2025-07-31-accounts - Romsey Male Voice Choir

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Trustees’ Annual Report for the period

From 1 August 2024 Period start date To 2025 Period end date

31 July

Charity name: Romsey Male Voice Choir

Charity registration number: 1134638

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Choirwillstudyand practicechoralmusic in ordertofoster public knowledgeand appreciation ofsuch music by meansofpublic performance
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Choirwillsupportlocal young musicians by providing themwithopportunitiestoperformto audiencesduring choir concerts.The Choirwill assistandsupportsuchcharitable institutionsor purposes,astheCommitteeshallfromtimeto timedetermine.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Thetrusteeshave had regard tothe guidanceissuedbytheCharityCommission onpublic benefit

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Romsey Male Voice Choir-DonationPolicytr Weshoulddonatelocallywhereverpossible, in keepingwithour membership catchmentarea and audience'scatchmentarea.2We shouldtry toensureour donationsare givendirectlyto the enduser,wherepossible.3We shouldtryto ensurethereisimmediate benefit tothe recipient when wemakeanaward.4Weshould consider nationalcharitieswherethereis a connectionwithour choir,nomatterhow tenuous.Forexample,ifachoir memberhasa family member affectedby anycondition which isalleviatedby anational charity, we should considerthisas asuitable charitablepurpose.5 All donations shouldbeapprovedbythe Committee either atacommitteemeeting orby avoteusing anycommunication capabilities. The reasonfor thisistoshowthat the Committee appointedby themembershas

		oversight of alluseof funds.6Alldonations shouldbesubjecttothe explicit approval of the Treasurertoensurewe do not over-stretch our resources.7All donations mustbein accordance with themost recentCharity Commission guidelinesasregardswhatisappropriatefora charitytodonate. Weneedtobearin mindthat wearearegistered charityandsoweare obligedto followtheCharity Commission guidelinesinthemakingofany awardsfor charitablepurposes.Forexample, alldonations mustbewithinthe frameworkofthecharitable purposeswesentto theCharity Commission when we registered.lfwemadedonations overseasforexample,that would notbe in accordancewithour statedaimsasapprovedby theCharity Commission.
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The charity is run by volunteer Trustees Allmembers contribute tothe choirpurposes by performing in concerts and attending rehearsals. OfficersandTrusteesrun and governthe choir
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	In the financial year the choir made donations totalling £2840 Ithas also participatedina numberof concerts with other choirs as theirguest& providedenjoyment&entertainment to hundredsofaudiencemembers.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	See above
Performance of fundraising activities against objectives set	Para 1.41	See above
Investment performance against objectives	Ain	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The choir made a surplus of £13906 in the financial year from income of £45118 The reserves below ensure the choir is in a strong financial position. Of the total,£21871is held as a committed reserve including to contribute to new uniform purchase.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The choir has a comprehensive reserves policy and this is re stated at our AGM together with an explanaton of the reason for the reserves.
Amount of reserves held	Para 1.22	£42840
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Members' subscriptions, concert income, GiftAid& Grants
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Loss of incomefrombelow expected concert income. Lossofmembers LossofMD
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed annuallyby democratic vote of all choir membersatthe AGM

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	N/A
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	All officersandcommitteememberswillbe electedbydemocratic voteattheAGM. The Officersof theChoir shallbetheChairman, DeputyChairman,Treasurer,General Secretary andtheLibrarianwhomustbefullmembersof theChoir. TheCommitteeconsists oftheofficersandnot fewer thanfournormorethan eightother full membersamongstwhom,sofaras ispossible, shallbe arepresentative ofeach sectionofthe Choir (FirstTenor,SecondTenor, Baritoneand Bass),theMembershipSecretary, Concert Secretary andSocialSecretary. The President, theDirectorofMusic,theDeputy Directorof Music andtheAssistantDirectorofMusic,if appointed,(andothersasrequired)shallbeex officiomembers oftheCommittee butwithout votingrights. TheCommitteeshallappointtheDirectorof Music.6.2TheDirectorofMusic,willif required, selectaDeputy Director and/oranAssistant DirectorofMusicwhosenamewillbeputtothe Committeefor ratification.Fromtimeto time theDirectorofMusic mayaskotherstodeputise asrequired. Concerts and Music arehandledby sub committees The AGMisheld inOctober annually
Relationship with any related parties	Para 1.51	N/A

