2023-12-31-accounts - The Parochial Church Council Of The Ecclesiastical Parish Of St Mary's, Hayes, Kent

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THE PARISH CHURCH OF ST MARY THE VIRGIN

HAYES, KENT

ANNUAL REPORT

and

FINANCIAL STATEMENTS

of the

PARISH CHURCH COUNCIL

for the year ended 31st December 2023

Chairperson: Revd Amanda Spence Churchwardens: Yvonne Pickford Secretary: Mary Whytock Treasurer: Edward Roberts Independent Examiner: Ray Sargeant, Sargeant & Co

Page 1 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

St Mary's Parochial Church Council (PCC) has the responsibility of co-operating with the Rector in promoting within the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the ancient church building and the Old Church Schools (OCS), used as the Church Hall, both of which are located in Hayes Street, Hayes.

Members of the PCC are either ex-officio or elected by the annual Parochial Church Meeting in accordance with the Church Representation Rules. PCC Members (trustees) who have served from 1st January 2023 until this report was approved are:

EX OFFICIO:-

Rector Revd. Amanda Spence Churchwardens: Yvonne Pickford David James (to 3 May 2023) Representatives on the Mary Whytock (PCC Secretary) Deanery Synod: David James (to 3 May 2023) Ann Lawrance (from 3 May 2023) CO-OPTED: Edward Roberts Honorary Treasurer Clare Scriven Safeguarding Officer ELECTED: Peter Wickert (to 3 May 2023) Carolyn Tooley (to 3 May 2023) Sarah Willis (to 3 May 2023) David James Roger Rowe Rosemary Smith Mary Stannard Kate Davies Mark Willoughby Ann Lawrance (from 3 May 2023) Stuart Spence (from 3 May 2023) Church Administrator: Brenda Harper Appointed October 2015

Committees

The PCC operates through a number of committees, which meet between the full meetings of the PCC. A Standing committee exists that is required by law to transact business when necessary between PCC meetings, subject to any directions given by the PCC. The PCC have appointed a management group to oversee the day-to-day management issues of the OCS Complex, whose accounting detail is be within the Church's accounting system.

Page 2 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

Statement of Trustees' Responsibilities

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for the charity for that year. In preparing these financial statements, the Trustees are required to:

Select suitable accounting policies and apply them consistently;
Observe the methods and principles in the Church Accounting Regulations 2006, the current Statement of Recommended Practice for Accounting and Reporting (FRS 102) and the Charities Act 2011;
Make judgements and estimates that are reasonable and prudent;
State whether (or not) applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping efficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the various accounting regulations as set out above. They are also responsible for the safeguarding of the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Board of Trustees and signed on its behalf by:

……………………………………………… Chairperson of the Parochial Church Council

Page 3 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

Financial Review

In our first full year of activity with our new Rector, the operating deficit £(12,193) was only slightly higher compared to 2022 £(10,149), with investment income being a significant contributor to minimising the deficit, £10.5k higher than prior year, with higher interest rates offsetting inflationary cost increases.

Another contributing factor was from the Old Church Schools Complex (OCS) premises hiring activities, which generated a surplus of £24,468 (£18,623), an increase of £5.9k compared to 2022. The OCS Committee introduced a policy to hold 10% of annual surplus £2.4k in the fabric reserve for the ongoing maintenance of the property. OCS financial activities are detailed in Note 11.

Overall, a transfer of £17.7k from designated legacy funds was required to meet the PCC funding policy of six months expenditure.

Income:

Income from donors reduced slightly to £52,465 (£53,141), with planned giving £41,368 (£44,433) partially offset by higher collections and sundry income £11,097 (£8,998). In late October 2023, the Church introduced digital giving, which collected donations of £278 in year. Fee income £3,662 (£4,976) is lower than 2022 with reduced number of funeral services.

The OCS Income from activities in 2023 lower than prior year £42,336 (£45,330) with slightly reduced hiring activity.

