SWAFFHAM PARISH CHURCH PAROCHIAL CHURCH COUNCIL
No meetings took place between March & October 2020 due to COVID restrictions imposed, essential business being conducted via email. First meeting held was the pre-Annual Meeting of Parishioners (‘Vestry’ Meeting) and Annual Parochial Church Meeting (APCM), which had been postponed from March 2020. This eventually took place on Wednesday 7[th] October 2020 & was followed by the annual meetings on Sunday, 11[th] October 2020
Summary of meeting minutes, held Wednesdays as permitted during 2020/21. (5 regular meetings; 1 extra meeting; no meetings in August & December)
Chairman : Revd J Allan (6); Parish Officers & Committee members : Messrs N Revill ( Treasurer/ Gift Aid Officer ) (4); R Clarke (1); Revd Hilary de Lyon (1) Mesdames J Buckley-Stevens (4);G Ellison (5); S Fowler ( Churchwarden )(6); J Hayes-Griffin (6); M Heale (3); B Humes (1); S Matthews(5); I Ranner ( Secretary ) (6); (f igure in brackets denotes meetings attended)
1. Matters Arising from the last AC&VM on 24[th] March 2019
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a. Deanery Synod only one representative was elected for a 3 year term at the APCM in October 2020; but no Synod meetings had been held since 16[th] October 2019. Two PCC members subsequently volunteered but as the PCC is not normally the electoral body for Deanery Synod, procedures needed to be checked, Sidesmen review & vacancies still in hand.
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b. i. Annual Church Meeting dates for 2021 – It was agreed that these would be held as two separate meetings; Annual Meeting of Parishioners (Vestry meeting) , to elect Churchwardens, Sunday, 18[th] April 2021 - 10.30am, in Church at the end of the 9.30am Eucharist service.
- ii. Annual Parochial Church Meeting , for PCC reports & election of PCC members, Sunday, 16[th] May 2021 - 10.30am, in Church at the end of the 9.30am Eucharist service.
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c. Committees review – ongoing.
2. Matters Arising from the PCC meetings: (listed alphabetical order for ease of collation)
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a. Diocesan Matters:
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i. Archdeacon’s Deanery Plan – The October 2020 meeting opened with a slide show which explained the thoughts behind the proposed re-organisation and plans for the Development of Ministry in the Breckland Deanery for the future 20 years. A thought-provoking plan which was supported by a useful handout detailing the whole scheme & plans for a successful outcome.
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ii. Confirmation: Two candidates, Becky Humes & Irene Gibbon, from our congregation were confirmed at a Deanery Service on Sunday, 23[rd] February , 10.30am at Breccles Church (Wayland Group).
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b. Electronic Media & Website: Ron Westrup continued to oversee this important form of communication.
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c. Fabric: Mike Flynn continues to assist greatly, whilst not resuming the Fabric Officer role and not a PCC member. The role of Fabric Officer remains under discussion with some hopeful avenues explored.
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d. Fund Raising & future events: All ideas have been postponed until further notice due to ‘lockdown’ restrictions. This included the Christmas Tree Festival and all the other similar events which have previously taken place at various times in past years.
However Anne Handley organised a Christmas Raffle again for Church Funds & invited everyone to take part.
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i. Christingle – (monies for Childrens Society); usually December service, postponed until Feb 2021.
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ii. Christian Aid – Churches Together have been asked to fund raise within their own churches.
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e. Future planning & outreach. Whilst restrictions remained, attention was given to several ideas which were looked at, explored & implemented. This included introducing ‘Zoom’, for PCC & other meetings for those who are able to participate; plus the transmission of weekly service via Facebook in order to maintain contact with the wider congregation.
d. Parish Matters & Pastoral
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i. Appointment of new curate: C onfirmed that Victoria Venmore-Rowland , currently training at Cuddesdon, should be joining us in June 2021. Her ordination will be at 10.30am, 27[th] June, in Norwich Cathedral.
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ii. Church representatives, PCC members & other parish groups . These have been impacted by Covid regulations and their consequences.
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Churchwarden – due to current Covid restrictions no Archdeacon’s Visitation services were held so our churchwarden, Sheila Fowler, was sworn in by phone, by the Rural Dean, Revd Stephen Thorp .
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PCC – there are still vacancies.
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Deanery Synod – two new representatives to be elected at the Annual meeting of parishioners.
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iii. Church Services for December & Christmas – were held within the COVID 19 guidelines current at that time. All these details were published, wherever possible, in local newsletter & posted to the Parish & Church of England websites.
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After second lockdown, 9.30 services resumed again on Sunday 6[th] .
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T he Church was opened for Individual private prayer, but only when continuous stewarding could be arranged.
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Christmas Services: - Midnight Mass 11.30pm; Christmas Day 10.00am Eucharist.
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There was a 9.30am Eucharist service on Sunday 27[th ] December
- 'Swaffham PCC is a Registered Charity - number 1134160' 10/09/21 page 1
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iv. Parish Newsletter: Rev’d Janet continues to prepare and arrange distribution of regular updates. Also, with the help of Rev’d John Handley, full details have also been published in the local ‘free’ papers.
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v. Remembrance Service, Sunday 8[th] November. The arranged event at the War Memorial & afterwards in Church was cancelled. Wreath laying took place without the ceremony of previous years. Schools held their own ceremonies, the Vicar provided videos for the Swaffham Primary Schools, and a 2 minute silence was observed in Church on 11[th] November. Thanks recorded to Bernard & Gloria Hunt for stewarding, thus enabling the Church to be open after this, for two hours, from 11.00am – 1.00pm.
