## **Annual Report and Financial Statements of the Parochial Church Council for the year ending 31st December 2022**
**Incumbent:**
The Revd Phillip Johnson The Vicarage 12 Lambourne Ave Malvern WR14 1NL
**Bank:** CAF Bank Ltd.
## **Independent Examiner:**
Mr Ian Jarvis The Guesten 15 College Green Worcester. WR1 2LH
17th May 2023
**2022 Annual Report and Financial Statement**
## **1. Aim and purposes.**
The primary object of all PCCs is the promotion of the gospel of our Lord Jesus Christ according to the doctrines and practices of the Church of England. The PCC (Powers) Measure 1956 states that the PCC 'is to cooperate with the incumbent’, the Reverend Phillip Johnson, ‘in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical'.
The PCC is also specifically responsible for the maintenance of the fabric of the church buildings, the associated churchyards at St Matthias’ Church and St Peter's Church and the maintenance of the Hall attached to the Church of the Ascension.
When planning our activities for the year, the incumbent and the PCC have considered the Commission's guidance on public benefit, particularly the specific guidance on charities for the advancement of religion. Our focus is to enable people to live out their faith as part of our parish community through:
- Worship and prayer - learning about the Gospel and developing their knowledge of the Christian faith.
- Provision of pastoral care for people living in the parish.
- Working closely with the schools in our parish (three church schools and one state)
To facilitate this work, it is important that we continue to invest in the maintenance and upgrade of the fabric of the three church buildings in our care and the associated Church Hall.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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**2022 Annual Report and Financial Statement**
## **2. Objectives and Activities**
The PCC began 2022 with the hope of completing the plans we had for 2020 / 2021 which had been disrupted by the pandemic and developing new initiatives.
- To provide pastoral care and connection to those living in our parish.
- To continue to provide high quality Worship in our churches.
- To continue to place a significant focus on our work in and for local schools, including weekly assemblies, leading Godly play sessions and providing Christian festival experiences for them and our Families’ ministry, completing our St. Matthias’ 175 Celebrations by running family fun days in July.
- To consolidate Christmas worship and outreach.
- To open a community fridge in the Ascension Hall in March.
- To launch The Ascension Centre for Contemplation and Reconciliation and be able to build further on our plans for SPArC (St. Peter’s Arts Church).
- To continue to offer on-line services and events for those who do not wish to or cannot attend our churches in person.
- To find ways of heightening public awareness of the Dementia Meeting Centre and work towards making it sustainable.
- To begin to look for ways of reducing our carbon footprint and prepare a maintenance plan for the historic buildings in our care.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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**2022 Annual Report and Financial Statement**
## **3. Achievements and Performance**
## **Worship**
In 2022 we continued the pattern of worship begun in 2021: Sundays:
8am Said Eucharist service at St. Matthias’ (1[st] and 3[rd] Sundays)
9:45am Sung Eucharist service – St. Matthias’ (1[st] , 3[rd] and 5th Sundays) when it was also live-streamed – The Church of The Ascension (2[nd] and 4[th] Sundays).
11:15 am Contemporary Worship – St. Peter’s.
5pm – Our services include monthly Choral Evensong (St. Matthias’), Compline (The Ascension) and Taizé (The Ascension) services. Thursday:
10:30am Said Eucharist
We held a full range of services at Easter and Christmas. As well as the Triduum at Easter there was a theatre production (The Passion), a film (Jesus of Montreal) and The Station of The Cross. At Christmas the crib services and outside carol (except one very wet one) were again well received. We had increased congregations at midnight mass and Christmas morning.
The Church of The Ascension hosted The Deanery Ascension Day Service.
We moved all the 9:45am services to St. Matthias’ in December in order to reduce winter heating costs.
Regular informal services were also led by our LLM Eileen, particularly for those who would find our regular Worship difficult to access.
Members of the congregation attended the Deanery online Lent Course. The Introduction to Christianity, Bishop Certificate Course, is running for the second year in a row.
In July we welcomed Revd. James Williams as our curate and in the autumn The Revd. Dr Alastair McKay became our associate priest.
Our grateful thanks go to our Licensed Lay Ministers: Mike Hancox, Allen Hudson and Eileen Tomlin, Fr Ted Stokes, Revd Mary Nobles, Fr Ian Prior and Fr Anthony Gann, for all they do to support Phillip, James and Alastair. We are particularly grateful for the support Mary and Ted and other clergy gave during Fr Phillip’s sabbatical.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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## **2022 Annual Report and Financial Statement**
## **Pastoral**
Our services of occasional offices are still reduced since the Covid epidemic, the team performed only one wedding and nine baptisms, however the number of funerals in Church has returned to a normal level. The team took 14 funerals in St. Matthias’ church and 17 at local crematoriums and cemeteries.
Our Dementia Meeting Centre continues to run two days a week, in The Link Room at St. Matthias’ Church. Kirsty Hughes our centre manager changed role at the end of the year to work for Age UK in the community. We are pleased that Es Hoyle agreed to take on the manager role.
