader Mr. Jon Rotheray Elected members Treasurer Mrs. Jan Elliott Mr. Eric Prescott Dr. Mike Howard Ms. Barbara Butfoy Mrs. Alison Coley Ms. Nicola Amofa Mr. James Hodgson
_Page_ 6
Mr Graham Reid
Deanery Synod representative
The full PCC met 6 times during the year, mainly on Zoom and mostly with the St Mark’s PCC members in attendance. It was agreed at the APCM that we would form a united PCC going forward, subject to the Bishop’s approval. Committees met between meetings, and details were given to the PCC and discussed where necessary.
## **Committees**
The PCC Standing Committee (comprising rector, curate, two churchwardens, treasurer and one assistant warden) is able to transact the business of the PCC between meetings, subject to any directions given by the council. There are two unelected assistant churchwardens who help greatly.
The Mission Partnership Committee advises the PCC on funding and support issues relating to people and organisations. The church understands the correlation between mission and evangelism, and gives away at least a tenth of its disposable voluntary income.
The staff team (comprising Rector, four churchwardens, All Saints Missional Community Leaders, Catering Outreach Manager, Digital Outreach Worker, Administrator, Mentoring Co-ordinator) meet on a weekly basis to pray and share ideas and vision and also communicate regularly on WhatsApp.
This report was approved by the Trustees on ………………………………………………………………………… and signed on their behalf by:
Rick Grose
Churchwarden
Anna Sesemann Churchwarden
_Page 7_
## **Receipts and Payments Account**
||**Unrestricted Designated**
**Restricted Endowment**
**Total**
**Prior year**
**funds**
**funds**
**funds**
**funds**
**funds**
**total funds**|
|---|---|
|**Incoming resources**
Incoming resources from generated funds
Voluntary income
Activities for generating funds
Investment income
Other incoming resources
**Total incoming resources**
**Resources used**
Cost of generating funds
Fundraising trading cost of goods sold and
other costs
Charitable activities
Governance costs
**Total resources used**
**Excess of receipts over payments before**
**transfer**
**Transfers**
**Excess of receipts over payments before**
**other gains / losses**
**Net movement in funds**
**All assets at 01 January 2020**
**All assets at 31 December 2020**
**Represented by**
**Unrestricted**
General fund
**Restricted**
All Saints Re-ordering
Mission Fund
Parish Ministry by Avril or Phil
Parish Relief Fund
**Endowment**
Gibson-Warren
Mission Sale
Sunday School
Warren Endowment|—
—
—
—
—
2,345
106,084
—
20,670
—
126,755
108,160
—
—
—
—
—
20
3,248
—
—
—
3,248
3,843
27,630
—
—
—
27,630
16,168|
||**136,964**
**—**
**20,670**
**—**
**157,634**
**130,537**
—
—
—
—
—
2,930
1,112
—
—
—
1,112
3,209
18,181
—
—
—
18,181
16,820
113,519
—
10,142
—
123,661
129,189|
||**132,813**
**—**
**10,142**
**—**
**142,955**
**152,149**|
||**4,150**
**—**
**10,528**
**—**
**14,678**
**(21,611)**|
||**4,150**
**—**
**10,528**
**—**
**14,678**
**(21,611)**|
||**4,150**
**—**
**10,528**
**5,939**
**20,618**
**(12,550)**|
||**39,181**
**—**
**74,726**
**123,959**
**237,867**
**250,417**|
||**43,331**
**—**
**85,254**
**129,899**
**258,485**
**237,867**
43,331
—
—
—
43,331
39,181
—
—
83,567
—
83,567
73,038
—
—
60
—
60
60
—
—
576
—
576
576
—
—
1,050
—
1,050
1,050
—
—
—
33,498
33,498
32,356
—
—
—
46,412
46,412
44,830
—
—
—
10,202
10,202
9,546
—
—
—
39,786
39,786
37,226|
_Page 8_
## **Balance sheet**
||**Total funds**
**Prior year funds**|
|---|---|
|**Fixed assets**
Investments
**Current assets**
Cash at bank and in hand
**Liabilities**
Creditors: Amounts falling due in one year
**Net current assets less current liabilities**
**Total assets less current liabilities**
**Total net assets less liabilities**
**Represented by**
**Unrestricted**
General fund
