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2021-12-31-accounts

THE PARISH CHURCH OF ST MARY THE VIRGIN

HAYES, KENT

ANNUAL REPORT

and

FINANCIAL STATEMENTS

of the

PARISH CHURCH COUNCIL for the year ended 31st December 2021

Chairman: Mr David James Churchwarden: Mrs Yvonne Pickford Secretary: Mrs Mary Whytock Treasurer: Mr Edward Roberts Independent Examiner: Ray Sargeant, Sargeant & Co

1

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

St Mary's Parochial Church Council has the responsibility of co-operating with the Rector in promoting within the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the ancient church building and the Old Church Schools (OCS), used as the Church Hall, both of which are located in Hayes Street, Hayes.

Members of the PCC are either ex-officio or elected by the annual Parochial Church Meeting in accordance with the Church Representation Rules. PCC Members who have served from 1st January 2021 until this report was approved are:

EX OFFICIO:-

Rector The Revd Napoleon John Licensed Lay Minister: Mrs Becky Willoughby Churchwardens: Mrs Yvonne Pickford Mr David James Representatives on the Mrs Mary Whytock Deanery Synod: Mrs Yvonne Pickford Mr Mark Willoughby CO-OPTED: Mr Richard Truelove Mr Edward Roberts ELECTED: Mrs Shirley Neal Mrs Carol Crouch Mr Tudor Griffiths Ms Francesca Lauri Mrs Barbara Marsden Mrs Clare Scriven Mrs Carolyn Tooley Mr Peter Wickert Mrs Sarah Willis Mr Roger Rowe Mrs Rosemary Smith Mrs Mary Stannard

(Resigned July 2021)

Appointed October 2020 Chairman

(to April 2023) (PCC Secretary) (to April 2020)

(Resigned April 2021) Honorary Treasurer (Resigned February 2021) (to April 2022)

Church Administrator: Mrs Brenda Harper

Appointed October 2015

Committees

The PCC operates through a number of committees, which meet between the full meetings of the PCC. A Standing committee exists that is required by law to transact business when necessary between PCC meetings, subject to any directions given by the PCC. The OCS Trust has ceased to exist and the PCC have appointed a management group to oversee the day-to-day management issues of the OCS Complex, whose accounting detail will be within the Church's accounting system.

2

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

Statement of Trustees' Responsibilities

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for the charity for that year. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping efficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the various accounting regulations as set out above. They are also responsible for the safeguarding of the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Board of Trustees and signed on its behalf by:

……………………………………………… Chairman of the Parochial Church Council

3

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

Financial Review

It was another financially challenging year in 2021, with the pandemic impacting Church opening in the early part of the year and ongoing impact throughout, reflected in the operating deficit £(24,491), a slight increase compared to 2020 £(23,964).

The general fund decreased by £22k in the year, after support by a transfer of £5.3k from legacy funds to meet the PCC funding policy of six months expenditure.

The Old Church Schools Complex (OCS) is reported within the operating activities, within the direct management of the Parochial Church Council, previously via a grant from the OCS Trust. Despite reduced opening in the early part of the year, and with higher cleaning costs for operations, the OCS generated a surplus £4,979 compared with a grant from the OCS Trust in 2020 of £6,300. OCS financial activities are detailed Note 11.

Income:

Income from donors was largely similar to 2020, with planned giving £55,660 (£53,564) offset by lower collections and sundry income. Fee income £4,978 (£3,448) increased sadly due to a higher number of funerals. The OCS Income in 2021 £30,202 an increase in activity with re-opening in the spring, compared to 2020 recorded in the OCT Trust accounts.

Expenditure:

Expenditure from Ordinary activities was broadly in-line with 2020 (Excluding OCS activities), with an Offer Payment to the Diocese broadly flat £67,500, Administration and other running costs at similar levels to 2020.

Outlook:

The outlook for 2022 remains equally challenging compared to 2021. The level of deficit in-year is anticipated to be similar, with income levels and expenditure both largely similar and therefore likely need to be a supplement of funding from Designated funds once again to meet the reserve funding policy.