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e. Retirements; Resignations & Welcome
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i. Norman Revill retired as Treasurer and handed all Finance matters, wef Tuesday 16[th] March, over to Ralph Clarke, who was subsequently co-opted onto the PCC prior to the ACM. Vote of Thanks recorded to Norman for his attention & work as Treasurer whilst in post.
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f. Schools – The links between Church & Swaffham Schools continue
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i. Infants School – Regular updates have been given by Revd Janet Allan.
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ii. Junior School - Progress reports were received from school governor, Revd Hilary De Lyon.
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g. Miscellaneous
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i. Access to the Ashes site – provision of paved pathway. A letter had been received from the Town Council requesting the installation of a paved pathway from the South footpath to the paved Ashes Memorial site. It was agreed that this suggestion has our support. The Town Council applied for the faculty, will proceed with their plans to install the upgraded path, as & when the faculty is received.
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ii. Ashes site reserve request , from family of Jean Steed, to reserve the space in front of that of her twin, Joyce Askew. PCC unanimously agreed to this request. Family will proceed accordingly, contacting the Diocese directly etc.
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iii. Bench in the Churchyard by Ashes site. Request received but denied after due consideration. Given the number of recent requests this was agreed as policy.
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iv. Churchyard / Duck invasion Concern over the ever increasing number now ‘in residence’. Town Council was approached in regard of the best way to deal with this. This matter is on-going & continually monitored by various PCC members. Feeding of the birds, by specific individuals, is being discouraged.
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v. Cleaning of the Church – Thanks recorded to those who have assisted on an ad hoc basis since the deep clean took place earlier in the year. Several future alternatives were proposed, but it was agreed that it would need to be done by volunteers in the immediate future.
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vi. ‘Bats’ are an additional problem. Ideas were mooted & still to be investigated as how best to improve the church environment and reduce the health risk to congregations and visitors.
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vii. Dossal cleaning this was undertaken by Traci Horton (Poppi’s). The re-setting & re-ordering of the Lady Chapel was completed mid / late November by Ralph Clarke.
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viii. Food Parcels from the Diocese for distribution to certain families in need. The Diocese initially sent 11 parcels to our Parish & 6 to Sporle. Deliveries were carried out during summer holiday & will do so during future school holidays. The Vicar recorded thanks to those who distributed these.
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ix. Use of Zoom for future communication . In order to maintain regular Parochial Church Council meetings as well as availability to those within the congregation for whom it helps, and who cannot come to church in person, we have a (monthly) professional subscription. Facebook continues to have value in outreach to the wider community.
3. Committee reports as received were circulated: Alms & Missions; Breckland Deanery Synod; Churches Together; Flower Group; Buzzbox Team; Mother’s Union; Schools – Infant & Junior; Social; Website & Electronic Media.
I Ranner (Secretary)
'Swaffham PCC is a Registered Charity - number 1134160'
10/09/21 page 2
