2024 Report and Accounts for the Parochial Church Council of Bisley & West End
This report complies with the requirements of the Charities Act, 2011
Aim and purposes
Bisley & West End Parochial Church Council (PCC) has the responsibility of cooperating with the incumbent, the Reverend Fiona Simon, in promoting in the ecclesiastical parish, the whole mission of the Church: pastoral, evangelistic, social and ecumenical.
Objectives and activities
The PCC Vision for our church is to
‘Grow and nurture what God has planted to build a flourishing church and community in Bisley and West End’.
To this end, we have produced a CDP (Church Development Plan) during the year with the 3 main stated objectives being to
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Improving facilities and our Churches visibility
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Growing younger and more diverse
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Growing faith and involvement
In each of these areas we are working through several actions and remain focused and intentional to working within these areas to make progress. In all these elements we seek to be Christ centred and guided through prayer.
When planning our activities for the year, we have also considered the Charity Commission's guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through:
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Worship and prayer; learning about the gospel; developing their biblical knowledge and trust in Jesus.
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Provision of pastoral care and support for people living in the parish.
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Missionary and outreach work.
To facilitate this work, it is important that we maintain the fabric of the Churches of St John the Baptist, Bisley and Holy Trinity, West End.
Achievements and performance
Worship and prayer
The PCC is keen to offer a variety of worship services each month and over the course of the year, which help those across our community connect and receive spiritual nourishment. The range includes the traditional 8am BCP Communion, Common Worship Communion services with choir, all age informal services with worship led by a band and Messy Church which takes place in Bisley Village Hall.
Electoral Roll
All are welcome to attend our regular services. At present there are 92 (2023: 92) parishioners on the Church Electoral Roll.
The Roll is required to be completely refreshed every six years, and this last fell due in 2019. In order to comply with our legal requirements relating to the holding of personal information,
and the uses to which that information is put, it is critical that we maintain accurate records of members of the parish. The Electoral Roll is an important tool to assist with this process, and in some circumstances, we need to seek specific consent from parishioners to hold or to use their personal information.
The average weekly attendance, counted during October, was 68, 58 adults/10 children (2023: 98, 73 adults/25 children - but included an outreach service of 109 children and 80 adults) .
As well as our regular services, we enable our community to celebrate and thank God at the milestones of their journey through life. Through baptism we thank God for the gift of life, in marriage public vows are exchanged with God's blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and to commend the person into God's keeping. In 2024, 12 baptisms (2023: 13), 4 weddings (2023: 7), and 19 (2023: 12) funerals were held in our churches.
Deanery Synod
Two members of the PCC sit on the deanery synod. This provides the PCC with an important link between the parish and the wider structures of the church.
The Church Fabric
Regular maintenance to enhance the fabric of both churches and churchyards has taken place over the year. Of particular note are the
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Installation of under pew electric heating at Holy Trinity Church to replace the old Victorian heating pipes.
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Addition of pew cushions at Holy Trinity for comfort and warmth.
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Significant improvements to the hedges and general churchyard maintenance at Holy Trinity courtesy of a new volunteer.
Pastoral care
We currently have four trained Pastoral Assistants who work in this aspect of ministry. They work as a team with the Rector to cover pastoral needs in the parish. This involves
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Visiting and supporting the sick in their homes, care homes or hospital and keeping them connected with the life of the parish.
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Monthly and festival services in the 3 care homes
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Monthly songs of Praise Service,
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Follow up contact and support to those who have been bereaved.
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Providing refreshments and support for those who come to the weekly Toddler group.
Mission, Evangelism & Outreach
Helping those in need is a demonstration of our faith. Over the year we have been active in supporting mission activities both abroad and in our own community. The church supported a variety of charities over the year, 2 International, 3 national and one local; giving a total of over £2.8K to these causes. Our World Affairs Group (WAGS) has continued to support its links with Uganda and held successful events to raise money for their work raising over £1.6K. Our Teas on the Rec initiative, has become a major form of outreach & support to the local
community. It raised in excess of £15K for a variety of local, national and international charities.
In September this year the parish started up a monthly Hear Here Clinic which takes place in the local community cafe at the village hall. The service has been much appreciated and creates opportunities for pastoral conversations and formation of new links with people in the community.
The church had a number of people attend our Alpha group in the summer and as a result a new homegroup was formed and has thrived.
Outreach to our 2 local primary schools is a key part of the ministry here. During 2024, ‘Open the Book’ assemblies were continued by the team, along with the Rector’s monthly whole school worship and Godly play sessions once a month. The afterschool ‘Kingdom Explorers Club’, a collaboration between the parish church and the charity ‘Engage’ continued to be run and well received at Bisley school. The Bisley school choir supported the church summer concert at Bisley church singing with the church choir and the West End school and church came together over a joint ‘Holy Trinity’ art project in the autumn term creating a visual image to clearly connect us together.
