Annual Report and Financial Statements of the Parochial Church Council for the year ending 31st December 2022
Incumbent:
The Revd Phillip Johnson The Vicarage 12 Lambourne Ave Malvern WR14 1NL
Bank: CAF Bank Ltd.
Independent Examiner:
Mr Ian Jarvis The Guesten 15 College Green Worcester. WR1 2LH
17th May 2023
2022 Annual Report and Financial Statement
1. Aim and purposes.
The primary object of all PCCs is the promotion of the gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England. The PCC (Powers) Measure 1956 states that the PCC 'is to cooperate with the incumbent’, the Reverend Phillip Johnson, ‘in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical'.
The PCC is also specifically responsible for the maintenance of the fabric of the church buildings, the associated churchyards at St Matthias’ Church and St Peter's Church and the maintenance of the Hall attached to the Church of the Ascension.
When planning our activities for the year, the incumbent and the PCC have considered the Commission's guidance on public benefit, particularly the specific guidance on charities for the advancement of religion. Our focus is to enable people to live out their faith as part of our parish community through:
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Worship and prayer - learning about the Gospel and developing their knowledge of the Christian faith.
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Provision of pastoral care for people living in the parish.
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Working closely with the schools in our parish (three church schools and one state)
To facilitate this work, it is important that we continue to invest in the maintenance and upgrade of the fabric of the three church buildings in our care and the associated Church Hall.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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2022 Annual Report and Financial Statement
2. Objectives and Activities
The PCC began 2022 with the hope of completing the plans we had for 2020 / 2021 which had been disrupted by the pandemic and developing new initiatives.
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To provide pastoral care and connection to those living in our parish.
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To continue to provide high quality Worship in our churches.
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To continue to place a significant focus on our work in and for local schools, including weekly assemblies, leading Godly play sessions and providing Christian festival experiences for them and our Families’ ministry, completing our St. Matthias’ 175 Celebrations by running family fun days in July.
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To consolidate Christmas worship and outreach.
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To open a community fridge in the Ascension Hall in March.
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To launch The Ascension Centre for Contemplation and Reconciliation and be able to build further on our plans for SPArC (St. Peter’s Arts Church).
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To continue to offer on-line services and events for those who do not wish to or cannot attend our churches in person.
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To find ways of heightening public awareness of the Dementia Meeting Centre and work towards making it sustainable.
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To begin to look for ways of reducing our carbon footprint and prepare a maintenance plan for the historic buildings in our care.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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2022 Annual Report and Financial Statement
3. Achievements and Performance
Worship
In 2022 we continued the pattern of worship begun in 2021: Sundays:
8am Said Eucharist service at St. Matthias’ (1[st] and 3[rd] Sundays)
9:45am Sung Eucharist service – St. Matthias’ (1[st] , 3[rd] and 5th Sundays) when it was also live-streamed – The Church of The Ascension (2[nd] and 4[th] Sundays).
11:15 am Contemporary Worship – St. Peter’s.
5pm – Our services include monthly Choral Evensong (St. Matthias’), Compline (The Ascension) and Taizé (The Ascension) services. Thursday:
10:30am Said Eucharist
We held a full range of services at Easter and Christmas. As well as the Triduum at Easter there was a theatre production (The Passion), a film (Jesus of Montreal) and The Station of The Cross. At Christmas the crib services and outside carol (except one very wet one) were again well received. We had increased congregations at midnight mass and Christmas morning.
The Church of The Ascension hosted The Deanery Ascension Day Service.
We moved all the 9:45am services to St. Matthias’ in December in order to reduce winter heating costs.
Regular informal services were also led by our LLM Eileen, particularly for those who would find our regular Worship difficult to access.
Members of the congregation attended the Deanery online Lent Course. The Introduction to Christianity, Bishop Certificate Course, is running for the second year in a row.
In July we welcomed Revd. James Williams as our curate and in the autumn The Revd. Dr Alastair McKay became our associate priest.
Our grateful thanks go to our Licensed Lay Ministers: Mike Hancox, Allen Hudson and Eileen Tomlin, Fr Ted Stokes, Revd Mary Nobles, Fr Ian Prior and Fr Anthony Gann, for all they do to support Phillip, James and Alastair. We are particularly grateful for the support Mary and Ted and other clergy gave during Fr Phillip’s sabbatical.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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2022 Annual Report and Financial Statement
Pastoral
Our services of occasional offices are still reduced since the Covid epidemic, the team performed only one wedding and nine baptisms, however the number of funerals in Church has returned to a normal level. The team took 14 funerals in St. Matthias’ church and 17 at local crematoriums and cemeteries.
