2025-10-30-accounts

Trustees’ Annual Report for the period

From 31 October 2024 to 30 October 2025

Charity name: The Doris Louise Hailes Charitable Trust Charity registration number: 1134434

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To hold the capital and income upon trust to apply the income and all or such parts of the capital at such time or times and in such a manner to or for the benefit of such exclusively charitable objects and purposes in any part of the world as the Trustees may in their absolute discretion think fit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	In furtherance of the charity’s objects for the public benefit the trustees provide grants.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In determining the charity’s activities, the trustees have had regard to the Charity Commission’s guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the year under review the charity made grants to the following charities totalling £91,196. • PDSA • RSPB • British Heart Foundation • RNIB • RAF Benevolent FU • Arthritis UK

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	In addition to the free reserves the charity has bank balances of £18,623 (2024: £7,013) and investments valued at £1,444,281 within the expendable endowment fund which can be released to support the activities of the charity.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees pursue a policy of maintaining a free reserve available to be spent in the furtherance of the charity’s objectives as well as covering future needs, opportunities, contingencies and risks.
Amount of reserves held	Para 1.22	At the end of the reporting period the charity had free reserves of £4,527 (2024: £15,562).
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	No funds in deficit
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other		Expendable endowment funds are those which are required to be invested to produce income, but which may be transferred to unrestricted funds at the discretion of the trustees in order that they may be expended in furtherance of the charity’s objectives. Unrestricted income funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	Trust deed Will dated 5 August 2009
How is the charity constituted?	Para 1.25	Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by the trustees from time to time.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	No trustee received any remuneration or was reimbursed any expenses in the year under review. HSBC was paid £13,988 for trust administration and investment management fees during the year under review. These fees are authorized under clause 3 of the Will. Ludlow Trust Company (Southampton) Ltd was paid £4,197 for trust administration during the year under review. These fees are authorised under clause 3 of the Will.
Other

Reference and Administrative details

Charity name	The Doris Louis Hailes Charitable Trust
Other name the charity uses	None
Registered charity number	1134434
Charity’s principal address	Ludlow Trust Company Ltd 1stFloor, Tower Wharf Cheese Lane, Bristol BS2 0JJ

Names of the charity trustees who manage the charity

1	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Ludlow Trust Company (Southampton) Limited		01/03/2025

– Corporate trustees names of the directors at the date the report was approved

Director name Gary St John Collins Walter Duncan Coxon Christopher Ian Thurlow Matthew John Wickers

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address
Investment Managers	HSBC UK Bank Plc	1 Centenary Square, Birmingham, B1 1HQ, United Kingdom
Bankers	HSBC UK Bank Plc	1 Centenary Square, Birmingham, B1 1HQ, United Kingdom
Accountants	Charter Tax Consulting Limited	8th Floor, 1 Southampton St, London WC2R 0LR
Independent Examiner	Katie Wilson	Blue Spire Limited, Cawley Priory, South Pallant, Chichester, PO19 1SY

Name of chief executive or names of senior staff members (Optional information)

~~|~~ Exemptions from disclosure Reason for non-disclosure of key personnel details

~~OT~~ Other optional information ~~OT~~

Declarations The trustees declare that they have approved the trustees’ report above. on behalf of the charity’s trustees Signature(s) ~~a~~ Full name(s) Christopher Thurlow Position (eg Secretary, On behalf of Ludlow Trust Chair, etc) Company (Southampton) ~~e~~ Limited (Trustee) ~~e e ee~~ Date 26 March 2026 ~~Pe~~

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

CC16a 31/10/2024 30/10/2025 1134434 The Doris Louise Hailes Charitable Trust Receipts andpayments accounts Period start date Period end date To For the period from ~~==~~
Section A Receipts and payments
Unrestricted funds Restricted funds Endowment funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Income From Investments 33,604 - - 33,604 20,940 Interest Received 914 - - 914 190 Investment Interest - - - - 8,849 - - - - - Sub total(Gross income for AR) 34,518 - - 34,518 29,979 ~~=== =>~~
A2 Asset and investment sales, (see table). Sale Of Investments - - 770,445 770,445 257,612 - - - - - Sub total - - 770,445 770,445 257,612 Total receipts 34,518 - 770,445 804,963 287,591 ~~————~~
A3 Payments
Grants Awarded 91,196 - - 91,196 10,870 Investment Manager Fees - - 11,117 11,117 4,785 Trust Administration Fees 7,068 - - 7,068 - Independent Examiners Fees 600 - - 600 - Accountancy 3,396 - - 3,396 6,380 - - - - - - - - - - Sub total 102,260 - 11,117 113,377 22,035 ~~=—=====~~
A4 Asset and investment purchases, (see table) Investment Purchases - - 691,011 691,011 262,013 - - - - Sub total - - 691,011 691,011 262,013 Total payments 102,260 - 702,128 804,388 284,048 Net of receipts/(payments) - 67,742 - 68,317 575 3,543 A5 Transfers between funds 56,707 - 56,707 - - A6 Cash funds last year end 15,562 7,013 22,575 19,032 Cash funds this year end 4,527 - 18,623 23,150 22,575 ~~——SS55=~~ ~~===>>=>~~

CCXX R1 accounts (SS)

26/03/2026

1

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
		Unrestricted Restricted		Endowment
Categories	Details	funds funds		funds
		to nearest £ to nearest £		to nearest £
B1 Cash funds	- 18,623 4,527 - - - - - # 4,527 - 18,623 Total cash funds Capital Account Income Account ~~SEE~~
	(agree balances with receipts and payments	(agree balances with receipts and payments
	account(s))	OK OK		OK
		Unrestricted Restricted		Endowment
		funds funds		funds
	Details	to nearest £ to nearest £		to nearest £
B2 Other monetary assets	- - - - - - - - - - - - - - - - - - ~~===>~~
	Details	Fund to which asset belongs Cost (optional)		Current value (optional)
B3 Investment assets	Endowment - 1,444,281 - - - - - - - - Investment Portfolio ~~=—====~~
	Details	Fund to which asset belongs Cost (optional)		Current value (optional)
B4 Assets retained for the charity’s own use	~~= ~~	- - - - - - - - - - - - - - - - - - ~~===~~
		Fund to which Amount due		When due
	Details	liability relates (optional)		(optional)
B5 Liabilities	- - - - ~~===~~
Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval
		Christopher Thurlow on behalf of Ludlow Trust Company (Southampton)		26 March 2026
		Limited(Trustee)

Signed by one or two trustees on behalf of all the trustees

CCXX R2 accounts (SS)

26/03/2026

2

Independent Examiner's Report to the Trustees of The Doris Louise Hailes Charitable Trust

I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 October 2025

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Katie Wilson FCA Blue Spire Limited Cawley Priory South Pallant Chichester West Sussex PO19 1SY

26 March 2026 Date