Expenditure:

Expenditure from ordinary activities was higher than 2022 including OCS, £135,073 (£129,235) with an Offer Payment to the Diocese £64,300 at the same level, but higher costs due to full year of costs for the Rectory £2.8k, higher Church running costs £2.5k, including repair to ceiling in the Lady Chapel, and higher energy costs £2.3k. The energy rates have been fixed until February 2025.

OCS expenditure was £2k lower than prior year with reduced building maintenance costs in year.

Outlook:

The outlook for 2024 remains challenging with expected ongoing level of deficit due to continuation of reduced level of Income and high running costs. The PCC agreed to reduce the level of Offer Payment to support reduction in deficit and level of drawing required from Designated Reserves.

Planned Giving, the main source of income, is expected to continue to at a similar rate and the PCC is hopeful that the digital giving platforms will enable growth in donations. The running costs will continue to remain high, following the sustained period of high inflation, albeit a lower inflationary outlook provides some welcome news to reduce further cost increases.

Expenditure is expected to be similar to 2023 and therefore an ongoing need to draw from Designated funds at a similar level to meet the reserve funding policy.

Page 4 of 20

Reserves:

The Church gratefully received a new legacy donation £43,774 in the year, a welcome boost to the reserves, given ongoing drawings required to fund the operating deficit.

The value of Unrestricted reserves at the end of the year £411,111 (General and Designated) provides cover for the level of deficit anticipated in 2024. The OCS complex designated reserve has been supplemented with a proportion of the surplus +£2,447 and there were no drawings from the fund or the Quinquennial funds. Full details of reserves in Notes 9(b) and 9 (c).

Page 5 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

Independent Examiner’s Report to the Hayes (Kent) Parochial Church Council

This report on the accounts of the PCC for the year ended 31st December 2023, which are set out in the previous pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (the “Regulations”) and s.145 of the Charities Act 2011 (the “Act”).

Respective responsibilities of trustees and examiner

As the members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirements of the Regulations and section 144(2) of the Act do not apply. It is my responsibility to issue this report on the accounts in accordance with the terms of the Regulations.

Basis of this report

My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and to be found in the Church guidance, 2006 edition, issued by the Finance Division of the Archbishops’ Council. The examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination no material matters have come to my attention which gives me cause to believe that in any material respect:

accounting records were not kept in accordance with section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Act or the Regulations other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed by:

Ray Sargeant

Page 6 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31st December 2023 Unrestricted Funds Note General Designated INCOMING RESOURCES Incoming resources from donors 2(a) 52,465 0 Other voluntary income 2(b) 0 48,374 Income from events & activities 2(c) 5,397 0 Other ordinary income 2(d) 50,801 1,103 Income from investments 2(e) 14,218 821 TOTAL INCOMING RESOURCES 122,881 50,298 RESOURCES USED Missionary and charity giving 3(a) 500 0 Activities directly relating to the work of the church 3(b) 132,860 366 Fund-raising and publicity 3(c) 0 0 Church management and administration 3(d) 1,713 0 TOTAL RESOURCES USED 135,073 366 NET INCOMING/(OUTGOING) RESOURCES (12,193) 49,932 NET MOVEMENT IN FIXED ASSETS - - GAINS AND LOSSES ON INVESTMENTS - realised - - - unrealised - - TRANSFERS BETWEEN FUNDS 12,193 (12,245) NET MOVEMENT IN FUNDS 0 37,687 BALANCES BROUGHT FORWARD 50,190 323,233 BALANCES CARRIED FORWARD 50,190 360,921 - -		Restricted Funds 0 10,827 5,035 0 0 15,861 4,990 13,313 0 0 18,302 (2,441) - - 97 52 (2,292) 35,734 33,442 -	All figures in £'s Total Total 2023 2022 52,465 53,431 59,200 12,521 10,431 14,315 51,904 56,769 15,039 3,772 189,040 140,808 5,490 5,715 146,539 146,191 0 0 1,713 1,546 153,742 153,453 35,298 (12,645) 0 - 0 0 97 (138) 0 0 35,395 (12,782) 409,157 421,940 444,553 409,158

