## Cc => “Copcy) CHARITY COMMISSION | (gt?| FOR ENGLAND AND WALES 

## Trustees’ Annual Report for the period From 1 August 2023 Period start date To 31 July 2024 Period end date Charity name: Romsey Male Voice Choir 

Charity registration number: 

## 1134638 

## Objectives and Activities 


**----- Start of picture text -----**<br>
a<br>Summary of the purposes of | Para 1.17 The Choir will study and practice choral music in<br>the charity as set out in its order to foster public knowledge and<br>governing document appreciation of such music by means of public<br>performance<br>Summary of the main Para 1.17 and The Choir will support local young musicians by<br>activities in relation to those | ''9 providing them with opportunities to perform to<br>purposes for the public audiences during choir concerts. The Choir will<br>benefit, in particular, the assist and support such charitable institutions or<br>activities, projects or services purposes, as the Committee shall from time to<br>identified in the accounts. time determine<br>Statement confirming Para 1.18 The trustees have had regard to the<br>whether the trustees have guidance issued by the Charity Commission<br>had regard to the guidance on public benefit<br>issued by the Charity<br>Commission on public<br>benefit<br>**----- End of picture text -----**<br>


Additional information (optional) You may choose to include further statements where relevant about: sor rterence [Sd Romsey Male Voice Choir - Donation Policy » Policy on grant making Para 1.38 Wekeeping should with donateour membershiplocally wherevercatchment possible,areain and audience's catchment area. 2 We should try to ensure our donations are given directly to the end user, where possible. 3 We should try to ensure there is immediate benefit to the recipient when we make an award.4 We should consider national charities where there is a connection with our choir, no matter how tenuous. For example, if a choir member has a family member affected by any condition which is alleviated by a national charity, we should consider this as a suitable charitable purpose. 5 All donations should be approved by the Committee either at a committee meeting or by a vote using any communication capabilities. The reason for this is to show that the Committee appointed by the members has oversight of all use of funds. 6 All donations should be subject to the explicit approval of the 



||Treasurer to ensurewe do not over-stretch our|
|---|---|
||resources. 7 All donations must be in accordance|
||with the most recent Charity Commission|
||guidelines as regardswhat is appropriate for a|
||charity to donate. We need to bear in mind that|
||we are a registered charity and sowe are|
||obliged to follow the Charity Commission|
||guidelines in the making ofany awards for|
||charitable purposes. Forexample, all donations|
||must be within the framework ofthe charitable|
||purposeswe sentto the Charity Commission|
||when we registered. Ifwe made donations|
||overseas for example, thatwould not be in|
||accordance with our stated aims asapproved by|
||the Charity Commission.|
||N/A|
|Para 1.38||
|Policy on social investment||
|including program related||
|investment||
||All members contribute tothe choir purposes|
|Para 1.38|by performing in concerts and attending|
|Contribution made by|rehearsals.|
|volunteers|Officers and Trustees run and govern the|
||choir|
|meff||



## Achievements and Performance 

A 6 in the financial year, the choir donated £2344 It has also participated in a number of concerts with other choirs as their guest which Summary of the main Para 1.20 raised funds for charities & achievements of the charity, , provided enjoyment & entertainment to identifying the difference the hundreds of audience members. charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. 

Additional information (optional) You may choose to include further statements where relevant about: 



|||N/A|
|---|---|---|
|Achievements against|Para 1.41||
|objectives set|||
|||N/A|
|Performance offundraising<br>activities against objectives|| Para 1.41||
|set|||
|||N/A|
|Investment performance|Para 1.41||
|against objectives|||
|me|||