Reserves:

The value of Unrestricted reserves at the end of the year £390,419 (General and Designated) remains a strong position for the short term. There were a number of Church building repairs carried out in the year with expenditure £10,910 drawn from designated Quinquennial funds. The OCS complex designated reserve transferred last year has not been utilised in 2021. Full details of reserves in Notes 9(b) and 9 (c).

4

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

Independent Examiner’s Report to the Hayes (Kent) Parochial Church Council

This report on the accounts of the PCC for the year ended 31st December 2021, which are set out in the previous pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (the “Regulations”) and s.145 of the Charities Act 2011 (the “Act”).

Respective responsibilities of trustees and examiner

As the members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirements of the Regulations and section 144(2) of the Act do not apply. It is my responsibility to issue this report on the accounts in accordance with the terms of the Regulations.

Basis of this report

My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and to be found in the Church guidance, 2006 edition, issued by the Finance Division of the Archbishops’ Council. The examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination no material matters have come to my attention which gives me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed by:

5

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES
for the year ended 31st December 2021
Unrestricted Funds
Note
General
Designated
INCOMING RESOURCES
Incoming resources from donors
2(a)
60,220
0
Other voluntary income
2(b)
0
580
Income from events & activities
2(c)
5,789
0
Other ordinary income
2(d)
37,388
0
Income from investments
2(e)
537
55
TOTAL INCOMING RESOURCES
103,934
635
RESOURCES USED
Missionary and charity giving
3(a)
2,071
0
Activities directly relating to the work of the church
3(b)
124,880
16,860
Fund-raising and publicity
3(c)
0
0
Church management and administration
3(d)
1,473
0
TOTAL RESOURCES USED
128,424
16,860
NET INCOMING/(OUTGOING) RESOURCES
(24,491)
(16,224)
NET MOVEMENT IN FIXED ASSETS
-
-
CLOSING GRANT FROM OCS TRUST
-
-
GAINS AND LOSSES ON INVESTMENTS
- realised
-
-
- unrealised
-
-
TRANSFERS BETWEEN FUNDS
2,070
(2,250)
NET MOVEMENT IN FUNDS
(22,421)
(18,474)
BALANCES BROUGHT FORWARD
72,509
358,805
BALANCES CARRIED FORWARD
50,089
340,330
-
-		 Restricted
Funds
4,530
13,224
4,925
0
0
22,678
3,312
18,752
0
0
22,064
615
-
-
-
147
180
941
30,580
31,521
-		 All figures in £'s
Total
Total
2021
2020
64,750
60,280
13,804
14,147
10,714
7,290
37,388
13,329
592
1,825
127,248
96,871
5,383
4,926
160,492
127,782
0
0
1,473
1,572
167,348
134,279
(40,100)
(37,408)
0
-
0
88,740
0
0
147
66
0
0
(39,954)
51,397
461,894
410,496
421,940
461,894

6

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES
for the year ended 31st December 2020
Note
INCOMING RESOURCES
Incoming resources from donors
2(a)
Other voluntary income
2(b)
Income from events & activities
2(c)
Other ordinary income
2(d)
Income from investments
2(e)
TOTAL INCOMING RESOURCES
RESOURCES USED
Missionary and charity giving
3(a)
Activities directly relating to the work of the church
3(b)
Fund-raising and publicity
3(c)
Church management and administration
3(d)
TOTAL RESOURCES USED
NET INCOMING/(OUTGOING) RESOURCES
NET MOVEMENT IN FIXED ASSETS
CLOSING GRANT FROM OCS TRUST
GAINS AND LOSSES ON INVESTMENTS
- realised
- unrealised
TRANSFERS BETWEEN FUNDS
NET MOVEMENT IN FUNDS
BALANCES BROUGHT FORWARD
BALANCES CARRIED FORWARD		 Unrestricted Funds
General
Designated
60,280
0
0
2,223
4,684
130
13,329
0
1,734
92
80,027
2,444
2,511
0
99,908
14,831
0
0
1,572
-
103,991
14,831
(23,964)
(12,387)
-
-
-
88,740
-
-
-
-
27,847
(27,358)
3,883
48,995
68,626
309,810
72,509
358,805		 Restricted
Funds
0
11,924
2,476
0
0
14,400
2,415
13,042
0
-
15,457
(1,058)
-
-
-
66
(489)
(1,481)
32,060
30,580		 All figures in £'s
Total
Total
2020
2019
60,280
69,085
14,147
23,258
7,290
18,611
13,329
21,624
1,825
2,768
96,871
135,345
4,926
7,748
127,782
137,585
0
0
1,572
1,930
134,279
147,263
(37,408)
(11,918)
0
0
88,740
0
0
0
66
151
0
0
51,397
(11,767)
410,496
422,263
461,894
410,496