Our Dementia Meeting Centre continues to run two days a week, in The Link Room at St. Matthias’ Church. Kirsty Hughes our centre manager changed role at the end of the year to work for Age UK in the community. We are pleased that Es Hoyle agreed to take on the manager role.
In March we opened a Community Fridge in the Ascension Hall on a Monday mornings, in the autumn we began to open on a Wednesday afternoon too. Our initial aim was to stop food waste but as the economic climate worsened the fridge has provided essential support for the community. We were pleased to receive funding which allowed us to provide the usual fridge users with Christmas hampers, which included the ingredients for a Christmas Dinner and more.
In December we began to hold a twice weekly Warm space session.
The very popular monthly lunchtime concerts arranged by our Director of Music, Peter Johnson continue to increase in popularity.
The Heritage Open Days provided different opportunities for members of the community to visit our churches.
Members of the congregation organised and hosted afternoon teas for Community Action who provide monthly afternoon teas for the older members of the community.
Our inaugural open garden weekend ‘Love Your Neighbours’ Gardens’ was a great success.
SPArC hosted a wide range of events, including both local artists and those arranged through ‘Live and Local’. We are pleased that the Malvern Book Co-operative are now holding author talks at SPArC. Our second Disability Film Festival was held in the autumn.
We showed the funeral of Queen Elizabeth II on a large screen.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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2022 Annual Report and Financial Statement
Children and Schools
Our weekly Monday Tots group, for babies and pre-school aged children in the local community, continues to thrive.
The Team takes weekly assemblies in our two local church primary schools. The schools regularly hold services in our churches.
Sarah Maxfield-Phillip trained as a Godly play teacher, joining Fr Phillip and Deb Cook. She leads weekly sessions in each school.
The new youth choir has progressed well, and they sing occasionally in services now.
We held summer children’s activity sessions.
The much postponed 175 Family Fun Day was finally held in October and was a huge success with over 200 attending during the day.
Two experience events ‘Experience Easter’ and ‘Experience Advent’ were held for our two local church primary schools.
We are pleased that Vanessa Everitt has been appointed
as a Diocesan funded Chaplin at Dyson Perrins High School and that her post will also include schools work for our Parish and the running of a youth group for us.
Our Christmas activities included two crib services, a theatre production (Babs of Bethlehem), a star craft workshop and a Christmas Bake-a-Long, as well as the previously mentioned outside carols.
4. Financial Report 2022
Due to complications arising from the change in accounting systems from Finance Coordinator to QuickBooks this year, the accounts have been prepared by our Accountant Mary Marsh. It was also decided to move from Accruals to Receipts and Payments accounting as our income fell below the £250,000 limit. All trade debtors and creditors have been edited so that anything dated prior to 31st December 2022 and still outstanding after year end is now shown as dated 1st January 2023 so whilst there were trade debtors and creditors at December 2021 there are none at December 2022. The Accounting Policies have been edited accordingly along with an explanation of the change to cash accounting. Note 5 in the accounts gives further details of the £225 balance under creditors. As QuickBooks does not keep track of movements by fund in the same way Finance Coordinator did, the CAF account year-end balance of £16,313 has been split across the funds, as detailed on page 9.
Total income for the year ended 31st December 2022 was £176,827 while expenditure totalled £207,291 resulting in a deficit of £30,464 as detailed in the accounts. While we
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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2022 Annual Report and Financial Statement
benefitted from many generous donors, the rise in energy costs has hit our parish activities very hard forcing us to draw on reserves to top up general funds. Our Parish Share for 2022 was £65,755 of which £42,529 we were able to pay. The Diocese credited £3,955 in lieu of a church utilities grant – totalling £46,484 leaving a shortfall of £19,271. A Ministry Support Fund application to the Diocese is a way forward to affordable payments in future years. We are very grateful for all the grants we received during the year, which include administration elements, and are listed on page 10 of the accounts. These have enabled us to offer new services to our parish including a Community Fridge and Warm Space. Grant funding of £20,000 from the University of Worcester for the Dementia Centre is allocated to the Restricted Fund to cover management costs, while the income from users is allocated to a Designated Fund and can be used to offset Centre costs, hence the nil balance at year end. The plans for each church plus continued outreach to the parish indicate our confidence for future growth.
Reserves Policy
The Designated Operational Reserve Fund fell to £11,827 following withdrawals from investments to cover increased running costs. A stewardship campaign is planned to help put us on a more sustainable financial footing in future years.
Restricted and Endowment Funds
The PCC holds and administers a number of these funds as detailed on the Balance sheet. Restricted funds totalled £11,113 and Endowment funds totalled £39,652 as at 31st December 2022.
Designated Funds
The PCC designates additional unrestricted reserves to be retained for an agreed purpose. These are reviewed on an annual basis and returned to the general fund if no longer considered justified. Designated funds totalled £20,945 as at 31st December 2022 as detailed on the Balance sheet.