## Financial Review 

|Review ofthe charity’s<br>a<br>ofthe period|Para 1.21|The reserves below ensure the choir is in a<br>£12373k is<br>held as a committed reserve to helpfund<br>future uniform purchase.|
|---|---|---|
|Statement explaining the|Para 1.22|Reserves. Are that partofour unrestricted funds|
|policy for holding reserves||that is freely available tospend on anyofour|
|Stating whythey are held||purposes. The items excluded from reserves are:|
|||* tangible fixed assets used to carryoutthe|
|||charity’s activities, such as our keyboard.|
|||investments held solelyto furtherthe charity’s|
|||purposes. ¢ designated funds set aside to meet|
|||essential future spending, such as funding a|
|||project that could not be metfrom regular|
|||income. ¢ commitments that have not been|
|||provided forasa liability inthe accounts.|
|||In determining the level ofreserves required we|
|||will followthe “4 C’s” principal:- Cash flow,|
|||Commitment, Contingency& Conservation Cash|
|||flowTo ensurewe will always have sufficient|
|||funds to pay our core liabilitieswhere income is|
|||significantly reduced. Forexample, due to falling|
|||membership or a pandemic. Commitment Funds|
|||required and set aside for a known future|
|||significant project that cannot be covered from|
|||annual income. Contingency Essential|
|||unexpected unplanned expenditure that cannot|
|||befunded from routine income. This might also|
|||include losses from an under attended concert|
|||for example. Conservation Funds considered|
|||prudent to hold to ensurewe can fulfil our legal|
|||responsibilities in fulfilment ofour charitable|
|||objects. Forexample, tofund donations where|
|||we have been unable to generate funds to|
|||donate to charityfrom the proceeds ofconcerts|
|||as part ofour charitable objectives.|
|||Levels of Reserves CharityCommission guidance|
|||acknowledges thatthere is no specific formula|
|||for calculating what a reasonable level of|
|||reserves might be. Ourtarget level ofreserves|
|||may be expressed as a target figure or a target|
|||range and will be informed by:|
|||¢ Our forecasts for levels of income for the|
|||current and future years, taking into accountthe|
|||reliability ofeach source ofincome and the|
|||prospects fordeveloping new income sources ®|
|||Ourforecasts forexpenditure forthe current|
|||and future years on the basis ofplanned activity|
|||e Analysis ofanyfuture needs, opportunities,|
|||commitments or risks, where future income|
|||alone is likely to fall short ofthe amount ofthe|
|||anticipatedcosts<br>«Assessment,onthebest|





|||evidence reasonably available, ofthe likelihood|
|---|---|---|
|||of a shortfall arisingwhich meansthat reserves|
|||are necessary, and the potential consequences|
|||forthe charity of not being able to make up the|
|||shortfall.<br>¢<br>A reasonable “buffer” to allow for|
|||the unknown unknown|
|||accounts|
|reserves|||
|deficit|||
|Explanation ofany|Para 1.23|N/A|
|uncertainties about the|||
|charity continuing as a going|||
|concern|||
|Additional information (optional)|||
|You may<br>choose to include further statements||where relevant about:|
|||Members’ subscriptions, concert income,|
|||GiftAid & Grants|
|The charity’s principal|||
|sources offunds (including|Para 1.47||
|any fundraising)|||
|||A full review took place this yeartoformulate|
|||or Reserves policy and this was approved at|
|Investment policy and||theAGM in October2024|
|objectives including any|Pata 1.46||
|social investment policy|||
|adopted|||
|||Loss ofincomefrom below expected concert|
|||income.|
|A description ofthe principal | Para 1.46||Loss ofmembers|
|risks facing the charity||Loss ofMD|
|See|En||





## Structure, Governance and Management 

|Structure, Governance and Management|Structure, Governance and Management|Structure, Governance and Management|
|---|---|---|
|ST,<br>trusts:|||
|How is the charity|Para 1.25|Unincorporated Charity|
|constituted?|||
|Trustee selection methods|Para 1.25|Trustees are appointed annually by|
|including details ofany||democratic vote of all choirmembers atthe|
|constitutional provisions e.g.||AGM|
|election to post orname of|||
|any person or body entitled|||
|to appoint one or more|||
|trustees|||
|Additional information (optional)|||
|You may<br>choose to include further statements||where relevant about:|
|||N/a|
|Policies and procedures<br>adopted forthe induction and| Pa 1.51|||
|training oftrustees|||
|||All officers and committee members will be|
|||elected bydemocratic vote at theAGM.|
|The charity’s organisational<br>structure and anywider<br>networkwithwhichthe<br>:<br>GhAnTyWOOs|Para 1.51|The Officers ofthe Choirshall bethe Chairman,<br>DeputyChairman, Treasurer, Genera |Secreta ry<br>anthe Librarianwhomustbefullmembersof<br>e Choir.<br>The Committeeconsists ofthe officersandnot|
|||fewerthan four normore than eight otherfull|
|||members amongstwhom, so far as is possible,|
|||shall be a representative ofeach section ofthe|
|||Choir (FirstTenor, Second Tenor, Baritone and|
|||Bass), the Membership Secretary, Concert|
|||Secretary and Social Secretary. The President,|
|||the Director of Music, the Deputy Director of|
|||Musicand the Assistant Director of Music, if|
|||appointed, (and others as required) shall beex|
|||officio members ofthe Committee but without|
|||voting rights.|
|||The Committee shall appointthe Director of|
|||Music. 6.2The Director ofMusic, will if required,|
|||select<br>a Deputy Director and/oran Assistant|
|||Director ofMusicwhosename will be putto the|
|||Committee for ratification. From time to time|
|||the Director ofMusic may ask others to deputise|
|||as required.|
|||Concerts and Music are handled by sub|
|||committees|
|||TheAGM is held in October annuall|
|||N/A|
|Relationshipwith any related | Para 1.51|||
|partiesef|||