Page 7 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31st December 2022 Unrestricted Funds Note General Designated INCOMING RESOURCES Incoming resources from donors 2(a) 53,181 250 Other voluntary income 2(b) 0 600 Income from events & activities 2(c) 6,489 160 Other ordinary income 2(d) 55,774 0 Income from investments 2(e) 3,642 129 TOTAL INCOMING RESOURCES 119,086 1,139 RESOURCES USED Missionary and charity giving 3(a) 1,159 0 Activities directly relating to the work of the church 3(b) 126,530 7,986 Fund-raising and publicity 3(c) 0 0 Church management and administration 3(d) 1,546 0 TOTAL RESOURCES USED 129,235 7,986 NET INCOMING/(OUTGOING) RESOURCES (10,149) (6,847) NET MOVEMENT IN FIXED ASSETS - - GAINS AND LOSSES ON INVESTMENTS - realised - - - unrealised - - TRANSFERS BETWEEN FUNDS 10,250 (10,250) NET MOVEMENT IN FUNDS 101 (17,097) BALANCES BROUGHT FORWARD 50,089 340,330 BALANCES CARRIED FORWARD 50,190 323,233		Restricted Funds 0 11,921 7,666 995 0 20,582 4,557 11,674 0 0 16,231 4,351 - - (138) - 4,213 31,521 35,734	All figures in £'s Total Total 2022 2021 53,431 64,750 12,521 13,804 14,315 10,714 56,769 37,388 3,772 592 140,808 127,248 5,715 5,383 146,191 160,492 0 0 1,546 1,473 153,453 167,348 (12,645) (40,101) 0 - 0 0 (138) 0 0 147 (12,782) (39,954) 421,940 461,894 409,157 421,940

Page 8 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

BALANCE SHEET AS AT 31ST DECEMBER 2023
Note
FIXED ASSETS
Tangible fixed assets
5(a)
Investment assets
5(b)
CURRENT ASSETS
Debtors
7
Prepayments and Accrued Income
Short term deposits:
Diocese of Rochester
CCLA deposit fund
Cash at bank and in hand
LIABILITIES: AMOUNTS FALLING
DUE WITHIN ONE YEAR
8
NET CURRENT ASSETS
NET ASSETS
FUNDS
Unrestricted - General
9(a)
Unrestricted - Designated
9(b)
Total unrestricted funds
Restricted
9(c)
TOTAL FUNDS

All figures in £'s
2023
2022
0
0
1,130
1,033
1,130
1,033
4,400
9,853
280
3,025
201,985
192,829
225,770
196,919
22,772
11,687
455,207
414,312
(11,785)
(6,188)
443,422
408,124
444,553
409,157
50,190
50,190
360,921
323,233
411,111
373,423
33,442
35,734
444,553
409,157
-
-

Approved by the Parochial Church Council on 6th March 2024 and signed on its behalf by:

The Reverend Amanda Spence (Chairperson)

Edward Roberts (Honorary Treasurer)

The notes numbered one to eleven on the following pages form part of these accounts.

Page 9 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31st December 2023

CHARITY REGISTRATION

In accordance with the requirements of the Charities Act the PCC was registered as a separate charity with effect from 28[th] January 2010 (registration number: 1133878). The charity name is “The Parochial Church Council of the Ecclesiastical Parish of St Mary’s, Hayes, Kent”: however the working name remains “Hayes (Kent) Parochial Church Council.” The trustees are both the ex-officio and the elected members of the PCC.

1. ACCOUNTING POLICIES

The financial statements have been prepared in accordance with the Church Accounting Regulations 2006, the current Statement of Recommended Practice for Accounting and Reporting (FRS102 - applied from 1[st] January 2016) and the Charities Act 2011. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value.

The accounts include all transactions, assets and liabilities for which the trustees are responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of Church members.

