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2021-12-31-accounts

SWAFFHAM PARISH CHURCH PAROCHIAL CHURCH COUNCIL

Following a directive from the Diocese in March 2020, due to COVID restrictions imposed, all meetings were cancelled with the last PCC meeting held on 19[th] February 2020. The first meeting after this imposed break was held on 7[th] October (pre AV&CM) and the annual meeting took place Sunday, 11[th] October 2020. This was followed by a more routine return of monthly meetings with first one being held on 28[th] October 2020.

Summary of meeting minutes, held Wednesdays as permitted during 2020/21. (12 regular meetings; 1 extra meeting; no meetings in August & December.

Chairman : Revd J Allan (13); Parish Officers & Committee members : Messrs R Clark (Gift Aid & Electoral Roll Officer)(8); N Revill ( Treasurer ) (3); Revd Hilary de Lyon (1); Revd V Venmore-Rowland (4); Mesdames J Buckley-Stevens (9); G Ellison (8); S Fowler ( Churchwarden )(9); J Hayes-Griffin(Fabric Officer)(8); M Heale (5); B Humes (1); S Matthews(10); I Ranner ( Secretary ) (13); (f igure in brackets denotes meetings attended)

1. Matters Arising from the AC&VM 11[th] October 2020 & agreed at the post-AVCM meeting on 28[th] October 2020

2. Matters Arising from the Annual meetings as listed below:

a. Annual Vestry Meeting, 18[th] April ‘21 & agreed at the PCC meeting on 28[th] April 2021.

'Swaffham PCC is a Registered Charity - number 1134160'

12/10/22 page 1

Parish Officers were elected as follows: Vice Chair – no-one proposed; Secretary – Irene Ranner; Treasurer & Electoral Roll Officer – Ralph Clarke; Fabric Officer – Jan Hayes-Griffin; Safeguarding Officer - Irene Ranner; Standing Committee - Vicar, Churchwardensx2, Secretary & Treasurer & Fabric Officer.

3. Matters Arising from the PCC meetings: (listed alphabetical order for ease of collation)

The clergy are also planning further involvement of children in our main service, looking for a way of accommodating Sunday School & strengthening links with both Swaffham schools. It is also hoped to introduce a ‘Mother & Toddler’ morning, possibly on a Tuesday.

'Swaffham PCC is a Registered Charity - number 1134160' 12/10/22 page 2

viii. Remembrance Service, Sunday 8[th] November 2020. The arranged event at the War Memorial & afterwards in Church was cancelled. Wreath laying took place without the ceremony of previous years. Thanks recorded to Bernard & Gloria Hunt for stewarding, thus enabling the Church to be open after this, for 2 hours, from 11.00am – 1.00pm.

Vote of Thanks recorded to Norman for his attention & work as Treasurer whilst in post.

xiii. St Martin’s in the Field’s Voices, presented Concert on Friday, 15[th] October ’21 . After staying overnight & they also held a workshop for our choir & others.

Both the Clergy & our Treasurer, Ralph, are proficient in basics of website; with the Clergy handling A Church Near You & Facebook; it is also hoped to pick up the Twitter account. Attention is being given to the website by the clergy, since the retirement of editor Ron Westrup, as they are anxious to see this facility continuing.

4. Committee reports as received were circulated:

Alms & Missions; Breckland Deanery Synod; Churches Together; Flower Group; Buzzbox Team; Mother’s Union; Schools – Infant & Junior; Social; Website & Electronic Media.

I Ranner (Secretary)

'Swaffham PCC is a Registered Charity - number 1134160' 12/10/22 page 3

Swaffham PCC

Receipts and payments Selected period: 01 January 2021 to 31 December 2021

From 01 January 2021 01 January 2020
Note To 31 December 2021 31 December 2020
Windows Green Des - Windows Green Des (Designated) Fund
Income and endowments
Investments
CBF Deposit Int 2.85 -
Total Investments 2.85 -
Total Income and endowments 2.85 -
Expenditure
Other expenditure
Window reglazing 8,282.09 -
Total Other expenditure 8,282.09 -
Total Expenditure 8,282.09 -
Excess of Income and endowments over Expenditure (8,279.24) -
Brought forward balance 7,077.88 7,077.88
Adjustments - 7,077.88
Total carried forward balance (1,201.36) 7,077.88
Church Rooms - Church Rooms Fund (Designated) Fund
Expenditure
Other expenditure
Minor Repairs 123.72 -
Insurance 2,548.72 -
Utilities 301.25 -
Total Other expenditure 2,973.69 -
Total Expenditure 2,973.69 -
Excess of Income and endowments over Expenditure (2,973.69) -
Brought forward balance (4,658.73) (4,658.73)
Adjustments - (4,658.73)
Total carried forward balance (7,632.42) (4,658.73)
Fabric Des - Fabric Des (Designated) Fund
Income and endowments
Investments
CBF Deposit Int 3.93 -
Transfer from General (Part CBF Div) 2,427.33 -
Total Investments 2,431.26 -
Total Income and endowments 2,431.26 -
Expenditure
Other expenditure
Heating System Maintenance 676.74 -
Minor Repairs 375.40 -