**Restricted**
All Saints Re-ordering
Mission Fund
Parish Ministry by Avril or Phil
Parish Relief Fund
**Endowment**
Gibson-Warren
Mission Sale
Sunday School
Warren Endowment
**Funds of the church**|129,899
123,959|
||**129,899**
**123,959**
126,358
111,976|
||**126,358**
**111,976**
(2,227)
(1,931)|
||**(2,227)**
**(1,931)**|
||**128,586**
**113,907**|
||**258,485**
**237,867**|
||**258,485**
**237,867**
43,331
39,181
83,567
73,038
60
60
576
576
1,050
1,050
33,498
32,356
46,412
44,830
10,202
9,546
39,786
37,226|
||**258,485**
**237,867**|
_Page 9_
## **Statement of assets and liabilities**
||**This year**
**Last year**|
|---|---|
|**Investments**
**Warren Endowment**
Warren Endowment (Endowment)
**Sunday School Fund**
Sunday School (Endowment)
**Sale Mission Room**
Mission Sale (Endowment)
**Gibson/Warren Endowment**
Gibson-Warren (Endowment)
Mission Sale (Endowment)
**Total for Investments**
**Cash at bank and in hand**
**RBS Current Account**
Parish Ministry by Avril or Phil (Restricted)
Parish Relief Fund (Restricted)
General fund (Unrestricted)
**HSBC Current Account**
All Saints Re-ordering (Restricted)
CCLA CBF fund (Designated)
Mission Fund (Restricted)
Parish Ministry by Avril or Phil (Restricted)
Parish Relief Fund (Restricted)
General fund (Unrestricted)
Agency collection (Restricted)
**CCLA CBF Deposit**
All Saints Re-ordering (Restricted)
CCLA CBF fund (Designated)
General fund (Unrestricted)
**Petty Cash**
General fund (Unrestricted)
**Pantry Account**
General fund (Unrestricted)
**Total for Cash at bank and in hand**
**Agency accounts**
**Agency collections**
Agency collection (Restricted)
**Total for Agency accounts**
**Grand total**|39,786
37,226|
||**39,786**
**37,226**
10,202
9,546|
||**10,202**
**9,546**
46,412
44,830|
||**46,412**
**44,830**
33,498
32,356
—
—|
||**33,498**
**32,356**|
||**129,899**
**123,959**
—
—
—
—
—
—|
||**—**
**—**
73,567
63,038
(10,000)
(10,000)
60
60
576
576
1,025
1,025
609
(3,408)
(2,202)
(1,906)|
||**63,637**
**49,386**
10,000
10,000
10,000
10,000
42,576
42,576|
||**62,576**
**62,576**
13
13|
||**13**
**13**
132
—|
||**132**
**—**|
||**126,358**
**111,976**
2,227
1,931|
||**2,227**
**1,931**|
||**258,485**
**237,867 **|
_Page 10_
## **Fund movement by type**
||**Opening**
**Incoming**
**Outgoing**
**Transfers Gains/losses**
**Closing**|
|---|---|
|**All Saints Re-ordering**
Restricted
**Sub-total for All-Saints Re-ordering**
**Gibson-Warren**
Endowment
**Sub-total for Gibson-Warren**
**Mission Sale**
Endowment
**Sub-total for Mission Sale**
**Mission Fund**
Restricted
**Sub-total for Mission Fund**
**Parish Ministry**
Restricted
**Sub-total for Parish Ministry**
**Parish Relief Fund**
Restricted
**Sub-total for Relief Fund**
**Sunday School**
Endowment
**Sub-total for Sunday School**
**Warren Endowment**
Endowment
**Sub-total for Warren Endowment**
**General Fund**
Unrestricted
**Sub-total for General Fund**
**Grand total**|73,038
20,670
10,142
—
—
83,567|
||**73,038**
**20,670**
**10,142**
**—**
**—**
**83,567**
32,356
—
—
—
1,141
33,498|
||**32,356**
**—**
**—**
**—**
**1,141**
**33,498**
44,830
—
—
—
1,581
46,412|
||**44,830**
**—**
**—**
**—**
**1,581**
**46,412**
60
—
—
—
—
60|
||**60**
**—**
**—**
**—**
**—**
**60**
576
—
—
—
—
576|
||**576**
**—**
**—**
**—**
**—**
**576**
1,050
—
—
—
—
1,050|
||**1,050**
**—**
**—**
**—**
**—**
**1,050**
9,546
—
—
—
656
10,202|
||**9,546**
**—**
**—**
**—**
**656**
**10,202**
37,226
—
—
—
2,559
39,786|
||**37,226**
**—**
**—**
**—**
**2,559**
**39,786**
39,181
136,964
132,813
—
—
43,331|
||**39,181**
**136,964**
**132,813**
**—**
**—**
**43,331**|
||**237,867**
**157,634**
**142,955**
**—**
**5,939**
**258,485**|
_Page 11_
## **Analysis of receipts and payments**
## **Incoming resources from generated funds**
|Gift Aid HMRC Refund
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
