Cc => “Copcy) CHARITY COMMISSION | (gt?| FOR ENGLAND AND WALES
Trustees’ Annual Report for the period From 1 August 2023 Period start date To 31 July 2024 Period end date Charity name: Romsey Male Voice Choir
Charity registration number:
1134638
Objectives and Activities
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a
Summary of the purposes of | Para 1.17 The Choir will study and practice choral music in
the charity as set out in its order to foster public knowledge and
governing document appreciation of such music by means of public
performance
Summary of the main Para 1.17 and The Choir will support local young musicians by
activities in relation to those | ''9 providing them with opportunities to perform to
purposes for the public audiences during choir concerts. The Choir will
benefit, in particular, the assist and support such charitable institutions or
activities, projects or services purposes, as the Committee shall from time to
identified in the accounts. time determine
Statement confirming Para 1.18 The trustees have had regard to the
whether the trustees have guidance issued by the Charity Commission
had regard to the guidance on public benefit
issued by the Charity
Commission on public
benefit
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Additional information (optional) You may choose to include further statements where relevant about: sor rterence [Sd Romsey Male Voice Choir - Donation Policy » Policy on grant making Para 1.38 Wekeeping should with donateour membershiplocally wherevercatchment possible,areain and audience's catchment area. 2 We should try to ensure our donations are given directly to the end user, where possible. 3 We should try to ensure there is immediate benefit to the recipient when we make an award.4 We should consider national charities where there is a connection with our choir, no matter how tenuous. For example, if a choir member has a family member affected by any condition which is alleviated by a national charity, we should consider this as a suitable charitable purpose. 5 All donations should be approved by the Committee either at a committee meeting or by a vote using any communication capabilities. The reason for this is to show that the Committee appointed by the members has oversight of all use of funds. 6 All donations should be subject to the explicit approval of the
| Treasurer to ensurewe do not over-stretch our | |
|---|---|
| resources. 7 All donations must be in accordance | |
| with the most recent Charity Commission | |
| guidelines as regardswhat is appropriate for a | |
| charity to donate. We need to bear in mind that | |
| we are a registered charity and sowe are | |
| obliged to follow the Charity Commission | |
| guidelines in the making ofany awards for | |
| charitable purposes. Forexample, all donations | |
| must be within the framework ofthe charitable | |
| purposeswe sentto the Charity Commission | |
| when we registered. Ifwe made donations | |
| overseas for example, thatwould not be in | |
| accordance with our stated aims asapproved by | |
| the Charity Commission. | |
| N/A | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment | |
| All members contribute tothe choir purposes | |
| Para 1.38 | by performing in concerts and attending |
| Contribution made by | rehearsals. |
| volunteers | Officers and Trustees run and govern the |
| choir | |
| meff |
Achievements and Performance
A 6 in the financial year, the choir donated £2344 It has also participated in a number of concerts with other choirs as their guest which Summary of the main Para 1.20 raised funds for charities & achievements of the charity, , provided enjoyment & entertainment to identifying the difference the hundreds of audience members. charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Additional information (optional) You may choose to include further statements where relevant about:
| N/A | ||
|---|---|---|
| Achievements against | Para 1.41 | |
| objectives set | ||
| N/A | ||
| Performance offundraising activities against objectives |
Para 1.41 | |
| set | ||
| N/A | ||
| Investment performance | Para 1.41 | |
| against objectives | ||
| me |
Financial Review
| Review ofthe charity’s a ofthe period |
Para 1.21 | The reserves below ensure the choir is in a £12373k is held as a committed reserve to helpfund future uniform purchase. |
|---|---|---|
| Statement explaining the | Para 1.22 | Reserves. Are that partofour unrestricted funds |
| policy for holding reserves | that is freely available tospend on anyofour | |
| Stating whythey are held | purposes. The items excluded from reserves are: | |
| * tangible fixed assets used to carryoutthe | ||
| charity’s activities, such as our keyboard. | ||
| investments held solelyto furtherthe charity’s | ||
| purposes. ¢ designated funds set aside to meet | ||
| essential future spending, such as funding a | ||
| project that could not be metfrom regular | ||
| income. ¢ commitments that have not been | ||
| provided forasa liability inthe accounts. | ||
| In determining the level ofreserves required we | ||
| will followthe “4 C’s” principal:- Cash flow, | ||
| Commitment, Contingency& Conservation Cash | ||
| flowTo ensurewe will always have sufficient | ||
| funds to pay our core liabilitieswhere income is | ||
| significantly reduced. Forexample, due to falling | ||
| membership or a pandemic. Commitment Funds | ||
| required and set aside for a known future | ||
| significant project that cannot be covered from | ||
| annual income. Contingency Essential | ||
| unexpected unplanned expenditure that cannot | ||
| befunded from routine income. This might also | ||
| include losses from an under attended concert | ||
| for example. Conservation Funds considered | ||
| prudent to hold to ensurewe can fulfil our legal | ||
| responsibilities in fulfilment ofour charitable | ||
| objects. Forexample, tofund donations where | ||
| we have been unable to generate funds to | ||
| donate to charityfrom the proceeds ofconcerts | ||
| as part ofour charitable objectives. | ||
| Levels of Reserves CharityCommission guidance | ||
| acknowledges thatthere is no specific formula | ||
| for calculating what a reasonable level of | ||
| reserves might be. Ourtarget level ofreserves | ||
| may be expressed as a target figure or a target | ||
| range and will be informed by: | ||
| ¢ Our forecasts for levels of income for the | ||
| current and future years, taking into accountthe | ||
| reliability ofeach source ofincome and the | ||
| prospects fordeveloping new income sources ® | ||
| Ourforecasts forexpenditure forthe current | ||
| and future years on the basis ofplanned activity | ||
| e Analysis ofanyfuture needs, opportunities, | ||
| commitments or risks, where future income | ||
| alone is likely to fall short ofthe amount ofthe | ||
| anticipatedcosts «Assessment,onthebest |
| evidence reasonably available, ofthe likelihood | ||
|---|---|---|
| of a shortfall arisingwhich meansthat reserves | ||
| are necessary, and the potential consequences | ||
| forthe charity of not being able to make up the | ||
| shortfall. ¢ A reasonable “buffer” to allow for |
||
| the unknown unknown | ||
| accounts | ||
| reserves | ||
| deficit | ||
| Explanation ofany | Para 1.23 | N/A |
| uncertainties about the | ||
| charity continuing as a going | ||
| concern | ||
| Additional information (optional) | ||
| You may choose to include further statements |
where relevant about: | |
| Members’ subscriptions, concert income, | ||
| GiftAid & Grants | ||
| The charity’s principal | ||
| sources offunds (including | Para 1.47 | |
| any fundraising) | ||
| A full review took place this yeartoformulate | ||