(3 September 2022 11:26 am) Page 1 of 6

From 01 January 2021 01 January 2020
Note To 31 December 2021 31 December 2020
Routine maintenance/cleaning 1,360.80 -
Total Other expenditure 2,412.94 -
Total Expenditure 2,412.94 -
Excess of Income and endowments over Expenditure 18.32 -
Brought forward balance 7,388.68 7,388.68
Adjustments - 7,388.68
Total carried forward balance 7,407.00 7,388.68
Fabric Rest - Fabric Rest (Restricted) Fund
Income and endowments
Donations and legacies
Income Tax Recovered 80.50 -
Town Estates 5,851.00 -
Total Donations and legacies 5,931.50 -
Investments
CBF Deposit Int 12.75 -
CBF Inv Fund Income 97.17 -
Total Investments 109.92 -
Total Income and endowments 6,041.42 -
Expenditure
Other expenditure
Minor Repairs 1,599.59 -
Tower repairs 1,087.20 -
CCTV 4,311.99 -
Total Other expenditure 6,998.78 -
Total Expenditure 6,998.78 -
Excess of Income and endowments over Expenditure (957.36) -
Brought forward balance 26,124.53 26,124.53
Adjustments - 26,124.53
Total carried forward balance 25,167.17 26,124.53
Filling The Gap - Filling The Gap (Restricted) Fund
Income and endowments
Donations and legacies
Donations (Restricted) 10.00 -
Grants 200.00 -
Total Donations and legacies 210.00 -
Investments
CBF Deposit Int 0.02 -
Total Investments 0.02 -
Total Income and endowments 210.02 -
Excess of Income and endowments over Expenditure 210.02 -
Brought forward balance - -
Total carried forward balance 210.02 -

Windows East Rest - Windows East Rest (Restricted) Fund

Income and endowments

(3 September 2022 11:26 am) Page 2 of 6

From 01 January 2021 01 January 2020 To 31 December 2021 31 December 2020

Note

Donations and legacies
Income Tax Recovered 38.25 -
Donations (Restricted) 71.00 -
Total Donations and legacies 109.25 -
Investments
CBF Deposit Int 2.42 -
Total Investments 2.42 -
Total Income and endowments 111.67 -
Excess of Income and endowments over Expenditure 111.67 -
Brought forward balance 4,885.23 4,885.23
Adjustments - 4,885.23
Total carried forward balance 4,996.90 4,885.23
Bells - Bells (Restricted) Fund
Income and endowments
Donations and legacies
Donations (Restricted) 166.05 -
Total Donations and legacies 166.05 -
Other trading activities
Donations/Fees for Church Use 200.00 -
Total Other trading activities 200.00 -
Investments
CBF Deposit Int 0.34 -
Total Investments 0.34 -
Total Income and endowments 366.39 -
Expenditure
Other expenditure
Minor Repairs 199.26 -
Total Other expenditure 199.26 -
Total Expenditure 199.26 -
Excess of Income and endowments over Expenditure 167.13 -
Brought forward balance 658.13 658.13
Adjustments - 658.13
Total carried forward balance 825.26 658.13
Flowers Legacy - Flowers Legacy (Restricted) Fund
Income and endowments
Investments
CBF Deposit Int 1.38 -
CBF Inv Fund Income 490.64 -
Total Investments 492.02 -
Total Income and endowments 492.02 -
Excess of Income and endowments over Expenditure 492.02 -
Brought forward balance 1,033.05 1,033.05
Adjustments - 1,033.05
Total carried forward balance 1,525.07 1,033.05

(3 September 2022 11:26 am) Page 3 of 6

From 01 January 2021 01 January 2020 To 31 December 2021 31 December 2020

Note

Flowers Gen - Flowers Gen (Restricted) Fund

Flowers Gen - Flowers Gen (Restricted) Fund
Income and endowments
Donations and legacies
Income Tax Recovered 50.00 -
Total Donations and legacies 50.00 -
Other trading activities
Wedding Flowers 70.00 -
Christmas Flower Decs 170.00 -
Total Other trading activities 240.00 -
Total Income and endowments 290.00 -
Expenditure
Other expenditure
Christmas Flowers 15.00 -
Harvest Flowers 64.14 -
Wedding Flowers Exp 96.20 -
Total Other expenditure 175.34 -
Total Expenditure 175.34 -
Excess of Income and endowments over Expenditure 114.66 -
Brought forward balance 936.36 936.36
Adjustments - 936.36
Total carried forward balance 1,051.02 936.36
Windows Green Rest - Windows Green Rest (Restricted) Fund
Income and endowments
Investments
CBF Deposit Int 5.94 -
Total Investments 5.94 -
Total Income and endowments 5.94 -
Expenditure
Other expenditure
Masonry repair 4,800.00 -
Window reglazing 12,472.63 -
Total Other expenditure 17,272.63 -
Total Expenditure 17,272.63 -
Excess of Income and endowments over Expenditure (17,266.69) -
Brought forward balance 15,187.92 15,187.92
Adjustments - 15,187.92
Total carried forward balance (2,078.77) 15,187.92
Discretionary - Discretionary (Restricted) Fund
Excess of Income and endowments over Expenditure - -
Brought forward balance 8.93 8.93
Adjustments - 8.93
Total carried forward balance 8.93 8.93

