## **THE PARISH CHURCH OF ST MARY THE VIRGIN**
## **HAYES, KENT**
## **ANNUAL REPORT**
## **and**
**FINANCIAL STATEMENTS**
**of the**
**PARISH CHURCH COUNCIL for the year ended 31st December 2021**
Chairman: Mr David James Churchwarden: Mrs Yvonne Pickford Secretary: Mrs Mary Whytock Treasurer: Mr Edward Roberts Independent Examiner: Ray Sargeant, Sargeant & Co
1
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
St Mary's Parochial Church Council has the responsibility of co-operating with the Rector in promoting within the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the ancient church building and the Old Church Schools (OCS), used as the Church Hall, both of which are located in Hayes Street, Hayes.
Members of the PCC are either ex-officio or elected by the annual Parochial Church Meeting in accordance with the Church Representation Rules. PCC Members who have served from 1st January 2021 until this report was approved are:
## **EX OFFICIO:-**
Rector The Revd Napoleon John Licensed Lay Minister: Mrs Becky Willoughby Churchwardens: Mrs Yvonne Pickford Mr David James Representatives on the Mrs Mary Whytock Deanery Synod: Mrs Yvonne Pickford Mr Mark Willoughby CO-OPTED: Mr Richard Truelove Mr Edward Roberts ELECTED: Mrs Shirley Neal Mrs Carol Crouch Mr Tudor Griffiths Ms Francesca Lauri Mrs Barbara Marsden Mrs Clare Scriven Mrs Carolyn Tooley Mr Peter Wickert Mrs Sarah Willis Mr Roger Rowe Mrs Rosemary Smith Mrs Mary Stannard
(Resigned July 2021)
Appointed October 2020 Chairman
(to April 2023) (PCC Secretary) (to April 2020)
(Resigned April 2021) Honorary Treasurer (Resigned February 2021) (to April 2022)
Church Administrator: Mrs Brenda Harper
Appointed October 2015
## **Committees**
The PCC operates through a number of committees, which meet between the full meetings of the PCC. A Standing committee exists that is required by law to transact business when necessary between PCC meetings, subject to any directions given by the PCC. The OCS Trust has ceased to exist and the PCC have appointed a management group to oversee the day-to-day management issues of the OCS Complex, whose accounting detail will be within the Church's accounting system.
2
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **Statement of Trustees' Responsibilities**
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for the charity for that year. In preparing these financial statements, the Trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Observe the methods and principles in the Church Accounting Regulations 2006, the current Statement of Recommended Practice for Accounting and Reporting (FRS 102) and the Charities Act 2011;
- Make judgements and estimates that are reasonable and prudent;
- State whether (or not) applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping efficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the various accounting regulations as set out above. They are also responsible for the safeguarding of the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Board of Trustees and signed on its behalf by:
**………………………………………………** Chairman of the Parochial Church Council
3
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **Financial Review**
It was another financially challenging year in 2021, with the pandemic impacting Church opening in the early part of the year and ongoing impact throughout, reflected in the operating deficit £(24,491), a slight increase compared to 2020 £(23,964).
The general fund decreased by £22k in the year, after support by a transfer of £5.3k from legacy funds to meet the PCC funding policy of six months expenditure.
The Old Church Schools Complex (OCS) is reported within the operating activities, within the direct management of the Parochial Church Council, previously via a grant from the OCS Trust. Despite reduced opening in the early part of the year, and with higher cleaning costs for operations, the OCS generated a surplus £4,979 compared with a grant from the OCS Trust in 2020 of £6,300. OCS financial activities are detailed Note 11.
## Income:
Income from donors was largely similar to 2020, with planned giving £55,660 (£53,564) offset by lower collections and sundry income. Fee income £4,978 (£3,448) increased sadly due to a higher number of funerals. The OCS Income in 2021 £30,202 an increase in activity with re-opening in the spring, compared to 2020 recorded in the OCT Trust accounts.
## Expenditure:
Expenditure from Ordinary activities was broadly in-line with 2020 (Excluding OCS activities), with an Offer Payment to the Diocese broadly flat £67,500, Administration and other running costs at similar levels to 2020.