I nvestments
The PCC held a number of investment assets at 31st December 2022 as detailed in the Statement of Assets and Liabilities. These all showed losses in value this year, though the dividends and interest they generate provide a valuable income.
My thanks go to Susan Maxfield-Phillips for ably entering all the figures onto the new QuickBooks system this year, Anne Hancox and Jenny Purser for banking the collections and envelopes, also to Peter Edwards for reclaiming the gift aid on donations which brings in an invaluable source of income. With the help of Mary Marsh we have managed to adapt the accounts to QuickBooks, which should hopefully meet our future needs. After 18 years of making payments, entering all income and expenditure plus producing annual accounts, I will be retiring as Treasurer and from the PCC following the APCM this year.
Eileen Watson
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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2022 Annual Report and Financial Statement
5. Plans for the future period.
Whilst we have exciting new plans for 2023, particularly in the area of Worship, we also see it as a year to consolidate, making sure our projects are sustainable and viable for the future.
We will continue to place a significant focus on our work in and for local schools, including weekly assemblies, leading Godly play sessions and providing Christian festival experiences for them.
To develop our Children, Young People and Families’ ministry alongside work in schools, specifically opening a youth group and developing our baptism ministry.
To develop the community fridge into a completely volunteer led project.
To develop a new Worshiping Community at The Church of The Ascension.
To work towards launching The Ascension Centre for Contemplation and Reconciliation.
To continue to grow our Arts Ministry.
To work in partnership with Malvern Hills District Council on their Community Builder project.
To find ways of heightening public awareness of the Dementia Meeting Centre and work towards making it sustainable
We will begin to look for ways of reducing our carbon footprint and prepare a maintenance plan for the historic buildings in our care.
Sadly, we need to look carefully at developing new sources of income for our parish and look to where costs can be cut.
Risk Management
The principal risks implicit in the running of the Parish involve Finance, Public Liability, Employment Liability and Safeguarding. Arrangements for management and mitigating risk include the adoption and observance of policies and practices to ensure appropriate oversight and governance of risk-bearing activities and insurance against unforeseen occurrences.
The PCC sets, and periodically reviews, levels of authority to commit to expenditure appropriate to daily operations, routine maintenance and major projects. Banking transactions require the approval of two authorised signatories. Financial forecasts and performance to date are routinely reviewed by the Standing Committee and the PCC.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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2022 Annual Report and Financial Statement
Financial activity, reporting and auditing follow the recommendations and guidelines of the PCC Accountability Guide (fifth edition) including its references to Charity Commission requirements.
Risk and Safety Inspection Documents are available for Church buildings and surrounds. Regular statutory inspections of fire safety appliances and electrical and heating installations are commissioned, the most recent being in 2022.
In respect of Safeguarding, the PCC has adopted the Safeguarding Policy (2017) formulated by the Archbishop's Council in compliance with the Safeguarding and Clergy Discipline Measure 2016 and continues to give due regard to the Safeguarding Policy in everything we undertake. The council has complied with the duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults under section 5 of the Safeguarding and Clergy Discipline Measure 2016. The Parish is using the Diocese Safeguarding Dashboard.
The standing committee continually reassess our current and future risks to identify where further risk mitigation measures, including training and use of professional services, are required.
Safeguarding
This Parochial Parish council has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults).
Over the past year 19DBS applications successfully have been administered, for working with both children and vulnerable adults. These have been mainly for volunteers for the Dementia Meeting Centre, which we now run or for Monday Tots sessions. Others have been for LLMs, priests and officers of the church, such as the PCC, to comply with the new requirements from the diocese. No application was unsuccessful, and none have lapsed without either renewal or the applicant in question no longer being required to hold a DBS.
All DBS holders have also either completed the relevant level of training, or are in the process of doing so. I should personally like to thank everyone concerned for their prompt compliance with these requirements. All volunteers and officers in any capacity are now required to renew both DBS and training every three years, as opposed to the five years needed previously bringing the CofE into line with all other major UK organisations.
Advice has been sought from the Diocesan team on several occasions this year, been received and acted upon. We continue to update the Diocese on any matters pertaining to these enquiries and maintain confidential files on matters pertaining to them.
The Safeguarding officer has attended information meetings run by the Diocese and any new information has been shared and acted upon at subsequent PCC meetings. There is a safeguarding report at PCC meetings, and policies have been reviewed and re-adopted by them in accordance with national policy.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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2022 Annual Report and Financial Statement
We now have several children’s events running through the year [ Discover Easter/ Christmas/ Advent etc] plus the Youth choir and Monday Tots. We also now run the Dementia Meeting Centre. All staff and regular volunteers, including pastoral visitors, have been recruited following the Safer Recruitment procedures required by the national CofE policy, and are DBS and training compliant. All posts now have either a full job description in place or are in the process of being developed.
