## **Trustees’ Annual Report for the period**
**From 1 August 2024 Period start date To 2025 Period end date**
**31 July**
## **Charity name: Romsey Male Voice Choir**
## **Charity registration number:** 1134638
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Choirwillstudyand practicechoralmusic in
ordertofoster public knowledgeand
appreciation ofsuch music by meansofpublic
performance|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Choirwillsupportlocal young musicians by
providing themwithopportunitiestoperformto
audiencesduring choir concerts.The Choirwill
assistandsupportsuchcharitable institutionsor
purposes,astheCommitteeshallfromtimeto
timedetermine.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Thetrusteeshave had regard tothe
guidanceissuedbytheCharityCommission
onpublic benefit|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Romsey Male Voice Choir-DonationPolicytr
Weshoulddonatelocallywhereverpossible, in
keepingwithour membership catchmentarea
and audience'scatchmentarea.2We shouldtry
toensureour donationsare givendirectlyto the
enduser,wherepossible.3We shouldtryto
ensurethereisimmediate benefit tothe
recipient when wemakeanaward.4Weshould
consider nationalcharitieswherethereis a
connectionwithour choir,nomatterhow
tenuous.Forexample,ifachoir memberhasa
family member affectedby anycondition which
isalleviatedby anational charity, we should
considerthisas asuitable charitablepurpose.5
All donations shouldbeapprovedbythe
Committee either atacommitteemeeting orby
avoteusing anycommunication capabilities.
The reasonfor thisistoshowthat the
Committee appointedby themembershas|
|||oversight of alluseof funds.6Alldonations
shouldbesubjecttothe explicit approval of the
Treasurertoensurewe do not over-stretch our
resources.7All donations mustbein accordance
with themost recentCharity Commission
guidelinesasregardswhatisappropriatefora
charitytodonate. Weneedtobearin mindthat
wearearegistered charityandsoweare
obligedto followtheCharity Commission
guidelinesinthemakingofany awardsfor
charitablepurposes.Forexample, alldonations
mustbewithinthe frameworkofthecharitable
purposeswesentto theCharity Commission
when we registered.lfwemadedonations
overseasforexample,that would notbe in
accordancewithour statedaimsasapprovedby
theCharity Commission.|
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|The charity is run by volunteer Trustees
Allmembers contribute tothe choirpurposes
by performing in concerts and attending
rehearsals.
OfficersandTrusteesrun and governthe
choir|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In the financial year the choir made donations
totalling £2840
Ithas also participatedina numberof
concerts with other choirs as theirguest&
providedenjoyment&entertainment to
hundredsofaudiencemembers.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|See above|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|See above|
|Investment performance
against objectives|Ain|**N/A**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The choir made a surplus of £13906 in the
financial year from income of £45118
The reserves below ensure the choir is in a
strong financial position. Of the total,£21871is
held as a committed reserve including to
contribute to new uniform purchase.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The choir has a comprehensive reserves policy and
this is re stated at our AGM together with an
explanaton of the reason for the reserves.|
|Amount of reserves held|Para 1.22|£42840|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Members' subscriptions, concert income,
GiftAid& Grants|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|Loss of incomefrombelow expected concert
income.
Lossofmembers
LossofMD|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Charity|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed annuallyby
democratic vote of all choir membersatthe
AGM|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
N/A|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|All officersandcommitteememberswillbe
electedbydemocratic voteattheAGM.
The Officersof theChoir shallbetheChairman,
DeputyChairman,Treasurer,General Secretary
andtheLibrarianwhomustbefullmembersof
theChoir.
TheCommitteeconsists oftheofficersandnot
fewer thanfournormorethan eightother full
membersamongstwhom,sofaras ispossible,
shallbe arepresentative ofeach sectionofthe
Choir (FirstTenor,SecondTenor, Baritoneand
Bass),theMembershipSecretary, Concert
Secretary andSocialSecretary. The President,
theDirectorofMusic,theDeputy Directorof
Music andtheAssistantDirectorofMusic,if
appointed,(andothersasrequired)shallbeex
officiomembers oftheCommittee butwithout
votingrights.
TheCommitteeshallappointtheDirectorof
Music.6.2TheDirectorofMusic,willif required,
selectaDeputy Director and/oranAssistant
DirectorofMusicwhosenamewillbeputtothe
Committeefor ratification.Fromtimeto time
theDirectorofMusic mayaskotherstodeputise
asrequired.