## Outlook:
The outlook for 2022 remains equally challenging compared to 2021. The level of deficit in-year is anticipated to be similar, with income levels and expenditure both largely similar and therefore likely need to be a supplement of funding from Designated funds once again to meet the reserve funding policy.
## Reserves:
The value of Unrestricted reserves at the end of the year £390,419 (General and Designated) remains a strong position for the short term. There were a number of Church building repairs carried out in the year with expenditure £10,910 drawn from designated Quinquennial funds. The OCS complex designated reserve transferred last year has not been utilised in 2021. Full details of reserves in Notes 9(b) and 9 (c).
4
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **Independent Examiner’s Report to the Hayes (Kent) Parochial Church Council**
This report on the accounts of the PCC for the year ended 31st December 2021, which are set out in the previous pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (the “Regulations”) and s.145 of the Charities Act 2011 (the “Act”).
## **Respective responsibilities of trustees and examiner**
As the members of the PCC you are responsible for the preparation of the accounts; you consider that the audit requirements of the Regulations and section 144(2) of the Act do not apply. It is my responsibility to issue this report on the accounts in accordance with the terms of the Regulations.
## **Basis of this report**
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and to be found in the Church guidance, 2006 edition, issued by the Finance Division of the Archbishops’ Council. The examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination no material matters have come to my attention which gives me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the Act; or
- the accounts do not accord with those records; or
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Act or the Regulations other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed by:
5
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
|**STATEMENT OF FINANCIAL ACTIVITIES**
**for the year ended 31st December 2021**
Unrestricted Funds
Note
General
Designated
**INCOMING RESOURCES**
_Incoming resources from donors_
2(a)
60,220
0
_Other voluntary income_
2(b)
0
580
_Income from events & activities_
2(c)
5,789
0
_Other ordinary income_
2(d)
37,388
0
_Income from investments_
2(e)
537
55
**TOTAL INCOMING RESOURCES**
103,934
635
**RESOURCES USED**
_Missionary and charity giving_
3(a)
2,071
0
_Activities directly relating to the work of the church_
3(b)
124,880
16,860
_Fund-raising and publicity_
3(c)
0
0
_Church management and administration_
3(d)
1,473
0
**TOTAL RESOURCES USED**
128,424
16,860
**NET INCOMING/(OUTGOING) RESOURCES**
(24,491)
(16,224)
**NET MOVEMENT IN FIXED ASSETS**
-
-
**CLOSING GRANT FROM OCS TRUST**
-
-
**GAINS AND LOSSES ON INVESTMENTS**
- realised
-
-
- unrealised
-
-
**TRANSFERS BETWEEN FUNDS**
2,070
(2,250)
**NET MOVEMENT IN FUNDS**
(22,421)
(18,474)
**BALANCES BROUGHT FORWARD**
72,509
358,805
**BALANCES CARRIED FORWARD**
50,089
340,330
-
-||Restricted
Funds
4,530
13,224
4,925
0
0
22,678
3,312
18,752
0
0
22,064
615
-
-
-
147
180
941
30,580
31,521
-|All figures in £'s
Total
_Total_
2021
_2020_
64,750
_60,280_
13,804
_14,147_
10,714
_7,290_
37,388
_13,329_
592
_1,825_
127,248
_96,871_
5,383
_4,926_
160,492
_127,782_
0
_0_
1,473
_1,572_
167,348
_134,279_
(40,100)
_(37,408)_
0
-
0
_88,740_
0
_0_
147
_66_
0
_0_
(39,954)
_51,397_
461,894
_410,496_
421,940
_461,894_|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
|||||
|||||
6
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