The PCC employed the services of a consultant childrens and families advisor in October to work with us for 6 months in order to recommend how we can improve our work with children and families and take this to the next level of growth and engagement.
The Local foodbank continues to receive considerable help through the church. Church members have been involved providing a premises, trustees, volunteers & other support. Our parish news is distributed monthly to subscribers around the parish. The magazine keeps our parishioners informed of the important matters affecting our Church and articles that help develop our knowledge and trust in Jesus, and frequent invitations to ‘come and see’, either through special services or evangelism courses.
Financial review
Total receipts on unrestricted funds were £130,071 (2023: £120,817) of which £64,012 (2023: £61,805) was unrestricted planned voluntary donations, and a further £14,347 (2023: £13,734) was from Gift Aid. Restricted grants and donations of £7,215 were received during the year (2023: £6,130).
£124,906 (2023: £121.636) was spent from unrestricted funds to provide the Christian ministry within the parish, including the contribution to the diocesan parish share, which largely provides stipends and housing for diocesan clergy.
The sum that the churches in the deanery have to find is shared between the churches according to a formula that is based mainly on a head count of the congregations.
Net movement in unrestricted funds for the year was a decrease of £9,577 (2023: increase of £159,493). During the year, the total fund balances decreased from £222,854 to £213,514 of which £3,906 is restricted.
Reserves policy
It is PCC policy to seek to maintain a balance on free reserves (net current assets) to smooth out fluctuations in cash flow and to meet emergencies. The balance of the free reserves at the year-end was £209,608.
It is our policy to invest the majority of our reserves between the CCLA Church of England Investment Fund and the CCLA Church of England Deposit Fund.
Volunteers
We would like to thank all the many volunteers who have continued to work so hard throughout this year to make our church the lively and vibrant community it is.
Structure, governance and management
The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a Registered Charity.
The method of appointment of PCC members is set out in the Church Representation Rules. At Bisley & West End the membership of the PCC consists of the incumbent (our Rector), churchwardens and members elected by those members of the congregation who are on the electoral roll of the church. All those who attend our services are encouraged to register on the Electoral Roll and stand for election to the PCC.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent.
The full PCC met six times during the year, either in person or online, with an average level of attendance of 86% . Given its wide responsibilities the PCC has a number of sub-committees, each deal with a particular aspect of parish life. These committees are all responsible to the PCC and report back to it regularly.
Administrative information
St John the Baptist Church is situated in Church Lane, Bisley and Holy Trinity Church is situated in Church Road, West End. The parish population is 10331. It is part of the Diocese of Guildford within the Church of England. The correspondence address is The Rectory, Clews Lane, Bisley. Registered charity number 1133838.
PCC members who have served at any time from 1 January 2024 until the date this report was approved are:
Ex Officio members:
Incumbent: The Reverend Fiona Simon (Chairman)
Churchwardens: Alison Clay Paul Hounsham Chris Tew (Until April APCM) Alison Wainwright Jane Moore – appointed April APCM 2024
Elected members:
Jackie Jenkins (Parish Safeguarding Officer) Tim Clay # Jane Moore - until APCM 2024 Lynne O’Regan - re-appointed 2024 Charles Whiffin Kathryn Iyer Stacey Hyde # Sarah Bolton Wendy Hobson Mike Reeve Helen Hallett – appointed April 2024
# Deanery Synod Representative
The PCC would like to record its particular thanks to the Rector Fiona for her leadership and all she does for us and her support of the Parish and community more widely.
Approved by the PCC on 16[th] April 2025
Bisley and West End PCC Statement of Financial Activities
For the year ending 31 December 2024
| Note INCOME Voluntary income 2(a) Activities for generating funds 2(b) Income from investments 2(c) PCC Fees 2(d) TOTAL INCOME PARISH EXPENSES Church Activities 3(a) Fund raising Costs 3(b) TOTAL PARISH EXPENSES NET INCOME BEFORE OTHER RECOGNISED GAINS AND LOSSES Depreciation 6 Extraordinary Item Profit on sale of land 11 Gain/(Loss) on investment assets upon revaluation NET MOVEMENT IN FUNDS BALANCE B/FWD 1 JANUARY BALANCES C/FWD 31 DECEMBER |
Unrestricted Funds £ 93,867 19,578 7,785 8,841 130,070 124,906 8,632 133,538 (3,467) (6,798) 0 688 (9,577) 219,185 209,608 |
Restricted Funds £ 7,215 15,039 0 0 22,254 20,390 1,627 22,017 237 0 0 0 237 3,669 3,906 |
TOTAL 2024 £ 101,082 34,617 7,785 8,841 152,324 145,296 10,259 155,555 (3,231) (6,798) 0 688 (9,340) 222,854 213,514 |
TOTAL 2023 £ 93,852 34,283 2,906 8,858 |
|---|---|---|---|---|
| 139,899 | ||||
| 144,226 10,186 |
||||
| 154,411 | ||||
| (14,512) | ||||
| (2,161) 169,476 2,557 |
||||
| 155,360 | ||||
| 67,494 | ||||
| 222,854 |
The notes on pages 3 to 6 form part of these accounts.
