## **Trustees’ Annual Report for the period** ## **From 31 October 2024 to 30 October 2025** ## **Charity name: The Doris Louise Hailes Charitable Trust Charity registration number: 1134434** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To hold the capital and income upon trust to
apply the income and all or such parts of the
capital at such time or times and in such a
manner to or for the benefit of such
exclusively charitable objects and purposes
in any part of the world as the Trustees may
in their absolute discretion think fit.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|In furtherance of the charity’s objects for the
public benefit the trustees provide grants.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In determining the charity’s activities, the
trustees have had regard to the Charity
Commission’s guidance on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the year under review the charity
made grants to the following charities
totalling £91,196.
•
PDSA
•
RSPB
•
British Heart Foundation
•
RNIB
•
RAF Benevolent FU
•
Arthritis UK| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|In addition to the free reserves the charity
has bank balances of £18,623 (2024:
£7,013)
and
investments
valued
at
£1,444,281
within
the
expendable
endowment fund which can be released to
support the activities of the charity.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees pursue a policy of maintaining
a free reserve available to be spent in the
furtherance of the charity’s objectives as
well as covering future needs, opportunities,
contingencies and risks.| |Amount of reserves held|Para 1.22|At the end of the reporting period the charity
had
free
reserves
of
£4,527
(2024:
£15,562).| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|No funds in deficit| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||Expendable endowment funds are those
which are required to be invested to produce
income, but which may be transferred to
unrestricted funds at the discretion of the
trustees in order that they may be expended
in furtherance of the charity’s objectives.
Unrestricted income funds are available for
use at the discretion of the trustees in
furtherance of the general objectives of the
charity and which have not been designated
for other purposes.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Trust deed Will dated 5 August 2009| |How is the charity
constituted?|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by the trustees from
time to time.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|No trustee received any remuneration or
was reimbursed any expenses in the year
under review.
HSBC
was
paid
£13,988
for
trust
administration and investment management
fees during the year under review. These
fees are authorized under clause 3 of the
Will.
Ludlow Trust Company (Southampton) Ltd
was paid £4,197 for trust administration
during the year under review. These fees
are authorised under clause 3 of the Will.| |Other||| ## **Reference and Administrative details** |Charity name|The Doris Louis Hailes Charitable Trust| |---|---| |Other name the charity uses|None| |Registered charity number|1134434| |Charity’s principal address|Ludlow Trust Company Ltd
1stFloor, Tower Wharf
Cheese Lane, Bristol
BS2 0JJ| **Names of the charity trustees who manage the charity** |1|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Ludlow Trust
Company
(Southampton)
Limited||01/03/2025|| **– Corporate trustees names of the directors at the date the report was approved** **Director name** Gary St John Collins Walter Duncan Coxon Christopher Ian Thurlow Matthew John Wickers ## **Name of trustees holding title to property belonging to the charity** **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |**Investment Managers**|HSBC UK Bank Plc|1 Centenary Square, Birmingham, B1
1HQ, United Kingdom| |**Bankers**|HSBC UK Bank Plc|1 Centenary Square, Birmingham, B1
1HQ, United Kingdom| |**Accountants**|Charter Tax Consulting
Limited|8th Floor, 1 Southampton St, London
WC2R 0LR| |**Independent Examiner**|Katie Wilson|Blue Spire Limited, Cawley Priory, South