7

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

BALANCE SHEET AS AT 31ST DECEMBER 2021
Note
FIXED ASSETS
Tangible fixed assets
5(a)
Investment assets
5(b)
CURRENT ASSETS
Debtors
7
Prepayments and Accrued Income
Short term deposits:
Diocese of Rochester
CCLA deposit fund
Cash at bank and in hand
LIABILITIES: AMOUNTS FALLING
DUE WITHIN ONE YEAR
8
NET CURRENT ASSETS
NET ASSETS
FUNDS
Unrestricted - General
9(a)
Unrestricted - Designated
9(b)
Total unrestricted funds
Restricted
9(c)
TOTAL FUNDS		 All
2021
0
1,171
1,171
11,402
651
189,211
214,284
10,480
426,028
(5,259)
420,769
421,940
50,089
340,330
390,419
31,521
421,940		 figures in £'s
2020
0
1,024
1,024
11,113
-
201,678
234,165
17,805
464,761
(3,892)
460,869
461,894
72,509
358,805
431,314
30,580
461,894

Approved by the Parochial Church Council on 7th March 2022 and signed on its behalf by:

David James (Chairman)

Edward Roberts (Honorary Treasurer)

8

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31st December 2021

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

CHARITY REGISTRATION

In accordance with the requirements of the Charities Act the PCC was registered as a separate charity with effect from 28[th] January 2010 (registration number: 1133878). The charity name is “The Parochial Church Council of the Ecclesiastical Parish of St Mary’s, Hayes, Kent”: however the working name remains “Hayes (Kent) Parochial Church Council”. The trustees are both the ex-officio and the elected members of the PCC.

1. ACCOUNTING POLICIES

The financial statements have been prepared in accordance with the Church Accounting Regulations 2006, the current Statement of Recommended Practice for Accounting and Reporting (FRS102 - applied from 1[st] January 2016) and the Charities Act 2011. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value.

The accounts include all transactions, assets and liabilities for which the trustees are responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of Church members.

Funds

The General Reserve represents the funds of the PCC that are not subject to any restrictions regarding their use and are available for the general purposes of the PCC. The current policy of the PCC is for the General Reserve to be at a minimum level of £50,000, which is approximately six months’ ordinary expenditure. On this basis the trustees continue to adopt the going concern basis in preparing these financial statements.

Designated Funds and Reserves represent monies that have been set aside by the PCC for specific needs or projects but which remain under the control of the PCC. As such they may be subject in the future to either re-designation or transfer back to the General Reserve.

Restricted Funds and Reserves represent monies that have been either donated or received in connection with a specific use, need or project and thus they may only be used in this connection. As such they are not normally available for the general use of the PCC.

Incoming Resources

Planning giving, collections and similar donations are recognised when received. Tax refunds (usually through Gift Aid) are accrued for in the same accounting period as the incoming resource to which they relate is received. Grants and legacies are accounted for as soon as the PCC is notified of legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Dividends are accounted for when payable, interest as and when accrued by the payer. All incoming resources are accounted for on a gross basis.

