## **THE PARISH CHURCH OF ST MARY THE VIRGIN**
**HAYES, KENT**
**ANNUAL REPORT**
**and**
**FINANCIAL STATEMENTS**
## **of the**
## **PARISH CHURCH COUNCIL**
**for the year ended 31st December 2023**
Chairperson: Revd Amanda Spence Churchwardens: Yvonne Pickford Secretary: Mary Whytock Treasurer: Edward Roberts Independent Examiner: Ray Sargeant, Sargeant & Co
Page **1** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
St Mary's Parochial Church Council (PCC) has the responsibility of co-operating with the Rector in promoting within the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the ancient church building and the Old Church Schools (OCS), used as the Church Hall, both of which are located in Hayes Street, Hayes.
Members of the PCC are either ex-officio or elected by the annual Parochial Church Meeting in accordance with the Church Representation Rules. PCC Members (trustees) who have served from 1st January 2023 until this report was approved are:
## **EX OFFICIO:-**
Rector Revd. Amanda Spence Churchwardens: Yvonne Pickford David James (to 3 May 2023) Representatives on the Mary Whytock (PCC Secretary) Deanery Synod: David James (to 3 May 2023) Ann Lawrance (from 3 May 2023) CO-OPTED: Edward Roberts Honorary Treasurer Clare Scriven Safeguarding Officer ELECTED: Peter Wickert (to 3 May 2023) Carolyn Tooley (to 3 May 2023) Sarah Willis (to 3 May 2023) David James Roger Rowe Rosemary Smith Mary Stannard Kate Davies Mark Willoughby Ann Lawrance (from 3 May 2023) Stuart Spence (from 3 May 2023) Church Administrator: Brenda Harper Appointed October 2015
## **Committees**
The PCC operates through a number of committees, which meet between the full meetings of the PCC. A Standing committee exists that is required by law to transact business when necessary between PCC meetings, subject to any directions given by the PCC. The PCC have appointed a management group to oversee the day-to-day management issues of the OCS Complex, whose accounting detail is be within the Church's accounting system.
Page **2** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **Statement of Trustees' Responsibilities**
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for the charity for that year. In preparing these financial statements, the Trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Observe the methods and principles in the Church Accounting Regulations 2006, the current Statement of Recommended Practice for Accounting and Reporting (FRS 102) and the Charities Act 2011;
- Make judgements and estimates that are reasonable and prudent;
- State whether (or not) applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping efficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the various accounting regulations as set out above. They are also responsible for the safeguarding of the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Board of Trustees and signed on its behalf by:
**………………………………………………** Chairperson of the Parochial Church Council
Page **3** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **Financial Review**
In our first full year of activity with our new Rector, the operating deficit £(12,193) was only slightly higher compared to 2022 £(10,149), with investment income being a significant contributor to minimising the deficit, £10.5k higher than prior year, with higher interest rates offsetting inflationary cost increases.
Another contributing factor was from the Old Church Schools Complex (OCS) premises hiring activities, which generated a surplus of £24,468 (£18,623), an increase of £5.9k compared to 2022. The OCS Committee introduced a policy to hold 10% of annual surplus £2.4k in the fabric reserve for the ongoing maintenance of the property. OCS financial activities are detailed in Note 11.
Overall, a transfer of £17.7k from designated legacy funds was required to meet the PCC funding policy of six months expenditure.
## Income:
Income from donors reduced slightly to £52,465 (£53,141), with planned giving £41,368 (£44,433) partially offset by higher collections and sundry income £11,097 (£8,998). In late October 2023, the Church introduced digital giving, which collected donations of £278 in year. Fee income £3,662 (£4,976) is lower than 2022 with reduced number of funeral services.
The OCS Income from activities in 2023 lower than prior year £42,336 (£45,330) with slightly reduced hiring activity.
Expenditure:
Expenditure from ordinary activities was higher than 2022 including OCS, £135,073 (£129,235) with an Offer Payment to the Diocese £64,300 at the same level, but higher costs due to full year of costs for the Rectory £2.8k, higher Church running costs £2.5k, including repair to ceiling in the Lady Chapel, and higher energy costs £2.3k. The energy rates have been fixed until February 2025.
OCS expenditure was £2k lower than prior year with reduced building maintenance costs in year.
## Outlook:
The outlook for 2024 remains challenging with expected ongoing level of deficit due to continuation of reduced level of Income and high running costs. The PCC agreed to reduce the level of Offer Payment to support reduction in deficit and level of drawing required from Designated Reserves.
Planned Giving, the main source of income, is expected to continue to at a similar rate and the PCC is hopeful that the digital giving platforms will enable growth in donations. The running costs will continue to remain high, following the sustained period of high inflation, albeit a lower inflationary outlook provides some welcome news to reduce further cost increases.