Pallant, Chichester, PO19 1SY| **Name of chief executive or names of senior staff members (Optional information)** ~~|~~ **Exemptions from disclosure** Reason for non-disclosure of key personnel details ~~OT~~ **Other optional information** ~~OT~~ **Declarations The trustees declare that they have approved the trustees’ report above. on behalf of the charity’s trustees Signature(s)** ~~a~~ **Full name(s)** Christopher Thurlow **Position (eg Secretary,** On behalf of Ludlow Trust **Chair, etc)** Company (Southampton) ~~**e**~~ Limited (Trustee) ~~e e ee~~ **Date** 26 March 2026 ~~Pe~~ **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**CC16a**
31/10/2024
30/10/2025
**1134434**
**The Doris Louise Hailes Charitable Trust**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~==~~|| |---|---| |**Section A Receipts and payments**|| |**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**|| |**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**|| |**A1 Receipts**|| |Income From Investments
**33,604**
**-**
**-**
**33,604**
**20,940**
Interest Received
**914**
**-**
**-**
**914**
**190**
Investment Interest
**-**
**-**
**-**
**-**
**8,849**
**-**
**-**
**-**
**-**
**-**
**_Sub total_**_(Gross income for_
_AR)_
**34,518**
**-**
**-**
**34,518**
**29,979**
~~=== =>~~|| |**A2 Asset and investment sales,**
**(see table).**
Sale Of Investments
**-**
**-**
**770,445**
**770,445**
**257,612**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**770,445**
**770,445**
**257,612**
**_Total receipts_**
**34,518**
**-**
**770,445**
**804,963**
**287,591**
~~————~~|| |**A3 Payments**|| |Grants Awarded
**91,196**
**-**
**-**
**91,196**
**10,870**
Investment Manager Fees
**-**
**-**
**11,117**
**11,117**
**4,785**
Trust Administration Fees
**7,068**
**-**
**-**
**7,068**
**-**
Independent Examiners Fees
**600**
**-**
**-**
**600**
**-**
Accountancy
**3,396**
**-**
**-**
**3,396**
**6,380**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 102,260**
**-**
**11,117**
**113,377**
**22,035**
~~=—=====~~|| |**A4 Asset and investment**
**purchases, (see table)**
Investment Purchases
**-**
**-**
**691,011**
**691,011**
**262,013**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**691,011**
**691,011**
**262,013**
**_Total payments_**
**102,260**
**-**
**702,128**
**804,388**
**284,048**
**_Net of receipts/(payments)_**
**- 67,742**
**-**
**68,317**
**575**
**3,543**
**A5 Transfers between funds**
**56,707**
**- 56,707**
**-**
**-**
**A6 Cash funds last year end**
**15,562**
**7,013**
**22,575**
**19,032**
**_Cash funds this year end_**
**4,527**
**-**
**18,623**
**23,150**
**22,575**
~~——SS55=~~
~~===>>=>~~|| CCXX R1 accounts (SS) 26/03/2026 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||| |---|---|---|---|---|---| |||**Unrestricted**
**Restricted**||**Endowment**|| |**Categories**|**Details**|**funds**
**funds**||**funds**|| |||**to nearest £**
**to nearest £**||**to nearest £**|| |**B1 Cash funds**|**-**
**18,623**
**4,527**
**-**
**-**
**-**
**-**
**-**
# **4,527**
**-**
**18,623**
**_Total cash funds_**
Capital Account
Income Account
~~SEE~~||||| ||(agree balances with receipts and payments|(agree balances with receipts and payments|||| ||account(s))|OK
OK||OK|| |||**Unrestricted**
**Restricted**||**Endowment**|| |||**funds**
**funds**||**funds**|| ||**Details**|**to nearest £**
**to nearest £**||**to nearest £**|| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===>~~||||| ||**Details**|**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**|| |**B3 Investment assets**|**Endowment**
**-**
1,444,281
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Investment Portfolio
~~=—====~~||||| ||**Details**|**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**|| |**B4 Assets retained for the**
**charity’s own use**|~~= ~~|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===~~|||| |||**Fund to which**
**Amount due**||**When due**|| ||**Details**|**liability relates**
**(optional)**||**(optional)**|| |**B5 Liabilities**|**-**
**-**
**-**
**-**
~~===~~||||| |Signed by one or two trustees on
behalf of all the trustees|Signature|Print Name||Date of
approval|| |||Christopher Thurlow on behalf of
Ludlow Trust Company (Southampton)||26 March 2026|| |||Limited(Trustee)|||| Signed by one or two trustees on behalf of all the trustees CCXX R2 accounts (SS) 26/03/2026 2 ## **Independent Examiner's Report to the Trustees of The Doris Louise Hailes Charitable Trust** I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 October 2025 ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Katie Wilson FCA Blue Spire Limited Cawley Priory South Pallant Chichester West Sussex PO19 1SY 26 March 2026 Date