In March we opened a Community Fridge in the Ascension Hall on a Monday mornings, in the autumn we began to open on a Wednesday afternoon too. Our initial aim was to stop food waste but as the economic climate worsened the fridge has provided essential support for the community. We were pleased to receive funding which allowed us to provide the usual fridge users with Christmas hampers, which included the ingredients for a Christmas Dinner and more.
In December we began to hold a twice weekly Warm space session.
The very popular monthly lunchtime concerts arranged by our Director of Music, Peter Johnson continue to increase in popularity.
The Heritage Open Days provided different opportunities for members of the community to visit our churches.
Members of the congregation organised and hosted afternoon teas for Community Action who provide monthly afternoon teas for the older members of the community.
Our inaugural open garden weekend ‘Love Your Neighbours’ Gardens’ was a great success.
SPArC hosted a wide range of events, including both local artists and those arranged through ‘Live and Local’. We are pleased that the Malvern Book Co-operative are now holding author talks at SPArC. Our second Disability Film Festival was held in the autumn.
We showed the funeral of Queen Elizabeth II on a large screen.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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**2022 Annual Report and Financial Statement**
## **Children and Schools**
Our weekly Monday Tots group, for babies and pre-school aged children in the local community, continues to thrive.
The Team takes weekly assemblies in our two local church primary schools. The schools regularly hold services in our churches.
Sarah Maxfield-Phillip trained as a Godly play teacher, joining Fr Phillip and Deb Cook. She leads weekly sessions in each school.
The new youth choir has progressed well, and they sing occasionally in services now.
We held summer children’s activity sessions.
The much postponed 175 Family Fun Day was finally held in October and was a huge success with over 200 attending during the day.
Two experience events ‘Experience Easter’ and ‘Experience Advent’ were held for our two local church primary schools.
We are pleased that Vanessa Everitt has been appointed
as a Diocesan funded Chaplin at Dyson Perrins High School and that her post will also include schools work for our Parish and the running of a youth group for us.
Our Christmas activities included two crib services, a theatre production (Babs of Bethlehem), a star craft workshop and a Christmas Bake-a-Long, as well as the previously mentioned outside carols.
## **4. Financial Report 2022**
Due to complications arising from the change in accounting systems from Finance Coordinator to QuickBooks this year, the accounts have been prepared by our Accountant Mary Marsh. It was also decided to move from Accruals to Receipts and Payments accounting as our income fell below the £250,000 limit. All trade debtors and creditors have been edited so that anything dated prior to 31st December 2022 and still outstanding after year end is now shown as dated 1st January 2023 so whilst there were trade debtors and creditors at December 2021 there are none at December 2022. The Accounting Policies have been edited accordingly along with an explanation of the change to cash accounting. Note 5 in the accounts gives further details of the £225 balance under creditors. As QuickBooks does not keep track of movements by fund in the same way Finance Coordinator did, the CAF account year-end balance of £16,313 has been split across the funds, as detailed on page 9.
Total income for the year ended 31st December 2022 was £176,827 while expenditure totalled £207,291 resulting in a deficit of £30,464 as detailed in the accounts. While we
Malvern Link with Cowleigh PCC, Registered Charity #1133920
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## **2022 Annual Report and Financial Statement**
benefitted from many generous donors, the rise in energy costs has hit our parish activities very hard forcing us to draw on reserves to top up general funds. Our Parish Share for 2022 was £65,755 of which £42,529 we were able to pay. The Diocese credited £3,955 in lieu of a church utilities grant – totalling £46,484 leaving a shortfall of £19,271. A Ministry Support Fund application to the Diocese is a way forward to affordable payments in future years. We are very grateful for all the grants we received during the year, which include administration elements, and are listed on page 10 of the accounts. These have enabled us to offer new services to our parish including a Community Fridge and Warm Space. Grant funding of £20,000 from the University of Worcester for the Dementia Centre is allocated to the Restricted Fund to cover management costs, while the income from users is allocated to a Designated Fund and can be used to offset Centre costs, hence the nil balance at year end. The plans for each church plus continued outreach to the parish indicate our confidence for future growth.
## _Reserves Policy_
The Designated Operational Reserve Fund fell to £11,827 following withdrawals from investments to cover increased running costs. A stewardship campaign is planned to help put us on a more sustainable financial footing in future years.
## _Restricted and Endowment Funds_
The PCC holds and administers a number of these funds as detailed on the Balance sheet. Restricted funds totalled £11,113 and Endowment funds totalled £39,652 as at 31st December 2022.
## _Designated Funds_
The PCC designates additional unrestricted reserves to be retained for an agreed purpose. These are reviewed on an annual basis and returned to the general fund if no longer considered justified. Designated funds totalled £20,945 as at 31st December 2022 as detailed on the Balance sheet.
## I _nvestments_
The PCC held a number of investment assets at 31st December 2022 as detailed in the Statement of Assets and Liabilities. These all showed losses in value this year, though the dividends and interest they generate provide a valuable income.