Expenditure is expected to be similar to 2023 and therefore an ongoing need to draw from Designated funds at a similar level to meet the reserve funding policy.
Page **4** of **20**
## Reserves:
The Church gratefully received a new legacy donation £43,774 in the year, a welcome boost to the reserves, given ongoing drawings required to fund the operating deficit.
The value of Unrestricted reserves at the end of the year £411,111 (General and Designated) provides cover for the level of deficit anticipated in 2024. The OCS complex designated reserve has been supplemented with a proportion of the surplus +£2,447 and there were no drawings from the fund or the Quinquennial funds. Full details of reserves in Notes 9(b) and 9 (c).
Page **5** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **Independent Examiner’s Report to the Hayes (Kent) Parochial Church Council**
This report on the accounts of the PCC for the year ended 31st December 2023, which are set out in the previous pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (the “Regulations”) and s.145 of the Charities Act 2011 (the “Act”).
## **Respective responsibilities of trustees and examiner**
As the members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirements of the Regulations and section 144(2) of the Act do not apply. It is my responsibility to issue this report on the accounts in accordance with the terms of the Regulations.
## **Basis of this report**
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and to be found in the Church guidance, 2006 edition, issued by the Finance Division of the Archbishops’ Council. The examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination no material matters have come to my attention which gives me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Act or the Regulations other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed by:
Ray Sargeant
Page **6** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
|**STATEMENT OF FINANCIAL ACTIVITIES**
**for the year ended 31st December 2023**
Unrestricted Funds
Note
General
Designated
**INCOMING RESOURCES**
_Incoming resources from donors_
2(a)
52,465
0
_Other voluntary income_
2(b)
0
48,374
_Income from events & activities_
2(c)
5,397
0
_Other ordinary income_
2(d)
50,801
1,103
_Income from investments_
2(e)
14,218
821
**TOTAL INCOMING RESOURCES**
122,881
50,298
**RESOURCES USED**
_Missionary and charity giving_
3(a)
500
0
_Activities directly relating to the work of the church_
3(b)
132,860
366
_Fund-raising and publicity_
3(c)
0
0
_Church management and administration_
3(d)
1,713
0
**TOTAL RESOURCES USED**
135,073
366
**NET INCOMING/(OUTGOING) RESOURCES**
(12,193)
49,932
**NET MOVEMENT IN FIXED ASSETS**
-
-
**GAINS AND LOSSES ON INVESTMENTS**
- realised
-
-
- unrealised
-
-
**TRANSFERS BETWEEN FUNDS**
12,193
(12,245)
**NET MOVEMENT IN FUNDS**
0
37,687
**BALANCES BROUGHT FORWARD**
50,190
323,233
**BALANCES CARRIED FORWARD**
50,190
360,921
-
-||Restricted
Funds
0
10,827
5,035
0
0
15,861
4,990
13,313
0
0
18,302
(2,441)
-
-
97
52
(2,292)
35,734
33,442
-|All figures in £'s
Total
_Total_
2023
_2022_
52,465
_53,431_
59,200
_12,521_
10,431
_14,315_
51,904
_56,769_
15,039
_3,772_
189,040
_140,808_
5,490
_5,715_
146,539
_146,191_
0
_0_
1,713
_1,546_
153,742
_153,453_
35,298
_(12,645)_
0
-
0
_0_
97
_(138)_
0
_0_
35,395
_(12,782)_
409,157
_421,940_
444,553
_409,158_|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
|||||
|||||
Page **7** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
|**STATEMENT OF FINANCIAL ACTIVITIES**
**for the year ended 31st December 2022**
Unrestricted Funds
Note
General
Designated
**INCOMING RESOURCES**
_Incoming resources from donors_
2(a)
53,181
250
_Other voluntary income_
2(b)
0
600
_Income from events & activities_
2(c)
6,489
160
_Other ordinary income_
2(d)
55,774
0
_Income from investments_
2(e)
3,642
129
**TOTAL INCOMING RESOURCES**
119,086
1,139
**RESOURCES USED**
_Missionary and charity giving_
3(a)
1,159
0
_Activities directly relating to the work of the church_
3(b)
126,530
7,986
_Fund-raising and publicity_
3(c)
0
0
_Church management and administration_
3(d)
1,546
0
**TOTAL RESOURCES USED**
129,235
7,986
**NET INCOMING/(OUTGOING) RESOURCES**
(10,149)
(6,847)
**NET MOVEMENT IN FIXED ASSETS**
-
-
**GAINS AND LOSSES ON INVESTMENTS**
- realised
-
-
- unrealised
-
-
**TRANSFERS BETWEEN FUNDS**
10,250
(10,250)
**NET MOVEMENT IN FUNDS**
101
(17,097)
**BALANCES BROUGHT FORWARD**
50,089
340,330
**BALANCES CARRIED FORWARD**
50,190
323,233||Restricted
Funds
0
11,921
7,666
995
0
20,582
4,557