.
Page 1
Bisley and West End PCC Balance Sheet
at 31 December 2024
| Notes FIXED ASSETS CBF Shares 5 Tangible Fixed Assets, at net book value 6 Total CURRENT ASSETS Cash 7 Other debtors Accrued Income 8 Total CURRENT LIABILITIES Creditors - amounts falling within one year 9 TOTAL ASSETS LESS CURRENT LIABILITIES TOTAL NET FUNDS PARISH FUNDS Accumulated General Fund Profit and Loss Account 10 |
2024 £ 31,695 29,665 61,360 163,821 137 5,000 168,958 16,804 16,804 213,514 213,514 £ 222,854 (9,340) 213,514 £ |
2023 £ 30,162 15,124 |
|---|---|---|
| 45,286 | ||
| 167,665 0 16,013 |
||
| 183,677 | ||
| 6,109 | ||
| 6,109 | ||
| 222,854 | ||
| 222,854 £ |
||
| 67,494 155,360 |
||
| 222,854 £ |
Notes to the financial statements
For the Year ending 31 December 2024
1. ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the SORP2005.
The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main afflilation to another body, nor those that are informal gatherings of church members
Funds
Restricted funds represent donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they are given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund. Where there is no separate investment, interest is apportioned to individual funds on an average balance basis.
Unrestricted funds are general funds which can be used for PCC ordinary purposes.
Income
Planned giving, collections and donations are recognized when received. Tax refunds are recognized when the income to which they relate is received. Grants and legacies are accounted for when the PCC is legally entitled to the amounts due. Dividends are accounted for when receiveable, interest is accrued. All income is accounted for gross.
Parish Expenses
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. The diocesan parish share is accounted for when paid. Amounts received specifically for mission are deal with as restricted funds. All other expenditure is generally recognized when it is incurred and is accounted for gross.
Fixed Assets
Consecreted and benefice property is not included in the accounts in accordance with s.96(2)(a) of the Charities Act 1993.
Moveable church furnishings held by the rector and the church wardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church's inventory, which can be inspected (at any reasonable time). For anything acquired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the financial statements.
Equipment used within church premises is depreciated on a straight-line basis over fours years Individual items of equipment with a purchase price of £500 or less are written off when the asset is acquired.
Investments are valued at market value at 31 December.
Page 3
| PARISH INCOME 2(a) Voluntary income Planned giving Gift aid giving Non-Gift Aid giving Gift Aid Tax recovered Collections and donations Grants Fabric Donations Legacies 2(b) Activities for generating funds Parish Magazine Fund Raising Events Teas on the Rec Christmas Tree Festival 2( c) Income from investments Dividend and interest, including tax recoverable Rental income 2(d) PCC Fees, net TOTAL PARISH INCOME |
Unrestricted Funds £ 64,012 100 14,347 9,988 5,420 0 0 93,867 14,329 1,275 3,974 0 19,578 7,785 0.00 7,785 8,841 8,841 130,070 |
Restricted Funds £ 0 0 0 2,986 4,129 100 0 7,215 0 0 15,039 0 15,039 0 0 0 0 0 22,254 |
TOTAL 2024 £ 64,012 100 14,347 12,974 9,549 100 0 101,082 14,329 1,275 19,013 0 34,617 7,785 0 7,785 8,841 8,841 152,324 |
TOTAL 2023 £ 61,805 100 13,734 13,968 3,165 1,080 0 |
|---|---|---|---|---|
| 93,852 | ||||
| 14,780 1,165 15,812 2,526 |
||||
| 34,283 | ||||
| 2,493 413 |
||||
| 2,906 | ||||
| 8,858 | ||||
| 8,858 | ||||
| 139,899 |
Page 4
| PARISH EXPENSES 3(a) Ministry Diocesan Parish share Rector Associate Minister Heat & Light Minor Repairs Upkeep of Services Churchyards Lay staff salaries Messy Church & Youth Work Local Mission Parish Office Professional Fees Buildings Insurance Major repairs to churches Total Ministry Expenses Payments to Charities Home Missions Overseas Missions Secular Charities From collections Total Payments to Charities Total Church Activities Expenses 3(b) Fund raising costs Magazine Garden Party Teas on the Rec Other Total Parish Expenses |