My thanks go to Susan Maxfield-Phillips for ably entering all the figures onto the new QuickBooks system this year, Anne Hancox and Jenny Purser for banking the collections and envelopes, also to Peter Edwards for reclaiming the gift aid on donations which brings in an invaluable source of income. With the help of Mary Marsh we have managed to adapt the accounts to QuickBooks, which should hopefully meet our future needs. After 18 years of making payments, entering all income and expenditure plus producing annual accounts, I will be retiring as Treasurer and from the PCC following the APCM this year.
## Eileen Watson
Malvern Link with Cowleigh PCC, Registered Charity #1133920
Page 7
**2022 Annual Report and Financial Statement**
## **5. Plans for the future period.**
Whilst we have exciting new plans for 2023, particularly in the area of Worship, we also see it as a year to consolidate, making sure our projects are sustainable and viable for the future.
We will continue to place a significant focus on our work in and for local schools, including weekly assemblies, leading Godly play sessions and providing Christian festival experiences for them.
To develop our Children, Young People and Families’ ministry alongside work in schools, specifically opening a youth group and developing our baptism ministry.
To develop the community fridge into a completely volunteer led project.
To develop a new Worshiping Community at The Church of The Ascension.
To work towards launching The Ascension Centre for Contemplation and Reconciliation.
To continue to grow our Arts Ministry.
To work in partnership with Malvern Hills District Council on their Community Builder project.
To find ways of heightening public awareness of the Dementia Meeting Centre and work towards making it sustainable
We will begin to look for ways of reducing our carbon footprint and prepare a maintenance plan for the historic buildings in our care.
Sadly, we need to look carefully at developing new sources of income for our parish and look to where costs can be cut.
## **Risk Management**
The principal risks implicit in the running of the Parish involve Finance, Public Liability, Employment Liability and Safeguarding. Arrangements for management and mitigating risk include the adoption and observance of policies and practices to ensure appropriate oversight and governance of risk-bearing activities and insurance against unforeseen occurrences.
The PCC sets, and periodically reviews, levels of authority to commit to expenditure appropriate to daily operations, routine maintenance and major projects. Banking transactions require the approval of two authorised signatories. Financial forecasts and performance to date are routinely reviewed by the Standing Committee and the PCC.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
Page 8
**2022 Annual Report and Financial Statement**
Financial activity, reporting and auditing follow the recommendations and guidelines of the PCC Accountability Guide (fifth edition) including its references to Charity Commission requirements.
Risk and Safety Inspection Documents are available for Church buildings and surrounds. Regular statutory inspections of fire safety appliances and electrical and heating installations are commissioned, the most recent being in 2022.
In respect of Safeguarding, the PCC has adopted the Safeguarding Policy (2017) formulated by the Archbishop's Council in compliance with the Safeguarding and Clergy Discipline Measure 2016 and continues to give due regard to the Safeguarding Policy in everything we undertake. The council has complied with the duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults under section 5 of the Safeguarding and Clergy Discipline Measure 2016. The Parish is using the Diocese Safeguarding Dashboard.
The standing committee continually reassess our current and future risks to identify where further risk mitigation measures, including training and use of professional services, are required.
## **Safeguarding**
## **This Parochial Parish council has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults).**
Over the past year 19DBS applications successfully have been administered, for working with both children and vulnerable adults. These have been mainly for volunteers for the Dementia Meeting Centre, which we now run or for Monday Tots sessions. Others have been for LLMs, priests and officers of the church, such as the PCC, to comply with the new requirements from the diocese. No application was unsuccessful, and none have lapsed without either renewal or the applicant in question no longer being required to hold a DBS.
All DBS holders have also either completed the relevant level of training, or are in the process of doing so. I should personally like to thank everyone concerned for their prompt compliance with these requirements. All volunteers and officers in any capacity are now required to renew both DBS and training every three years, as opposed to the five years needed previously bringing the CofE into line with all other major UK organisations.
Advice has been sought from the Diocesan team on several occasions this year, been received and acted upon. We continue to update the Diocese on any matters pertaining to these enquiries and maintain confidential files on matters pertaining to them.
The Safeguarding officer has attended information meetings run by the Diocese and any new information has been shared and acted upon at subsequent PCC meetings. There is a safeguarding report at PCC meetings, and policies have been reviewed and re-adopted by them in accordance with national policy.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
Page 9
**2022 Annual Report and Financial Statement**
We now have several children’s events running through the year [ Discover Easter/ Christmas/ Advent etc] plus the Youth choir and Monday Tots. We also now run the Dementia Meeting Centre. All staff and regular volunteers, including pastoral visitors, have been recruited following the Safer Recruitment procedures required by the national CofE policy, and are DBS and training compliant. All posts now have either a full job description in place or are in the process of being developed.
Joy Black PSO
## **6. Structure, governance and management**
There are three church buildings in the Parish namely, the Church of the Ascension, St Matthias' Church and St Peter's Church. All have equal status and together constitute the Parish Church. Each church continues to be used for worship and for additional activities in ways which reflect their location and their varying attributes.
Financial and administrative control of all three churches rests with the PCC which is the responsible legal body. The financial statements for the Parish are prepared on an accrual basis, in accordance with the Church Accounting Regulations and Charity Commission Financial Guidance.