|**_STATEMENT OF FINANCIAL ACTIVITIES_**
**_for the year ended 31st December 2020_**
_Note_
**_INCOMING RESOURCES_**
_Incoming resources from donors_
_2(a)_
_Other voluntary income_
_2(b)_
_Income from events & activities_
_2(c)_
_Other ordinary income_
_2(d)_
_Income from investments_
_2(e)_
**_TOTAL INCOMING RESOURCES_**
**_RESOURCES USED_**
_Missionary and charity giving_
_3(a)_
_Activities directly relating to the work of the church_
_3(b)_
_Fund-raising and publicity_
_3(c)_
_Church management and administration_
_3(d)_
**_TOTAL RESOURCES USED_**
**_NET INCOMING/(OUTGOING) RESOURCES_**
**_NET MOVEMENT IN FIXED ASSETS_**
**CLOSING GRANT FROM OCS TRUST**
**_GAINS AND LOSSES ON INVESTMENTS_**
_- realised_
_- unrealised_
**_TRANSFERS BETWEEN FUNDS_**
**_NET MOVEMENT IN FUNDS_**
**_BALANCES BROUGHT FORWARD_**
**_BALANCES CARRIED FORWARD_**||_Unrestricted Funds_
_General_
_Designated_
_60,280_
_0_
_0_
_2,223_
_4,684_
_130_
_13,329_
_0_
_1,734_
_92_
_80,027_
_2,444_
_2,511_
_0_
_99,908_
_14,831_
_0_
_0_
_1,572_
_-_
_103,991_
_14,831_
_(23,964)_
_(12,387)_
_-_
_-_
-
88,740
_-_
_-_
_-_
_-_
_27,847_
_(27,358)_
_3,883_
_48,995_
_68,626_
_309,810_
_72,509_
_358,805_||_Restricted_
_Funds_
_0_
_11,924_
_2,476_
_0_
_0_
_14,400_
_2,415_
_13,042_
_0_
_-_
_15,457_
_(1,058)_
_-_
-
_-_
66
_(489)_
_(1,481)_
_32,060_
_30,580_|_All figures in £'s_
_Total_
_Total_
_2020_
_2019_
_60,280_
_69,085_
_14,147_
_23,258_
_7,290_
_18,611_
_13,329_
_21,624_
_1,825_
_2,768_
_96,871_
_135,345_
_4,926_
_7,748_
_127,782_
_137,585_
_0_
_0_
_1,572_
_1,930_
_134,279_
_147,263_
_(37,408)_
_(11,918)_
_0_
0
88,740
_0_
_0_
_0_
_66_
_151_
_0_
_0_
_51,397_
_(11,767)_
_410,496_
_422,263_
_461,894_
_410,496_|
|---|---|---|---|---|---|
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
7
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
|**BALANCE SHEET AS AT 31ST DECEMBER 2021**
Note
**FIXED ASSETS**
Tangible fixed assets
5(a)
Investment assets
5(b)
**CURRENT ASSETS**
Debtors
7
Prepayments and Accrued Income
Short term deposits:
Diocese of Rochester
CCLA deposit fund
Cash at bank and in hand
**LIABILITIES: AMOUNTS FALLING**
**DUE WITHIN ONE YEAR**
8
**NET CURRENT ASSETS**
**NET ASSETS**
**FUNDS**
Unrestricted - General
9(a)
Unrestricted - Designated
9(b)
Total unrestricted funds
Restricted
9(c)
**TOTAL FUNDS**|All
2021
0
1,171
1,171
11,402
651
189,211
214,284
10,480
426,028
(5,259)
420,769
421,940
50,089
340,330
390,419
31,521
421,940|figures in £'s
_2020_
_0_
_1,024_
_1,024_
_11,113_
_-_
201,678
234,165
17,805
_464,761_
_(3,892)_
_460,869_
_461,894_|
|---|---|---|
|||_72,509_
_358,805_|
|||_431,314_
_30,580_|
|||_461,894_|
Approved by the Parochial Church Council on 7th March 2022 and signed on its behalf by:
David James (Chairman)
Edward Roberts (Honorary Treasurer)
8
**NOTES TO THE FINANCIAL STATEMENTS for the year ended 31st December 2021**
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **CHARITY REGISTRATION**
In accordance with the requirements of the Charities Act the PCC was registered as a separate charity with effect from 28[th] January 2010 (registration number: 1133878). The charity name is “The Parochial Church Council of the Ecclesiastical Parish of St Mary’s, Hayes, Kent”: however the working name remains “Hayes (Kent) Parochial Church Council”. The trustees are both the ex-officio and the elected members of the PCC.
## **1. ACCOUNTING POLICIES**
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006, the current Statement of Recommended Practice for Accounting and Reporting (FRS102 - applied from 1[st] January 2016) and the Charities Act 2011. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value.