Flowers Festival - Flowers Festival (Restricted) Fund

(3 September 2022 11:26 am) Page 4 of 6

From 01 January 2021 01 January 2020 To 31 December 2021 31 December 2020

Note

Excess of Income and endowments over Expenditure - -
Brought forward balance 708.31 708.31
Adjustments - 708.31
Total carried forward balance 708.31 708.31
- Organ (Restricted) Fund
Income and endowments
Investments
CBF Deposit Int 1.78 -
Total Investments 1.78 -
Total Income and endowments 1.78 -
Expenditure
Other expenditure
Organ Maintenance 535.00 -
Total Other expenditure 535.00 -
Total Expenditure 535.00 -
Excess of Income and endowments over Expenditure (533.22) -
Brought forward balance 3,746.18 3,746.18
Adjustments - 3,746.18
Total carried forward balance 3,212.96 3,746.18
al - General Fund (Unrestricted) Fund
Income and endowments
Donations and legacies
Tax Efficient Planned Giving 17,631.57 -
Income Tax Recovered 6,501.74 -
Collections (Cash) 2,233.72 -
Other Planned Giving 2,134.42 -
Visitors Donations 1,387.34 -
Donations (General) 5,163.29 -
Legacies (General) 10,500.00 -
Town Estates 5,896.38 -
Grants 30.00 -
Total Donations and legacies 51,478.46 -
Other trading activities
Christmas Bazaar 1,596.85 -
Cycle Ride 475.48 -
Other Fund Raising 1,054.70 -
Sunday Coffee 68.96 -
Saturday Morning Coffee 360.28 -
Statutory Fees 2,791.00 -
Donations/Fees for Church Use 350.00 -
Total Other trading activities 6,697.27 -
Investments
CBF Deposit Int 0.28 -
CBF Inv Fund Income 4,854.63 -
Total Investments 4,854.91 -

Organ - Organ (Restricted) Fund

General - General Fund (Unrestricted) Fund

(3 September 2022 11:26 am) Page 5 of 6

From 01 January 2021 01 January 2020
Note To 31 December 2021 31 December 2020
Total Income and endowments 63,030.64 -
Expenditure
Raising funds
Fund Raising Costs 77.17 -
Total Raising funds 77.17 -
Other expenditure
Parish Share 37,000.00 -
Clergy Expenses 516.42 -
Costs of Services 956.42 -
Minor Repairs 107.52 -
Insurance 6,354.57 -
Utilities 5,838.14 -
Organist Salary 4,500.00 -
Admin/Posts/Phones/Stationery 2,269.47 -
Bank Charges 321.78 -
Transfer to Fabric (Designated) 2,427.33 -
Total Other expenditure 60,291.65 -
Total Expenditure 60,368.82 -
Excess of Income and endowments over Expenditure 2,661.82 -
Brought forward balance 7,561.40 7,561.40
Adjustments - 7,561.40
Total carried forward balance 10,223.22 7,561.40

(3 September 2022 11:26 am) Page 6 of 6

THE CHURCH OF ENGLAND Diocese of Norwich Independent Examiners Certificate Report to the trusteesl members ofr. ETtriL r £T On accounts for the year ended: 3 I f)tiLcM6G4 2oz I Charlty no {rf any): 113L+lbO I r8POrt lo the InJstees on my examination of the accounts of the above charfty (Yhe Trusf) forthe year endedS'11 1112ts21 Responslbllities and ba515 of report As the chadty's trustees, you a￿ responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the A￿). I report in respfjct of my 8xamlnation of the Trust's ac¢x)unts carried oui under section 145 of the 2011 Act and in carylng out my examination, I have followed all the applicable Directions given by the Charity Commisslon und&r Se￿On 14515Xb) of the Act. Independent examlnerfs statement F-JeS he charil being sin ceed ndl dlo elete [] ethe t 8ppIIc I have completed my examination. I confirm that no material matters have come to my attention in connection wth the examination (other than that disdosed below ') which gives m8 cause to believe that in, any material respecL' ation • the attounling records were not kept in accordance with seclion 130 of the Charities A¢t' or . the accounts did not accord with the accounting records", or • the accounts did not ¢ompfy with tho applicable requirements concerning the fO￿n and content of accounts sel out in th8 Charities (Accounls and Reports} Regulations 2008 other than any requirement that the accounts give a Irue and fail view IA... independonl èxamination. I have nn roncems have come across no other matters in connechon with the examinatson to which attentlon should be drawn in this roport in ￿der to enable a proper understanding of the accounts to be reached. . Please delete the wonls in brackets rffhey do rK)t apply. Signed= Date: 02 2022 Name". IER