Funds

The General Reserve represents the funds of the PCC that are not subject to any restrictions regarding their use and are available for the general purposes of the PCC. The current policy of the PCC is for the General Reserve to be at a minimum level of £50,000, which is approximately six months’ ordinary expenditure (Excluding OCS Complex). On this basis the trustees continue to adopt the going concern basis in preparing these financial statements.

Designated Funds and Reserves represent monies that have been set aside by the PCC for specific needs or projects, but which remain under the control of the PCC. As such they may be subject in the future to either re-designation or transfer back to the General Reserve.

Restricted Funds and Reserves represent monies that have been either donated or received in connection with a specific use, need or project and thus they may only be used in this connection. As such they are not normally available for the general use of the PCC.

Incoming Resources

Planning giving, collections and similar donations are recognised when received. Tax refunds (usually through Gift Aid) are accrued for in the same accounting period as the incoming resource to which they relate is received. Grants and legacies are accounted for as soon as the PCC is notified of legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Dividends are accounted for when payable, interest as and when accrued by the payer. All incoming resources are accounted for on a gross basis .

Page 10 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2023

1. ACCOUNTING POLICIES (continued)

Resources Used

Grants and donations are accounted for when paid over, or when awarded if that award creates a binding obligation on the PCC. The diocesan “offer payment” is accounted for when payable, with any amount unpaid at 31st December provided for in the accounts as an operational (though not a legal) liability and thus shown as a creditor in the Balance Sheet.

All other expenditure is generally recognised when it is occurred and is accounted for gross. In addition accruals are raised at the end of each accounting period for expenditure which has been incurred in that period, but which has not been paid out by the period end.

Fixed Assets

Consecrated property and movable church furnishings

Consecrated and beneficed property is excluded from the accounts in accordance with the Charities Act 2011. Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. All expenditure incurred during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvement, is separately disclosed and usually written-off as expenditure in the accounts.

Other fixtures, fittings and office equipment

Equipment used within the church premises is usually written-off when the asset is acquired. Any exceptions to this policy are fully disclosed, together with a note regarding depreciation policy.

Gains and losses on investments

Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on the revaluation of investments at 31st December.

Current Assets

Debtors

Amounts owing to the PCC at 31st December in respect of fees, rents or other income are shown as debtors less any provision for amounts that may prove uncollectable.

Short-term deposits

Short-term deposits include cash held on deposit with either Barclays Bank, the Diocese of Rochester or in the CBF Church of England Deposit Fund.

Page 11 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2023

2. INCOMING RESOURCES - 2023

2(a) Incoming resources from donors Planned Giving: Covenants/Gift Aid Income tax recoverable Collections and boxes Sundry donations 2(b) Other voluntary income Churchyard donations Youth and families' worker Memorials and legacies 2(c) Income from events & activities Fees Magazine and bookstall Fabric and bells fund Organ fund Flower fund Parents and toddler group Ringers' Guild Fund-raising activities 2(d) Other ordinary income Churchyard Income Income from OCS flat Income from OCS activities Warm Spaces Net movement in wedding deposits Sundry Income 2(e) Income from investments Dividends and interest TOTAL INCOMING RESOURCES		Unrestricted Funds General Designated 32,024 - 9,344 - 8,463 - 2,634 - 52,465 0 - - - 4,600 - 43,774 0 48,374 3,662 - 1,734 - - - - - - - - - - - - - 5,397 0 - - 6,750 - 42,336 - 0 1,103 - - 1,715 - 50,801 1,103 14,218 821 14,218 821 122,881 50,298		Restricted Funds - - - - 0 10,377 450 - 10,827 - - - - 97 - - 4,938 5,035 - - - - - - 0 - 0 15,861	Total Total 2023 2022 32,024 35,300 9,344 9,133 8,463 4,863 2,634 4,136 52,465 53,431 10,377 11,471 5,050 1,050 43,774 0 59,200 12,521 3,662 7,940 1,734 1,513 0 0 0 0 97 145 0 0 0 160 4,938 4,557 10,431 14,315 0 0 6,750 6,390 42,336 45,330 1,103 0 0 0 1,715 5,049 51,904 56,769 15,039 3,772 15,039 3,772 189,040 140,808	Total 2022