11,674
0
0
16,231
4,351
-
-
(138)
-
4,213
31,521
35,734|All figures in £'s
Total
_Total_
2022
_2021_
53,431
_64,750_
12,521
_13,804_
14,315
_10,714_
56,769
_37,388_
3,772
_592_
140,808
_127,248_
5,715
_5,383_
146,191
_160,492_
0
_0_
1,546
_1,473_
153,453
_167,348_
(12,645)
_(40,101)_
0
-
0
_0_
(138)
_0_
0
_147_
(12,782)
_(39,954)_
421,940
_461,894_
409,157
_421,940_|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
|||||
Page **8** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
|**BALANCE SHEET AS AT 31ST DECEMBER 2023**
Note
**FIXED ASSETS**
Tangible fixed assets
5(a)
Investment assets
5(b)
**CURRENT ASSETS**
Debtors
7
Prepayments and Accrued Income
Short term deposits:
Diocese of Rochester
CCLA deposit fund
Cash at bank and in hand
**LIABILITIES: AMOUNTS FALLING**
**DUE WITHIN ONE YEAR**
8
**NET CURRENT ASSETS**
**NET ASSETS**
**FUNDS**
Unrestricted - General
9(a)
Unrestricted - Designated
9(b)
Total unrestricted funds
Restricted
9(c)
**TOTAL FUNDS**|All figures in £'s
2023
2022
0
_0_
1,130
_1,033_
1,130
_1,033_
4,400
_9,853_
280
_3,025_
201,985
192,829
225,770
196,919
22,772
11,687
455,207
_414,312_
(11,785)
_(6,188)_
443,422
_408,124_
444,553
_409,157_
50,190
_50,190_
360,921
_323,233_
411,111
_373,423_
33,442
_35,734_
444,553
_409,157_
_-_
_-_|
|---|---|
Approved by the Parochial Church Council on 6th March 2024 and signed on its behalf by:
The Reverend Amanda Spence (Chairperson)
Edward Roberts (Honorary Treasurer)
The notes numbered one to eleven on the following pages form part of these accounts.
Page **9** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS for the year ended 31st December 2023**
## **CHARITY REGISTRATION**
In accordance with the requirements of the Charities Act the PCC was registered as a separate charity with effect from 28[th] January 2010 (registration number: 1133878). The charity name is “The Parochial Church Council of the Ecclesiastical Parish of St Mary’s, Hayes, Kent”: however the working name remains “Hayes (Kent) Parochial Church Council.” The trustees are both the ex-officio and the elected members of the PCC.
## **1. ACCOUNTING POLICIES**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006, the current Statement of Recommended Practice for Accounting and Reporting (FRS102 - applied from 1[st] January 2016) and the Charities Act 2011. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value.
The accounts include all transactions, assets and liabilities for which the trustees are responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of Church members.
## **Funds**
The _General Reserve_ represents the funds of the PCC that are not subject to any restrictions regarding their use and are available for the general purposes of the PCC. The current policy of the PCC is for the General Reserve to be at a minimum level of £50,000, which is approximately six months’ ordinary expenditure (Excluding OCS Complex). On this basis the trustees continue to adopt the going concern basis in preparing these financial statements.
_Designated Funds and Reserves_ represent monies that have been set aside by the PCC for specific needs or projects, but which remain under the control of the PCC. As such they may be subject in the future to either re-designation or transfer back to the General Reserve.
_Restricted Funds and Reserves_ represent monies that have been either donated or received in connection with a specific use, need or project and thus they may only be used in this connection. As such they are not normally available for the general use of the PCC.
## **Incoming Resources**
Planning giving, collections and similar donations are recognised when received. Tax refunds (usually through Gift Aid) are accrued for in the same accounting period as the incoming resource to which they relate is received. Grants and legacies are accounted for as soon as the PCC is notified of legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Dividends are accounted for when payable, interest as and when accrued by the payer. All incoming resources are accounted for on a gross basis .
Page **10** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2023**
## **1. ACCOUNTING POLICIES (continued)**
## **Resources Used**
Grants and donations are accounted for when paid over, or when awarded if that award creates a binding obligation on the PCC. The diocesan “offer payment” is accounted for when payable, with any amount unpaid at 31st December provided for in the accounts as an operational (though not a legal) liability and thus shown as a creditor in the Balance Sheet.