The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll, members of which are the electors of the PCC. There were 101 people on the Roll revised in March 2022. Members elected to the PCC have a three-year term of office so that a third of the membership retires each year. Apart from the elected lay members, the Council includes the incumbent (the Chair), the curate, the churchwardens, a licensed lay minister and two representatives from the Parish elected to serve on the Deanery Synod (This will increase to four in 2023).
The Parochial Church Council is the responsible legal body and receives reports on finance, fabric and other general matters at each of its meetings. In 2022 there were five substantive meetings of the PCC. Between meetings PCC members were also asked to ratify proposals by email communication.
Malvern Link with Cowleigh PCC, Registered Charity #1133920
Page 10
## **2022 Annual Report and Financial Statement**
## **7. Administrative Information**
Details of the three churches in the Parish of Malvern Link with Cowleigh, within the Diocese of Worcester are listed below:
- St Matthias Church, Church Road WR14 1LX
- Church of the Ascension, Somers Park Avenue WR14 1XA
- St Peter's Cowleigh Bank WR14 1QP
The principal contact address is The Malvern Link with Cowleigh Parish Office, The Church of The Ascension, Somers Park Avenue, Malvern. Worcestershire WR14 1XA
The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2020) and a charity registered with the Charity Commission - No.1133920.
The following served on the PCC during 2022:
Vicar (Chair) Revd. Phillip Johnson Curate James William (from July 2022) Licensed Lay Minister Eileen Tomlin Churchwardens Anne Hancox (until July 2022), Mark Cook, David Sims Deanery Synod Joy Black, Alison Sims Representatives Elected Members John Price (until May 2022), Martin Purser (until May 2022), Ruth Lane, Ian Hopwood (until May 2022), Tony Eberle, Jane James, Esther Partridge-Warner, Graham Anderson Honorary Treasurer Eileen Watson Honorary Secretary Susan Maxfield-Phillips Safeguarding Officer Joy Black
Malvern Link with Cowleigh PCC, Registered Charity #1133920
Page 11
## **Parish of Malvern Link with Cowleigh**
## **End of Year Financial Statements**
**Year ending 31st December 2022**
Approved by the Parochial Church Council on 22nd March 2023 and signed on its behalf by The Revd. Phillip Johnson (Vicar)
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 1
## **Statement of Financial Activities**
## **1st January to 31st December 2022**
|Notes
**INCOME FROM :**
Regular donations
2
Income from charitable activities
2
Lettings
2
Income for Profit Centres
2
**TOTAL INCOME**
**EXPENDITURE ON :**
Administrative expenditure
3
Maintenance of Service
3
Mission
3
Profits Centre expenditure
3
Outreach costs
3
Parish Office costs
3
Governance
3
**TOTAL EXPENDITURE**
**NET OPERATING EXPENDITURE**
(Losses)/Gains on Investments
Transfers between funds
8
**NET MOVEMENT IN FUNDS**
**TOTAL FUNDS BROUGHT**
**FORWARD**
**TOTAL FUNDS CARRIED**
**FORWARD**|**Unrestricted**
**Endowment**
**Restricted**
**Designated**
**This Year**
**Last Year**|
|---|---|
||74,006
- 999
16
75,021
86,708
30,389
- 25,559
88
56,037
65,598
5,532
-
-
-
5,532
10,392
646
-24,020
15,571
40,237
88,147|
||**110,573**
**- 50,579**
**15,675**
**176,827**
**250,846**
77,964
- 13,706
3,344
95,014
117,284
10,174
- 1,863
-
12,037
11,876
46,218
- 3,137
-
49,355
64,764
666
- 16,047
11,946
28,658
53,948
3,789
- 5,239
( 56)
8,972
29,453
6,394
-
( 19)
-
6,375
7,154
6,880
-
-
-
6,880
17,501|
||**152,084**
**- 39,973**
**15,234**
**207,291**
**301,979**|
||**( 41,511)**
**- 10,606**
**441**
**( 30,464)**
**( 51,134)**
-
( 5,435)
-
( 2,525)
( 7,959)
3,311
30,479
( 4,337)
( 26,142)
-
-|
||**( 11,032)**
**( 5,435)**
**6,269**
**( 28,225)**
**( 38,423)**
**( 47,822)**|
||**15,345**
**45,086**
**4,844**
**49,171**
**114,446**
**162,268**|
||**4,313**
**39,652**
**11,113**
**20,945**
**76,023**
**114,446**|
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 2
## **Balance Sheet**
## **As at 31st December 2022**
|Notes
**Fixed asset Investments**
4
**Current Assets**
Cash at bank and in hand
4
Debtors
**Current Liabilities**
Amounts falling due within one
year
5
**Net Current assets less liabilities**
**Total Assets less current**
**liabilities**
**Represented by**
**Unrestricted**
General fund
**Endowment**
St M Ecclesiastical and CY
**Restricted**
CYPF Fund
Community Fridge Fund
Contemplation Fund
Dementia Fund
Music Fund
St M Churchyard maintenance
St Peter's Fabric Fund
Vicar's Discretionary Fund
Warm Space
**Designated**
Arts Fund
Dementia Fund
Fabric Fund
Mission Fund
Operational Reserve Fund
**Funds of the Church**|**Unrestricted**
**Endowment**
**Restricted**
**Designated**
**This year**
**Last year**|
|---|---|
||-
37,652
-
11,823
49,475
**77,434**
4,088
2,000
11,113
9,122
26,323
**34,565**
-
-
-
-
-
9,028|
||**4,088**
**2,000**
**11,113**
**9,122**
**26,323**
**43,593**
( 225)
-
-
-
( 225)
6,581|
||**4,313**
**2,000**
**11,113**
**9,122**
**26,548**
**37,012**|
||**4,313**