Other

Reference and Administrative details

Charity name	Romsey Male Voice Choir
Other name the charity uses
Registered charity number	1134638
Charity’s principal address	Correspondence Address:- 8 Mount Temple, Romsey Hants SO51 5UW

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Kevin Clearly	Chairman	Choir Members at AGM
Robert Le Grice	Treasurer
Jim Philbin	Vice Chairman
Kelvin Dean
Nigel Terry
Steve Bartlett
Chris Maxey
Brian Cowcher
Mick Hill
Bryan Bolton
Steve Williams

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
Auditor	David Bloomfield	81 Riverside Gardens Romsey Hants

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Robert John Le Grice

Position (eg Secretary, Treasurer Chair, etc)

Date

1/2/2026

ROMSEY MALE VOICE CHOIR

SUMMAY OF INCOME & EXPENDITURE for the Period 1/8/2024 to 31/7/2025

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|||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |EXPENDITURE|£|INCOME|£| |DIRECT EXPENSES| |:|MD|Rehearsal|Fees|3870.00|Member|Subscriptions|16084.00| |MD|Concert|Fees|1540.00|Non RMVC Concerts|763.50| |Accompanist Rehearsal|Fees|2520.00|Dinner|Receipts|2800.00| |Accompanist|Concert|Fees|990.00|Coach|Receipts|1247.00| |Soloist|200.00|Ticket Source|Receipts|4012.00| |Music Purchases|1060.55|Tourist Office|Receipts|243.00| |Venue Concert|957.26|On|the Door Receipts|621.95| |Donations|2840.00|Ticket Sales|108.00| |Coach Payment|2100.00|Concert Fee Income|900.00| |Dinner|2719.15|Concert|Sponsorship/Advertising|3000.00| |Concert|Refreshments|409.30|RMVC Member|Donations|2427.17| |Concert|Printing|158.21|Uniform|Sales|376.00| |Concert|Gifts|129.19|Concert Refreshment|Sales|557.68| |Fee|to Guest Choir|955.49|Concert|Raffles|1818.50| |Raffle|Prizes|28.46|Concert|Bucket Collections/Donations|79.17| |Skittles|790.50|Bank|Interest|420.03| |Glasses|Deposit|792.00|Gift Aid|3880.17| |Hotel & Accomodation|4778.46|Skittles|1080.00| |Uniform|712.59|Hotel|Receipts|4350.00| |Sundries|24.00|Donations|- Non|Members|261.75| |Programme|Donations|88.20| |TOTAL|Direct|Expenses|TOTAL|Income| |Overheads| |Subscriptions|269.00| |Marketing|219.35| |Office|Stationery|44.27| |Refreshments|450.00| |Defibrillator|83.52| |Venue|Rehearsal|1836.88| |insurance|198.86| |Website|491.64| |Keyboard|Maintenance|43.37| |Total|Overheads| |Total Expenditure|[3121205]| |Surplus|for year|13906.07|Barclays|Community A/C|at 31.7.25|8652.97| |Funds brought forward|28934.89|Barclays|Bus.|Prem. A/C at 31.7.25|34187.99| |Funds|carried|forward|Funds|carried|forward| |||have|examined|the|accounts|set out|above|and|certify|that|in|my|opinion|they give|a|true|and|fair|view| |of the|Income &|Expenditure|of Romsey|Male Voice|Choir|for the|12|month|period|to|31|July|2025|

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,[°,] Md j™~ David Bloomfield i Honorary Auditor NL 09 September 2025

ROMSEY MALE VOICE CHOIR

SUMMAY OF INCOME & EXPENDITURE for the Period 1/8/2024 to 31/7/2025

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,[°,] Md j™~ David Bloomfield i Honorary Auditor NL 09 September 2025