9

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2021

1. ACCOUNTING POLICIES (continued)

Resources Used

Grants and donations are accounted for when paid over, or when awarded if that award creates a binding obligation on the PCC. The diocesan “offer payment” is accounted for when payable, with any amount unpaid at 31st December provided for in the accounts as an operational (though not a legal) liability and thus shown as a creditor in the Balance Sheet.

All other expenditure is generally recognised when it is occurred and is accounted for gross. In addition accruals are raised at the end of each accounting period for expenditure which has been incurred in that period but which has not been paid out by the period end.

Fixed Assets

Consecrated property and movable church furnishings

Consecrated and beneficed property is excluded from the accounts in accordance with the Charities Act 2011. Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. All expenditure incurred during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvement, is separately disclosed and usually written-off as expenditure in the accounts.

Other fixtures, fittings and office equipment

Equipment used within the church premises is usually written-off when the asset is acquired. Any exceptions to this policy are fully disclosed, together with a note regarding depreciation policy.

Gains and losses on investments

Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on the revaluation of investments at 31st December.

Current Assets

Debtors

Amounts owing to the PCC at 31st December in respect of fees, rents or other income are shown as debtors less any provision for amounts that may prove uncollectable.

Short-term deposits

Short-term deposits include cash held on deposit with either Barclays Bank, the Diocese of Rochester or in the CBF Church of England Deposit Fund.

10

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued)

All figures in £'s

for the year ended 31st December 2021

2. INCOMING RESOURCES - 2021

2(a)
Incoming resources from donors
Planned Giving:
Covenants/Gift Aid
Income tax recoverable
Collections and boxes
Sundry donations
2(b)
Other voluntary income
Churchyard donations
Youth and families' worker
Memorials and legacies
2(c)
Income from events & activities
Fees
Magazine and bookstall
Fabric and bells fund
Organ fund
Flower fund
Parents and toddler group
Ringers' Guild
Fund-raising activities
2(d)
Other ordinary income
Churchyard Income
Income from OCS flat
Income from OCS activities
Grant from OCS Trust
Net movement in wedding deposits
Sundry Income
2(e)
Income from investments
Dividends and interest
TOTAL INCOMING RESOURCES		 Unrestricted Funds
General
Designated
44,938
-
10,722
-
2,700
-
1,860
-
60,220
0
-
-
-
580
-
-
0
580
4,978
-
811
-
-
-
-
0
-
-
-
-
-
-
-
-
5,789
0
-
-
6,120
-
30,202
-
0
-
-
-
1,066
-
37,388
0
537
55
537
55
103,934
635		 Restricted
Funds
-
-
-
4,530
4,530
12,789
435
-
13,224
1,553
-
-
-
60
-
-
3,312
4,925
-
-
-
-
-
-
0
-
0
22,678		 Total
Total
2021
2020
44,938
43,762
10,722
9,802
2,700
3,192
6,390
3,524
64,750
60,280
12,789
11,624
1,015
660
0
1,863
13,804
14,147
6,531
3,448
811
1,236
0
30
0
100
60
61
0
0
0
0
3,312
2,415
10,714
7,290
0
0
6,120
6,080
30,202
0
0
6,300
0
0
1,066
949
37,388
13,329
592
1,825
592
1,825
127,248
96,871

11

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued)