The accounts include all transactions, assets and liabilities for which the trustees are responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of Church members.
## **Funds**
The _General Reserve_ represents the funds of the PCC that are not subject to any restrictions regarding their use and are available for the general purposes of the PCC. The current policy of the PCC is for the General Reserve to be at a minimum level of £50,000, which is approximately six months’ ordinary expenditure. On this basis the trustees continue to adopt the going concern basis in preparing these financial statements.
_Designated Funds and Reserves_ represent monies that have been set aside by the PCC for specific needs or projects but which remain under the control of the PCC. As such they may be subject in the future to either re-designation or transfer back to the General Reserve.
_Restricted Funds and Reserves_ represent monies that have been either donated or received in connection with a specific use, need or project and thus they may only be used in this connection. As such they are not normally available for the general use of the PCC.
## **Incoming Resources**
Planning giving, collections and similar donations are recognised when received. Tax refunds (usually through Gift Aid) are accrued for in the same accounting period as the incoming resource to which they relate is received. Grants and legacies are accounted for as soon as the PCC is notified of legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is reasonably certain. Dividends are accounted for when payable, interest as and when accrued by the payer. All incoming resources are accounted for on a gross basis.
9
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2021**
## **1. ACCOUNTING POLICIES (continued)**
## **Resources Used**
Grants and donations are accounted for when paid over, or when awarded if that award creates a binding obligation on the PCC. The diocesan “offer payment” is accounted for when payable, with any amount unpaid at 31st December provided for in the accounts as an operational (though not a legal) liability and thus shown as a creditor in the Balance Sheet.
All other expenditure is generally recognised when it is occurred and is accounted for gross. In addition accruals are raised at the end of each accounting period for expenditure which has been incurred in that period but which has not been paid out by the period end.
## **Fixed Assets**
## _Consecrated property and movable church furnishings_
Consecrated and beneficed property is excluded from the accounts in accordance with the Charities Act 2011. Movable church furnishings held by the Rector and Churchwardens on special trust for the PCC, and which require a faculty for disposal, are accounted as inalienable property unless consecrated. All expenditure incurred during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvement, is separately disclosed and usually written-off as expenditure in the accounts.
## _Other fixtures, fittings and office equipment_
Equipment used within the church premises is usually written-off when the asset is acquired. Any exceptions to this policy are fully disclosed, together with a note regarding depreciation policy.
## _Gains and losses on investments_
Realised gains or losses are recognised when investments are sold. Unrealised gains or losses are accounted for on the revaluation of investments at 31st December.
## **Current Assets**
## _Debtors_
Amounts owing to the PCC at 31st December in respect of fees, rents or other income are shown as debtors less any provision for amounts that may prove uncollectable.