**39,652**
**11,113**
**20,945**
**76,023**
**114,446**|
||4,313
-
-
-
4,313
15,345
-
-
39,652
-
-
39,652
45,086
-
-
76
-
76
734
-
-
3,177
-
3,177
3,718
-
-
-
-
-
178
-
-
832
-
832
( 2,151)
-
-
1,041
-
1,041
857
-
-
-
-
-
275
-
-
50
-
50
50
-
-
776
-
776
1,183
-
-
5,160
-
5,160
-
-
-
-
2,549
2,549
2,615
-
-
-
-
-
1,698
-
-
-
5,850
5,850
9,787
-
-
-
719
719
719
-
-
-
11,827
11,827
34,351|
||**4,313**
**39,652**
**11,113**
**20,945**
**76,023**
**114,446**|
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 3
## **Note1 – Accounting policies**
## **Basis of Preparation**
The financial statements are prepared under the Church Accounting Regulations and Charity Commission financial guidance. They are also prepared under the historical cost convention except for the valuation of investments, which are shown at market value at the year end.
Prior to 2022 the financial statements were prepared on the Finance Co-Ordinator system. From 1[st] January 2021 they were also prepared on Quickbooks Online and the two systems ran in tandem throughout 2021 with year end balances being agreed across the two systems at 31[st] December 2021. From 1[st] January 2022 the financial statements have been prepared only on Quickbooks.
The change of accounting system was an opportunity to revise the income and cost headings with more detailed analysis now possible of both administrative and other cost centres in Quickbooks. As a result of this there was some variation in the categorisation of individual income and cost items across the two systems during 2021. However, the overall comparative totals for Income and Expenditure agree to the 2021 accounts.
The accounts for 2021 were prepared on an accruals basis but, with the income falling under the £250,000 limit which requires that basis, the accounts for 2022 have largely been prepared on a cash basis. The Balance sheet and Statement of Assets and Liabilities carry the comparative figures for debtors and creditors that appeared in the 2021 accounts. The only debtor or creditor balance in the 2022 accounts arises out of the timing differences on the Agent accounts used to keep track of amounts due to and from undertakers etc. These accounts are included within liabilities in QuickBooks and at 31[st] December 2022 the overall balance is a debtor of £225. This amount therefore appears under Creditors : Amounts falling due within one year as a negative figure.
## **Funds**
Unrestricted funds represent the general funds of the PCC that are not subject to any restrictions regarding their use and are available for application to the general purposes of the PCC. Funds that are designated for a particular purpose by the PCC are also unrestricted.
Restricted funds are those funds that must be spent on restricted purposes and details of the funds held and restrictions are provided via PCC-specific notes where appropriate.
Endowment funds where the capital must be retained, are also explained via PCC-specific notes where appropriate. The financial statements include all transactions, assets and liabilities for which the PCC is responsible by law. They do not include the financial statements of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
## **INCOMING RESOURCES**
## **Voluntary income and fundraising**
All income is accounted for on a receipts basis. Any funds raised by fȇtes, garden parties and similar events are accounted for gross. Sales of books and magazines from the church are accounted for gross.
## **Other income**
Rental income is recognised on a receipts basis.
## **Investment gains and losses**
Realised gains and losses are recognised when the investment is sold. Unrealised gains and losses are accounted for on an annual basis with a year-end revaluation at 31[st] December.
Dividends and interest are accounted for on a receipts basis.
The value of any voluntary help received is not included in the accounts but is described in the Trustees’ annual report.
## **RESOURCES EXPENDED**
Grants and donations are accounted for when paid over with a record being maintained of any binding obligations which exist prior to payment.
## **Activities directly relating to the work of the church**
Parish Share is acknowledged by the Diocese as a request for voluntary payment with a record being maintained of any ongoing shortfall. In exceptional circumstances the Diocesan policy is to ask parishes to pay whatever they can. They do not expect churches to draw down on their reserves to pay Parish Share.
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 4
## **Governance costs**
Governance costs include costs for the preparation and examination of the statutory accounts, the costs of trustees’ meetings and the cost of any legal advice to trustees on governance or constitutional matters.
## **ASSETS**
## **Consecrated property and moveable church furnishings**
Consecrated and beneficed property of any kind is excluded from the financial statements by Section 10(2) (a) and (c) of the Charities Act 2011.