All other expenditure is generally recognised when it is occurred and is accounted for gross. In addition accruals are raised at the end of each accounting period for expenditure which has been incurred in that period, but which has not been paid out by the period end.
## **Fixed Assets**
## _Consecrated property and movable church furnishings_
Consecrated and beneficed property is excluded from the accounts in accordance with the Charities Act 2011. Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. All expenditure incurred during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvement, is separately disclosed and usually written-off as expenditure in the accounts.
## _Other fixtures, fittings and office equipment_
Equipment used within the church premises is usually written-off when the asset is acquired. Any exceptions to this policy are fully disclosed, together with a note regarding depreciation policy.
## _Gains and losses on investments_
Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on the revaluation of investments at 31st December.
## **Current Assets**
## _Debtors_
Amounts owing to the PCC at 31st December in respect of fees, rents or other income are shown as debtors less any provision for amounts that may prove uncollectable.
## _Short-term deposits_
Short-term deposits include cash held on deposit with either Barclays Bank, the Diocese of Rochester or in the CBF Church of England Deposit Fund.
Page **11** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2023**
## **2. INCOMING RESOURCES - 2023**
|2(a)
_Incoming resources from donors_
Planned Giving:
Covenants/Gift Aid
Income tax recoverable
Collections and boxes
Sundry donations
2(b)
_Other voluntary income_
Churchyard donations
Youth and families' worker
Memorials and legacies
2(c)
_Income from events & activities_
Fees
Magazine and bookstall
Fabric and bells fund
Organ fund
Flower fund
Parents and toddler group
Ringers' Guild
Fund-raising activities
2(d)
_Other ordinary income_
Churchyard Income
Income from OCS flat
Income from OCS activities
Warm Spaces
Net movement in wedding deposits
Sundry Income
2(e)
_Income from investments_
Dividends and interest
**TOTAL INCOMING RESOURCES**||Unrestricted Funds
General
Designated
32,024
-
9,344
-
8,463
-
2,634
-
52,465
0
-
-
-
4,600
-
43,774
0
48,374
3,662
-
1,734
-
-
-
-
-
-
-
-
-
-
-
-
-
5,397
0
-
-
6,750
-
42,336
-
0
1,103
-
-
1,715
-
50,801
1,103
14,218
821
14,218
821
122,881
50,298||Restricted
Funds
-
-
-
-
0
10,377
450
-
10,827
-
-
-
-
97
-
-
4,938
5,035
-
-
-
-
-
-
0
-
0
15,861|Total
_Total_
2023
2022
32,024
_35,300_
9,344
_9,133_
8,463
_4,863_
2,634
_4,136_
52,465
_53,431_
10,377
_11,471_
5,050
_1,050_
43,774
_0_
59,200
_12,521_
3,662
_7,940_
1,734
_1,513_
0
_0_
0
_0_
97
_145_
0
_0_
0
_160_
4,938
_4,557_
10,431
_14,315_
0
_0_
6,750
_6,390_
42,336
_45,330_
1,103
_0_
0
_0_
1,715
_5,049_
51,904
_56,769_
15,039
_3,772_
15,039
_3,772_
189,040
_140,808_|_Total_
2022|
|---|---|---|---|---|---|---|
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
Page **12** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
**NOTES TO THE FINANCIAL STATEMENTS (continued)** All figures in £'s **for the year ended 31st December 2022**
## **2. INCOMING RESOURCES - 2022**
|2(a)
_Incoming resources from donors_
Planned Giving:
Covenants/Gift Aid
Income tax recoverable
Collections and boxes
Sundry donations
2(b)
_Other voluntary income_
Churchyard donations
Youth and families' worker
Memorials and legacies
2(c)
_Income from events & activities_
Fees
Magazine and bookstall
Fabric and bells fund
Organ fund
Flower fund
Parents and toddler group
Ringers' Guild
Fund-raising activities
2(d)
_Other ordinary income_
Churchyard Income
Income from OCS flat
Income from OCS activities
Grant from OCS Trust
Net movement in wedding deposits
Sundry Income
2(e)
_Income from investments_
Dividends and interest
**TOTAL INCOMING RESOURCES**||Unrestricted Funds
General
Designated
35,300
-
9,133
-
4,863
-
3,886
250
53,181
250
-
-
-
600
-
-
0
600
4,976
-
1,513
-
-
-
-
-
-
-
-
-
-
160
-
-
6,489
160
-
-
6,390
-
45,330
-
0
-
-
-
4,054
-
55,774
0
3,642
129
3,642
129
119,086