a a 

## Reference and Administrative details 

|||Romsey|Male Voice Choir|
|---|---|---|---|
|Other name the charity<br>uses||||
|Registered charity|number|||
|Charity’s principal|address|8 Mount Temple|Mount Temple Romsey Hants SO51 5UW|
|a||||





## Names of the charity trustees who manage the charity 

|[Kevin<br>Gieary<br>[Chairman<br>|<br>SSC*dAGM<br>2[JimPhibin<br>| ViceChairman |——=SC~dAGMSCd<br>3[RobertLeGrice<br>|Treasurer<br>|<br>AGM<br>4|RonTaplin<br>| GeneralSecretay |[AGM<br>5|KelvinDean<br>[Librarian<br>|AGM<br>1a<br>a<br>Secretary<br>7|BrianCowcher<br>_[Sectionrep<br>|<br>[AGM<br>8[Mick<br>Hill<br>| Sectionrep,<br>|<br>FAGM<br>9|ChrisMaxey<br>|Sectinrep |<br>AGM<br>10| BryanBolton |Sectionrep [|<br>TAGM<br>1GO|
|---|
|£2OC|
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Corporate trustees — names of the directors at the date the report was approved 


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**----- Start of picture text -----**<br>
Name of trustees holding title to property belonging to the charity<br>a<br>eC<br>a G<br>a<br>GQ<br>a  D<br>**----- End of picture text -----**<br>




## Funds held as custodian trustees on behalf of others Description of the assets N/A held in this capacity 

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects 

Details of arrangements for | N/a safe custody and segregation of such assets from the charity’s own assets 

## Additional information (optional) 

## Names and addresses of advisers (Optional information) 

Type of Name Address adviser 

## Name of chief executive or names of senior staff members (Optional information) 

## Exemptions from disclosure 

## Reason for non-disclosure of key personnel details 

## Other optional information 



Declarations 

The trustees declare that they have approved the trustees’ report above. 

Signed on behalf of the charity’s trustees 

Full name(s)/| Robert John Le Grice Chair, etc) Date / 



## ROMSEY MALE VOICE CHOIR 

SUMMARY OF INCOME & EXPENDITURE for the Period 1/8/2023 to 31/7/2024 


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||||||||
|---|---|---|---|---|---|---|
|EXPENDITURE|£|INCOME|£|
|DIRECT|EXPENSES|
|MD|Rehearsal|Fees|3690.00|Member|Subscriptions|13630.00|
|MD|Concert|Fees|1400.00|RMVC Concerts|1238.26|
|Accompanist|Rehearsal|Fees|2520.00|Non|RMVC Concerts|230.00|
|Accompanist Concert|Fees|900.00|Dinner|Receipts|2601.00|
|Soloist|300.00|Coach|Receipts|598.00|
|Music Purchases|1173.17|Ticket Source|Receipts|1896.00|
|Venue Concert|583.85|Tourist|Office|Receipts|1296.00|
|Donations|2344.00|On the|Door|Receipts|995.00|
|Coach|Payment|600.00|Concet|Fee|Income|1199.83|
|Dinner|2623.95|Receipts for Tickets|250.00|
|Ticket|Payments|249.85|Concert|Sponsorship/Advertising|210.00|
|Concert|Refreshments|254.04|RMVC Member|Donations|1915.70|
|Concert|Printing|230.00|Uniform|Sales|40.00|
|Concert|Gifts|32.00|Concert|Refreshment|Sales|528.70|
|Fee to Guest Choir|525.00|Concert|Raffles|827.80|
|SumUp Test|Payment|1.00|Concert|Bucket Collections/Donations|499.42|
|Total|Direct|Expenses|Bank|Interest|159.87|
|Gift|Aid|2372.79|
|Overheads|Other|Income|1.00|
|Subscriptions|547.88|Total Income|
|Postage &|Carriage|2.75|
|Office|Stationery|28.74|
|Bank|Charges|0.02|
|General|Expenses|28.98|
|Venue|Rehearsal|1792.90|
|Insurance|183.18|
|Website|464.40|
|Total|Overheads|
|Total Expenditure|[_2047s.73]|
|Surplus for year|10013.66|
|Funds brought forward|18921.23|Barclays Community A/C at 31.7.24|5166.93|
|Barclays|Bus.|Prem.|A/C|at|31.7.24|23767.96|
|Funds|carried forward|Total|at|Bank|