THE CHURCH OF ENGLAND Diocese of Norwich Independent Examiners Certificate Rèport to th? trustee$l members of: On accounts for thè yaar •nd•d: 31 Its" Charlty no Ilf •nyl- I rgport ¢0 the tru51ees on rny examination of th8 3eeount$ of th8 8bove charity llhe Trust") for th8 yearended 411111 2kn- Rèsponsibi1Stl•s and basis of report As the eharity's ¢rustees, you are responsible for the preparation of the aoUntS in accordance with the requirements of the Charities Act 20111.lhg Act'l. I report in respact of my #¥amin3lion of the Trust's accounts carried out under $8¢1ion 145 of the 2011 Act and in carying Dut my examination, I have followed all the applicable Directions glven by the Charity Cornrnission under section 14515llbl of the Act. Ind8Pgndgnt gxamlnerfs statement tTho*rity'w05s inc ing aqrfalffied ber of I havè complètèd my exarnin8tion. I confirm that no material matters havè com8 to Thy attention in )nnection wlh the examination (othèr than that disclosed below'l which gives me cause to beliève that in, any material respect.. 8xceed £250,000 lam d io urydortake th_eJKamin • thè accounting records were not kept in accordanc8 with section 130 of the Charities Act., or the accounts d¥J rK>t accord with the accounting records,. or the a¢counlS did not comply with the applicabl8 rèquirements ¢wceming the foryn and contsnt of accounts s8t out in the Charities IAccounts and Reports) Regulats"ons 2008 other th8n any rgquirement thal the accounts giv8 a 'tru8 8nd fair. view which is not a matter cons4d&r8d as part of 8n independ&nt 8xaminatiort. I have no concems and have o)me across no othor matters in connection wth the examination to which attenb.on should be drawn in this report in order to enable a proper undarst8nding of the accounts to be reached. ' Please delete the words in the bCketS if théy do not apply. Signèd.. k-kni J NJcw> Date.. 21212021 Name.. IER Oct 2018
Relevant professional qualificationlsl or body Irf any) JIA Address- Yixjrtj Sèetlon B Disclosure Only complete if the examsnèr needs to highlight material matters of concern15ee CC32, Independent examinatlon ol charity accounts: directlons and guidance for examiners). Give here brlef detalls of any items that the e¥aminer W15hes to dlsclos* IER Ott 2018
ST PETER & ST PAUL'S CHURCH. SWAFFHAM BALANCE SHE IDETAILEDI Asat 31.12.2020 Asat 31.12.2019 CURRENT ASSETS Barclay3 Communty Account Petty Cash Flower Fund Cash CBF D8PO8It Account 7,055.38 210.07 0.00 63.734.06 4,143.76 180.07 224.54 58,223.40 Total Current Assats LIABILrriES Sundry Creditors 70,999.51 62,771.77 341.64 168.74 Total Liabilltl 341.64 168.74 Net Asset 8urplu8 Idaficlti 70,657.87 62,603.03 RESERVES Excess Income IIDefi¢itl for Year stsrting Balances 8,054.84 62.603.03 30,334.21 32.268.82 Total Reserves 70,657.87 62,603.03 REPRESENTED BY FUNDS.. unrestrted Designated Restrictèd 7,561.40 9,807.83 53.288.64 4.601.27 12,160.36 45,841.40 70,657.87 62,603.03 Other rnoneta 9157.72 shares held in CBF Investment Fund made up of various investments as described on Page 3 On 31st December 2020 the value of one share in the fund was 2048.73 pence11916.91 al 31.12.191, giving St P8t8r & Sl Pauls Church a lotsl investment at 31 st Dgcember 2020 of £187,616.96 {£175,545.25 at 31.12.191 Stock ol Churth Guides and Sales Tatle Goods ed Assets Church Rooms. Campingland Office Computer in Vicarfs Vestry Pay• 1
ST PETER & ST PAUL'S CHURCH, SWAFFHAM SUMMARY OF INCOME AND EXPENDITURE BY FUND SEE INDIVIDUAL FUND PAGES FOR FULL 8REAKDOWN 2020 2019 INCOME General Fund Fabric FundlRestricledl Fabric Fund IDGsignatedl Organ Fund Church Rooms Fund Flower Fund Bells Fund Discretionary Fund Windows Fund {Reslrictedl Windows Fund (Designated) 53,221.02 8,483.96 2,353.93 15.66 85,767.22 10.517.50 5,034.75 29.19 424.58 2,098.39 771.40 72.09 10,107.69 7.048.65 1,386.06 2.72 0.43 1,375.18 29.23 TOTAL INCOME 66.868.19 121,871.46 EXPENDITURE General Fund Fabric FundlRestrictedl Fabric Fund (Designated) Organ Fund Church Rooms Fund Flower Fund Bells Fund Discretionary Fund Windows Fund (Restridedl Windows FUndlDesnated 50,260.89 3,193.97 0.00 346.80 4,735.69 176.00 0.00 100.00 83.230.97 1,624.61 0.00 0.00 3.719.52 1,893.90 950.35 117.90 0.00 TOTAL EXPENDITURE 58.813.35 91,537.25 EXCESS INCOMEI-EXPENDITURE 8,054.84 30,334.21 Page 2
ST PETER & ST PAUL'S CHURCH. SWAFFHAM SUMMARY OF FUNDS 31.12.2020 31.12.2019 Gener81 Funds Fabric Fund Restricted Fabric Fund Designated Organ Fund Church Room Flower Fund Bell Fund Discretionary Fund Windows Fund Restricted Windows Fund Designated Seg also below See also below 7,561.40 26,124.53 7,388.68 3,746.18 4.658.73 2.677.72 658.13 8.93 20,073.15 7,077.88 4,601.27 20,834.54 5,034.75 4,077.32 76.96 1,467.66 655.41 108.50 18,697.97 7,048.65 Deficlt See also below 70,657.87 62,603.03 INVESTMENTS Gener81 Fund Fabric Fund Flower Fund 166,301.36 4.507.62 16,807.98 159,818.73 1 5,726.52 187,616.96 175.545.25 General Fund Moved from Fabric 2020 8117.29 Shares In CBF Investment Fund held for ecclesiastical purposes from sale of Church Cottagg Until 2019 incorne from these Shares was Designated lo Fabric Fund bul in 2020 these We deemed lo be General Fund Income but the PCC has designated that 50 /0 of the income be transferred from General lo Fabric (Designated) Fabric Fsjnd 220.02 Shar8s in CBF Investment Fund as a result of a legacy of £2.SOO Flower Fund 820.41 Shares in CBF Investh)ènt Fund purchased with a legacy of £5,000 TRUSTEES APPROVAL These Accounts were approved by the Parochial Church Councll on and signed on its behalf by ev Janet Alan Chair Nomian Revill Treasurer The contents of Pages 4 to 15 fom) part of Ihese accounts Pag• 3