Page 12 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2022

2. INCOMING RESOURCES - 2022

2(a) Incoming resources from donors Planned Giving: Covenants/Gift Aid Income tax recoverable Collections and boxes Sundry donations 2(b) Other voluntary income Churchyard donations Youth and families' worker Memorials and legacies 2(c) Income from events & activities Fees Magazine and bookstall Fabric and bells fund Organ fund Flower fund Parents and toddler group Ringers' Guild Fund-raising activities 2(d) Other ordinary income Churchyard Income Income from OCS flat Income from OCS activities Grant from OCS Trust Net movement in wedding deposits Sundry Income 2(e) Income from investments Dividends and interest TOTAL INCOMING RESOURCES		Unrestricted Funds General Designated 35,300 - 9,133 - 4,863 - 3,886 250 53,181 250 - - - 600 - - 0 600 4,976 - 1,513 - - - - - - - - - - 160 - - 6,489 160 - - 6,390 - 45,330 - 0 - - - 4,054 - 55,774 0 3,642 129 3,642 129 119,086 1,139		Restricted Funds - - - - 0 11,471 450 - 11,921 2,964 - - - 145 - - 4,557 7,666 - - - - - 995 995 - 0 20,582	Total Total 2022 2021 35,300 44,938 9,133 10,722 4,863 2,700 4,136 6,390 53,431 64,750 11,471 12,789 1,050 1,015 0 0 12,521 13,804 7,940 6,531 1,513 811 0 0 0 0 145 60 0 0 160 0 4,557 3,312 14,315 10,714 0 0 6,390 6,120 45,330 30,202 0 0 0 0 5,049 1,066 56,769 37,388 3,772 592 3,772 592 140,808 127,248

Page 13 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2023

3. RESOURCES USED - 2023

Unrestricted Funds General Designated 3(a) Missionary and charity giving Local Charities 20 - National Charities - - Overseas Charities 480 - 500 0 3(b) Activities directly relating to the work of the church Ministry: "Offer" payment to Diocese 64,300 - Administration costs 8,670 - Rectory upkeep costs 3,445 - Church service expenses 762 - Youth and families' worker - - General running expenses 4,999 - General repairs 3,252 - Insurance costs 3,446 - Light, heat and water 11,198 - Expenditure on magazine 1,786 - Organist, choir and music 5,202 - Churchyard expenditure - - Flower fund - - OCS Activities expenditure 24,618 - Warm Spaces - 366 Use of legacies - - Sundry expenses 1,183 - 132,860 366 3(c) Fund-raising and publicity Appeal expenses - - 0 0 3(d) Church management and administration Accountancy and bank charges 1,713 - 1,713 0 TOTAL RESOURCES USED 135,073 366		Restricted Funds 1,913 1,965 1,112 4,990 - - 2,134 - - - - - - - - 10,839 339 - - - - 13,313 - 0 - 0 18,302	Total Total 2023 2022 1,933 2,479 1,965 886 1,592 2,350 5,490 5,715 64,300 64,300 8,670 9,207 5,579 1,359 762 430 0 0 4,999 2,284 3,252 2,519 3,446 3,320 11,198 8,860 1,786 1,776 5,202 4,584 10,839 9,782 339 182 24,618 33,795 366 0 0 0 1,183 3,793 146,539 146,191 0 0 0 0 1,713 1,546 1,713 1,546 153,742 153,453