Joy Black PSO
6. Structure, governance and management
There are three church buildings in the Parish namely, the Church of the Ascension, St Matthias' Church and St Peter's Church. All have equal status and together constitute the Parish Church. Each church continues to be used for worship and for additional activities in ways which reflect their location and their varying attributes.
Financial and administrative control of all three churches rests with the PCC which is the responsible legal body. The financial statements for the Parish are prepared on an accrual basis, in accordance with the Church Accounting Regulations and Charity Commission Financial Guidance.
The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll, members of which are the electors of the PCC. There were 101 people on the Roll revised in March 2022. Members elected to the PCC have a three-year term of office so that a third of the membership retires each year. Apart from the elected lay members, the Council includes the incumbent (the Chair), the curate, the churchwardens, a licensed lay minister and two representatives from the Parish elected to serve on the Deanery Synod (This will increase to four in 2023).
The Parochial Church Council is the responsible legal body and receives reports on finance, fabric and other general matters at each of its meetings. In 2022 there were five substantive meetings of the PCC. Between meetings PCC members were also asked to ratify proposals by email communication.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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2022 Annual Report and Financial Statement
7. Administrative Information
Details of the three churches in the Parish of Malvern Link with Cowleigh, within the Diocese of Worcester are listed below:
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St Matthias Church, Church Road WR14 1LX
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Church of the Ascension, Somers Park Avenue WR14 1XA
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St Peter's Cowleigh Bank WR14 1QP
The principal contact address is The Malvern Link with Cowleigh Parish Office, The Church of The Ascension, Somers Park Avenue, Malvern. Worcestershire WR14 1XA
The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2020) and a charity registered with the Charity Commission - No.1133920.
The following served on the PCC during 2022:
Vicar (Chair) Revd. Phillip Johnson Curate James William (from July 2022) Licensed Lay Minister Eileen Tomlin Churchwardens Anne Hancox (until July 2022), Mark Cook, David Sims Deanery Synod Joy Black, Alison Sims Representatives Elected Members John Price (until May 2022), Martin Purser (until May 2022), Ruth Lane, Ian Hopwood (until May 2022), Tony Eberle, Jane James, Esther Partridge-Warner, Graham Anderson Honorary Treasurer Eileen Watson Honorary Secretary Susan Maxfield-Phillips Safeguarding Officer Joy Black
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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Parish of Malvern Link with Cowleigh
End of Year Financial Statements
Year ending 31st December 2022
Approved by the Parochial Church Council on 22nd March 2023 and signed on its behalf by The Revd. Phillip Johnson (Vicar)
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
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Statement of Financial Activities
1st January to 31st December 2022
| Notes INCOME FROM : Regular donations 2 Income from charitable activities 2 Lettings 2 Income for Profit Centres 2 TOTAL INCOME EXPENDITURE ON : Administrative expenditure 3 Maintenance of Service 3 Mission 3 Profits Centre expenditure 3 Outreach costs 3 Parish Office costs 3 Governance 3 TOTAL EXPENDITURE NET OPERATING EXPENDITURE (Losses)/Gains on Investments Transfers between funds 8 NET MOVEMENT IN FUNDS TOTAL FUNDS BROUGHT FORWARD TOTAL FUNDS CARRIED FORWARD |
Unrestricted Endowment Restricted Designated This Year Last Year |
|---|---|
| 74,006 - 999 16 75,021 86,708 30,389 - 25,559 88 56,037 65,598 5,532 - - - 5,532 10,392 646 -24,020 15,571 40,237 88,147 |
|
| 110,573 - 50,579 15,675 176,827 250,846 77,964 - 13,706 3,344 95,014 117,284 10,174 - 1,863 - 12,037 11,876 46,218 - 3,137 - 49,355 64,764 666 - 16,047 11,946 28,658 53,948 3,789 - 5,239 ( 56) 8,972 29,453 6,394 - ( 19) - 6,375 7,154 6,880 - - - 6,880 17,501 |
|
| 152,084 - 39,973 15,234 207,291 301,979 |
|
| ( 41,511) - 10,606 441 ( 30,464) ( 51,134) - ( 5,435) - ( 2,525) ( 7,959) 3,311 30,479 ( 4,337) ( 26,142) - - |
|
| ( 11,032) ( 5,435) 6,269 ( 28,225) ( 38,423) ( 47,822) |
|
| 15,345 45,086 4,844 49,171 114,446 162,268 |
|
| 4,313 39,652 11,113 20,945 76,023 114,446 |
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
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Balance Sheet
As at 31st December 2022