ST PETER & ST PAUL'S CHURCH, SWAFFHAM GENERAL FUND IUNRESTRICTEDI INCOME AND EXPENDITURE From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Income and endowments from: Donations and legacies.. Tax efficient planned giving Income Tax Recovered Collections Other planned giving 2nd and Other Collections (See Page 151 Visitors Donations Donations (Generall Commonwealth War Graves Grant Legacies Listed Plaees of Worship Grant Town Estates (Generall DonationslFees for use of Church 21,OSS.60 8,976.03 3,088.10 2.612.60 490.37 440.55 1,645.39 0.00 500.00 0.00 2.925.00 1,010.00 21,209.27 8.672.09 8,819.05 2,701.00 2,589.00 2.896.89 1,539 64 0.00 8,500.00 0.00 2,WO.00 1,36S.00 Total Donations and Leg8cles 42.743.64 60,291.94 Other Trading Activits'es Gift Day Christmas Bazaar Flower Festival Cycle Ride Other Fund Raising Patronal Festival Christmas Trge Festival Garden Fete Sunday Coffee Saturday Morning Coffee Newsletter Advertising Slalulory Fees 0.00 0.00 0.00 256.74 518.00 0.00 2.858.26 3,749.73 0.00 0.00 631.01 0.00 2,449.49 0.00 407.91 8,164.72 147.50 7,032.00 0.00 75.56 1,842.55 0.00 3,126.00 rolal Other Treding Actiwbes 5,818.85 25,440.62 Investments C8F Deposit Fund Interest (Gen) CBF Inv Fund Dividend 0.00 4.658.53 Tot81 Investments 4.658.53 Other Income Total Other Income Total Income and Endimiments 53.221.02 85,767.22 Expgndlturn on Next Page Page 4
ST PETER & ST PAUL'S CHURCH, SWAFFHAM GENERAL FUND IUNRESTRICTED} INCOME AND EXPENDITURE- CONT'D From 01.01.2020 To 31.12.2020 01.01.2019 31.12.2019 Expendlture on: Costs of generating funds Salurdaylsunday Coffee Momings Fund Raising Costs 105.77 92.79 369.39 611.80 Tolal Costs of Generating Funds 198.56 981.19 Church Activities Missionlrelief agancies (See Page 15) Other Charitable Donsalions {See Page 151 Parish Share Clergy Expenses Costs of Service5 Healing System Maintenance Insurance 3,272.00 490.37 22,000.00 492.30 494.92 292.00 6,349.41 5,869.07 8.00 309.20 20.00 4,500.00 3,458.28 177.50 2,329.28 3,371.00 2,589.00 47,999.96 1.044.42 1.539.91 969.96 6,203.28 8,937.74 44.00 565.70 137.85 4,255.00 4,591.96 Bookstall Bank Charges Cost of Social Events and Presentations Organlsl Salaries Adminlstationerylphonelpostages Wedding Fair Transter to Fabric IDesignatedl 50Vo Share Div Total Church Activities 50.062.33 82,249.78 Total Exp•ndlture 50,260.89 83.230.97 Excess Incomel-Expendilure Brought Forward Balance 2,960.13 4,601.27 2,536.25 2,065.02 Carrlod Forward Balan¢• 7,561.40 4.601.27 Page 5
ST PETER & ST PAUL'S CHURCH. SWAFFHAM FABRIC FUND IRESTRICTEDI INCOME AND EXPENDITURE From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Income Donations Income Tax Rewvered Town Eslales Listed Places of Worship Grant Grants Legacy CBF Deposit Fund Interest CBF Invostmenl Fund Dividend 2,417.00 0.00 5,849.00 0.00 0.00 0.00 91.70 126.26 5,000.00 768.00 0.00 0.00 103.95 4,645.55 Total In¢om• 8,483.96 10.517.50 Exponditure on Roof Ajarm Architects and Professional Fees Churchyard Minor Repairs Sound and Loop System EleclriclLighting Maintenance Routine M8inlenance WIIFI Survey & Installation 547.r o.oo 0.00 532.51 0.00 0.00 2.114.40 0.00 489.46 0.00 0.00 502.12 0.00 463.63 169.40 Total Exp•ndltur• 3.193.97 1,624.61 Excess IncomellExpendilurel Brought Forward Balance 5,289.99 20,834.54 8,892.89 11,941.65 Carrièd Forward Balance 26.124.53 20,834.54 Page 6
ST PETER & ST PAUL'S CHURCH. SWAFFHAM FABRIC FUND IDESIGNATEDI INCOME AND EXPENDITURE Fmm 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Income Legacies CBF Detx)sit Fund Interest Transfer from General Fund1509h Inv Incl 0.00 24.65 2,329.28 5,000.00 34.75 0.00 Total Income 2.353.93 5.034.75 Exp8nditur• Total Expendltur• 0.00 0.00 Excess Incom81-Expenditure Brought Forward Balance 2,353.93 5,034.75 5.034.75 0.00 Carried For4¥ard Balanc• 7,388.68 5,034.75 Pag• 7
ST PETER & ST PAUL'S CHURCH. SWAFFHAM ORGAN FUND (RESTRICTED) INCOME AND EXPENDITURE From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Income C8F Deposit Fund Interest Listed Places Worship Grant (VAT ReQ 15.66 29.19 0.00 Total Income 15.66 29.19 Exp•ndituro Organ Maintenance 346.80 0.00 Total Expendlture 346.80 0.00 Excess Incomel-Expenditure Brought Forward Balance -331.14 4,077.32 29.19 4,048.13 Carrled Forward Balance 3,746.18 4.077.32 Page 8