All figures in £'s

for the year ended 31st December 2021

2. INCOMING RESOURCES - 2020

2(a)
Incoming resources from donors
Planned Giving:
Covenants/Gift Aid
Income tax recoverable
Collections and boxes
Sundry donations
2(b)
Other voluntary income
Churchyard donations
Youth and families' worker
Memorials and legacies
2(c)
Income from events & activities
Fees
Magazine and bookstall
Fabric and bells fund
Organ fund
Flower fund
Parents and toddler group
Ringers' Guild
Fund-raising activities
2(d)
Other ordinary income
Churchyard Income
Income from OCS flat
Grant from OCS Trust
Net movement in wedding deposits
Sundry Income
2(e)
Income from investments
Dividends and interest
TOTAL INCOMING RESOURCES		 Unrestricted Funds
General
Designated
43,762
-
9,802
-
3,192
-
3,524
-
60,280
0
-
-
-
360
-
1,863
0
2,223
3,448
-
1,236
-
-
30
-
100
-
-
-
-
-
-
-
-
4,684
130
-
-
6,080
-
6,300
-
-
-
949
-
13,329
0
1,734
92
1,734
92
80,027
2,444		 Restricted
Funds
-
-
-
-
0
11,624
300
-
11,924
-
-
-
-
61
-
-
2,415
2,476
-
-
-
-
-
0
-
0
14,400		 Total
2020
43,762
9,802
3,192
3,524
60,280
11,624
660
1,863
14,147
3,448
1,236
30
100
61
0
0
2,415
7,290
0
6,080
6,300
0
949
13,329
1,825
1,825
96,871		 Total
2019
47,956
10,707
7,458
2,965
69,085
12,598
660
10,000
23,258
10,390
1,625
30
440
465
0
20
5,641
18,611
0
5,880
14,000
-50
1,794
21,624
2,768
2,768
135,345

12

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2021

All figures in £'s

3. RESOURCES USED - 2021

Unrestricted Funds
General
Designated
3(a)
Missionary and charity giving
Local Charities
631
-
National Charities
-
-
Overseas Charities
1,440
-
2,071
0
3(b)
Activities directly relating to the work of the church
Ministry:
"Offer" payment to Diocese
67,500
-
Administration costs
9,480
-
Rectory upkeep costs
1,679
-
Church service expenses
372
-
Youth and families' worker
-
-
General running expenses
2,693
-
General repairs
2,155
10,910
Insurance costs
3,192
-
Light, heat and water
4,192
-
Expenditure on magazine
1,332
-
Organist, choir and music
4,141
-
Churchyard expenditure
-
-
Flower fund
-
-
Parents and Toddler Group
-
-
OCS Flat Costs
0
-
OCS Activities expenditure
25,223
-
Use of legacies
-
5,950
Sundry expenses
2,921
-
124,880
16,860
3(c)
Fund-raising and publicity
Appeal expenses
-
-
0
0
3(d)
Church management and administration
Accountancy and bank charges
1,473
-
1,473
0
TOTAL RESOURCES USED
128,424
16,860		 Restricted
Funds
1,633
681
998
3,312
-
-
1,667
-
-
-
-
-
-
-
-
12,148
227
-
-
-
-
4,710
18,752
-
0
-
0
22,064		 Total
Total
2021
2020
2,264
2,690
681
113
2,438
2,122
5,383
4,926
67,500
67,800
9,480
8,440
3,347
3,083
372
721
0
0
2,693
4,068
13,065
1,683
3,192
3,314
4,192
4,749
1,332
1,295
4,141
3,869
12,148
12,942
227
100
0
0
0
114
25,223
0
5,950
14,831
7,631
772
160,492
127,782
0
0
0
0
1,473
1,572
1,473
1,572
167,348
134,279