| Notes Fixed asset Investments 4 Current Assets Cash at bank and in hand 4 Debtors Current Liabilities Amounts falling due within one year 5 Net Current assets less liabilities Total Assets less current liabilities Represented by Unrestricted General fund Endowment St M Ecclesiastical and CY Restricted CYPF Fund Community Fridge Fund Contemplation Fund Dementia Fund Music Fund St M Churchyard maintenance St Peter's Fabric Fund Vicar's Discretionary Fund Warm Space Designated Arts Fund Dementia Fund Fabric Fund Mission Fund Operational Reserve Fund Funds of the Church |
Unrestricted Endowment Restricted Designated This year Last year |
|---|---|
| - 37,652 - 11,823 49,475 77,434 4,088 2,000 11,113 9,122 26,323 34,565 - - - - - 9,028 |
|
| 4,088 2,000 11,113 9,122 26,323 43,593 ( 225) - - - ( 225) 6,581 |
|
| 4,313 2,000 11,113 9,122 26,548 37,012 |
|
| 4,313 39,652 11,113 20,945 76,023 114,446 |
|
| 4,313 - - - 4,313 15,345 - - 39,652 - - 39,652 45,086 - - 76 - 76 734 - - 3,177 - 3,177 3,718 - - - - - 178 - - 832 - 832 ( 2,151) - - 1,041 - 1,041 857 - - - - - 275 - - 50 - 50 50 - - 776 - 776 1,183 - - 5,160 - 5,160 - - - - 2,549 2,549 2,615 - - - - - 1,698 - - - 5,850 5,850 9,787 - - - 719 719 719 - - - 11,827 11,827 34,351 |
|
| 4,313 39,652 11,113 20,945 76,023 114,446 |
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
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Note1 – Accounting policies
Basis of Preparation
The financial statements are prepared under the Church Accounting Regulations and Charity Commission financial guidance. They are also prepared under the historical cost convention except for the valuation of investments, which are shown at market value at the year end.
Prior to 2022 the financial statements were prepared on the Finance Co-Ordinator system. From 1[st] January 2021 they were also prepared on Quickbooks Online and the two systems ran in tandem throughout 2021 with year end balances being agreed across the two systems at 31[st] December 2021. From 1[st] January 2022 the financial statements have been prepared only on Quickbooks.
The change of accounting system was an opportunity to revise the income and cost headings with more detailed analysis now possible of both administrative and other cost centres in Quickbooks. As a result of this there was some variation in the categorisation of individual income and cost items across the two systems during 2021. However, the overall comparative totals for Income and Expenditure agree to the 2021 accounts.
The accounts for 2021 were prepared on an accruals basis but, with the income falling under the £250,000 limit which requires that basis, the accounts for 2022 have largely been prepared on a cash basis. The Balance sheet and Statement of Assets and Liabilities carry the comparative figures for debtors and creditors that appeared in the 2021 accounts. The only debtor or creditor balance in the 2022 accounts arises out of the timing differences on the Agent accounts used to keep track of amounts due to and from undertakers etc. These accounts are included within liabilities in QuickBooks and at 31[st] December 2022 the overall balance is a debtor of £225. This amount therefore appears under Creditors : Amounts falling due within one year as a negative figure.
Funds
Unrestricted funds represent the general funds of the PCC that are not subject to any restrictions regarding their use and are available for application to the general purposes of the PCC. Funds that are designated for a particular purpose by the PCC are also unrestricted.
Restricted funds are those funds that must be spent on restricted purposes and details of the funds held and restrictions are provided via PCC-specific notes where appropriate.
Endowment funds where the capital must be retained, are also explained via PCC-specific notes where appropriate. The financial statements include all transactions, assets and liabilities for which the PCC is responsible by law. They do not include the financial statements of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
INCOMING RESOURCES
Voluntary income and fundraising
All income is accounted for on a receipts basis. Any funds raised by fȇtes, garden parties and similar events are accounted for gross. Sales of books and magazines from the church are accounted for gross.
Other income
Rental income is recognised on a receipts basis.
Investment gains and losses
Realised gains and losses are recognised when the investment is sold. Unrealised gains and losses are accounted for on an annual basis with a year-end revaluation at 31[st] December.
Dividends and interest are accounted for on a receipts basis.
The value of any voluntary help received is not included in the accounts but is described in the Trustees’ annual report.
RESOURCES EXPENDED
Grants and donations are accounted for when paid over with a record being maintained of any binding obligations which exist prior to payment.
Activities directly relating to the work of the church
Parish Share is acknowledged by the Diocese as a request for voluntary payment with a record being maintained of any ongoing shortfall. In exceptional circumstances the Diocesan policy is to ask parishes to pay whatever they can. They do not expect churches to draw down on their reserves to pay Parish Share.