Moveable church furnishings held by the incumbent and churchwardens on special trust for the PCC and which require a faculty for disposal, are accounted for as inalienable property unless consecrated. They are listed in the church inventory which can be inspected at any reasonable time.
For inalienable property acquired prior to 2000, there is insufficient cost information available and therefore such assets are not valued in these financial statements.
For items acquired since 1[st] January 2000, where the trustees consider these to have enduring economic value, these are capitalised at cost and depreciated in the financial statements over their currently anticipated useful economic life (over four years unless otherwise stated) on a straight-line basis.
For items acquired since 1[st] January 2000, where the trustees instead consider these to be like-for-like replacement expenditure of no enduring economic value, these are written off when the expenditure is incurred.
All expenditure incurred in the year on consecrated or beneficed buildings where individual items are under £1,000 or the repair of moveable church furnishings acquired before 1[st] January 2000, is written off.
## **Other fixtures, fittings and office equipment**
Items of office, communications, audio-visual and domestic equipment with an initial purchase price of greater than £1,750 at 2022 values are taken into the balance sheet at the time of purchase and depreciated (over a four year period unless otherwise stated) on a straight-line basis. Acquisitions of items with a purchase price of £1,750 or less are treated as expenditure.
## **Investments**
Investments are valued at market value at 31[st] December.
## **Current Assets**
Amounts owing to the PCC at 31[st] December in respect of Agency fees for services are shown as debtors. Short-term deposits include cash held on deposit either with CBF Church of England Funds or at the bank.
## **LIABILITIES**
Liabilities are recognised only to the extent that amounts are due in respect of Agency fees for services.
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 5
## **Analysis of Income**
## **1st January to 31st December 2022**
|**Note 2**
**Regular donations**
Gift aid - Standing Orders
Gift aid - Envelopes
Gift aid - Planned Giving
Loose plate collections
Tax recovered from HMRC
Bank interest
Dividends
Total
**Income from charitable activities**
Fundraising events
Occasional GA donations
GASDS
Occasional Non GA donations
Service fees
VAT reclaim
Legacies
Restricted Donations
CYPF
Other Income
Book sales - TAML
Total
**Lettings**
St Matthias - Link room
AS Hall
St Peter's
AS Church
Total
**Income for Profit Centres**
DEM - Development phase grants
DEM - Development phase GA
DEM - Development phase Non GA
DEM - Operational Grants
DEM - Non GA donations
DEM - User fees
SPARC - Development Grant
SPARC - Operational Grants
SPARC - Operational GA
SPARC - Operational Non GA
SPARC - Ticket sales
SPARC - Hospitality income
SPARC - Misc income
Total
**TOTAL INCOME**|**Unrestricted Endowment**
**Restricted**
**Designated**
**This Year**
**Last Year**|
|---|---|
||54,134
- 196
- 54,330
57,430
1,645
-
-
- 1,645
1,712
1,603
- 55
- 1,658
2,197
3,718
-
-
- 3,718
2,595
11,225
- 749 16
11,989
20,716
98
-
-
- 98 5
1,584
-
-
-1,584
2,054|
||**74,006**
**- 999 16**
**75,021**
**86,708**
1,094
- 1,521 63
2,679 963
5,397
- 2,664 20
8,081
16,228
329
- 80 5
414
-
6,399
- 20,225
- 26,624
19,806
8,076
-
-
- 8,076
5,892
-
-
-
-
1,256
6,884
-
-
- 6,884
11,000
-
- 705
- 705
4,177
-
- 364
- 364
1,110
840
-
-
- 840
4,881
1,371
-
-
-1,371 285|
||**30,389**
**- 25,559 88**
**56,037**
**65,598**
1,093
-
-
- 1,093
1,480
1,059
-
-
- 1,059
6,737
3,210
-
-
- 3,210
2,050
170
-
-
-170 125|
||**5,532**
**-**
**-**
**- 5,532**
**10,392**
-
-
-
-
- 31,800
-
-
-
-
- 150
-
-
-
-
- 6,397
-
- 20,000
- 20,000
30,384
-
- 4,020
- 4,020
10,728
75
-
- 7,054
7,129
1,713
566
-
-
- 566
-
-
-
- 2,634
2,634
2,400
-
-
-
-
- 50
-
-
-
-
- 725
-
-
- 4,391
4,391
2,833
-
-
- 1,421
1,421 713
5
-
-72
77 254|
||**646**
**- 24,020**
**15,571**
**40,237**
**88,147**|
||**110,573**
**-50,579**
**15,675**
**176,827**
**250,846**|
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 6
## **Analysis of Expenditure**
## **1st January to 31st December 2022**
**Note 3 Unrestricted Endowment Restricted Designated This Year Last Year**
|**Administrative expenditure**