**----- End of picture text -----**<br>


| have examined the accounts set out above and certify that in my opinion they give a true and fair view of the Income & Expenditure of Romsey Male Voice Cheirfor the 12 month period to 31 July 2024 


**----- Start of picture text -----**<br>
4 1? \ _<br>David Bloomfield V4 e<br>Honorary Auditor ie<br>16 August 2024<br>**----- End of picture text -----**<br>




## ROMSEY MALE VOICE CHOIR 

SUMMARY OF INCOME & EXPENDITURE for the Period 1/8/2023 to 31/7/2024 


**----- Start of picture text -----**<br>
||||||||
|---|---|---|---|---|---|---|
|EXPENDITURE|£|INCOME|£|
|DIRECT|EXPENSES|
|MD|Rehearsal|Fees|3690.00|Member|Subscriptions|13630.00|
|MD|Concert|Fees|1400.00|RMVC Concerts|1238.26|
|Accompanist|Rehearsal|Fees|2520.00|Non|RMVC Concerts|230.00|
|Accompanist Concert|Fees|900.00|Dinner|Receipts|2601.00|
|Soloist|300.00|Coach|Receipts|598.00|
|Music Purchases|1173.17|Ticket Source|Receipts|1896.00|
|Venue Concert|583.85|Tourist|Office|Receipts|1296.00|
|Donations|2344.00|On the|Door|Receipts|995.00|
|Coach|Payment|600.00|Concet|Fee|Income|1199.83|
|Dinner|2623.95|Receipts for Tickets|250.00|
|Ticket|Payments|249.85|Concert|Sponsorship/Advertising|210.00|
|Concert|Refreshments|254.04|RMVC Member|Donations|1915.70|
|Concert|Printing|230.00|Uniform|Sales|40.00|
|Concert|Gifts|32.00|Concert|Refreshment|Sales|528.70|
|Fee to Guest Choir|525.00|Concert|Raffles|827.80|
|SumUp Test|Payment|1.00|Concert|Bucket Collections/Donations|499.42|
|Total|Direct|Expenses|Bank|Interest|159.87|
|Gift|Aid|2372.79|
|Overheads|Other|Income|1.00|
|Subscriptions|547.88|Total Income|
|Postage &|Carriage|2.75|
|Office|Stationery|28.74|
|Bank|Charges|0.02|
|General|Expenses|28.98|
|Venue|Rehearsal|1792.90|
|Insurance|183.18|
|Website|464.40|
|Total|Overheads|
|Total Expenditure|[_2047s.73]|
|Surplus for year|10013.66|
|Funds brought forward|18921.23|Barclays Community A/C at 31.7.24|5166.93|
|Barclays|Bus.|Prem.|A/C|at|31.7.24|23767.96|
|Funds|carried forward|Total|at|Bank|

**----- End of picture text -----**<br>


| have examined the accounts set out above and certify that in my opinion they give a true and fair view of the Income & Expenditure of Romsey Male Voice Cheirfor the 12 month period to 31 July 2024 


**----- Start of picture text -----**<br>
4 1? \ _<br>David Bloomfield V4 e<br>Honorary Auditor ie<br>16 August 2024<br>**----- End of picture text -----**<br>