Unrestricted Funds £ 82,200 1,361 0 3,486 1,546 3,582 833 18,281 281 454 9,227 0 3,656 0 124,906 0 0 0 0 0 124,906 Unrestricted Funds £ 8,632 0 0 0 8,632 133,538 |
Restricted Funds £ 0 0 0 0 862 0 0 0 3,129 0 0 0 0 0 3,991 360 2,271 13,768 0 16,399 20,390 Restricted Funds £ 0 0 1,627 0 1,627 22,017 |
TOTAL 2024 £ 82,200 1,361 0 3,486 2,408 3,582 833 18,281 3,409 454 9,227 0 3,656 0 128,897 360 2,271 13,768 0 16,399 145,296 TOTAL 2024 £ 8,632 0 1,627 0 10,259 155,555 |
TOTAL 2023 £ 78,217 910 0 7,153 2,915 2,450 5,913 16,916 1,850 1,391 7,781 0 3,517 0 |
|---|---|---|---|---|
| 129,013 | ||||
| 320 2,748 12,145 0 |
||||
| 15,213 | ||||
| 144,226 | ||||
| TOTAL 2023 £ 9,028 68 624 466 |
||||
| 10,186 | ||||
| 154,411 |
4 (a) Staff During the year the PCC employed a few organists and a part time parish office administrator. Together these employees equated to less than two full time employees.
(b) Payments to PCC members
Any payments made to members of the PCC were solely a repayment of costs incurred for the activities or fundraising of the church. None of these have been material.
Page 5
| 5 CBF Shares Market Value at 1 January Acquisitions at cost Sold during year Increase/(Decrease)in value in the year Market Value at 31 December 6 Fixed Assets Cost Technology equipment Opening balance Additions Closing balance Fixtures & Fittings Opening balance Additions Closing balance Depreciation Technology equipment Opening balance Charge for the year Closing balance Fixtures & Fittings Opening balance Charge for the year Closing balance Net Book Value 7 Cash Current account Parish Magazine account Bisley Old School Education Fund Fabric Fund account CBF Cash Deposit Savings Fund Petty Cash - Rectory Teas on the Rec Petty Cash - TOTR 8 Accrued Income Tax refund due on Gift aided donations up to 31 December 9 Liabilities Amounts falling due in one year. 10 Parish Funds Accumulated General Fund As at 31 December 2023 Profit & Loss Account Balance at 31 December 2024 The Accumulated General Fund comprises: Restricted Funds Unrestricted Funds TOTAL Accumulated General Fund |
TOTAL 2024 £ 30,162 845 0 688 31,695 17,285 910 18,195 0 20,430 20,430 2,161 4,435 6,596 0 2,364 2,364 29,665 12,815 3,329 15,313 3,906 127,162 47 1,178 69 163,822 5,000 16,804 222,854 (9,340) 213,514 3,906 209,608 213,514 |
TOTAL 2023 £ 26,795 810 0 2,557 |
|---|---|---|
| 30,162 | ||
| 0 17,285 |
||
| 17,285 | ||
| 0 0 |
||
| 0 | ||
| 0 2161 |
||
| 2,161 | ||
| 0 0 |
||
| 0 | ||
| 15,124 | ||
| 18,450 3,268 404 3,669 140,223 47 1,565 39 |
||
| 167,665 | ||
| 16,013 6,109 67,494 155,360 |
||
| 222,854 | ||
| 3,669 219,185 |
||
| 222,854 |
11 Prior Year Extraordinary Item
In the Will of Isabella Campion, dated 1506, a field near Chobham, known as Broachmead, was left to the parish. In 2023, following consultations with the Guildford Diocesan Board of Finance, the field was sold for £180,250 which, after professional fees associated with the sale, yielded a net gain of £169,476. The field had not previously been recorded in the financial statements of the parish.
Page 6
Independent Examiner's Report to the PCC of Bisley and West End
I report to the trustees on my examination of the accounts of the Bisley & West End PCC (the PCC) for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity trustees of the PCC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the PCC's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set
out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Julian Roberts FCA External examiner
Independent Examiner's Report to the PCC of Bisley and West End
I report to the trustees on my examination of the accounts of the Bisley & West End PCC (the PCC) for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity trustees of the PCC you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the PCC's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Julian Roberts FCA External examiner