| or Reserves policy and this was approved at | ||
| Investment policy and | theAGM in October2024 | |
| objectives including any | Pata 1.46 | |
| social investment policy | ||
| adopted | ||
| Loss ofincomefrom below expected concert | ||
| income. | ||
| A description ofthe principal | Para 1.46 | |
| risks facing the charity | Loss ofMD | |
| See | En |
Structure, Governance and Management
| Structure, Governance and Management | Structure, Governance and Management | Structure, Governance and Management |
|---|---|---|
| ST, trusts: |
||
| How is the charity | Para 1.25 | Unincorporated Charity |
| constituted? | ||
| Trustee selection methods | Para 1.25 | Trustees are appointed annually by |
| including details ofany | democratic vote of all choirmembers atthe | |
| constitutional provisions e.g. | AGM | |
| election to post orname of | ||
| any person or body entitled | ||
| to appoint one or more | ||
| trustees | ||
| Additional information (optional) | ||
| You may choose to include further statements |
where relevant about: | |
| N/a | ||
| Policies and procedures adopted forthe induction and |
Pa 1.51 | |
| training oftrustees | ||
| All officers and committee members will be | ||
| elected bydemocratic vote at theAGM. | ||
| The charity’s organisational structure and anywider networkwithwhichthe : GhAnTyWOOs |
Para 1.51 | The Officers ofthe Choirshall bethe Chairman, DeputyChairman, Treasurer, Genera |
| fewerthan four normore than eight otherfull | ||
| members amongstwhom, so far as is possible, | ||
| shall be a representative ofeach section ofthe | ||
| Choir (FirstTenor, Second Tenor, Baritone and | ||
| Bass), the Membership Secretary, Concert | ||
| Secretary and Social Secretary. The President, | ||
| the Director of Music, the Deputy Director of | ||
| Musicand the Assistant Director of Music, if | ||
| appointed, (and others as required) shall beex | ||
| officio members ofthe Committee but without | ||
| voting rights. | ||
| The Committee shall appointthe Director of | ||
| Music. 6.2The Director ofMusic, will if required, | ||
| select a Deputy Director and/oran Assistant |
||
| Director ofMusicwhosename will be putto the | ||
| Committee for ratification. From time to time | ||
| the Director ofMusic may ask others to deputise | ||
| as required. | ||
| Concerts and Music are handled by sub | ||
| committees | ||
| TheAGM is held in October annuall | ||
| N/A | ||
| Relationshipwith any related | Para 1.51 | |
| partiesef |
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Reference and Administrative details
| Romsey | Male Voice Choir | ||
|---|---|---|---|
| Other name the charity uses |
|||
| Registered charity | number | ||
| Charity’s principal | address | 8 Mount Temple | Mount Temple Romsey Hants SO51 5UW |
| a |
Names of the charity trustees who manage the charity
|[Kevin
Gieary
[Chairman
|
SSC*dAGM
2[JimPhibin
| ViceChairman |——=SC~dAGMSCd
3[RobertLeGrice
|Treasurer
|
AGM
4|RonTaplin
| GeneralSecretay |[AGM
5|KelvinDean
[Librarian
|AGM
1a
a
Secretary
7|BrianCowcher
_[Sectionrep
|
[AGM
8[Mick
Hill
| Sectionrep,
|
FAGM
9|ChrisMaxey
|Sectinrep |
AGM
10| BryanBolton |Sectionrep [|
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Corporate trustees — names of the directors at the date the report was approved
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Name of trustees holding title to property belonging to the charity
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Funds held as custodian trustees on behalf of others Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for | N/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Full name(s)/| Robert John Le Grice Chair, etc) Date /
ROMSEY MALE VOICE CHOIR
SUMMARY OF INCOME & EXPENDITURE for the Period 1/8/2023 to 31/7/2024
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|---|---|---|---|---|---|---|
|EXPENDITURE|£|INCOME|£|