Concerts and Music arehandledby sub
committees
The AGMisheld inOctober annually|
|Relationship with any
related parties|Para 1.51|N/A|
||||
Other
## **Reference and Administrative details**
|Charity name|Romsey Male Voice Choir|
|---|---|
|Other name the charity uses||
|Registered charity number|1134638|
|Charity’s principal address|Correspondence Address:- 8 Mount Temple, Romsey Hants
SO51 5UW|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Kevin Clearly|Chairman||Choir Members at AGM|
||Robert Le Grice|Treasurer|||
||Jim Philbin|Vice Chairman|||
||Kelvin Dean||||
||Nigel Terry||||
||Steve Bartlett||||
||Chris Maxey||||
||Brian Cowcher||||
||Mick Hill||||
||Bryan Bolton||||
||Steve Williams||||
||||||
||||||
||||||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
|**Auditor**|David Bloomfield|81 Riverside Gardens Romsey Hants|
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Robert John Le Grice
**Position (eg Secretary,** Treasurer **Chair, etc)**
**Date**
1/2/2026
## ROMSEY MALE VOICE CHOIR
## SUMMAY OF INCOME & EXPENDITURE for the Period 1/8/2024 to 31/7/2025
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|EXPENDITURE|£|INCOME|£|
|DIRECT EXPENSES|
|:|MD|Rehearsal|Fees|3870.00|Member|Subscriptions|16084.00|
|MD|Concert|Fees|1540.00|Non RMVC Concerts|763.50|
|Accompanist Rehearsal|Fees|2520.00|Dinner|Receipts|2800.00|
|Accompanist|Concert|Fees|990.00|Coach|Receipts|1247.00|
|Soloist|200.00|Ticket Source|Receipts|4012.00|
|Music Purchases|1060.55|Tourist Office|Receipts|243.00|
|Venue Concert|957.26|On|the Door Receipts|621.95|
|Donations|2840.00|Ticket Sales|108.00|
|Coach Payment|2100.00|Concert Fee Income|900.00|
|Dinner|2719.15|Concert|Sponsorship/Advertising|3000.00|
|Concert|Refreshments|409.30|RMVC Member|Donations|2427.17|
|Concert|Printing|158.21|Uniform|Sales|376.00|
|Concert|Gifts|129.19|Concert Refreshment|Sales|557.68|
|Fee|to Guest Choir|955.49|Concert|Raffles|1818.50|
|Raffle|Prizes|28.46|Concert|Bucket Collections/Donations|79.17|
|Skittles|790.50|Bank|Interest|420.03|
|Glasses|Deposit|792.00|Gift Aid|3880.17|
|Hotel & Accomodation|4778.46|Skittles|1080.00|
|Uniform|712.59|Hotel|Receipts|4350.00|
|Sundries|24.00|Donations|- Non|Members|261.75|
|Programme|Donations|88.20|
|TOTAL|Direct|Expenses|TOTAL|Income|
|Overheads|
|Subscriptions|269.00|
|Marketing|219.35|
|Office|Stationery|44.27|
|Refreshments|450.00|
|Defibrillator|83.52|
|Venue|Rehearsal|1836.88|
|insurance|198.86|
|Website|491.64|
|Keyboard|Maintenance|43.37|
|Total|Overheads|
|Total Expenditure|[3121205]|
|Surplus|for year|13906.07|Barclays|Community A/C|at 31.7.25|8652.97|
|Funds brought forward|28934.89|Barclays|Bus.|Prem. A/C at 31.7.25|34187.99|
|Funds|carried|forward|Funds|carried|forward|
|||have|examined|the|accounts|set out|above|and|certify|that|in|my|opinion|they give|a|true|and|fair|view|
|of the|Income &|Expenditure|of Romsey|Male Voice|Choir|for the|12|month|period|to|31|July|2025|
**----- End of picture text -----**
,[°,] Md j™~ David Bloomfield i Honorary Auditor NL 09 September 2025
## ROMSEY MALE VOICE CHOIR
## SUMMAY OF INCOME & EXPENDITURE for the Period 1/8/2024 to 31/7/2025
**----- Start of picture text -----**
||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|EXPENDITURE|£|INCOME|£|
|DIRECT EXPENSES|
|:|MD|Rehearsal|Fees|3870.00|Member|Subscriptions|16084.00|
|MD|Concert|Fees|1540.00|Non RMVC Concerts|763.50|
|Accompanist Rehearsal|Fees|2520.00|Dinner|Receipts|2800.00|
|Accompanist|Concert|Fees|990.00|Coach|Receipts|1247.00|
|Soloist|200.00|Ticket Source|Receipts|4012.00|
|Music Purchases|1060.55|Tourist Office|Receipts|243.00|
|Venue Concert|957.26|On|the Door Receipts|621.95|
|Donations|2840.00|Ticket Sales|108.00|
|Coach Payment|2100.00|Concert Fee Income|900.00|
|Dinner|2719.15|Concert|Sponsorship/Advertising|3000.00|
|Concert|Refreshments|409.30|RMVC Member|Donations|2427.17|
|Concert|Printing|158.21|Uniform|Sales|376.00|
|Concert|Gifts|129.19|Concert Refreshment|Sales|557.68|
|Fee|to Guest Choir|955.49|Concert|Raffles|1818.50|
|Raffle|Prizes|28.46|Concert|Bucket Collections/Donations|79.17|
|Skittles|790.50|Bank|Interest|420.03|
|Glasses|Deposit|792.00|Gift Aid|3880.17|
|Hotel & Accomodation|4778.46|Skittles|1080.00|
|Uniform|712.59|Hotel|Receipts|4350.00|
|Sundries|24.00|Donations|- Non|Members|261.75|
|Programme|Donations|88.20|
|TOTAL|Direct|Expenses|TOTAL|Income|
|Overheads|
|Subscriptions|269.00|
|Marketing|219.35|
|Office|Stationery|44.27|
|Refreshments|450.00|
|Defibrillator|83.52|
|Venue|Rehearsal|1836.88|
|insurance|198.86|
|Website|491.64|
|Keyboard|Maintenance|43.37|
|Total|Overheads|
|Total Expenditure|[3121205]|
|Surplus|for year|13906.07|Barclays|Community A/C|at 31.7.25|8652.97|
|Funds brought forward|28934.89|Barclays|Bus.|Prem. A/C at 31.7.25|34187.99|
|Funds|carried|forward|Funds|carried|forward|
|||have|examined|the|accounts|set out|above|and|certify|that|in|my|opinion|they give|a|true|and|fair|view|
|of the|Income &|Expenditure|of Romsey|Male Voice|Choir|for the|12|month|period|to|31|July|2025|
**----- End of picture text -----**
,[°,] Md j™~ David Bloomfield i Honorary Auditor NL 09 September 2025