13

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2021

All figures in £'s

3. RESOURCES USED - 2020

Unrestricted Funds
General
Designated
3(a)
Missionary and charity giving
Local Charities
1,071
-
National Charities
-
-
Overseas Charities
1,440
-
2,511
0
3(b)
Activities directly relating to the work of the church
Ministry:
"Offer" payment to Diocese
67,800
-
Administration costs
8,440
-
Rectory upkeep costs
3,083
-
Church service expenses
721
-
Youth and families' worker
-
-
General running expenses
4,068
-
General repairs
1,683
-
Insurance costs
3,314
-
Light, heat and water
4,749
-
Expenditure on magazine
1,295
-
Organist, choir and music
3,869
-
Churchyard expenditure
-
-
Flower fund
-
-
Parents and Toddler Group
-
-
Refurbishments - OCS Flat
114
-
Use of legacies
-
14,831
Sundry expenses
772
-
99,908
14,831
3(c)
Fund-raising and publicity
Appeal expenses
-
-
0
0
3(d)
Church management and administration
Accountancy and bank charges
1,572
-
1,572
0
TOTAL RESOURCES USED
103,991
14,831		 Restricted
Funds
1,620
113
682
2,415
-
-
-
-
-
-
-
-
-
-
-
12,942
100
-
-
-
-
13,042
-
0
-
0
15,457		 Total
Total
2020
2019
2,690
3,060
113
1,600
2,122
3,088
4,926
7,748
67,800
67,800
8,440
8,517
3,083
3,192
721
833
0
16,498
4,068
4,175
1,683
1,773
3,314
3,270
4,749
4,583
1,295
2,220
3,869
5,538
12,942
13,020
100
655
0
47
114
829
14,831
3,096
772
1,538
127,782
137,585
0
0
0
0
1,572
1,930
1,572
1,930
134,279
147,263

14

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (continued) All figures in £'s for the year ended 31st December 2021

4. STAFF COSTS
Wages and salaries
Pension costs
Social security costs		 2021
2020
7,644
7,363
229
221
-
-
7,873
7,584

The PCC employed Brenda Harper as the Church Administrator throughout both years.

5. FIXED ASSETS FOR USE BY THE PCC

5(a)
Tangible fixed assets
Gross and Net Book Value
At 1st January
Additions
Depreciation
Disposals
At 31st December		 2021
2020
-
-
-
-
-
-
-
-
0
0

The Trustees have taken a fresh view of the OCS land and buildings and decided not to ascribe a value from hereon (and restate the previous year) due to the historic nature of the building, its inalienable nature and the lack of any supportable evidence for a valuation. By way of information the building ceased to be a school with ownership "transferring" to the Church in 1938: however no note of any consideration is available. The current insured value of the buildings is c£2.7m.

5(b)
Investments
Income Shares
At 1st January
Additions
Disposals
Revaluation Gain/(Loss)
At 31st December		 2021
2020
1,024
958
-
-
-
-
147
66
1,171
1,024

The investment represents bequeathed shares held by the Diocesan Board of Finance, the income of which is paid to the PCC. The current value is as notified by the Diocese.

6. RELATED PARTY TRANSACTIONS

The total amounted received (excluding any associated Gift Aid) during the year, either by way of Planned Giving or donations, from any person (or their spouse/partner) who was a Trustee at any point in 2021 amounted to £6,342 (£5,850) in respect of Unrestricted Funds and nil (£240) in respect of Restricted Funds .

The total amount paid by way of expenses, as opposed to reimbursement in the normal course for materials and/or services purchased on behalf of the PCC, to Trustees during the year amounted to £1,000 (£453).

15

HAYE KENT PAR HIAL IL NOTES TO THE FINANCIAL STA TEMENTS Icontinuedl forth8 y•ar•nd•d 31$t D•c8mb•r 2021 I Iigures in £'s 7. DEBTORS 2021 2020 Gift aid iecoveiab othei debtors 11,402 11,113 11113 LIABIUTIES.. AMOUNTS FALLING DUE VWTHIN ONE YEAR 2021 2020 Amount owed lo OCS Tiust OCS ieceipls subied lo iefund Hayes Herakl advance income Year-end acciuals Sundry olhei ciedilois 260 1,765 4,617 383 1,488 639 3892 9. ANALYSIS OF DESIGNATED AND RESTRICTED FUNDS 91al General Funds 2021 2020 The movements on the Unrestiicted General Fund are summaiised In the Statement of Financial Acb*ities, detail contained in Notes 2 and 3. Income du￿￿ the yeai Outgoings duiing the year Fund Tiansfeis Ineti Net Movement At 1st January Al 31st December 103,934 1128,4241 80,027 (103,9911 122,4211 72.509 3,883 68 626 T2 509 Represented by".- Fixed Assets Current Assets Curtenl Liabilities 55,348 76,401 3892 T2 509 16