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
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Governance costs
Governance costs include costs for the preparation and examination of the statutory accounts, the costs of trustees’ meetings and the cost of any legal advice to trustees on governance or constitutional matters.
ASSETS
Consecrated property and moveable church furnishings
Consecrated and beneficed property of any kind is excluded from the financial statements by Section 10(2) (a) and (c) of the Charities Act 2011.
Moveable church furnishings held by the incumbent and churchwardens on special trust for the PCC and which require a faculty for disposal, are accounted for as inalienable property unless consecrated. They are listed in the church inventory which can be inspected at any reasonable time.
For inalienable property acquired prior to 2000, there is insufficient cost information available and therefore such assets are not valued in these financial statements.
For items acquired since 1[st] January 2000, where the trustees consider these to have enduring economic value, these are capitalised at cost and depreciated in the financial statements over their currently anticipated useful economic life (over four years unless otherwise stated) on a straight-line basis.
For items acquired since 1[st] January 2000, where the trustees instead consider these to be like-for-like replacement expenditure of no enduring economic value, these are written off when the expenditure is incurred.
All expenditure incurred in the year on consecrated or beneficed buildings where individual items are under £1,000 or the repair of moveable church furnishings acquired before 1[st] January 2000, is written off.
Other fixtures, fittings and office equipment
Items of office, communications, audio-visual and domestic equipment with an initial purchase price of greater than £1,750 at 2022 values are taken into the balance sheet at the time of purchase and depreciated (over a four year period unless otherwise stated) on a straight-line basis. Acquisitions of items with a purchase price of £1,750 or less are treated as expenditure.
Investments
Investments are valued at market value at 31[st] December.
Current Assets
Amounts owing to the PCC at 31[st] December in respect of Agency fees for services are shown as debtors. Short-term deposits include cash held on deposit either with CBF Church of England Funds or at the bank.
LIABILITIES
Liabilities are recognised only to the extent that amounts are due in respect of Agency fees for services.
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
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Analysis of Income
1st January to 31st December 2022
| Note 2 Regular donations Gift aid - Standing Orders Gift aid - Envelopes Gift aid - Planned Giving Loose plate collections Tax recovered from HMRC Bank interest Dividends Total Income from charitable activities Fundraising events Occasional GA donations GASDS Occasional Non GA donations Service fees VAT reclaim Legacies Restricted Donations CYPF Other Income Book sales - TAML Total Lettings St Matthias - Link room AS Hall St Peter's AS Church Total Income for Profit Centres DEM - Development phase grants DEM - Development phase GA DEM - Development phase Non GA DEM - Operational Grants DEM - Non GA donations DEM - User fees SPARC - Development Grant SPARC - Operational Grants SPARC - Operational GA SPARC - Operational Non GA SPARC - Ticket sales SPARC - Hospitality income SPARC - Misc income Total TOTAL INCOME |
Unrestricted Endowment Restricted Designated This Year Last Year |
|---|---|
| 54,134 - 196 - 54,330 57,430 1,645 - - - 1,645 1,712 1,603 - 55 - 1,658 2,197 3,718 - - - 3,718 2,595 11,225 - 749 16 11,989 20,716 98 - - - 98 5 1,584 - - -1,584 2,054 |
|
| 74,006 - 999 16 75,021 86,708 1,094 - 1,521 63 2,679 963 5,397 - 2,664 20 8,081 16,228 329 - 80 5 414 - 6,399 - 20,225 - 26,624 19,806 8,076 - - - 8,076 5,892 - - - - 1,256 6,884 - - - 6,884 11,000 - - 705 - 705 4,177 - - 364 - 364 1,110 840 - - - 840 4,881 1,371 - - -1,371 285 |
|
| 30,389 - 25,559 88 56,037 65,598 1,093 - - - 1,093 1,480 1,059 - - - 1,059 6,737 3,210 - - - 3,210 2,050 170 - - -170 125 |
|
| 5,532 - - - 5,532 10,392 - - - - - 31,800 - - - - - 150 - - - - - 6,397 - - 20,000 - 20,000 30,384 - - 4,020 - 4,020 10,728 75 - - 7,054 7,129 1,713 566 - - - 566 - - - - 2,634 2,634 2,400 - - - - - 50 - - - - - 725 - - - 4,391 4,391 2,833 - - - 1,421 1,421 713 5 - -72 77 254 |