1,139||Restricted
Funds
-
-
-
-
0
11,471
450
-
11,921
2,964
-
-
-
145
-
-
4,557
7,666
-
-
-
-
-
995
995
-
0
20,582|Total
_Total_
2022
_2021_
35,300
_44,938_
9,133
_10,722_
4,863
_2,700_
4,136
_6,390_
53,431
_64,750_
11,471
_12,789_
1,050
_1,015_
0
_0_
12,521
_13,804_
7,940
_6,531_
1,513
_811_
0
_0_
0
_0_
145
_60_
0
_0_
160
_0_
4,557
_3,312_
14,315
_10,714_
0
_0_
6,390
_6,120_
45,330
_30,202_
0
_0_
0
_0_
5,049
_1,066_
56,769
_37,388_
3,772
_592_
3,772
_592_
140,808
_127,248_|
|---|---|---|---|---|---|
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
Page **13** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2023**
## **3. RESOURCES USED - 2023**
|Unrestricted Funds
General
Designated
3(a)
_Missionary and charity giving_
Local Charities
20
-
National Charities
-
-
Overseas Charities
480
-
500
0
3(b)
_Activities directly relating to the work of the church_
Ministry:
"Offer" payment to Diocese
64,300
-
Administration costs
8,670
-
Rectory upkeep costs
3,445
-
Church service expenses
762
-
Youth and families' worker
-
-
General running expenses
4,999
-
General repairs
3,252
-
Insurance costs
3,446
-
Light, heat and water
11,198
-
Expenditure on magazine
1,786
-
Organist, choir and music
5,202
-
Churchyard expenditure
-
-
Flower fund
-
-
OCS Activities expenditure
24,618
-
Warm Spaces
-
366
Use of legacies
-
-
Sundry expenses
1,183
-
132,860
366
3(c)
_Fund-raising and publicity_
Appeal expenses
-
-
0
0
3(d)
_Church management and administration_
Accountancy and bank charges
1,713
-
1,713
0
**TOTAL RESOURCES USED**
135,073
366||Restricted
Funds
1,913
1,965
1,112
4,990
-
-
2,134
-
-
-
-
-
-
-
-
10,839
339
-
-
-
-
13,313
-
0
-
0
18,302|Total
_Total_
2023
2022
1,933
_2,479_
1,965
_886_
1,592
_2,350_
5,490
_5,715_
64,300
_64,300_
8,670
_9,207_
5,579
_1,359_
762
_430_
0
_0_
4,999
_2,284_
3,252
_2,519_
3,446
_3,320_
11,198
_8,860_
1,786
_1,776_
5,202
_4,584_
10,839
_9,782_
339
_182_
24,618
_33,795_
366
_0_
0
_0_
1,183
_3,793_
146,539
_146,191_
0
_0_
0
_0_
1,713
_1,546_
1,713
_1,546_
153,742
_153,453_|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
Page **14** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
**NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2022**
|**NOTES TO THE FINANCIAL STATEMENTS (continued)**
**for the year ended 31st December 2022**
**3. RESOURCES USED - 2022**
Unrestricted Funds
General
Designated
3(a)
_Missionary and charity giving_
Local Charities
539
-
National Charities
60
-
Overseas Charities
560
-
1,159
0
3(b)
_Activities directly relating to the work of the church_
Ministry:
"Offer" payment to Diocese
64,300
-
Administration costs
9,207
-
Rectory upkeep costs
644
-
Church service expenses
430
-
Youth and families' worker
-
-
General running expenses
2,284
-
General repairs
1,781
738
Insurance costs
3,320
-
Light, heat and water
8,860
-
Expenditure on magazine
1,776
-
Organist, choir and music
4,424
160
Churchyard expenditure
-
-
Flower fund
-
-
Parents and Toddler Group
-
-
OCS Flat Costs
0
-
OCS Activities expenditure
26,707
7,088
Use of legacies
-
-
Sundry expenses
2,798
-
126,530
7,986
3(c)
_Fund-raising and publicity_
Appeal expenses
-
-
0
0
3(d)
_Church management and administration_
Accountancy and bank charges
1,546
-
1,546
0
**TOTAL RESOURCES USED**
129,235
7,986||Restricted
Funds
1,789
978
1,790
4,557
-
-
715
-
-
-
-
-
-
-
-
9,782
182
-
-
-
-
995
11,674
-
0
-
0
16,231|All figures in £'s
Total
_Total_
2022
_2021_
2,327
_2,264_
1,038
_681_
2,350
_2,438_
5,715
_5,383_
64,300
_67,500_
9,207
_9,480_
1,359
_3,347_
430
_372_
0
_0_
2,284
_2,693_
2,519
_13,065_
3,320
_3,192_
8,860
_4,192_
1,776
_1,332_
4,584
_4,141_
9,782
_12,148_
182
_227_
0
_0_
0
_0_
33,795
_25,223_
0
_5,950_
3,793
_7,631_
146,191
_160,492_
0
_0_
0
_0_
1,546
_1,473_
1,546
_1,473_
153,453
_167,348_|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
Page **15** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2023**
|**4. STAFF COSTS**
Wages and salaries
Pension costs
Social security costs|2023
2022
8,424
8,018
253
241
-
-
8,677
_8,259_|2022|
|---|---|---|
The PCC employed Brenda Harper as the Church Administrator throughout both years.