ST PETER & ST PAUL'S CHURCH. SWAFFHAM CHURCH ROOMS FUND IDESIGNATEDI INCOME AND EXPENDITURE From 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Incom• CBF Interest Sw8ffham Phoenix Income Other Renlalsllncome 0.00 0.00 0.00 0.00 416.00 424.58 Total Income 0.00 Expenditure 338.92 1,592.97 2,803.80 1,010.34 2,276.18 433.00 Insurance MainlenancelRepairs Total Exponditure 4,735.69 3.719.52 Excess Incomel-Expenditure Brought Forward Balance 4,735.69 76.96 -3,294.94 3,371.90 Carried Forward Balance 4,658.73 76.96 Pagè 9
ST PETER & ST PAUL'S CHURCH, SWAFFHAM FLOWER FUND {RESTRICTED) INCOME AND EXPENDITURE From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 In¢ome Coffee MomingsffoaslLunches Income Tax Recovered IGift Aid) Tombolas CBF Deposit Fund Interest CBF Investment Dividend Donations Sponsors 647.00 20.00 888.04 0.00 126.50 6.72 457.13 620.00 0.00 8.23 470.83 240.00 Total Income 1.386.06 2,098.39 Expendlture Easlgr Flowers and oasis Harvest Flowers Christmas flowers and oasis General flowers and oasis Patronal Festival flowers and costs Flower Fostival ffiowers and Costs 175.00 53.75 128.00 1,022.15 515.00 0.00 0.00 0.00 176.00 0.00 Total Expendlturo 176.00 1.893.90 Excess Ineomel-Expenditur Brought Forward Balance 1,210.06 1,467.66 204.49 1.263.17 Carrf•d Forward Balance 2.677.72 1.467.66 Page 10
ST PETER & ST PAUL'S CHURCH, SWAFFHAM BELLS FUND (RESTRICTED) INCOME AND EXPENDITURE From 01.01.2020 31.12.2020 01.01.2019 31.12.2019 In¢om• Ringing Fees Donations Listed Places of Worship Grant CBF Deposit Fund Interest 0.00 0.00 0.00 2.72 160.00 504.71 100.95 5.74 Total Income 2.72 771.40 Expenditure Repalrs and Maintenance 0.00 950.35 Total Exp•ndltur• 950.35 Excess In¢ornel-Exp8nditure Brought Forward Balan¢e 2.72 655.41 -178.95 834.36 Carried Forward 8alan¢o 658.13 655.41 Page11
ST PETER & ST PAUL'S CHURCH. SWAFFHAM DISCRETIONARY FUND IRESTRICTEDI INCOME AND EXPENDITURE From 01.01.2020 To 31.12.2020 01.01.2019 31.12.2019 Income Restricted Colleclons Donations CBF Deposit Interest 0.00 0.00 0.43 71.45 0.00 Totsl Incom• 0.43 72.09 Expenditure Donations to Disasters Emergency (See Page 1 Sl Clergy Expenses 54.80 63.10 100.00 Total Expondlture 100.00 117.90 Excess Incomel-Expenditure 8roughl Forward Balanca -99.57 108.50 45.81 154.31 Carrlgd Forward Balance 8.93 108.50 Page 12
ST PETER & ST PALIL'S CHURCH. SWAFFHAM WINDOWS FUND IRESTRICTEDI INCOMEAND EXPENDITURE From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 In¢om• Donations Restricted lo Green Window Other Donations East Window CBF Deposit Fund Interest Income Tax Recovered Patronal Festival East Window Other Fund Raising East Window 0.00 153.00 82.42 1,139.76 o.oo o.oo 4.000.(K) 1,917.69 120.26 2.002.38 909.48 1,157.88 Total Income 1.375.18 10,107.69 Expenditure Total Expendlture 0.00 Excess Incornel-Expendtture Brought Forward Balance 1,375.18 18,697.97 10,107.69 8,590.28 Carrl•d Forward Balanco 20.073.15 18,697.97 Pagg 13
ST PETER & ST PAUL'S CHURCH, SWAFFHAM WINDOWS FUND IDESIGNATED} INCOME AND EXPENDITURE From 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Income Le9acy C8F Deposit Interest 0.00 29.23 7,000 00 48.65 Total Income 29.23 7,048.65 Expendlture Total Expendlture 0.00 0.00 Excess In¢om81-Exp8ndilure Brought Forwar¢J Balance 29.23 7.048.65 7,048.65 0.00 Carrlgd Fonward Balance 7,077.88 7.048.65 Pag• 14
ST PETER & ST PAUL'S CHURCH. SWAFFHAM PAYMENTS TO MISSION RELIEF AGENCIES From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Church Missionary Soclety USPG Church Army Missions to Seafarers Bible Society 900.00 900.00 700.00 386.00 386.00 927.00 927.00 721.00 398.00 398.00 Total 3,272.00 3.371.00 PAYMENTS TO OTHER CHARITIES FROM 2ND AND OTHER COLLECTIONS 2nd Coll•ctions East Anglian r Ambulance National Rheumatoid Society CLIC Sargent Scotties Little Soldiers NDBF Lent Appeal Swaffham & District Mental Health St Andrew Evangelical Parkinsons UK Team Malawi Miscarriage Association Leprosy Mission The Vidyal Trust Mission Aviation Fellowship Samaritsns Crisis January January February February March April May June July August September October October November December 113.00 114.63 112.52 80.10 30.00 96.51 79.81 69.00 174.97 297.15 114.00 100.00 78.72 44.00 83.40 73.26 171.75 Oth•r Childrens Society Colleg8 of St Bamabu$ Disasters Emergency NDBF Ordinands Fund Royal British Legion Womens Wodd Day of Prayer Chrislingle Votiv8 Candlos Cyclone Id81 Confirmation Service Remembrance 321.46 188.32 95.20 45.00 357.33 101.00 138.24 ** Topped Up to £1 SO from Discretionary Fund Total 490.37 2.589.00 Page 15