|
| 646 - 24,020 15,571 40,237 88,147 |
|
| 110,573 -50,579 15,675 176,827 250,846 |
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
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Analysis of Expenditure
1st January to 31st December 2022
Note 3 Unrestricted Endowment Restricted Designated This Year Last Year
| Administrative expenditure Payroll costs Clergy Working exps Vicar's telephone StM Electricity StM Gas StM Water StM Phone & BB ASC Church Electricity ASC Church Gas ASC Church Water ASC Church Phone & BB St P Electricity St P Gas St P Water St P Phone & BB AS Hall Electricity AS Hall Gas Insurance Cleaning contracts Churchyard upkeep Parsonage Hse Exps StM Planned Maintenance ASC Planned Maintenance St P Planned Maintenance Building repairs, Maintenance & upgrades Equipment repairs & maintenance Equipment purchase Total Maintenance of Service Printing Sacristy Music Organist fee Choir expenses Performance licences Organ & piano tuning Junior Choir - Gross Salaries Video Streaming equip purchase & install Video Streaming Production man't Video Streaming equip repair/maint Devotional Materials Training CYPF Total Mission Parish share Donations to Missionary societies Donations to Relief & dev't agencies Donations to Home mission Donations to Secular charity VICAR'S Discretionary Giving Hospitality Total |
30,384 - 7,161 - 37,545 33,287 4,844 - 3,500 - 8,344 4,244 1,029 - - - 1,029 1,326 1,169 - - - 1,169 2,618 725 - - - 725 1,930 139 - - - 139 150 542 - - - 542 478 902 - - - 902 516 1,373 - - - 1,373 512 286 - - - 286 252 417 - - - 417 379 460 - - - 460 448 1,968 - - - 1,968 1,156 183 - - - 183 72 530 - - - 530 492 488 - - - 488 908 1,285 - - - 1,285 851 6,554 - - - 6,554 5,950 6,193 - - - 6,193 5,965 8,412 - - - 8,412 9,370 415 - - - 415 230 2,904 - - 744 3,648 22,983 971 - 205 - 1,176 1,764 1,461 - - - 722 791 1,830 - - 2,600 5,169 6,584 2,500 - - - 2,500 - - - 2,840 - 2,840 14,028 |
|---|---|
| 77,964 - 13,706 3,344 95,014 117,284 409 - - - 409 568 583 - - - 583 653 - 240 - 240 - 4,000 - - - 4,000 4,150 110 - 410 - 520 135 1,206 - - - 1,206 395 333 - - - 333 665 210 - - - 210 - 586 - - - 586 2,277 44 - - - 44 1,072 - - - - 876 - - - 876 666 1,489 - - - 1,489 229 328 - 1,213 - 1,541 1,067 |
|
| 10,174 - 1,863 - 12,037 11,876 42,529 - - - 42,529 53,066 1,524 - - - 1,524 465 - - - - 90 540 - 2,670 - 3,210 9,999 448 - - - 448 440 - - 407 - 407 230 1,177 - 60 - 1,237 473 |
|
| 46,218 - 3,137 - 49,355 64,764 |
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 7
| Profits Centre expenditure DEM - Development - Building refurb DEM - Development - kitchen equipment DEM - Development - Electronic equip DEM - Development - Furniture DEM - Operational Age UK Man’t fees DEM - Operational Materials DEM - Operational Accomodation DEM - Operational Misc DEM - Operational Gross salaries SPARC - Development Kitchen Equip SPARC - Development Electronics SPARC - Artists fees SPARC - Publicity SPARC - Hospitality SPARC - Programmes and Misc ASC - Development - Office equipment ASC - Development - Electronics ASC - Development - Furniture ASC - Development - Books and materials ASC - Development - Training etc ASC - Operational - leaders fees Total Outreach costs Website licence Website maint Social media Banners & leaflets Marketing development Fetes and Events Total Parish Office costs Print Post Stationery Office Equip costs Bank charges Software licences - Accounting etc Total Governance Auditor fee Accountancy support HR Bureau Fee Minor Admin exps - Misc Cleaning and Hygiene Materials Local Authority Licences Governance Training Total Total Expenditure |
- - - - - 21,371 - - - - - 1,691 - - - - - 5,363 - - - - - 11,605 - - 7,798 4,998 12,796 2,493 - - - 810 810 294 - - 5,682 - 5,682 2,445 - - - 993 993 1,423 - - 1,190 - 1,190 - 44 - - - 44 - - - - 2,034 2,034 - 622 - - 2,160 2,782 2,745 - - - - - 710 - 772 772 287 - - - 180 180 698 - - - - - 137 - - - - - 254 - - - - - 194 - - 120 - 120 775 - - 1,213 - 1,213 1,461 - - 44 - 44 - |
|---|---|
| 666 - 16,047 11,946 28,658 53,947 1,380 - 288 144 1,812 363 - - 3,300 - 3,300 8,053 6 - 200 - 206 10,010 891 - 18 - 909 518 1,341 - 1,433 ( 200) 2,574 10,409 171 - - - 171 100 |
|
| 3,789 - 5,239 ( 56) 8,972 29,453 806 - - - 806 480 2,008 - - - 2,008 1,590 169 - - - 169 109 3,411 - ( 19) - 3,392 4,976 |
|