## _Short-term deposits_
Short-term deposits include cash held on deposit with either Barclays Bank, the Diocese of Rochester or in the CBF Church of England Deposit Fund.
10
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
All figures in £'s
**for the year ended 31st December 2021**
## **2. INCOMING RESOURCES - 2021**
|2(a)
_Incoming resources from donors_
Planned Giving:
Covenants/Gift Aid
Income tax recoverable
Collections and boxes
Sundry donations
2(b)
_Other voluntary income_
Churchyard donations
Youth and families' worker
Memorials and legacies
2(c)
_Income from events & activities_
Fees
Magazine and bookstall
Fabric and bells fund
Organ fund
Flower fund
Parents and toddler group
Ringers' Guild
Fund-raising activities
2(d)
_Other ordinary income_
Churchyard Income
Income from OCS flat
Income from OCS activities
Grant from OCS Trust
Net movement in wedding deposits
Sundry Income
2(e)
_Income from investments_
Dividends and interest
**TOTAL INCOMING RESOURCES**||Unrestricted Funds
General
Designated
44,938
-
10,722
-
2,700
-
1,860
-
60,220
0
-
-
-
580
-
-
0
580
4,978
-
811
-
-
-
-
0
-
-
-
-
-
-
-
-
5,789
0
-
-
6,120
-
30,202
-
0
-
-
-
1,066
-
37,388
0
537
55
537
55
103,934
635||Restricted
Funds
-
-
-
4,530
4,530
12,789
435
-
13,224
1,553
-
-
-
60
-
-
3,312
4,925
-
-
-
-
-
-
0
-
0
22,678|Total
_Total_
2021
_2020_
44,938
_43,762_
10,722
_9,802_
2,700
_3,192_
6,390
_3,524_
64,750
_60,280_
12,789
_11,624_
1,015
_660_
0
_1,863_
13,804
_14,147_
6,531
_3,448_
811
_1,236_
0
_30_
0
_100_
60
_61_
0
_0_
0
_0_
3,312
_2,415_
10,714
_7,290_
0
_0_
6,120
_6,080_
30,202
_0_
0
_6,300_
0
_0_
1,066
_949_
37,388
_13,329_
592
_1,825_
592
_1,825_
127,248
_96,871_|
|---|---|---|---|---|---|
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
|||||||
11
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
All figures in £'s
**for the year ended 31st December 2021**
## _**2. INCOMING RESOURCES - 2020**_
|_2(a)_
_Incoming resources from donors_
_Planned Giving:_
_Covenants/Gift Aid_
_Income tax recoverable_
_Collections and boxes_
_Sundry donations_
_2(b)_
_Other voluntary income_
_Churchyard donations_
_Youth and families' worker_
_Memorials and legacies_
_2(c)_
_Income from events & activities_
_Fees_
_Magazine and bookstall_
_Fabric and bells fund_
_Organ fund_
_Flower fund_
_Parents and toddler group_
_Ringers' Guild_
_Fund-raising activities_
_2(d)_
_Other ordinary income_
_Churchyard Income_
_Income from OCS flat_
_Grant from OCS Trust_
_Net movement in wedding deposits_
_Sundry Income_
_2(e)_
_Income from investments_
_Dividends and interest_
**_TOTAL INCOMING RESOURCES_**|_Unrestricted Funds_
_General_
_Designated_
_43,762_
_-_
_9,802_
_-_
_3,192_
_-_
_3,524_
_-_
_60,280_
_0_
_-_
_-_
_-_
_360_
_-_
_1,863_
_0_
_2,223_
_3,448_
_-_
_1,236_
_-_
_-_
_30_
_-_
_100_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_4,684_
_130_
_-_
_-_
_6,080_
_-_
_6,300_
_-_
_-_
_-_
_949_
_-_
_13,329_
_0_
_1,734_
_92_
_1,734_
_92_
_80,027_
_2,444_|_Restricted_
_Funds_
_-_
_-_
_-_
_-_
_0_
_11,624_
_300_
_-_
_11,924_
_-_
_-_
_-_
_-_
_61_
_-_
_-_
_2,415_
_2,476_
_-_
_-_
_-_
_-_
_-_
_0_
_-_
_0_
_14,400_|_Total_
_2020_
_43,762_
_9,802_
_3,192_
_3,524_
_60,280_
_11,624_
_660_
_1,863_
_14,147_
_3,448_
_1,236_
_30_
_100_
_61_
_0_
_0_
_2,415_
_7,290_
_0_
_6,080_
_6,300_
_0_
_949_
_13,329_
_1,825_
_1,825_
_96,871_|_Total_
_2019_
_47,956_
_10,707_
_7,458_
_2,965_|
|---|---|---|---|---|
|||||_69,085_|
|||||_12,598_
_660_
_10,000_|
|||||_23,258_|
|||||_10,390_
_1,625_
_30_
_440_
_465_
_0_
_20_
_5,641_|
|||||_18,611_|
|||||_0_
_5,880_
_14,000_
_-50_
_1,794_|
|||||_21,624_|
|||||_2,768_|
|||||_2,768_|
|||||_135,345_|
12
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
**NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2021**
## All figures in £'s
## **3. RESOURCES USED - 2021**
|Unrestricted Funds
General
Designated
3(a)
_Missionary and charity giving_
Local Charities
631
-
National Charities
-
-
Overseas Charities
1,440
-
2,071
0
3(b)
_Activities directly relating to the work of the church_
Ministry:
"Offer" payment to Diocese
67,500
-
Administration costs
9,480
-
Rectory upkeep costs
1,679
-
Church service expenses
372
-
Youth and families' worker
-
-
General running expenses
2,693
-
General repairs
2,155
10,910
Insurance costs
3,192
-
Light, heat and water
4,192
-
Expenditure on magazine
1,332
-
Organist, choir and music
4,141
-
Churchyard expenditure
-
-
Flower fund
-
-
Parents and Toddler Group
-
-
OCS Flat Costs
0
-
OCS Activities expenditure
25,223
-
Use of legacies
-
5,950
Sundry expenses
2,921
-
124,880
16,860
3(c)
_Fund-raising and publicity_
Appeal expenses
-
-
0
0
3(d)
_Church management and administration_
Accountancy and bank charges
1,473
-
1,473
0
**TOTAL RESOURCES USED**
128,424
16,860||Restricted
Funds
1,633
681
998
3,312
-
-
1,667
-
-
-
-
-
-
-
-
12,148
227
-
-
-
-
4,710
18,752
-
0
-
0
22,064|Total
_Total_
2021
_2020_
2,264
_2,690_
681
_113_
2,438
_2,122_
5,383
_4,926_
67,500
_67,800_
9,480
_8,440_
3,347
_3,083_
372
_721_
0
_0_
2,693
_4,068_
13,065
_1,683_
3,192
_3,314_
4,192
_4,749_
1,332
_1,295_
4,141
_3,869_
12,148
_12,942_
227
_100_
0
_0_
0
_114_
25,223
_0_
5,950
_14,831_
7,631
_772_
160,492
_127,782_
0
_0_
0
_0_
1,473
_1,572_
1,473
_1,572_
167,348
_134,279_|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
13
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
**NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2021**
## All figures in £'s
## _**3. RESOURCES USED - 2020**_
|_Unrestricted Funds_
_General_
_Designated_
_3(a)_
_Missionary and charity giving_
_Local Charities_
1,071
-
_National Charities_
-
-
_Overseas Charities_
1,440
-
_2,511_
_0_
_3(b)_
_Activities directly relating to the work of the church_
_Ministry:_
_"Offer" payment to Diocese_
67,800
-
_Administration costs_
8,440
-
_Rectory upkeep costs_
3,083
-
_Church service expenses_
721
-
_Youth and families' worker_
-
-
_General running expenses_
4,068
-
_General repairs_
1,683
-
_Insurance costs_
3,314
-
_Light, heat and water_
4,749
-
_Expenditure on magazine_
1,295
-
_Organist, choir and music_
3,869
-
_Churchyard expenditure_
-
-
_Flower fund_
-
-
_Parents and Toddler Group_
-
-
_Refurbishments - OCS Flat_
114
-
_Use of legacies_
-
14,831
_Sundry expenses_
772
-
_99,908_
_14,831_
_3(c)_
_Fund-raising and publicity_
_Appeal expenses_
_-_
_-_
_0_
_0_
_3(d)_
_Church management and administration_
_Accountancy and bank charges_
1,572
-
_1,572_
_0_
**_TOTAL RESOURCES USED_**
_103,991_
_14,831_||_Restricted_
_Funds_
1,620
113
682
_2,415_
-
-
-
-
-
-
-
-
-
-
-
12,942
100
-
-
-
-
_13,042_
_-_
_0_
-
_0_
_15,457_|_Total_
_Total_
2020
_2019_
_2,690_
_3,060_
_113_
_1,600_
_2,122_
_3,088_
_4,926_
_7,748_
_67,800_
_67,800_
_8,440_
_8,517_
_3,083_
_3,192_
_721_
_833_
_0_
_16,498_
_4,068_
_4,175_
_1,683_
_1,773_
_3,314_
_3,270_
_4,749_
_4,583_
_1,295_
_2,220_
_3,869_
_5,538_
_12,942_
_13,020_
_100_
_655_
_0_
_47_
_114_
_829_
_14,831_
_3,096_
_772_
_1,538_
_127,782_
_137,585_
_0_
_0_
_0_
_0_
_1,572_
_1,930_
_1,572_
_1,930_
_134,279_
_147,263_|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
|||||
14
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
**NOTES TO THE FINANCIAL STATEMENTS (continued)** All figures in £'s **for the year ended 31st December 2021**
|**4. STAFF COSTS**
Wages and salaries
Pension costs
Social security costs|2021
2020
7,644
7,363
229
221
-
-
7,873
_7,584_|
|---|---|
The PCC employed Brenda Harper as the Church Administrator throughout both years.