All figures in £'s

NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2021

9. ANALYSIS OF DESIGNATED AND RESTRICTED FUNDS (continued)

9(b) Designated Funds

Sundry Wedding Fabric Organ Youth and OCS Fabric
Memorials Deposit and Bells Repair Families' Complex Reserve
Legacies Fund Fund Fund Worker
Income in 2021 - - - - 580 - 3,055
Outgoings in 2021 (5,950) - - - - - (10,910)
Transfers/Depreciation (5,250) - - - - - -
Net Movement (11,200) 0 0 0 580 0 (7,854)
At 1st January 199,421 0 0 - 32,908 94,537 31,938
At 31st December 188,221 0 0 0 33,488 94,537 24,084
Represented by:-
Fixed Assets - - - - - - -
Current Assets 188,221 0 0 0 33,488 94,537 24,084
Current Liabilities - - - - - - -
188,221 0 0 0 33,488 94,537 24,084
Income in 2020 1,863 - 30 100 360 - 3,092
Outgoings in 2020 (14,831) - - - - - -
Transfers/Depreciation (24,599) - (3,025) (2,735) - 88,740 -
Net Movement (37,567) 0 (2,995) (2,635) 360 88,740 3,092
At 1st January 236,988 0 2,995 2,635 32,548 5,797 28,847
At 31st December 199,421 0 0 0 32,908 94,537 31,938
Restricted Funds
Churchyard Flower Parents and Youth and OCS Flat Investment Ringers' Sequestration
Fund Fund Toddlers Families' Deposit Fund Guild Fund
Group Worker Fund Fund
Income in 2021 12,789 60 - 435 - - - 1,553
Outgoings in 2021 (12,227) (148) - - - - - (1,667)
Transfers/Revaluations 79 (79) - - - 147 - -
Net Movement 641 (167) 0 435 0 147 0 (114)
At 1st January 25,265 1,830 0 300 300 1,024 1,861 0
At 31st December 25,906 1,663 0 735 300 1,171 1,861 (114)
Represented by:-
Fixed Assets - - - - - 1,171 - -
Current Assets 25,906 1,663 0 735 300 - 1,861 0
Current Liabilities - - - - - - - 114
25,906 1,663 0 735 300 1,171 1,861 114
Income in 2020 11,624 61 - 300 - - - -
Outgoings in 2020 (12,942) (100) - - - - - -
Transfers/Revaluations - - (89) - (400) 66 - 0
Net Movement (1,318) (40) (89) 300 (400) 66 0 0
At 1st January 26,583 1,869 89 0 700 958 1,861 0
At 31st December 25,265 1,830 0 300 300 1,024 1,861 0

9(c) Restricted Funds

HAYES (KENT) PAROCHIAL CHURCH COUNCIL

10. LONG SERVING TRUSTEES

Charity Governance Code (the "Code") recommends that trustees are appointed for an agreed length of time and the current policy of Hayes (Kent) PCC is that trustees who are not ex-officio are required to "step down" for at least one year at the end of their usual three-year appointment. The code also stipulates that if a trustee has served for more than nine years, then their reappointment should be subject to both a specific review and explained in the annual report.

Mary Whytock has served in her role as Honorary Secretary since 2008.

It is the intention that Mary Whytock continues in her role for another year and this was discussed and passed as a motion at a meeting of the PCC on 10th March 2021. The rationale for this is her specific expertise and the lack of any alternative nominations.

11. OCS STATEMENT OF FINANCIAL ACTIVITIES

Income
Expenditure
Alarm Maintenance
Caretaker Costs
Business Rates
Cleaning
Insurance
Repair and maintenance
Sundry Expenses
Telephony
Utilities
Waste Management
Total Expenditure
Net Income/(Outgoings)		 30,202
(382)
(2,971)
(67)
(11,105)
(2,527)
(2,654)
(906)
(491)
(3,486)
(633)
(25,223)
4,979

18