| 6,394 - ( 19) - 6,375 7,154 120 - - - 120 - 3,942 - - - 3,942 7,446 2,376 - - - 2,376 2,160 201 - - - 201 2,519 221 - - - 221 - 20 - - - 20 20 - - - - - 5,355 |
|
| 6,880 - - - 6,880 17,501 |
|
| 152,084 - 39,973 15,234 207,291 301,979 |
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 8
Statement of Assets and Liabilities
As at 31st December 2022
| Note 4 | Unrestricted | Endowment | Restricted | Designated | This year | Last year |
|---|---|---|---|---|---|---|
| Fixed asset Investments | ||||||
| St Matthias Income Fund | - | - |
- | 4,487 | 4,487 | 10,491 |
| St Matthias Growth Fund | - | - |
- | 7,336 | 7,336 | 23,857 |
| St Matthias Churchyard | - | 19,052 |
- | - | 19,052 | 22,005 |
| St Matthias Ecclesiastical | - | 18,599 | - | - | 18,599 | 21,081 |
| - | 37,652 |
- | 11,823 | 49,475 | 77,434 | |
| Current Assets - Cash at bank | and in hand | |||||
| CAF Current Account | 1,699 | - | 11,113 |
3,501 | 16,313 | 21,649 |
| HSBC St Matthias' Churchyard | ||||||
| account | 746 | - | - | - | 746 | 135 |
| St Matthias CBF Deposit Fund | 1,470 | 2,000 | - | 5,621 | 9,091 | 12,607 |
| St Peter's CBF Deposit Fund | 169 | - | - | - | 169 | 169 |
| St Peter's Income Fund | - | - |
- | - | - | - |
| Cash in hand | 5 | - | - | 5 | 5 | |
| 4,088 | 2,000 | 11,113 | 9,122 | 26,323 | 34,565 | |
| Current Assets - Debtors | ||||||
| Accounts receivable | - | - |
- | - | - | 9,028 |
| Current Liabilities | ||||||
| Amounts falling due within one | ||||||
| year | ( 225) | - | - |
- | ( 225) | 6,581 |
| Grand Total | 4,313 | 39,652 | 11,113 | 20,945 | 76,023 | 114,446 |
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 9
Notes to the accounts - continued
Note 5 – Creditors
As noted in the Accounting policies, the financial statements were prepared on a cash basis in 2022. There are two minor exceptions to this as follows :
Amounts due to NEST pensions at the year end 135.75 Amounts paid in advance for funeral services (360.97) Overall debtor balance 225.22
Because the Agency accounts have been created under Current liabilities within Quickbooks this balance is shown as a negative figure under Current Liabilities.
Note 6 – Trustee Remuneration, Expenses and Donations
Payments were made to PCC members for expenses, on production of receipts.
Note 7 – Related Party Transactions
Three people were on payroll in 2022, none having connections to PCC Trustees.
Note 8 - Fund transfers
Transfers between funds arise where amounts paid out during the year have been recognised in Quickbooks as coming from the Unrestricted Fund whereas in fact they should have been treated as the spending of restricted or designated amounts. Similar transfers occurred in previous year and are shown in a single line at the bottom of the Statement of Financial Activities report on page 2.
Note 9 - Grants
We are extremely grateful for all the grants received during 2022 which have been allocated across the funds as follows :
| Film Hub Midlands Malvern Rotary club MHDC National lottery Community fund University of Worcester Film Hub Midlands Hubbub Pumpkin Foundation Diocese of Worcester National Grid Community Matters National Grid Community Matters |
TOTAL 600 4,000 500 9,300 20,000 2,600 521 5,927 8,000 2,000 53,448 |
Funds |
|---|---|---|
| Unrestricted Comm Fridge DEM Warm Space Arts 600 4,000 500 9,300 20,000 566 2,034 521 4,823 1,104 8,000 750 1,250 |
||
| 6,139 12,675 24,000 8,000 2,634 |
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 10
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Parish of Malvern Link with Cowleigh members of On accounts for the year 31 December 2022 Charity no 1133920 ended (if any) Set out on pages 1 to 10
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2022 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
----- Start of picture text -----
Date: 27 April 2023
Signed:
Name: Ian Jarvis
Relevant professional FCA
qualification(s) or body Institute of Chartered Accountants in England & Wales
(if any):
Address: The Guesten
15 College Green
Worcester. WR1 2LH
----- End of picture text -----
1
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of I found the accounting records to be in an excellent state and the accounts had any items that the been properly prepared from the records. The movement over to the examiner wishes to Quickbooks accounting software appears to have gone very well and the disclose . evidence in your accounting records is very clear.
2