THE CHURCH OF ENGLAND Diocese of Norwich Independent Examiners Certificate Rèport to th? trustee$l members of: On accounts for thè yaar •nd•d: 31 Its" Charlty no Ilf •nyl- I rgport ¢0 the tru51ees on rny examination of th8 3eeount$ of th8 8bove charity llhe Trust") for th8 yearended 411111 2kn- Rèsponsibi1Stl•s and basis of report As the eharity's ¢rustees, you are responsible for the preparation of the aoUntS in accordance with the requirements of the Charities Act 20111.lhg Act'l. I report in respact of my #¥amin3lion of the Trust's accounts carried out under $8¢1ion 145 of the 2011 Act and in carying Dut my examination, I have followed all the applicable Directions glven by the Charity Cornrnission under section 14515llbl of the Act. Ind8Pgndgnt gxamlnerfs statement tTho*rity'w05s inc ing aqrfalffied ber of I havè complètèd my exarnin8tion. I confirm that no material matters havè com8 to Thy attention in )nnection wlh the examination (othèr than that disclosed below'l which gives me cause to beliève that in, any material respect.. 8xceed £250,000 lam d io urydortake th_eJKamin • thè accounting records were not kept in accordanc8 with section 130 of the Charities Act., or the accounts d¥J rK>t accord with the accounting records,. or the a¢counlS did not comply with the applicabl8 rèquirements ¢wceming the foryn and contsnt of accounts s8t out in the Charities IAccounts and Reports) Regulats"ons 2008 other th8n any rgquirement thal the accounts giv8 a 'tru8 8nd fair. view which is not a matter cons4d&r8d as part of 8n independ&nt 8xaminatiort. I have no concems and have o)me across no othor matters in connection wth the examination to which attenb.on should be drawn in this report in order to enable a proper undarst8nding of the accounts to be reached. ' Please delete the words in the bCketS if théy do not apply. Signèd.. k-kni J NJcw> Date.. 21212021 Name.. IER Oct 2018
Relevant professional qualificationlsl or body Irf any) JIA Address- Yixjrtj Sèetlon B Disclosure Only complete if the examsnèr needs to highlight material matters of concern15ee CC32, Independent examinatlon ol charity accounts: directlons and guidance for examiners). Give here brlef detalls of any items that the e¥aminer W15hes to dlsclos* IER Ott 2018
ST PETER & ST PAUL'S CHURCH. SWAFFHAM BALANCE SHE IDETAILEDI Asat 31.12.2020 Asat 31.12.2019 CURRENT ASSETS Barclay3 Communty Account Petty Cash Flower Fund Cash CBF D8PO8It Account 7,055.38 210.07 0.00 63.734.06 4,143.76 180.07 224.54 58,223.40 Total Current Assats LIABILrriES Sundry Creditors 70,999.51 62,771.77 341.64 168.74 Total Liabilltl 341.64 168.74 Net Asset 8urplu8 Idaficlti 70,657.87 62,603.03 RESERVES Excess Income IIDefi¢itl for Year stsrting Balances 8,054.84 62.603.03 30,334.21 32.268.82 Total Reserves 70,657.87 62,603.03 REPRESENTED BY FUNDS.. unrestrted Designated Restrictèd 7,561.40 9,807.83 53.288.64 4.601.27 12,160.36 45,841.40 70,657.87 62,603.03 Other rnoneta 9157.72 shares held in CBF Investment Fund made up of various investments as described on Page 3 On 31st December 2020 the value of one share in the fund was 2048.73 pence11916.91 al 31.12.191, giving St P8t8r & Sl Pauls Church a lotsl investment at 31 st Dgcember 2020 of £187,616.96 {£175,545.25 at 31.12.191 Stock ol Churth Guides and Sales Tatle Goods ed Assets Church Rooms. Campingland Office Computer in Vicarfs Vestry Pay• 1
ST PETER & ST PAUL'S CHURCH, SWAFFHAM SUMMARY OF INCOME AND EXPENDITURE BY FUND SEE INDIVIDUAL FUND PAGES FOR FULL 8REAKDOWN 2020 2019 INCOME General Fund Fabric FundlRestricledl Fabric Fund IDGsignatedl Organ Fund Church Rooms Fund Flower Fund Bells Fund Discretionary Fund Windows Fund {Reslrictedl Windows Fund (Designated) 53,221.02 8,483.96 2,353.93 15.66 85,767.22 10.517.50 5,034.75 29.19 424.58 2,098.39 771.40 72.09 10,107.69 7.048.65 1,386.06 2.72 0.43 1,375.18 29.23 TOTAL INCOME 66.868.19 121,871.46 EXPENDITURE General Fund Fabric FundlRestrictedl Fabric Fund (Designated) Organ Fund Church Rooms Fund Flower Fund Bells Fund Discretionary Fund Windows Fund (Restridedl Windows FUndlDesnated 50,260.89 3,193.97 0.00 346.80 4,735.69 176.00 0.00 100.00 83.230.97 1,624.61 0.00 0.00 3.719.52 1,893.90 950.35 117.90 0.00 TOTAL EXPENDITURE 58.813.35 91,537.25 EXCESS INCOMEI-EXPENDITURE 8,054.84 30,334.21 Page 2
ST PETER & ST PAUL'S CHURCH. SWAFFHAM SUMMARY OF FUNDS 31.12.2020 31.12.2019 Gener81 Funds Fabric Fund Restricted Fabric Fund Designated Organ Fund Church Room Flower Fund Bell Fund Discretionary Fund Windows Fund Restricted Windows Fund Designated Seg also below See also below 7,561.40 26,124.53 7,388.68 3,746.18 4.658.73 2.677.72 658.13 8.93 20,073.15 7,077.88 4,601.27 20,834.54 5,034.75 4,077.32 76.96 1,467.66 655.41 108.50 18,697.97 7,048.65 Deficlt See also below 70,657.87 62,603.03 INVESTMENTS Gener81 Fund Fabric Fund Flower Fund 166,301.36 4.507.62 16,807.98 159,818.73 1 5,726.52 187,616.96 175.545.25 General Fund Moved from Fabric 2020 8117.29 Shares In CBF Investment Fund held for ecclesiastical purposes from sale of Church Cottagg Until 2019 incorne from these Shares was Designated lo Fabric Fund bul in 2020 these We deemed lo be General Fund Income but the PCC has designated that 50 /0 of the income be transferred from General lo Fabric (Designated) Fabric Fsjnd 220.02 Shar8s in CBF Investment Fund as a result of a legacy of £2.SOO Flower Fund 820.41 Shares in CBF Investh)ènt Fund purchased with a legacy of £5,000 TRUSTEES APPROVAL These Accounts were approved by the Parochial Church Councll on and signed on its behalf by ev Janet Alan Chair Nomian Revill Treasurer The contents of Pages 4 to 15 fom) part of Ihese accounts Pag• 3