## **5. FIXED ASSETS FOR USE BY THE PCC**
|5(a)
_Tangible fixed assets_
Gross and Net Book Value
At 1st January
Additions
Depreciation
Disposals
At 31st December|2021
2020
-
-
-
-
-
-
-
-
0
_0_|
|---|---|
The Trustees have taken a fresh view of the OCS land and buildings and decided not to ascribe a value from hereon (and restate the previous year) due to the historic nature of the building, its inalienable nature and the lack of any supportable evidence for a valuation. By way of information the building ceased to be a school with ownership "transferring" to the Church in 1938: however no note of any consideration is available. The current insured value of the buildings is c£2.7m.
|5(b)
_Investments_
Income Shares
At 1st January
Additions
Disposals
Revaluation Gain/(Loss)
At 31st December|2021
2020
1,024
958
-
-
-
-
147
66
1,171
_1,024_|
|---|---|
The investment represents bequeathed shares held by the Diocesan Board of Finance, the income of which is paid to the PCC. The current value is as notified by the Diocese.
## **6. RELATED PARTY TRANSACTIONS**
The total amounted received (excluding any associated Gift Aid) during the year, either by way of Planned Giving or donations, from any person (or their spouse/partner) who was a Trustee at any point in 2021 amounted to £6,342 (£5,850) in respect of Unrestricted Funds and nil (£240) in respect of Restricted Funds **.**
The total amount paid by way of expenses, as opposed to reimbursement in the normal course for materials and/or services purchased on behalf of the PCC, to Trustees during the year amounted to £1,000 (£453).
15
HAYE
KENT
PAR
HIAL
IL
NOTES TO THE FINANCIAL STA TEMENTS Icontinuedl
forth8 y•ar•nd•d 31$t D•c8mb•r 2021
I Iigures in £'s
7. DEBTORS
2021
2020
Gift aid iecoveiab
othei debtors
11,402
11,113
11113
LIABIUTIES.. AMOUNTS FALLING DUE VWTHIN ONE YEAR
2021
2020
Amount owed lo OCS Tiust
OCS ieceipls subied lo iefund
Hayes Herakl advance income
Year-end acciuals
Sundry olhei ciedilois
260
1,765
4,617
383
1,488
639
3892
9. ANALYSIS OF DESIGNATED AND RESTRICTED FUNDS
91al General Funds
2021
2020
The movements on the Unrestiicted General Fund are summaiised In the
Statement of Financial Acb*ities, detail contained in Notes 2 and 3.
Income du the yeai
Outgoings duiing the year
Fund Tiansfeis Ineti
Net Movement
At 1st January
Al 31st December
103,934
1128,4241
80,027
(103,9911
122,4211
72.509
3,883
68 626
T2 509
Represented by".-
Fixed Assets
Current Assets
Curtenl Liabilities
55,348
76,401
3892
T2 509
16
All figures in £'s
## **NOTES TO THE FINANCIAL STATEMENTS (continued) for the year ended 31st December 2021**
## **9. ANALYSIS OF DESIGNATED AND RESTRICTED FUNDS (continued)**
## 9(b) _Designated Funds_
||Sundry|Wedding|Fabric|Organ|Youth and|OCS|Fabric||
|---|---|---|---|---|---|---|---|---|
||Memorials|Deposit|and Bells|Repair|Families'|Complex|Reserve||
||Legacies|Fund|Fund|Fund|Worker||||
|Income in 2021|-|-|-|-|580|-|3,055||
|Outgoings in 2021|(5,950)|-|-|-|-|-|(10,910)||
|Transfers/Depreciation|(5,250)|-|-|-|-|-|-||
|Net Movement|(11,200)|0|0|0|580|0|(7,854)||