|DIRECT|EXPENSES|
|MD|Rehearsal|Fees|3690.00|Member|Subscriptions|13630.00|
|MD|Concert|Fees|1400.00|RMVC Concerts|1238.26|
|Accompanist|Rehearsal|Fees|2520.00|Non|RMVC Concerts|230.00|
|Accompanist Concert|Fees|900.00|Dinner|Receipts|2601.00|
|Soloist|300.00|Coach|Receipts|598.00|
|Music Purchases|1173.17|Ticket Source|Receipts|1896.00|
|Venue Concert|583.85|Tourist|Office|Receipts|1296.00|
|Donations|2344.00|On the|Door|Receipts|995.00|
|Coach|Payment|600.00|Concet|Fee|Income|1199.83|
|Dinner|2623.95|Receipts for Tickets|250.00|
|Ticket|Payments|249.85|Concert|Sponsorship/Advertising|210.00|
|Concert|Refreshments|254.04|RMVC Member|Donations|1915.70|
|Concert|Printing|230.00|Uniform|Sales|40.00|
|Concert|Gifts|32.00|Concert|Refreshment|Sales|528.70|
|Fee to Guest Choir|525.00|Concert|Raffles|827.80|
|SumUp Test|Payment|1.00|Concert|Bucket Collections/Donations|499.42|
|Total|Direct|Expenses|Bank|Interest|159.87|
|Gift|Aid|2372.79|
|Overheads|Other|Income|1.00|
|Subscriptions|547.88|Total Income|
|Postage &|Carriage|2.75|
|Office|Stationery|28.74|
|Bank|Charges|0.02|
|General|Expenses|28.98|
|Venue|Rehearsal|1792.90|
|Insurance|183.18|
|Website|464.40|
|Total|Overheads|
|Total Expenditure|[_2047s.73]|
|Surplus for year|10013.66|
|Funds brought forward|18921.23|Barclays Community A/C at 31.7.24|5166.93|
|Barclays|Bus.|Prem.|A/C|at|31.7.24|23767.96|
|Funds|carried forward|Total|at|Bank|
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| have examined the accounts set out above and certify that in my opinion they give a true and fair view of the Income & Expenditure of Romsey Male Voice Cheirfor the 12 month period to 31 July 2024
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4 1? \ _
David Bloomfield V4 e
Honorary Auditor ie
16 August 2024
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ROMSEY MALE VOICE CHOIR
SUMMARY OF INCOME & EXPENDITURE for the Period 1/8/2023 to 31/7/2024
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|---|---|---|---|---|---|---|
|EXPENDITURE|£|INCOME|£|
|DIRECT|EXPENSES|
|MD|Rehearsal|Fees|3690.00|Member|Subscriptions|13630.00|
|MD|Concert|Fees|1400.00|RMVC Concerts|1238.26|
|Accompanist|Rehearsal|Fees|2520.00|Non|RMVC Concerts|230.00|
|Accompanist Concert|Fees|900.00|Dinner|Receipts|2601.00|
|Soloist|300.00|Coach|Receipts|598.00|
|Music Purchases|1173.17|Ticket Source|Receipts|1896.00|
|Venue Concert|583.85|Tourist|Office|Receipts|1296.00|
|Donations|2344.00|On the|Door|Receipts|995.00|
|Coach|Payment|600.00|Concet|Fee|Income|1199.83|
|Dinner|2623.95|Receipts for Tickets|250.00|
|Ticket|Payments|249.85|Concert|Sponsorship/Advertising|210.00|
|Concert|Refreshments|254.04|RMVC Member|Donations|1915.70|
|Concert|Printing|230.00|Uniform|Sales|40.00|
|Concert|Gifts|32.00|Concert|Refreshment|Sales|528.70|
|Fee to Guest Choir|525.00|Concert|Raffles|827.80|
|SumUp Test|Payment|1.00|Concert|Bucket Collections/Donations|499.42|
|Total|Direct|Expenses|Bank|Interest|159.87|
|Gift|Aid|2372.79|
|Overheads|Other|Income|1.00|
|Subscriptions|547.88|Total Income|
|Postage &|Carriage|2.75|
|Office|Stationery|28.74|
|Bank|Charges|0.02|
|General|Expenses|28.98|
|Venue|Rehearsal|1792.90|
|Insurance|183.18|
|Website|464.40|
|Total|Overheads|
|Total Expenditure|[_2047s.73]|
|Surplus for year|10013.66|
|Funds brought forward|18921.23|Barclays Community A/C at 31.7.24|5166.93|
|Barclays|Bus.|Prem.|A/C|at|31.7.24|23767.96|
|Funds|carried forward|Total|at|Bank|
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| have examined the accounts set out above and certify that in my opinion they give a true and fair view of the Income & Expenditure of Romsey Male Voice Cheirfor the 12 month period to 31 July 2024
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4 1? \ _
David Bloomfield V4 e
Honorary Auditor ie
16 August 2024
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