Payroll costs
Clergy Working exps
Vicar's telephone
StM Electricity
StM Gas
StM Water
StM Phone & BB
ASC Church Electricity
ASC Church Gas
ASC Church Water
ASC Church Phone & BB
St P Electricity
St P Gas
St P Water
St P Phone & BB
AS Hall Electricity
AS Hall Gas
Insurance
Cleaning contracts
Churchyard upkeep
Parsonage Hse Exps
StM Planned Maintenance
ASC Planned Maintenance
St P Planned Maintenance
Building repairs, Maintenance & upgrades
Equipment repairs & maintenance
Equipment purchase
Total
**Maintenance of Service**
Printing
Sacristy
Music
Organist fee
Choir expenses
Performance licences
Organ & piano tuning
Junior Choir - Gross Salaries
Video Streaming equip purchase & install
Video Streaming Production man't
Video Streaming equip repair/maint
Devotional Materials
Training
CYPF
Total
**Mission**
Parish share
Donations to Missionary societies
Donations to Relief & dev't agencies
Donations to Home mission
Donations to Secular charity
VICAR'S Discretionary Giving
Hospitality
Total|30,384
-
7,161
-
37,545
33,287
4,844
-
3,500
-
8,344
4,244
1,029
-
-
-
1,029
1,326
1,169
-
-
-
1,169
2,618
725
-
-
-
725
1,930
139
-
-
-
139
150
542
-
-
-
542
478
902
-
-
-
902
516
1,373
-
-
-
1,373
512
286
-
-
-
286
252
417
-
-
-
417
379
460
-
-
-
460
448
1,968
-
-
-
1,968
1,156
183
-
-
-
183
72
530
-
-
-
530
492
488
-
-
-
488
908
1,285
-
-
-
1,285
851
6,554
-
-
-
6,554
5,950
6,193
-
-
-
6,193
5,965
8,412
-
-
-
8,412
9,370
415
-
-
-
415
230
2,904
-
-
744
3,648
22,983
971
-
205
-
1,176
1,764
1,461
-
-
-
722
791
1,830
-
-
2,600
5,169
6,584
2,500
-
-
-
2,500
-
-
-
2,840
-
2,840
14,028|
|---|---|
||**77,964**
**-**
**13,706**
**3,344**
**95,014**
**117,284**
409
-
-
-
409
568
583
-
-
-
583
653
-
240
-
240
-
4,000
-
-
-
4,000
4,150
110
-
410
-
520
135
1,206
-
-
-
1,206
395
333
-
-
-
333
665
210
-
-
-
210
-
586
-
-
-
586
2,277
44
-
-
-
44
1,072
-
-
-
-
876
-
-
-
876
666
1,489
-
-
-
1,489
229
328
-
1,213
-
1,541
1,067|
||**10,174**
**-**
**1,863**
**-**
**12,037**
**11,876**
42,529
-
-
-
42,529
53,066
1,524
-
-
-
1,524
465
-
-
-
-
90
540
-
2,670
-
3,210
9,999
448
-
-
-
448
440
-
-
407
-
407
230
1,177
-
60
-
1,237
473|
||**46,218**
**-**
**3,137**
**-**
**49,355**
**64,764**|
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 7
|**Profits Centre expenditure**
DEM - Development - Building refurb
DEM - Development - kitchen equipment
DEM - Development - Electronic equip
DEM - Development - Furniture
DEM - Operational Age UK Man’t fees
DEM - Operational Materials
DEM - Operational Accomodation
DEM - Operational Misc
DEM - Operational Gross salaries
SPARC - Development Kitchen Equip
SPARC - Development Electronics
SPARC - Artists fees
SPARC - Publicity
SPARC - Hospitality
SPARC - Programmes and Misc
ASC - Development - Office equipment
ASC - Development - Electronics
ASC - Development - Furniture
ASC - Development - Books and materials
ASC - Development - Training etc
ASC - Operational - leaders fees
Total
**Outreach costs**
Website licence
Website maint
Social media
Banners & leaflets
Marketing development
Fetes and Events
Total
**Parish Office costs**
Print Post Stationery
Office Equip costs
Bank charges
Software licences - Accounting etc
Total
**Governance**
Auditor fee
Accountancy support
HR Bureau Fee
Minor Admin exps - Misc
Cleaning and Hygiene Materials
Local Authority Licences
Governance Training
Total
**Total Expenditure**|-
-
-
-
-
21,371
-
-
-
-
-
1,691
-
-
-
-
-
5,363
-
-
-
-
-
11,605
-
-
7,798
4,998
12,796
2,493
-
-
-
810
810
294
-
-
5,682
-
5,682
2,445
-
-
-
993
993
1,423
-
-
1,190
-
1,190
-
44
-
-
-
44
-
-
-
-
2,034
2,034
-
622
-
-
2,160
2,782
2,745
-
-
-
-
-
710
-
772
772
287
-
-
-
180
180
698
-
-
-
-
-
137
-
-
-
-
-
254
-
-
-
-
-
194
-
-
120
-
120
775
-
-
1,213
-
1,213
1,461
-
-
44
-
44
-|
|---|---|
||**666**
**-**
**16,047**
**11,946**
**28,658**
**53,947**
1,380
-
288
144
1,812
363
-
-
3,300
-
3,300
8,053
6
-
200
-
206
10,010
891
-
18
-
909
518
1,341
-
1,433
( 200)
2,574
10,409
171
-
-
-
171
100|
||**3,789**
**-**
**5,239**
**( 56)**
**8,972**
**29,453**
806
-
-
-
806
480
2,008
-
-
-
2,008
1,590
169
-
-
-
169
109
3,411
-
( 19)
-
3,392
4,976|
||**6,394**
**-**
**( 19)**
**-**
**6,375**
**7,154**
120
-
-
-
120
-
3,942
-
-
-
3,942
7,446
2,376
-
-
-
2,376
2,160
201
-
-
-
201
2,519
221
-
-
-
221
-
20
-
-
-
20
20
-
-
-
-
-
5,355|
||**6,880**