|At 1st January|199,421|0|0|-|32,908|94,537|31,938||
|At 31st December|188,221|0|0|0|33,488|94,537|24,084||
|Represented by:-|||||||||
|Fixed Assets|-|-|-|-|-|-|-||
|Current Assets|188,221|0|0|0|33,488|94,537|24,084||
|Current Liabilities|-|-|-|-|-|-|-||
||188,221|0|0|0|33,488|94,537|24,084||
|_Income in 2020_|_1,863_|_-_|_30_|_100_|_360_|_-_|_3,092_||
|_Outgoings in 2020_|_(14,831)_|_-_|_-_|_-_|_-_|_-_|_-_||
|_Transfers/Depreciation_|_(24,599)_|_-_|_(3,025)_|_(2,735)_|_-_|_88,740_|_-_||
|_Net Movement_|_(37,567)_|_0_|_(2,995)_|_(2,635)_|_360_|_88,740_|_3,092_||
|_At 1st January_|_236,988_|_0_|_2,995_|_2,635_|_32,548_|_5,797_|_28,847_||
|_At 31st December_|_199,421_|_0_|_0_|_0_|_32,908_|_94,537_|_31,938_||
|_Restricted Funds_|||||||||
||Churchyard|Flower|Parents and|Youth and|OCS Flat|Investment|Ringers'|Sequestration|
||Fund|Fund|Toddlers|Families'|Deposit|Fund|Guild|Fund|
||||Group|Worker|Fund||Fund||
|Income in 2021|12,789|60|-|435|-|-|-|1,553|
|Outgoings in 2021|(12,227)|(148)|-|-|-|-|-|(1,667)|
|Transfers/Revaluations|79|(79)|-|-|-|147|-|-|
|Net Movement|641|(167)|0|435|0|147|0|(114)|
|At 1st January|25,265|1,830|0|300|300|1,024|1,861|0|
|At 31st December|25,906|1,663|0|735|300|1,171|1,861|(114)|
|Represented by:-|||||||||
|Fixed Assets|-|-|-|-|-|1,171|-|-|
|Current Assets|25,906|1,663|0|735|300|-|1,861|0|
|Current Liabilities|-|-|-|-|-|-|-|114|
||25,906|1,663|0|735|300|1,171|1,861|114|
|_Income in 2020_|_11,624_|_61_|_-_|_300_|_-_|_-_|_-_|_-_|
|_Outgoings in 2020_|_(12,942)_|_(100)_|_-_|_-_|_-_|_-_|_-_|_-_|
|_Transfers/Revaluations_|_-_|_-_|_(89)_|_-_|_(400)_|_66_|_-_|_0_|
|_Net Movement_|_(1,318)_|_(40)_|_(89)_|_300_|_(400)_|_66_|_0_|_0_|
|_At 1st January_|_26,583_|_1,869_|_89_|_0_|_700_|_958_|_1,861_|_0_|
|_At 31st December_|_25,265_|_1,830_|_0_|_300_|_300_|_1,024_|_1,861_|_0_|
9(c) _Restricted Funds_
## **HAYES (KENT) PAROCHIAL CHURCH COUNCIL**
## **10. LONG SERVING TRUSTEES**
Charity Governance Code (the "Code") recommends that trustees are appointed for an agreed length of time and the current policy of Hayes (Kent) PCC is that trustees who are not ex-officio are required to "step down" for at least one year at the end of their usual three-year appointment. The code also stipulates that if a trustee has served for more than nine years, then their reappointment should be subject to both a specific review and explained in the annual report.
Mary Whytock has served in her role as Honorary Secretary since 2008.
It is the intention that Mary Whytock continues in her role for another year and this was discussed and passed as a motion at a meeting of the PCC on 10th March 2021. The rationale for this is her specific expertise and the lack of any alternative nominations.
## **11. OCS STATEMENT OF FINANCIAL ACTIVITIES**
|Income
Expenditure
Alarm Maintenance
Caretaker Costs
Business Rates
Cleaning
Insurance
Repair and maintenance
Sundry Expenses
Telephony
Utilities
Waste Management
Total Expenditure
Net Income/(Outgoings)|_30,202_
_(382)_
_(2,971)_
_(67)_
_(11,105)_
_(2,527)_
_(2,654)_
_(906)_
_(491)_
_(3,486)_
_(633)_|
|---|---|
||_(25,223)_|
||_4,979_|
18