ST PETER & ST PAUL'S CHURCH, SWAFFHAM GENERAL FUND IUNRESTRICTEDI INCOME AND EXPENDITURE From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Income and endowments from: Donations and legacies.. Tax efficient planned giving Income Tax Recovered Collections Other planned giving 2nd and Other Collections (See Page 151 Visitors Donations Donations (Generall Commonwealth War Graves Grant Legacies Listed Plaees of Worship Grant Town Estates (Generall DonationslFees for use of Church 21,OSS.60 8,976.03 3,088.10 2.612.60 490.37 440.55 1,645.39 0.00 500.00 0.00 2.925.00 1,010.00 21,209.27 8.672.09 8,819.05 2,701.00 2,589.00 2.896.89 1,539 64 0.00 8,500.00 0.00 2,WO.00 1,36S.00 Total Donations and Leg8cles 42.743.64 60,291.94 Other Trading Activits'es Gift Day Christmas Bazaar Flower Festival Cycle Ride Other Fund Raising Patronal Festival Christmas Trge Festival Garden Fete Sunday Coffee Saturday Morning Coffee Newsletter Advertising Slalulory Fees 0.00 0.00 0.00 256.74 518.00 0.00 2.858.26 3,749.73 0.00 0.00 631.01 0.00 2,449.49 0.00 407.91 8,164.72 147.50 7,032.00 0.00 75.56 1,842.55 0.00 3,126.00 rolal Other Treding Actiwbes 5,818.85 25,440.62 Investments C8F Deposit Fund Interest (Gen) CBF Inv Fund Dividend 0.00 4.658.53 Tot81 Investments 4.658.53 Other Income Total Other Income Total Income and Endimiments 53.221.02 85,767.22 Expgndlturn on Next Page Page 4
ST PETER & ST PAUL'S CHURCH, SWAFFHAM GENERAL FUND IUNRESTRICTED} INCOME AND EXPENDITURE- CONT'D From 01.01.2020 To 31.12.2020 01.01.2019 31.12.2019 Expendlture on: Costs of generating funds Salurdaylsunday Coffee Momings Fund Raising Costs 105.77 92.79 369.39 611.80 Tolal Costs of Generating Funds 198.56 981.19 Church Activities Missionlrelief agancies (See Page 15) Other Charitable Donsalions {See Page 151 Parish Share Clergy Expenses Costs of Service5 Healing System Maintenance Insurance 3,272.00 490.37 22,000.00 492.30 494.92 292.00 6,349.41 5,869.07 8.00 309.20 20.00 4,500.00 3,458.28 177.50 2,329.28 3,371.00 2,589.00 47,999.96 1.044.42 1.539.91 969.96 6,203.28 8,937.74 44.00 565.70 137.85 4,255.00 4,591.96 Bookstall Bank Charges Cost of Social Events and Presentations Organlsl Salaries Adminlstationerylphonelpostages Wedding Fair Transter to Fabric IDesignatedl 50Vo Share Div Total Church Activities 50.062.33 82,249.78 Total Exp•ndlture 50,260.89 83.230.97 Excess Incomel-Expendilure Brought Forward Balance 2,960.13 4,601.27 2,536.25 2,065.02 Carrlod Forward Balan¢• 7,561.40 4.601.27 Page 5
ST PETER & ST PAUL'S CHURCH. SWAFFHAM FABRIC FUND IRESTRICTEDI INCOME AND EXPENDITURE From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Income Donations Income Tax Rewvered Town Eslales Listed Places of Worship Grant Grants Legacy CBF Deposit Fund Interest CBF Invostmenl Fund Dividend 2,417.00 0.00 5,849.00 0.00 0.00 0.00 91.70 126.26 5,000.00 768.00 0.00 0.00 103.95 4,645.55 Total In¢om• 8,483.96 10.517.50 Exponditure on Roof Ajarm Architects and Professional Fees Churchyard Minor Repairs Sound and Loop System EleclriclLighting Maintenance Routine M8inlenance WIIFI Survey & Installation 547.r o.oo 0.00 532.51 0.00 0.00 2.114.40 0.00 489.46 0.00 0.00 502.12 0.00 463.63 169.40 Total Exp•ndltur• 3.193.97 1,624.61 Excess IncomellExpendilurel Brought Forward Balance 5,289.99 20,834.54 8,892.89 11,941.65 Carrièd Forward Balance 26.124.53 20,834.54 Page 6
ST PETER & ST PAUL'S CHURCH. SWAFFHAM FABRIC FUND IDESIGNATEDI INCOME AND EXPENDITURE Fmm 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Income Legacies CBF Detx)sit Fund Interest Transfer from General Fund1509h Inv Incl 0.00 24.65 2,329.28 5,000.00 34.75 0.00 Total Income 2.353.93 5.034.75 Exp8nditur• Total Expendltur• 0.00 0.00 Excess Incom81-Expenditure Brought Forward Balance 2,353.93 5,034.75 5.034.75 0.00 Carried For4¥ard Balanc• 7,388.68 5,034.75 Pag• 7
ST PETER & ST PAUL'S CHURCH. SWAFFHAM ORGAN FUND (RESTRICTED) INCOME AND EXPENDITURE From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Income C8F Deposit Fund Interest Listed Places Worship Grant (VAT ReQ 15.66 29.19 0.00 Total Income 15.66 29.19 Exp•ndituro Organ Maintenance 346.80 0.00 Total Expendlture 346.80 0.00 Excess Incomel-Expenditure Brought Forward Balance -331.14 4,077.32 29.19 4,048.13 Carrled Forward Balance 3,746.18 4.077.32 Page 8