**-**
**-**
**-**
**6,880**
**17,501**|
||**152,084**
**-**
**39,973**
**15,234**
**207,291**
**301,979**|
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 8
## **Statement of Assets and Liabilities**
## **As at 31st December 2022**
|**Note 4**|**Unrestricted**|**Endowment**|**Restricted**|**Designated**|**This year**|**Last year**|
|---|---|---|---|---|---|---|
|**Fixed asset Investments**|||||||
|St Matthias Income Fund|-|
-|-|4,487|4,487|10,491|
|St Matthias Growth Fund|-|
-|-|7,336|7,336|23,857|
|St Matthias Churchyard|-|
19,052|-|-|19,052|22,005|
|St Matthias Ecclesiastical|-|18,599|-|-|18,599|21,081|
||**-**|
**37,652**|**-**|**11,823**|**49,475**|**77,434**|
|**Current Assets - Cash at bank**|**and in hand**||||||
|CAF Current Account|1,699|-|
11,113|3,501|16,313|21,649|
|HSBC St Matthias' Churchyard|||||||
|account|746|-|-|-|746|135|
|St Matthias CBF Deposit Fund|1,470|2,000|-|5,621|9,091|12,607|
|St Peter's CBF Deposit Fund|169|-|-|-|169|169|
|St Peter's Income Fund|-|
-|-|-|-|-|
|Cash in hand|5||-|-|5|5|
||**4,088**|**2,000**|**11,113**|**9,122**|**26,323**|**34,565**|
|**Current Assets - Debtors**|||||||
|Accounts receivable|-|
-|-|-|-|9,028|
|**Current Liabilities**|||||||
|Amounts falling due within one|||||||
|year|( 225)|-|
-|-|( 225)|6,581|
|**Grand Total**|**4,313**|**39,652**|**11,113**|**20,945**|**76,023**|**114,446**|
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 9
## **Notes to the accounts - continued**
## **Note 5 – Creditors**
As noted in the Accounting policies, the financial statements were prepared on a cash basis in 2022. There are two minor exceptions to this as follows :
Amounts due to NEST pensions at the year end 135.75 Amounts paid in advance for funeral services (360.97) Overall debtor balance 225.22
Because the Agency accounts have been created under Current liabilities within Quickbooks this balance is shown as a negative figure under Current Liabilities.
## **Note 6 – Trustee Remuneration, Expenses and Donations**
Payments were made to PCC members for expenses, on production of receipts.
## **Note 7 – Related Party Transactions**
Three people were on payroll in 2022, none having connections to PCC Trustees.
## **Note 8 - Fund transfers**
Transfers between funds arise where amounts paid out during the year have been recognised in Quickbooks as coming from the Unrestricted Fund whereas in fact they should have been treated as the spending of restricted or designated amounts. Similar transfers occurred in previous year and are shown in a single line at the bottom of the Statement of Financial Activities report on page 2.
## **Note 9 - Grants**
We are extremely grateful for all the grants received during 2022 which have been allocated across the funds as follows :
|Film Hub Midlands
Malvern Rotary club
MHDC
National lottery Community fund
University of Worcester
Film Hub Midlands
Hubbub Pumpkin Foundation
Diocese of Worcester
National Grid Community Matters
National Grid Community Matters|TOTAL
600
4,000
500
9,300
20,000
2,600
521
5,927
8,000
2,000
**53,448**|Funds|
|---|---|---|
|||Unrestricted
Comm
Fridge
DEM
Warm
Space
Arts
600
4,000
500
9,300
20,000
566
2,034
521
4,823
1,104
8,000
750
1,250|
|||**6,139**
**12,675**
**24,000**
**8,000**
**2,634**|
Malvern Link with Cowleigh PCC Registered Charity No. 1133920
Page 10
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
> **Report to the trustees/** Parish of Malvern Link with Cowleigh **members of On accounts for the year** 31 December 2022 **Charity no** 1133920 **ended (if any) Set out on pages** 1 to 10
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 December 2022** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
**----- Start of picture text -----**
Date: 27 April 2023
Signed:
Name: Ian Jarvis
Relevant professional FCA
qualification(s) or body Institute of Chartered Accountants in England & Wales
(if any):
Address: The Guesten
15 College Green
Worcester. WR1 2LH
**----- End of picture text -----**
1
**Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** I found the accounting records to be in an excellent state and the accounts had **any items that the** been properly prepared from the records. The movement over to the **examiner wishes to** Quickbooks accounting software appears to have gone very well and the **disclose** . evidence in your accounting records is very clear.
2