## **5. FIXED ASSETS FOR USE BY THE PCC**
|5(a)
_Tangible fixed assets_
Gross and Net Book Value
At 1st January
Additions
Depreciation
Disposals
At 31st December||2023
-
-
-
-
0|2022|
|---|---|---|---|
||||-
-
-
-|
||||_0_|
The Trustees have taken a fresh view of the OCS land and buildings and decided not to ascribe a value from hereon (and restate the previous year) due to the historic nature of the building, its inalienable nature and the lack of any supportable evidence for a valuation. By way of information the building ceased to be a school with ownership "transferring" to the Church in 1938: however no note of any consideration is available. The current insured value of the buildings is c£3.0m.
|5(b)
_Investments_
Income Shares
At 1st January
Additions
Disposals
Revaluation Gain/(Loss)
At 31st December|2023
2022
1,033
1,171
-
-
-
-
97
(138)
1,130
_1,033_|2022|
|---|---|---|
The investment represents bequeathed shares held by the Diocesan Board of Finance, the income of which is paid to the PCC. The current value is as notified by the Diocese.
## **6. RELATED PARTY TRANSACTIONS**
The total amounted received (excluding any associated Gift Aid) during the year, either by way of Planned Giving or donations, from any person (or their spouse/partner) who was a Trustee at any point in 2023 amounted to £5,040 (£5,785) in respect of Unrestricted Funds and nil in respect of Restricted Funds **.**
The total amount paid by way of expenses, as opposed to reimbursement in the normal course for materials and/or services purchased on behalf of the PCC, to Trustees during the year amounted to nil.
Page **16** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2023**
|**7. DEBTORS**
Gift aid recoverable
Other debtors
**8. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR**
OCS receipts subject to refund
Hayes Herald advance income
Year-end accruals
Sundry other creditors
**9. ANALYSIS OF DESIGNATED AND RESTRICTED FUNDS**
9(a)
_General Funds_
The movements on the Unrestricted General Fund are summarised in the
Statement of Financial Activities, with detail contained in Notes 2 and 3.
Income during the year
Outgoings during the year
Fund Transfers (net)
Net Movement
At 1st January
At 31st December
Represented by:-
Fixed Assets
Current Assets
Current Liabilities|2023
2022
4,400
9,853
0
0
4,400
_9,853_
2023
2022
168
100
-
-
10,849
5,664
769
424
11,785
_6,188_
2023
2022
122,881
_119,086_
(135,073)
_(129,235)_
12,193
_10,250_
0
_101_
50,190
_50,089_
50,190
_50,190_
-
-
61,975
56,378
(11,785)
_(6,188)_
50,190
_50,190_|
|---|---|
Page **17** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2023**
## **9. ANALYSIS OF DESIGNATED AND RESTRICTED FUNDS (continued)**
9(b) _Designated Funds_
|Income in 2023
Outgoings in 2023
Transfers/Depreciation
Net Movement
At 1st January
At 31st December
Represented by:-
Fixed Assets
Current Assets
Current Liabilities
_Income in 2022_
_Outgoings in 2022_
_Transfers/Depreciation_
_Net Movement_
_At 1st January_
_At 31st December_
9(c)
_Restricted Funds_
Income in 2023
Outgoings in 2023
Transfers/Revaluations
Net Movement
At 1st January
At 31st December
Represented by:-
Fixed Assets
Current Assets