ST PETER & ST PAUL'S CHURCH. SWAFFHAM CHURCH ROOMS FUND IDESIGNATEDI INCOME AND EXPENDITURE From 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Incom• CBF Interest Sw8ffham Phoenix Income Other Renlalsllncome 0.00 0.00 0.00 0.00 416.00 424.58 Total Income 0.00 Expenditure 338.92 1,592.97 2,803.80 1,010.34 2,276.18 433.00 Insurance MainlenancelRepairs Total Exponditure 4,735.69 3.719.52 Excess Incomel-Expenditure Brought Forward Balance 4,735.69 76.96 -3,294.94 3,371.90 Carried Forward Balance 4,658.73 76.96 Pagè 9
ST PETER & ST PAUL'S CHURCH, SWAFFHAM FLOWER FUND {RESTRICTED) INCOME AND EXPENDITURE From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 In¢ome Coffee MomingsffoaslLunches Income Tax Recovered IGift Aid) Tombolas CBF Deposit Fund Interest CBF Investment Dividend Donations Sponsors 647.00 20.00 888.04 0.00 126.50 6.72 457.13 620.00 0.00 8.23 470.83 240.00 Total Income 1.386.06 2,098.39 Expendlture Easlgr Flowers and oasis Harvest Flowers Christmas flowers and oasis General flowers and oasis Patronal Festival flowers and costs Flower Fostival ffiowers and Costs 175.00 53.75 128.00 1,022.15 515.00 0.00 0.00 0.00 176.00 0.00 Total Expendlturo 176.00 1.893.90 Excess Ineomel-Expenditur Brought Forward Balance 1,210.06 1,467.66 204.49 1.263.17 Carrf•d Forward Balance 2.677.72 1.467.66 Page 10
ST PETER & ST PAUL'S CHURCH, SWAFFHAM BELLS FUND (RESTRICTED) INCOME AND EXPENDITURE From 01.01.2020 31.12.2020 01.01.2019 31.12.2019 In¢om• Ringing Fees Donations Listed Places of Worship Grant CBF Deposit Fund Interest 0.00 0.00 0.00 2.72 160.00 504.71 100.95 5.74 Total Income 2.72 771.40 Expenditure Repalrs and Maintenance 0.00 950.35 Total Exp•ndltur• 950.35 Excess In¢ornel-Exp8nditure Brought Forward Balan¢e 2.72 655.41 -178.95 834.36 Carried Forward 8alan¢o 658.13 655.41 Page11
ST PETER & ST PAUL'S CHURCH. SWAFFHAM DISCRETIONARY FUND IRESTRICTEDI INCOME AND EXPENDITURE From 01.01.2020 To 31.12.2020 01.01.2019 31.12.2019 Income Restricted Colleclons Donations CBF Deposit Interest 0.00 0.00 0.43 71.45 0.00 Totsl Incom• 0.43 72.09 Expenditure Donations to Disasters Emergency (See Page 1 Sl Clergy Expenses 54.80 63.10 100.00 Total Expondlture 100.00 117.90 Excess Incomel-Expenditure 8roughl Forward Balanca -99.57 108.50 45.81 154.31 Carrlgd Forward Balance 8.93 108.50 Page 12
ST PETER & ST PALIL'S CHURCH. SWAFFHAM WINDOWS FUND IRESTRICTEDI INCOMEAND EXPENDITURE From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 In¢om• Donations Restricted lo Green Window Other Donations East Window CBF Deposit Fund Interest Income Tax Recovered Patronal Festival East Window Other Fund Raising East Window 0.00 153.00 82.42 1,139.76 o.oo o.oo 4.000.(K) 1,917.69 120.26 2.002.38 909.48 1,157.88 Total Income 1.375.18 10,107.69 Expenditure Total Expendlture 0.00 Excess Incornel-Expendtture Brought Forward Balance 1,375.18 18,697.97 10,107.69 8,590.28 Carrl•d Forward Balanco 20.073.15 18,697.97 Pagg 13
ST PETER & ST PAUL'S CHURCH, SWAFFHAM WINDOWS FUND IDESIGNATED} INCOME AND EXPENDITURE From 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Income Le9acy C8F Deposit Interest 0.00 29.23 7,000 00 48.65 Total Income 29.23 7,048.65 Expendlture Total Expendlture 0.00 0.00 Excess In¢om81-Exp8ndilure Brought Forwar¢J Balance 29.23 7.048.65 7,048.65 0.00 Carrlgd Fonward Balance 7,077.88 7.048.65 Pag• 14
ST PETER & ST PAUL'S CHURCH. SWAFFHAM PAYMENTS TO MISSION RELIEF AGENCIES From To 01.01.2020 31.12.2020 01.01.2019 31.12.2019 Church Missionary Soclety USPG Church Army Missions to Seafarers Bible Society 900.00 900.00 700.00 386.00 386.00 927.00 927.00 721.00 398.00 398.00 Total 3,272.00 3.371.00 PAYMENTS TO OTHER CHARITIES FROM 2ND AND OTHER COLLECTIONS 2nd Coll•ctions East Anglian r Ambulance National Rheumatoid Society CLIC Sargent Scotties Little Soldiers NDBF Lent Appeal Swaffham & District Mental Health St Andrew Evangelical Parkinsons UK Team Malawi Miscarriage Association Leprosy Mission The Vidyal Trust Mission Aviation Fellowship Samaritsns Crisis January January February February March April May June July August September October October November December 113.00 114.63 112.52 80.10 30.00 96.51 79.81 69.00 174.97 297.15 114.00 100.00 78.72 44.00 83.40 73.26 171.75 Oth•r Childrens Society Colleg8 of St Bamabu$ Disasters Emergency NDBF Ordinands Fund Royal British Legion Womens Wodd Day of Prayer Chrislingle Votiv8 Candlos Cyclone Id81 Confirmation Service Remembrance 321.46 188.32 95.20 45.00 357.33 101.00 138.24 ** Topped Up to £1 SO from Discretionary Fund Total 490.37 2.589.00 Page 15