Page 14 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2022

NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2022 3. RESOURCES USED - 2022 Unrestricted Funds General Designated 3(a) Missionary and charity giving Local Charities 539 - National Charities 60 - Overseas Charities 560 - 1,159 0 3(b) Activities directly relating to the work of the church Ministry: "Offer" payment to Diocese 64,300 - Administration costs 9,207 - Rectory upkeep costs 644 - Church service expenses 430 - Youth and families' worker - - General running expenses 2,284 - General repairs 1,781 738 Insurance costs 3,320 - Light, heat and water 8,860 - Expenditure on magazine 1,776 - Organist, choir and music 4,424 160 Churchyard expenditure - - Flower fund - - Parents and Toddler Group - - OCS Flat Costs 0 - OCS Activities expenditure 26,707 7,088 Use of legacies - - Sundry expenses 2,798 - 126,530 7,986 3(c) Fund-raising and publicity Appeal expenses - - 0 0 3(d) Church management and administration Accountancy and bank charges 1,546 - 1,546 0 TOTAL RESOURCES USED 129,235 7,986		Restricted Funds 1,789 978 1,790 4,557 - - 715 - - - - - - - - 9,782 182 - - - - 995 11,674 - 0 - 0 16,231	All figures in £'s Total Total 2022 2021 2,327 2,264 1,038 681 2,350 2,438 5,715 5,383 64,300 67,500 9,207 9,480 1,359 3,347 430 372 0 0 2,284 2,693 2,519 13,065 3,320 3,192 8,860 4,192 1,776 1,332 4,584 4,141 9,782 12,148 182 227 0 0 0 0 33,795 25,223 0 5,950 3,793 7,631 146,191 160,492 0 0 0 0 1,546 1,473 1,546 1,473 153,453 167,348

Page 15 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2023

4. STAFF COSTS Wages and salaries Pension costs Social security costs	2023 2022 8,424 8,018 253 241 - - 8,677 8,259	2022

The PCC employed Brenda Harper as the Church Administrator throughout both years.

5. FIXED ASSETS FOR USE BY THE PCC

5(a) Tangible fixed assets Gross and Net Book Value At 1st January Additions Depreciation Disposals At 31st December		2023 - - - - 0	2022
			- - - -
			0

The Trustees have taken a fresh view of the OCS land and buildings and decided not to ascribe a value from hereon (and restate the previous year) due to the historic nature of the building, its inalienable nature and the lack of any supportable evidence for a valuation. By way of information the building ceased to be a school with ownership "transferring" to the Church in 1938: however no note of any consideration is available. The current insured value of the buildings is c£3.0m.

5(b) Investments Income Shares At 1st January Additions Disposals Revaluation Gain/(Loss) At 31st December	2023 2022 1,033 1,171 - - - - 97 (138) 1,130 1,033	2022

The investment represents bequeathed shares held by the Diocesan Board of Finance, the income of which is paid to the PCC. The current value is as notified by the Diocese.

6. RELATED PARTY TRANSACTIONS

The total amounted received (excluding any associated Gift Aid) during the year, either by way of Planned Giving or donations, from any person (or their spouse/partner) who was a Trustee at any point in 2023 amounted to £5,040 (£5,785) in respect of Unrestricted Funds and nil in respect of Restricted Funds .

The total amount paid by way of expenses, as opposed to reimbursement in the normal course for materials and/or services purchased on behalf of the PCC, to Trustees during the year amounted to nil.

Page 16 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2023

7. DEBTORS
Gift aid recoverable
Other debtors
8. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR
OCS receipts subject to refund
Hayes Herald advance income
Year-end accruals
Sundry other creditors
9. ANALYSIS OF DESIGNATED AND RESTRICTED FUNDS
9(a)
General Funds
The movements on the Unrestricted General Fund are summarised in the
Statement of Financial Activities, with detail contained in Notes 2 and 3.
Income during the year
Outgoings during the year
Fund Transfers (net)
Net Movement
At 1st January
At 31st December
Represented by:-
Fixed Assets
Current Assets
Current Liabilities

2023
2022
4,400
9,853
0
0
4,400
9,853
2023
2022
168
100
-
-
10,849
5,664
769
424
11,785
6,188
2023
2022
122,881
119,086
(135,073)
(129,235)
12,193
10,250
0
101
50,190
50,089
50,190
50,190
-
-
61,975
56,378
(11,785)
(6,188)
50,190
50,190