2,345|
|---|---|
||—
—
—
—
—
2,345|
## **Incoming resources from generated funds - Voluntary income**
|Planned Giving
Collections at all services
Wedding and Funeral Fees
Sundry donations and appeals
Parish Appeal
Love Gift
Gift Aid Cash
Gift Aid Cheques
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
73,548
—
275
—
73,823
73,627
2,206
—
—
—
2,206
6,083
5,693
—
—
—
5,693
4,556
16,872
—
20,395
—
37,267
17,057
5,875
—
—
—
5,875
865
1,865
—
—
—
1,865
5,125
25
—
—
—
25
46
—
—
—
—
—
800|
|---|---|
||106,084
—
20,670
—
126,755
108,160|
## **Incoming resources from generated funds - Activities for generating funds**
|Hire of Church Premises
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
20|
|---|---|
||—
—
—
—
—
20|
## **Incoming resources from generated funds - Investment income**
|Dividends and Interest
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
3,248
—
—
—
3,248
3,843|
|---|---|
||3,248
—
—
—
3,248
3,843|
## **Other incoming resources**
|Parish Magazine Advertising
Bookstall
Holiday Club
Reimbursements for expenses
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
1,560
—
—
—
1,560
5,000
—
—
—
—
—
105
—
—
—
—
—
164
26,070
—
—
—
26,070
10,899|
|---|---|
||27,630
—
—
—
27,630
16,168|
_Page 12_
## **Cost of generating funds**
|**ost of generating funds**||
|---|---|
|Fees from Weddings and Funerals
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
—
—
—
—
—
2,930|
||—
—
—
—
—
2,930|
## **Cost of generating funds - Fundraising trading cost of goods sold and other costs**
|Parish Magazine
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
1,112
—
—
—
1,112
3,209|
|---|---|
||1,112
—
—
—
1,112
3,209|
|**Charitable activities**
Mission Giving
Home Giving
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
13,350
—
—
—
13,350
14,555
4,831
—
—
—
4,831
2,265|
||18,181
—
—
—
18,181
16,820|
## **Governance costs**
|Church running expenses
Utility Bills
Rectory Expenses
Other Clergy costs
Employees
Church maintenance
Churchyard maintenance
Youth and Children
Parish Share
Accountancy costs
Re-ordering of All Saints Church
Total|**Total**
**Unrestricted Designated**
**Restricted**
**Endowment**
**This year**
**Last year**
11,394
—
—
—
11,394
17,638
8,402
—
—
—
8,402
9,712
5,328
—
—
—
5,328
3,908
36
—
—
—
36
238
5,204
—
—
—
5,204
8,815
3,778
—
—
—
3,778
2,503
4,992
—
—
—
4,992
4,545
346
—
—
—
346
380
74,035
—
—
—
74,035
70,850
—
—
—
—
—
396
—
—
10,142
—
10,142
10,200|
|---|---|
||113,519
—
10,142
—
123,661
129,189|
_Page 13_
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY’S SLAUGHAM (Registered charity no 1134786)**
This is my report to the Parochial Church Council of the Ecclesiastical Parish (PCC) of St Mary’s Slaugham, on the annual report for the year ended 31 December 2020.
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
The PCC members are responsible for the preparation of the annual reports. The PCC members consider that an audit is not required for this year under section 144 of the Charities Act 2011 (‘the Charities Act’) and that an independent examination is needed.
It is my responsibility to:
- examine the financial statements under section 145 of the Charities Act;
- follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and
- state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINER’S REPORT**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER’S STATEMENT**
In connection with my examination, no material matters has come to my attention which give me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts do not accord with the accounting records.
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
## **Sarah E Bestley ACA**
Date
## **CARTER NICHOLLS LIMITED**
Chartered Accountants Victoria House Stanbridge Park Staplefield Lane Staplefield West Sussex RH17 6AS
_Page 14_