Current Liabilities
_Income in 2022_
_Outgoings in 2022_
_Transfers/Revaluations_
_Net Movement_
_At 1st January_
_At 31st December_||Sundry
Memorials
Legacies
43,774
-
(17,691)
26,082
174,971
201,053
-
201,053
-
201,053
_-_
_-_
_(13,250)_
_(13,250)_
_188,221_
_174,971_
Churchyard
Fund
10,377
(10,839)
-
(463)
27,595
27,132
-
27,132
-
27,132
_11,471_
_(9,782)_
_1,689_
_25,906_
_27,595_||Wedding
Deposit
Fund
-
-
-
0
0
0
-
0
-
0
_100_
_(100)_
_-_
_0_
_0_
_0_
Flower
Fund
97
(339)
-
(242)
1,626
1,384
-
1,384
-
1,384
_145_
_(182)_
_(37)_
_1,663_
_1,626_|Wedding
Deposit
Fund
-
-
-
0
0
0
-
0
-
0
_100_
_(100)_
_-_
_0_
_0_
_0_
Flower
Fund
97
(339)
-
(242)
1,626
1,384
-
1,384
-
1,384
_145_
_(182)_
_(37)_
_1,663_
_1,626_||Youth and
Families'
Worker
4,600
-
-
4,600
34,088
38,688
-
38,688
-
38,688
_600_
_-_
_-_
_600_
_33,488_
_34,088_
Youth and
Families'
Worker
450
-
-
450
1,185
1,635
-
1,635
-
1,635
_450_
_-_
_-_
_450_
_735_
_1,185_||OCS
Complex
2,447
-
-
2,447
87,449
89,896
-
89,896
-
89,896
_-_
_(7,088)_
_-_
_(7,088)_
_94,537_
_87,449_
Ringers'
Guild
Fund
-
-
-
0
1,861
1,861
-
1,861
-
1,861
_160_
_(160)_
_-_
_0_
_1,861_
_1,861_|||Fabric
Reserve
3,821
0
-|Warm Spaces
Reserve
1,103
(366)
-
737
0
737
-
-
-
0
-
-
_-_
_0_
_0_
_0_
Investment
Fund
-
-
97
97
1,033
1,130
1,130
-
-
1,130
_-_
_-_
_(138)_
_(138)_
_1,171_
_1,033_|Warm Spaces
Reserve
1,103
(366)
-
737
0
737
-
-
-
0
-
-
_-_
_0_
_0_
_0_
Investment
Fund
-
-
97
97
1,033
1,130
1,130
-
-
1,130
_-_
_-_
_(138)_
_(138)_
_1,171_
_1,033_|Warm Spaces
Reserve
1,103
(366)
-
737
0
737
-
-
-
0
-
-
_-_
_0_
_0_
_0_
Investment
Fund
-
-
97
97
1,033
1,130
1,130
-
-
1,130
_-_
_-_
_(138)_
_(138)_
_1,171_
_1,033_|Sequestration|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||||
||||||||||||||||||
|||||||||||||3,821
26,725|||||
|||||||||||||30,547|||||
|||||||||||||-
30,547
-|||||
|||||||||||||30,547|||||
|||||||||||||_3,379_
_(738)_
_-_|||||
|||||||||||||_2,641_
_24,084_|||||
|||||||||||||_26,725_|||||
||||||||||||OCS Flat
Deposit
Fund
-
-
-||||||
|||||||||||||||||Fund
-
(2,134)
-
(2,134)
2,134
0
-
0
-
0
_2,964_
_(715)_
_-_
_2,249_
_(114)_
_2,134_|
|||||||||||||0
300|||||
|||||||||||||300|||||
|||||||||||||-
300
-|||||
|||||||||||||300|||||
|||||||||||||_-_
_-_
_-_|||||
|||||||||||||_0_
_300_|||||
|||||||||||||_300_|||||
Page **18** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **10. LONG SERVING TRUSTEES**
Charity Governance Code (the "Code") recommends that trustees are appointed for an agreed length of time and the current policy of Hayes (Kent) PCC is that trustees who are not ex-officio are required to "step down" for at least one year at the end of their usual three-year appointment. The code also stipulates that if a trustee has served for more than nine years, then their reappointment should be subject to both a specific review and explained in the annual report.
Mary Whytock has served in her role as Honorary Secretary since 2008.
It is the intention that Mary Whytock continues in her role for another year, and this was discussed and passed as a motion at a meeting of the PCC on 6th March 2023. The rationale for this is her specific expertise and the lack of any alternative nominations.