Page 17 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2023

9. ANALYSIS OF DESIGNATED AND RESTRICTED FUNDS (continued)

9(b) Designated Funds

	Fabric Reserve 3,821 0 -	Sequestration


	3,821 26,725
	30,547
	- 30,547 -
	30,547
	3,379 (738) -
	2,641 24,084
	26,725
OCS Flat Deposit Fund - - -
		Fund - (2,134) - (2,134) 2,134 0 - 0 - 0 2,964 (715) - 2,249 (114) 2,134
	0 300
	300
	- 300 -
	300
	- - -
	0 300
	300

Page 18 of 20

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

10. LONG SERVING TRUSTEES

Charity Governance Code (the "Code") recommends that trustees are appointed for an agreed length of time and the current policy of Hayes (Kent) PCC is that trustees who are not ex-officio are required to "step down" for at least one year at the end of their usual three-year appointment. The code also stipulates that if a trustee has served for more than nine years, then their reappointment should be subject to both a specific review and explained in the annual report.

Mary Whytock has served in her role as Honorary Secretary since 2008.

It is the intention that Mary Whytock continues in her role for another year, and this was discussed and passed as a motion at a meeting of the PCC on 6th March 2023. The rationale for this is her specific expertise and the lack of any alternative nominations.

11. OCS STATEMENT OF FINANCIAL ACTIVITIES

All figures in £'s

Income Flat Income OCS Hiring Activities Expenditure Caretaker Costs Business Rates Cleaning Insurance Repair and maintenance Sundry Expenses Telephony Utilities Waste Management Total Expenditure Total Income/(Outgoings) Surplus transfer to OCS Designated Reserve Net Income/(Outgoings)	2023 6,750 42,336
	49,086 (1,809) (69) (11,838) (2,659) (1,297) (1,361) (182) (4,196) (1,207)
	(24,618)
	24,468
	(2,447)
	22,022

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HAYES (KENT) PAROCHIAL CHURCH COUNCIL

Additional Information Sheet (1) not forming part of the formal Financial Statements

SUMMARY OF CHARITY GIVING 31 DECEMBER 2023 General Funds Local Charities: CASPA Demelza House Hayes Food Bank St Christopher's Friends of Rochester Cathedral 20 Ment4 Welcare 20 National Charities: Children's Society Mission to Seafarers Royal British Legion Save The Children Fund RNLI 0 Overseas Charities: Christian Aid - General Christian Aid DEC Appeals Church Missionary Society Mpwapwa Appeal CMS re Specific Missionary Partners 480 Poverty and Hope Appeal 480 Total Charity Giving 500 2021 Total 1,159	SUMMARY OF CHARITY GIVING 31 DECEMBER 2023 General Funds Local Charities: CASPA Demelza House Hayes Food Bank St Christopher's Friends of Rochester Cathedral 20 Ment4 Welcare 20 National Charities: Children's Society Mission to Seafarers Royal British Legion Save The Children Fund RNLI 0 Overseas Charities: Christian Aid - General Christian Aid DEC Appeals Church Missionary Society Mpwapwa Appeal CMS re Specific Missionary Partners 480 Poverty and Hope Appeal 480 Total Charity Giving 500 2021 Total 1,159	Restricted Funds 461 154 244 461 52 540 1,913 940 401 470 154 1,965 778 301 32 1,112 4,990	All figures in £'s Total *Total* 2023 2022 461 524 154 237 244 146 461 152 20 20 52 0 540 1,400 1,933 2,479 940 202 401 95 470 443 154 85 0 60 1,965 886 778 320 301 664 0 152 32 263 480 560 0 391 1,592 2,350 5,490 5,715 5,715








2021 Total	1,159	4,557	5,715

It should be noted that due to a change in charity accounting rules as to what is allowed to be included in the formal accounts, as opposed to charity money that merely passes through the Church's accounts, the full amount above does not appear in the accounts.

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