## **11. OCS STATEMENT OF FINANCIAL ACTIVITIES**
All figures in £'s
|Income
Flat Income
OCS Hiring Activities
Expenditure
Caretaker Costs
Business Rates
Cleaning
Insurance
Repair and maintenance
Sundry Expenses
Telephony
Utilities
Waste Management
Total Expenditure
Total Income/(Outgoings)
Surplus transfer to OCS Designated Reserve
Net Income/(Outgoings)|2023
6,750
_42,336_|
|---|---|
||_49,086_
_(1,809)_
_(69)_
_(11,838)_
_(2,659)_
_(1,297)_
_(1,361)_
_(182)_
_(4,196)_
_(1,207)_|
||_(24,618)_|
||_24,468_|
||(2,447)|
||22,022|
Page **19** of **20**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **Additional Information Sheet (1) not forming part of the formal Financial Statements**
|**SUMMARY OF CHARITY GIVING 31 DECEMBER 2023**
**General**
**Funds**
_Local Charities:_
CASPA
Demelza House
Hayes Food Bank
St Christopher's
Friends of Rochester Cathedral
20
Ment4
Welcare
20
_National Charities:_
Children's Society
Mission to Seafarers
Royal British Legion
Save The Children Fund
RNLI
0
_Overseas Charities:_
Christian Aid - General
Christian Aid DEC Appeals
Church Missionary Society
Mpwapwa Appeal
CMS re Specific Missionary Partners
480
Poverty and Hope Appeal
480
**Total Charity Giving**
500
**2021 Total**
**1,159**|**SUMMARY OF CHARITY GIVING 31 DECEMBER 2023**
**General**
**Funds**
_Local Charities:_
CASPA
Demelza House
Hayes Food Bank
St Christopher's
Friends of Rochester Cathedral
20
Ment4
Welcare
20
_National Charities:_
Children's Society
Mission to Seafarers
Royal British Legion
Save The Children Fund
RNLI
0
_Overseas Charities:_
Christian Aid - General
Christian Aid DEC Appeals
Church Missionary Society
Mpwapwa Appeal
CMS re Specific Missionary Partners
480
Poverty and Hope Appeal
480
**Total Charity Giving**
500
**2021 Total**
**1,159**|**SUMMARY OF CHARITY GIVING 31 DECEMBER 2023**
**General**
**Funds**
_Local Charities:_
CASPA
Demelza House
Hayes Food Bank
St Christopher's
Friends of Rochester Cathedral
20
Ment4
Welcare
20
_National Charities:_
Children's Society
Mission to Seafarers
Royal British Legion
Save The Children Fund
RNLI
0
_Overseas Charities:_
Christian Aid - General
Christian Aid DEC Appeals
Church Missionary Society
Mpwapwa Appeal
CMS re Specific Missionary Partners
480
Poverty and Hope Appeal
480
**Total Charity Giving**
500
**2021 Total**
**1,159**|**SUMMARY OF CHARITY GIVING 31 DECEMBER 2023**
**General**
**Funds**
_Local Charities:_
CASPA
Demelza House
Hayes Food Bank
St Christopher's
Friends of Rochester Cathedral
20
Ment4
Welcare
20
_National Charities:_
Children's Society
Mission to Seafarers
Royal British Legion
Save The Children Fund
RNLI
0
_Overseas Charities:_
Christian Aid - General
Christian Aid DEC Appeals
Church Missionary Society
Mpwapwa Appeal
CMS re Specific Missionary Partners
480
Poverty and Hope Appeal
480
**Total Charity Giving**
500
**2021 Total**
**1,159**|**SUMMARY OF CHARITY GIVING 31 DECEMBER 2023**
**General**
**Funds**
_Local Charities:_
CASPA
Demelza House
Hayes Food Bank
St Christopher's
Friends of Rochester Cathedral
20
Ment4
Welcare
20
_National Charities:_
Children's Society
Mission to Seafarers
Royal British Legion
Save The Children Fund
RNLI
0
_Overseas Charities:_
Christian Aid - General
Christian Aid DEC Appeals
Church Missionary Society
Mpwapwa Appeal
CMS re Specific Missionary Partners
480
Poverty and Hope Appeal
480
**Total Charity Giving**
500
**2021 Total**
**1,159**||**Restricted**
**Funds**
461
154
244
461
52
540
1,913
940
401
470
154
1,965
778
301
32
1,112
4,990|**Restricted**
**Funds**
461
154
244
461
52
540
1,913
940
401
470
154
1,965
778
301
32
1,112
4,990|**All figures in £'s**
**Total**
**_Total_**
**2023**
**2022**
461
_524_
154
_237_
244
_146_
461
_152_
20
_20_
52
_0_
540
_1,400_
1,933
_2,479_
940
_202_
401
_95_
470
_443_
154
_85_
0
_60_
1,965
_886_
778
_320_
301
_664_
0
_152_
32
_263_
480
_560_
0
_391_
1,592
_2,350_
5,490
_5,715_
**5,715**|**All figures in £'s**
**Total**
**_Total_**
**2023**
**2022**
461
_524_
154
_237_
244
_146_
461
_152_
20
_20_
52
_0_
540
_1,400_
1,933
_2,479_
940
_202_
401
_95_
470
_443_
154
_85_
0
_60_
1,965
_886_
778
_320_
301
_664_
0
_152_
32
_263_
480
_560_
0
_391_
1,592
_2,350_
5,490
_5,715_
**5,715**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|||||||||||
|||||||||||
|||||||||||
|||||||||||
|||||||||||
|||||||||||
|||||||||||
||**2021 Total**|||**1,159**|||**4,557**||**5,715**|
It should be noted that due to a change in charity accounting rules as to what is allowed to be included in the formal accounts, as opposed to charity money that merely passes through the Church's accounts, the full amount above does not appear in the accounts.
Page **20** of **20**